HomeMy Public PortalAboutMay 4 2011 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Monday, May 4, 2011
Present: President Dr. John Hennette, Vice President Kara Thomas, member Tim
Trigg, and Secretary Russ Evans
Absent: City Council Liaison Phyllis Rokicki, Putnam County Library Liaison
Wes Wilson, and Greencastle Community School Corporation Liaison
Monica Fennell
Also Present: Dan Rader, Daniel Rader and Mikey Gardner with Mikey's Charity Walk,
Joe Steen— Ed Mishler's Ride for Cancer, Meghan Voight—WGRE, Eric
Bernsee — Banner Graphic, Assistant Director Troy Scott, and Parks &
Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m.
by President J. Hennette and held in the council room at Greencastle City Hall.
Public Input-None
Minutes
K.Thomas motioned, with second by T.Trigg, to accept the minutes from Wednesday,
April 6, 2011 as presented. All Ayes.
Claims
The monthly claims were approved as presented on a motion from T.Trigg, second by
K.Thomas. All Ayes.
Special Park Usage Requests
1. Mikey's Friends for Charity- Dan Rader, Daniel Rader and Mike Gardner
representing Mikey's Charity Walk requested the use of Robe-Ann Park and the
People Pathways for their lst Annual Mikey's Charity Walk, which will be held on
Saturday, June 4, 2011. Greencastle Emergency Services and the Granny Ride for
Cancer will be their fundraising recipients. On a motion from R.Evans, second by
K.Thomas,their request was granted. All Ayes.
2. Ed Mishler's Ride for Cancer—Joe Steen with Wal-Mart represented Ed Mishler
and his proposal to conduct a fundraiser for Cancer at Big Walnut Sports Park on
Saturday, May 14 beginning at dawn and ending around 11:00 p.m. On a motion
from T.Trigg, second by K.Thomas,the board approved the request. All Ayes.
3. Pack 99 BWSP Mini-Camporee—The park board entertained a written request from
Greencastle Cub Scouts Pack 99 for use of the central shelter and use of the Babe
Ruth Baseball Field for their annual spring mini-camporee and Boy Scout Cross-Over
Ceremonies. R.Weinschenk stated that he has a phone call into the Little League
President to see if there will be any conflicts. On a motion from K.Thomas, second
by T.Trigg,the board approved the request contingent on clearance with the Little
League program. All Ayes.
4. B.W.S.P. Dirt for H.S. Soccer Field — Director R.Weinschenk presented a written
request from David Lilly, Boy's High School Soccer Coach for use of the extra dirt
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from the newly created stream bed mitigation project at Big Walnut Sports Park to
top dress the Greencastle High School's Soccer Field.. On a motion from R.Evens,
second by K.Thomas, the board approved giving the excess dirt to the Greencastle
High School for their soccer field. All Ayes.
Land & Water Conservation Fund Grant Discussion
Director R.Weinschenk informed the board that he is in the middle of preparing the
request for Land& Water Conservation Funding for further improvements at Big Walnut
Sports Park. He placed a question to the board as to their preference to projects, which
includes an ASA Softball Field, nine additional holes of disc golf course, a dog park,
basketball court, soccer restrooms,playground additions. Estimates to complete the list
has grown to approximately $330,000.00 with only $200,000.00 as a possibility of
funding. With brief discussion, R.Weinschenk will prepare a proposal that will need to
be approved at a special meeting held late in May. The application will need to be
submitted by June 1, 2011.
Personnel
Director R.Weinschenk presented the first list of part-time seasonal employees for the
board's approval. The list included:
Park Maintenance
❑ John Spencer
❑ Kyle Nobles
❑ Christopher Faught
❑ Nathan Welty
❑ Valerie Gruener—landscaping and flower beds
Aquatics Center
❑ Pool Manager: William Dory
❑ Assistant Manager: Nicholas Stevens
❑ Assistant Manager: Annalise Small
❑ Concession Manager: Meagan Allen
❑ Lifeguards:
o Luke Smith
o John McCammack
o Spencer Moore
o Hannah Deere
o Joseph Kass
o Sara Culler
Softball Concessions
❑ Debbie Sage
❑ Trevor Stewart
❑ Ben Wilson
❑ Ashtin Ford
❑ Hilary Schroeder
On a motion from R.Evens, second by T.Trigg,the list was approved for hire. All Ayes.
,,.. Friends Of The Park, Special Projects, and Old Business
1. Maple Berry Park Sign—R.Weinschenk gave a quick update that we are still in
discussion of the project.
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2. Pancakes for Parks & Pathways Fundraiser,July 4th—R.Weinschenk stated the
Friends of the Park have planned to conduct this fundraiser on July 4th and wanted to
request the park board's help.
New Business
1. PA System—R.Evens informed the board that the Friends of the Park have allocated
some funding to pay for upgrades to the public address system at the Greencastle
Aquatics Center. Upgrades will include new speakers and wires.
2. Swim Safely Class—Assistant Director T.Scott asked the board to compensate the
Swim Safely Class instructor with a family of four Season Pass to the Pool. Director
R.Weinschenk stated the value would be $140.00. On a motion from R.Evens,
second by T.Trigg, the request was approved. All Ayes.
Director's Report
Director R.Weinschenk gave a short report and then turned the floor over to Assistant
Director T.Scott who gave a quick review of some of the past and upcoming recreation
programs.
Next Meeting
The next meeting of the Greencastle Board of Park Commissioners will be held
Wednesday evening, June 1, 2011 at 7:30 p.m. in Greencastle City Hall.
Adjournment
On a motion from T.Trigg, second by K.Thomas, the park board meeting was adjourned
at 8:29 p.m. All Ayes.
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Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Minutes approved by:
/iy(____.
Dr. John en / /14 a � ��nettresident Kara Thomas, Vice President
Russell Evans, Secretary Tim Trigg L-
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