HomeMy Public PortalAboutMay 31 2011 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Tuesday, May 31, 2011
Present: Vice President Kara Thomas, member Tim Trigg, and Secretary Russ
Evans, Putnam County Library Liaison Wes Wilson, City Council Liaison
Phyllis Rokicki
Absent: President Dr. John Hennette and Greencastle Community School
Corporation Liaison Monica Fennell
Also Present: Big Walnut Sports Park Board President Adam Cohen, Eric Bernsee —
Banner Graphic, Assistant Director Troy Scott, and Parks & Recreation
Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:00 p.m.
by Vice President K.Thomas and held in the council room in Greencastle City Hall.
Public Hearing
A special meeting of the City of Greencastle Board of Park Commissioners was held as a
public hearing to discuss the 2011 Land & Water Conservation Grant application for
Phase II of the "Big Walnut Community Park Land Acquisition and Development
Project". The public hearing was advertised to the public through a posted agenda and
news release to the Banner Graphic newspaper issued on May 26, 2011.
Project Description
For the benefit of all, Greencastle Parks and Recreation Director Rod Weinschenk
reviewed the LWCF grant application,highlighting the"program description"and "rating
criteria". The final proposal will include:
1. Asphalt Parking Lot — a new asphalt parking lot will be created near the
Greencastle Youth Baseball field, which will include curb, gutter, sidewalk, and
five ornamental trees.
2. Off-Leash Dog Park - a recreational amenity not represented at Big Walnut
Sports Park or within Putnam County is an off-leash dog park, which will include
a 250' x 150' two-cell fenced in area with two pet waste stations, two benches for
pet owners, two drinking fountains with dog bowls, and two fire hydrants
recycled used hydrants from the Greencastle Water Department. This amenity
will be linked with a sidewalk to the multi-use ADA accessible pedestrian and
bicycle pathways encircling Big Walnut Sports Park and its facilities.
3. Disc Golf Course Addition —With the growing popularity of this game and use of
the facility at BWSP, the constant challenge, the social nature of the game, the
good physical and mental conditioning and since it is inexpensive to play the
community has requested additional goals. Nine (9) holes will be added to the
existing facility.
4. Playground Addition — a stand-alone Infinity Climber, border and safety
surfacing will be added to the current playground area centrally located within the
park.
5. Funding - This land acquisition and improvement project will request $200,000
in Land & Water Conservation Funds, and matched by a land donation from Big
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Walnut Sports Park Board of Directors, and approximately $10,000.00 from the
park& recreation department's operational budget.
BWSP Special Meeting
Director R.Weinschenk informed the park board that a special meeting of the Big Walnut
Sports Park, Inc. Board of Directors was held earlier in the day, Tuesday, May 31, 2011,
to discuss the park department's application for Land & Water Conservation Funds. He
stated that he reviewed the LWCF grant application, highlighting the "program
description" and "rating criteria". During discussion, the following comments were
received:
1. "Great Project"—Overall feelings were shared about the further development of
the park for community use.
2. Dog Park — the dog park was a positive addition to the park with hopes that it
will keep dog owners from releasing their pets in the fenced in ball fields.
3. Playground — positive feelings were received about the expansion of the
playground in that the existing site is rather small but highly used.
The BWSP Board approved the park department's proposal and gave their best wishes.
Public Input
Vice President K.Thomas opened the floor for comments from the public. No new public
input was received.
Resolution#2011-05/31
Vice President Kara Thomas presided over the meeting, presented and read Resolution
No. 2011-05/31, which stated, "the City of Greencastle Board of Park Commissioners
approves the submission of the appropriate application forms and assurances to the State
of Indiana Department of Natural Resources for this grant request". On a motion from
Secretary Russ Evans, second by Tim Trigg, the board accepted the resolution
authorizing submittal of the project application to the Indiana DNR Land & Water
Conservation Grant Program authorizing Board President Dr. John Hennette to sign all
necessary paperwork. The motion passed unanimously.
Adjournment
On a motion from T.Trigg, second by K.Thomas, the park board meeting was adjourned
at 7:27 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Min es ap rov d b
Dr. John Hennett , President Kara Thomas, ice President
Russell Evans, Secretary Tim Trig .,
2
4 . .
GREENCASTLE PARKS & RECREATION DEPARTMENT
ACCOUNTS PAYABLE VOUCHER DOCKET
Ill
' MAY 4, 2011'
• VENDOR DESCRIPTION •
AMOUNT •
ADT Security Services Alarm services 86.33
A-M Glass BWSP - Cut plexiglass for display case 7.50
Banner Graphic Annual subscription& employment ads 348.36
Co-Alliance-Midland Coop Gasoline&diesel fuel 539.90
Don's Garage, Inc 1998 dodge repairs • 320.76
Fastenal Caution tape for rec.programs 24.84
Forest Commodities, Inc. 100 yards Tender Turf for playgrounds 1,640.80
Greencastle Automotive Supply Napa 10w30 motor oil 19.74
Greencastle Offset Printing& Graphics 6,000 Program&Event Guides 2,350.00
Greencastle Rotary Club Quarterly membership dues&fees 152.50
HBG Insurance &Bonds Park bonding of employees 100.00
Headley Hardware • Park maintenance supplies(12 invoices) 327.55
Horizon Business Center Office supplies 109.10
Humphrey's Outdoor Power Repair parts &repairs for equipment 513.53
Indiana Parks &Recreation Assoc. CPO Class -E.Neumann&R.Weinschenk 450.00
Intellicorp Employee background checks 19.90
J&K Communications,Inc. BWSP-Repairs to storm siren 1,888.83
Menard's-Terre Haute Christmas Lights 370.84
Neal Tire Repair flat tire 16.89
40 Orkin Pest Control Pest control services 84.72
PNC Commerical Visa Card Bulkfoods.com-Easter Egg candy 573.12
❑ Recreation supplies $349.00
❑ Facility maintenance $ 39.99
❑ Office supplies $200.00
Rod Weinschenk Reimbursement GAC start up funds 300.00
Snowy Pines Nursery Trees&plants 278.65
Wal-Mart-Community Credit Card Expenses: 136.41
❑ Office Supplies $98.91
❑ Rec. Supplies $37.50
TOTAL GENERAL EXPENSES $10,660.27
PARK NON-REVERTING SOFTBALL FUND
Dowdle Sports,Inc. 2 Champion dryline field chalkers 314.69
Gold Medal Products Concession supplies-candy 243.94
Pepsi Beverage Company Concession supplies-drinks 304.24
TOTAL PK NR SOFTBALL EXPENSES S862.87
GRAND TOTAL EXPENSE FOR THE MONTH $11,523.14
0
(OVER)
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are'
hereby allowed in the total amount of$11,523.14 dated this 4`h day of May, 2011.
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SIGNATURES OF GOVERNING BOARD
i-41a L LfL 2
Dr. Jo ,•1 enne resident Kara Thomas,Vice President
Russ Evans, Secretary Tun Trigg
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