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Home My Public Portal AboutJune 1 2011 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, June 1, 2011 Present: President Dr. John Hennette, Vice President Kara Thomas, member Tim Trigg, and Secretary Russ Evans Absent: City Council Liaison Phyllis Rokicki, Putnam County Library Liaison Wes Wilson, and Greencastle Community School Corporation Liaison Monica Fennell Also Present: Amy Doan—Greencastle Civic League, Emily Roth—Greencastle Civic League, Suzanne Masten—Greencastle Civic League, Jan Firebaugh— Friends of the Park, Jamey Landry—Greencastle Civic League,Amy France—Greencastle Civic League, Josh Anderson—Grace Tabernacle Church, Chuck Schroeder—Putnam County Comprehensive Services, Lee Rogers—Cornerstone Baptist Church, Eric Bernsee—Banner Graphic, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette and held in the council room at Greencastle City Hall. Public Input 1. Spray Park - Suzanne Masten, Greencastle Civic League, asked the park board for permission to adopt and raise necessary funding to construct a splash park as a Greencastle Civic League's Signature Project. As she passed out some literature, Ms. Masten stated the splash park would be similar to the ones found at the Indianapolis Zoo or Holiday World. Future discussions will need to be held as to a) whether the waters will be filtered and recirculated or having it drain to a rain garden would, b) where to construct it, and c) whether it would be automated to restrict water usage. In response to her inquiry as to location, Director R.Weinschenk discussed briefly two pool issues that will be affecting the wading pool at the Greencastle Aquatics Center. These issues included the fact that the wading pool isn't currently used due to the recall of the pool drain covers installed two years ago in response to the Virginia Graham Baker Law, and ADA Pool Access Laws that will take affect in 2012. He stated that he felt the ideal location would be at the Greencastle Aquatics Center and built to replace the current wading pool. Ms. Masten asked the park board to consider over the next month their request. The board agreed to consider the request and add it to next month's meeting. 2. Cornerstone Baptist Church — Lee Rogers with Cornerstone Baptist Church made the request to play music in Robe-Ann Park on Sunday, June 5 as part of special outreach program. On a motion from R.Evans, second by K.Thomas the motion passed. All Ayes. 1 • 3. Junior Tennis Tournament—Jamie Landry asked permission to distribute fliers for a Junior Tennis Tournament to the youth involved in the parks & recreation department's Youth Tennis Instruction Program. On a motion from TTrigg, second by R.Evans,the request was granted. All Ayes. 4. Greencastle Project Ignition — Amy Doan requested permission to conduct a fundraiser at the Greencastle Aquatics Center to benefit with Greencastle Project Ignition's mission to "To provide resources for new and expanding businesses in order to advance economic growth in the greater Greencastle area." On a motion from T.Trigg, second by R.Evans, the request was granted with a mid-July date to be scheduled with the Greencastle Aquatics Center. All Ayes. 5. Live Music Concert at Robe-Ann Park—Josh Anderson with Grace Tabernacle Church requested permission to hold a live music concert in the Bob Flanigan Bandshell at Robe-Ann Park on Friday evening, June 3, from 6:30-8:30 p.m. On a motion from R.Evans, second by K.Thomas the motion passed. All Ayes. Minutes On a motion from K.Thomas and with a second by T.Trigg, the minutes from Monday, May 4, 2011 and Tuesday, May 31, 2011 were approved as presented. All Ayes. Claims The monthly claims were approved as presented on a motion from R.Evans, second by T.Trigg. All Ayes. Special Park Usage Requests 1. Summer P.E. Classes use of Greencastle Aquatics Center—Physical Education instructor Matt McCommish sent a letter of request to use the Greencastle Aquatics Center on Tuesdays and Thursday during the month of June from 11:00- 11:30 a.m. for lap swim for the students in his Summer P.E. Class with a $1.00 admission per student. On a motion from K.Thomas and second by R.Evans, the request was approved. All Ayes. 2. PCCS Season Pass Request — Chuck Schroeder with Putnam County Comprehensive Services presented a request to purchase two Family Season Passes to the Greencastle Aquatics Center. They would like to rotate four clients and one personnel member per pass at a time — times two. On a motion from TTrigg, second by R.Evans,this annual request was granted. All Ayes. Land & Water Conservation Fund Grant Discussion Director R.Weinschenk presented the formal request for Land & Water Conservation Funding for further improvements at Big Walnut Sports Park. He described the project, which included nine additional holes of disc golf course, a dog park, playground addition and a parking lot for the Greencastle Youth Baseball fields. With land acquisition, current land improvements, and proposed construction the project totals $908,905.10 with a request of$200,000 in Land and Water Conservation Fund grant monies. Director R.Weinschenk stated that the project was mailed to the Indiana Department of Natural Resources that afternoon with the required postmark of June 1, 2011. 2 Friends Of The Park, Special Projects,and Old Business Jan Firebaugh with the Friends of the Park Association of Putnam County, Inc. gave updates in regards to ... 1. Eggfest, 2. Maple Berry Park Sign, 3. Pool Sound System, 4. BWSP Landscape Project, 5. July is National Parks &Recreation Month, a. Pancakes for Parks & Pathways Fundraiser Breakfast on July 4th b. Love Your Park activities at the Greencastle Aquatics Center on July 15 c. "Rock Robe-Ann Park" Teen Only Band Concert—July 21 Personnel Director R.Weinschenk presented a finalized list of part-time seasonal employees for the park board's approval. On a motion from R.Evans, second by K.Thomas the list of hires was approved. All Ayes. Junior Pacers Program Director R.Weinschenk presented a request from Jason McGuiness with the Indiana Pacers about our participation in this year's Junior Pacers Program through the Greencastle Youth Basketball Program. After discussion and on a motion from T.Trigg, second by K.Thomas, the board approved the "gold" level proposal. All Ayes. Director's Monthly Report �—, 1. Greencastle Aquatics Center Issues a. Drain Cover Recall — Director R.Weinschenk presented a copy of the recall notice, recommendations received from Bob Davis from Spear Corporation, and the notice posted at the Greencastle Aquatics Center. When asked when will the covers be replaced, R.Weinschenk informed the board that no replacement parts were available. He will provide updates as the summer goes on. b. "ADA Pool Access" Information —Director R.Weinschenk informed the board that information acquired during his recent Certified Pool Operator's Classes stated that the Greencastle Aquatics Center must have ADA improvements and provide two forms of entry for wheel chair users by March 15, 2012. He gave a quote for one form of improvement which was approximately $10,000.00. He has asked Spear Corporation to meet with later this summer to discuss different options. 2. Assistant Director's Recreation Report — Assistant T.Scott gave a quick synopsis of the recent and upcoming programs offered by the Greencastle Parks & Recreation Department. Other Business 1. Public Address System for Greencastle Aquatics Center—R.Evans gave a quick update on the proposed upgrades to the public address system at the Greencastle Aquatics Center. 2. Clock—R.Evans requested installation of a clock that can be seen from the pool deck located above the guard house window. R.Weinschenk will have it taken care of. 3 Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, July 6, 2011 at 7:30 p.m. in Greencastle City Hall. _ u Adjournment On a motion from T.Trigg, second by K.Thomas, the park board meeting was adjourned at 8:51 p.m. All Ayes. Minutes respectfully submitted by: -_- Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minis a r ved Dr. Jo enn e, President Kara Thomas, Vice President i Russell Evans, Secretary Tim Trigg 4 GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET JUNE 1, 2011 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Opening Greencastle Aquatics Center 1,267.18 ADT Security Services Alarm services & repair call 265.13 Annalise Small Reimbursement for WSI class 235.00 Area 30 Landscape Class 100 Liriope plants 400.00 Black Lumber Company, Inc. Concession stand repairs-window 87.69 Brenntag Aquatics Center- Muriatic Acid for pH 454.57 Butler's L.P. & Fertilizer, Inc. Roundup Quick Pro 45.00 Cintas First Aid& Safety First Aid Kit restocked 78.18 Co-Alliance-Midland Coop Gasoline & diesel fuel 1,806.66 Don's Garage, Inc 1998 dodge repairs 989.99 Forest Commodities, Inc. 100 yards Tender Turf for playgrounds 591.40 Fox River Foods, Inc. Concession stand food product for resale 936.23 Frank Marshall Fabricate replacement fence for waterslide 550.00 Gold Medal Products Concession product for resale 684.63 Greencastle Automotive Supply Napa 10w30 motor oil 99.45 Headley Hardware Park maintenance supplies 563.31 Horizon Business Center Copy paper 163.66 Humphrey's Outdoor Power Repair parts &repairs for equipment 260.54 Ikon Office Solutions Copier lease payment& staples 2,202.60 Joe Spiker Excavating Plumbing repairs at BWSP 711.17 Neal Tire Tire repair 30.85 Pepsi Beverage Company Concessions-beverage for resale 512.47 Putnam County Health Department ServSafe Class for Meagan Allen 85.00 Quill.com Copy paper, ink cartridge,pens & credit 410.85 Rich's TV/Radio Shack Dealer 40 watt amplifier for P.A. system 99.99 Snowy Pines Nursery Trees &plants 337.05 Spear Corporation Aquatics Center start up services 864.46 Spear Corporation Pulsar briquettes, stabilizer, test kit chem. 2,395.30 State Chemicals Cleaning supplies 500.73 Wal-Mart-Community Credit Card Expenses: 57.35 ❑ Office Supplies $24.48 ❑ Rec. Supplies $20.94 ❑ Facility Maintenace $11.93 TOTAL GENERAL EXPENSES $17,686.44 PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Concession supplies-candy 561.72 Headley Hardware Softball striping paint& light bulbs 340.08 Melodie Glenn Reimbursement for overpay s'ball fee 90.00 Pepsi Beverage Company Concession supplies-drinks 725.29 Wal-Mart-Community Credit Card Softball expenses 98.23 TOTAL PK NR SOFTBALL EXPENSES $1,815.32 GRAND TOTAL EXPENSE FOR THE MONTH $19,501.76 (OVER) ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$19,501.76 dated this r day of June, 2011. -� SIGNATURES OF GOVERNING BOARD owe ka4 4 411n-14(2-/%' Dr. John ett , P sident Kara Thomas,Wce President --77-77--z4b Z(, Russ Evans, Secretary Tim Trigg �