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Home My Public Portal AboutJuly 6 2011 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday,July 6,2011 Present: President Dr. John Hennette, Vice President Kara Thomas, member Tim Trigg, and Secretary Russ Evans Absent: City Council Liaison Phyllis Rokicki, Also Present: Randy Parker—Matt Hicks Concert, Linda Merkel—National Night Out &Family Movie Night, Eric Bernsee—Banner Graphic, Assistant Director Troy Scott, and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette and held in the council room at Greencastle City Hall. Public Input 1. Matt Hicks Concert — R.Parker was present to make a request to use the Bob Flannagin Bandshell on August 13, from 7:00-8:30 p.m. for Matt Hicks tribute to Elvis. Attendance will be free to the public. On a motion from R.Evans, second by T.Trigg the motion passed. All Ayes. 01) 2. 5th Annual National Night Out! — L.Merkel was in attendance to present on the upcoming National Night Out event. Scheduled for Tuesday, August 2 — Raindate Thursday, August 4 — she requested that the event be "Smoke Free". They are expecting 1,000 people and will be serving pizza, drinks, hotdogs, snow cones, etc. On a motion from T.Trigg, second by R.Evans, the motion to hold the event on August 2, with the raindate, and to make the event a"Smoke Free" event passed. All Ayes. 3. 3rd Annual Movie Night at Robe-Ann Park - L.Merkel was in attendance to request permission to hold the 3rd Annual Movie Night on Saturday, September 17 at Robe-Ann Park. An approximate 500 people are expected with the event being held on the softball field at Robe-Ann Park. L.Merkel requested that this event be "Smoke Free", as well. On a motion from T.Trigg, second by R.Evans, the motion to hold the event on Saturday, September 17 was approved along with the request to make the event a"Smoke Free" event was approved. All Ayes. Minutes On a motion from K.Thomas and with a second by R.Evans, the minutes from Wednesday,June 1, 2011 were approved as presented. All Ayes. Claims �• The monthly claims were approved as presented on a motion from K.Thomas, second by R.Evans. All Ayes. 1 .c- e Land & Water Conservation Fund Grant Discussion Director R.Weinschenk presented an amendment drafted for the Land & Water Conservation Grant following a meeting with Bob Bronson from the Indiana Department of Natural Resources. Amendments include removing the northern parking lot and developing one between the proposed dog park and the ASA Softball Field located on the southern side of Big Walnut Sports Park. The project would address many ADA issues around the softball field as well. With land acquisition, current land improvements, and proposed construction the project totals $458,540.00. A donation of 10-acres of land owned and operated by Big Walnut Sports Park, Inc., which holds a preliminary value of approximately $243,540.00 and $15,000.00 in local funding will be used toward a match for $200,000.00 in Land and Water Conservation Grant Program funding. On a motion from R.Evans, second by T.Trigg, the motion to file an amendment to our original plan was granted. All Ayes. Greencastle Civic League Spray Park Discussion of the project from last month included the following comments: 1. Fantastic Project! — Every member of the board felt it would be a "fantastic" project for Greencastle. 2. Construction - It was felt the ideal spot for this kind of improvements would be in the location of wading pool located at the Greencastle Aquatics Center. 3. Accessiblity to the Public— Ideas were shared in regards to whether it would be a free facility or if made part of the aquatics center. Comments included it should be free at all times to fees charged to pay for operations. Following discussion, the board felt it should be made a part of the facility, replacing the wading pool; but in a way that it could be opened in May prior to the aquatics center season, and left open following the close of the season. 4. Board—Two members of the board, J.Hennette and R.Evans volunteered to sit on a steering committee led by Greencastle Civic League members for the project. 5. Greencastle Civic League Project Meetings — Director R.Weinschenk stated that he will seek further information with Suzanne Masten, an let the board know at the next meeting. Director's Monthly Report Director R.Weinschenk reviewed happenings from this past month and then turned the floor over to Assistant Diretror T.Scott who gave a quick synopsis of the recent and upcoming programs offered by the Greencastle Parks & Recreation Department. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, August 3, 2011 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by K.Thomas, the park board meeting was adjourned at 8:35 p.m. All Ayes. r 2 • 010 Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approve y: y, l `( Dr. � John ennette, Pisident Kara Thomas, Vice President s dent Russell Evans, Secretary Tim Trigg 4' j 3 • GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET JULY 6, 2011 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Greencastle Aquatics Center repair freezer 511.50 ADT Security Services Alarm services 91.08 AM Glass, Inc. BWSP-Concession window repairs 151.22 Baker's Septic Service Portalet for Jaycee Park 71.00 Black Lumber Company, Ink Silt fencing for Albin Pond Trail 98.85 Brenntag Aquatics Center- Muriatic Acid for pH 701.65 Bright Futures 2 Trifold display boards 13.50 Butler's L.P. &Fertilizer, Inc. Facility maintenance supplies 684.00 Cintas First Aid& Safety First Aid Kit restocked 52.69 City of Greencastle Reimbursements: 21.64 ❑ Postage $15.40 ❑ Office supplies- copies $ 6.24 Co-Alliance-Midland Coop Gasoline& diesel fuel 2,761.94 Cox Electrical Contractors GAC-Overhead light repairs 1,839.74 David Mitchell Refund-Learn-to-Swim fees x 2 60.00 Elizabeth Spencer Volleyball Instructor fees 245.00 Fastenal Dewalt batteries, fencing, drum platform 397.31 Fox River Foods, Inc. Concession stand food product for resale 3,424.83 Gold Medal Products Concession product for resale 3,625.46 Greencastle Automotive Supply Napa 10w30 motor oil 38.88 Greencastle Offset Printing Printing season pool passes 461.00 Headley Hardware Expenses: 1,179.38 O Chemical Supplies $ 10.99 O Facility Maintenance $1,168.39 Holly Burdine Refund volleyball clinic overpayment 25.00 Horizon Business Center Copy paper&register tape 139.98 Humphrey's Outdoor Power Expenses: 399.76 ❑ Repair Parts $335.01 O Facility Maintenance $ 64.75 Intellicorp Criminal Background Checks 338.30 In The Swim Pool umbrellas, deck chairs 2,003.30 JTN Services, Inc. BWSP-Gator repairs 309.39 Marine Rescue Products Uniforms, spine board, diving bricks 1,219.85 Neal Tire New tires on Ford Ranger&tire repair 477.70 Obsidian Screen Graphics Shirts for concession workers 132.25 Orkin Pest Control Park house-pest control services 84.72 Pepsi Beverage Company GAC concessions-beverage for resale 3,381.90 Putnam Aggregates, Inc. Top soil for pathways 328.24 Rich's TV/Radio Shack Dealer 2-Cordless phone batteries 40.98 Rod Weinschenk Reimbursements for department expenses: 25.11 El First Aid supplies $ 6.57 O Postage-LWCF $10.80 0 Facility Maintenance $ 7.74 Service Master of Greencastle Clean pickup truck seats 107.10 Spear Corporation GAC Expenses: 4,586.75 ❑ Chemical Supplies $2,022.70 ❑ Repair Parts $1,773.05 ❑ Facility Maintenance $ 791.00 State Chemicals Cleaning supplies 214.00 Sunset Ink Volleyball &Tennis program t-shirts 600.00 Tia Pettit Refund for Volleyball Clinic 25.00 USI Education& Government Sales GAC—Season pass laminating pouches 213.44 Wal-Mart—Community Credit Card Expenses: 1,005.08 ❑ Office Supplies $ 87.27 ❑ First Aid supplies $ 29.71 El GAC concessions $372.71 ❑ Rec. Supplies $226.03 ❑ Facility Maintenace $289.36 Wiemuth& Sons Company, Inc. Pool concession supplies 837.00 William Dory, IV Reimbursement for purchases 49.42 York Chevy, Buick,Pontiac, GMC Dodge Ram oil change & brakes 682.31 TOTAL GENERAL EXPENSES $33,657.30 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service Portalet for Jaycee Park 71.00 Brad Nobles Umpire softball games x 20 400.00 Chris Huff Umpire softball games x 26 520.00 Darcy Hendershot Scorekeeper for softball games x 18 130.50 Gold Medal Products Concession supplies—candy 1,383.30 Gold Medal Products Concession supplies—past due invoice 88.20 Headley Hardware Softball striping paint 26.31 Hoods& Capers Refund softball fee 100.00 Janie Briones Umpire softball games x 9 games 180.00 Kyle Nobles Scorekeeping softball games x 6 games 43.50 Pace Setter Sports 18-dozen softballs 612.00 Pat Ness Umpire softball games x 17 games 340.00 Pepsi Beverage Company S'ball concession supplies—drinks 1,950.58 Tracy Huff Scorekeeper for softball games x 39 203.00 TOTAL PK NR SOFTBALL EXPENSES $6,048.39 PARK NON-REVERTING BASKETBALL FUND Pacer's Gift Shop Autographed Basketball & Sharpie Pen 42.99 TOTAL PK NR SOFTBALL EXPENSES $42.99 GRAND TOTAL EXPENSE FOR THE MONTH $39,748.68 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) '~ consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$39,748.68 dated this 6`h day of July, 2011. SIGNATURES OF GOVERNING BOARD Y 'Ikf- / /? ? J ?,Ilr.C�. Dr. J� ennett President Kara Thomas, Vice President ,i,e1v Cn.,"*" (abstained) Russ Evans, Secretary Tim Trigg 4ei ‘111)