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Home My Public Portal AboutAugust 1 2011 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday,August 1,2011 Present: President Dr. John Hennette, Vice President Kara Thomas, member Tim Trigg, Putnam County Library Liaison Wes Wilson, Greencastle Community School Corporation Liaison Monica Fennell, and City Council Liaison Phyllis Rokicki Absent: Secretary Russ Evans Also Present: Eric Bernsee—Banner Graphic, Assistant Director Troy Scott, and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette and held in the council room at Greencastle City Hall. Public Input—None Minutes A correction to the minutes was noted that both M.Fennell and P. Rokicki were present at 011.4 the at the July meeting. Director R.Weinschenk made note and will provide a new set of minutes to be signed at the September meeting. On a motion from T.Trigg, second by K.Thomas, the minutes were approved with the noted changes. All Ayes. Claims The monthly claims were approved as presented on a motion from K.Thomas, second by J.Hennette. T.Trigg abstained due to an invoice from Obsidian Screen Graphics. The motion passed on a vote of 2-0-1. Special Park Use Request(s)—None I Friends Of The Park, Special Projects, and Old Business 1. Greencastle Civic League's Spray Park Proposal—The park board had a basic discussion in regards to last month's proposal from the Greencastle Civic League who wanted to raise funds for a new spray park for the municipal park system. The board agreed that best location was at the Greencastle Aquatics Center, due to recent problems with the VGB drain cover requirements and recall, as well as 2012's ADA requirements which have and will make the wading pool obsolete. Discussions will need to be held further on accessibility by the public from outside the fences and whether their will be an admission charged for its use #11% during the normal swim season. 1 2. 5th Annual National Night Out! — R.Weinschenk gave a quick overview of this year's 5th Annual National Night Out event. Held on Tuesday, August 2nd this year's "Smoke Free" event and even though the air temperatures were in the high 90's, drew over 1,000 people to Robe-Ann Park. Free pizza, drinks, hotdogs, and snow cones were served. Over 360 people took advantage of the free night of swimming at the Greencastle Aquatics Center. 3. 3rd Annual Movie Night at Robe-Ann Park—A reminder was given, in regards to the upcoming 3111 Annual Family Movie Night in Robe-Ann Park, which has been scheduled for Saturday evening, September 17 at Robe-Ann Park. Last year approximately 500 people attended the event held on the softball field at Robe- Ann Park. J.Hennette and R.Evans volunteered to sit on a Greencastle Civic League steering committee. New Business Kara Thomas resigns position — Stating personal and professional obligations, long- standing member Kara Thomas resigned her position on the park board. She stated that she will attend the September meeting if a replacement hasn't been found. The board hates to see her resign,but also understands the need to fulfill other obligations. Director's Monthly Report Director R.Weinschenk reviewed happenings from this past month and then turned the floor over to Assistant Diretror T.Scott who gave a quick synopsis of the recent and upcoming programs offered by the Greencastle Parks & Recreation Department. These programs included: Dive-In Movie Night, Family Picnic Night, WREB Night, Soggy Doggy Days, and "What's That Bug?"program. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, September 7, 2011 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by K.Thomas, the park board meeting was adjourned at 8:42 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Min esap ry db i Dr. JOn Hennette; 'resident Kara Thomas, ice President /7yr r(//7/1; Russell Evans, Secretary Tim Trig 2 GREENCASTLE PARKS & RECREATION DEPARTMENT �,,, ACCOUNTS PAYABLE VOUCHER DOCKET AUGUST 3, 2011 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Greencastle Aquatics Center repairs 335.08 ADT Security Services Alarm services 91.08 Baker's Septic Service Portalet for Jaycee Park 71.00 Brenntag Aquatics Center- Muriatic Acid for pH 560.96 Bright Futures Poster board, design paper& accents 14.26 Carrie Cunningham Refund Learn-to-Swim Lessons 25.00 Brett Haviland Refund Learn-To-Swim Lessons 25.00 Butler's L.P. &Fertilizer Round Up & Quik Pro weed killer 99.00 Co-Alliance-Midland Coop Gasoline& diesel fuel 2,626.62 D & S Tree Service Remove 3 dangerous trees at Robe-Ann 3,450.00 Don's Garage Repairs '98 Ford Ranger, '96 GMC 329.37 Flying W Awards Awards 470.30 Fox River Foods, Inc. Concession stand food product for resale 1,691.39 Gold Medal Products Concession product for resale 1,715.94 Greencastle Automotive Supply Napa 10w30 motor oil 35.88 Greencastle Rotary Club Club dues and fees 172.50 Headley Hardware Facility Maint. Expenses: 558.30 I HOP Technologies 2 Cell Phone holsters 29.98 Horizon Business Center Copy paper&register tape 33.54 ,-.41 Humphrey's Outdoor Power Repair Parts 1,541.48 IKON Office Solutions Charges for additional images 84.94 Indiana Wild SPARK live animal show 125.00 Intellicorp Criminal Background Checks 129.35 Jenny Heithaus Tennis Instruction 400.00 Obsidian Screen Graphics Lifeguard t-shirts 173.25 Pepsi Beverage Company GAC concessions-beverage for resale 1,648.34 Professional Garage Door Systems Repair Robe-Ann garage door 395.75 Putnam Aggregates, Inc. Sand 147.29 R& S Rentals 70 5K t-shirts 585.00 Seven Up Snapple 7Up product for resale _ 174.00 Sherry Laboratories Indiana, LLC. Pool water quality tests 75.00 Spear Corporation GAC Expenses: 2,833.90 ❑ Chemical Supplies $2,662.50 ❑ Repair Parts $ 171.40 State Chemicals Cleaning supplies 187.88 Sunset Ink Waterbottles & Volleyball camp t-shirts 232.00 Thomas' Pizza King Spark program-pizzas 49.80 T.J. Fencing Company Repair pool & skatepark fences 3,790.68 Tri-County Plumbing Parkhouse &maint bldg leaky spigots 192.86 Wal-Mart-Community Credit Card Expenses: 737.52 ❑ Office Supplies $ 5.45 T ❑ First Aid supplies $ 8.04 ❑ GAC concessions $316.37 O Rec. Supplies $190.50 ❑ Facility Maintenace $217.16 W.H.S. Stump Removal Remove 9 Robe-Ann Park stumps 750.00 Wiemuth& Sons Company, Inc. Pool concession supplies 215.50 TOTAL GENERAL EXPENSES $26,779.74 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service Portalet for Jaycee Park 71.00 Brad Nobles Umpire softball games 220.00 Chris Huff Umpire softball games 400.00 Gold Medal Products Concession supplies—candy 614.13 Headley Hardware Softball striping paint 73.75 Indiana ASA Softball Register Men's & Women's teams 270.00 Janie Briones Umpire softball games 60.00 Pace Setter Sports Men's Softballs 410.00 Pat Ness Umpire softball games 280.00 Pepsi Beverage Company S'ball concession supplies—drinks 1,278.81 Seven Up Snapple 7Up product for resale 246.00 Tracy Huff Scorekeeper for softball games 377.00 Wal-Mart—Community Credit Card S'ball Expenses: 44.53 Wayne Tharp Umpire Softball games 60.00 TOTAL PK NR SOFTBALL EXPENSES $4,405.22 GRAND TOTAL EXPENSE FOR THE MONTH $31,184.96 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$31,184.96 dated this 3'd day of August, 2011. SIGNATURES OF GOVERNING BOARD i71° 1 Ao-)w..a Dr. John(H ette, r sident Kara omas, Vice President (abstained) Russ Evans, Secretary Tim Trigg