HomeMy Public PortalAboutAtkins- Task Order Phase 3 PJ Adams WideningDirector
Brona D. Steele
T
4 City of Crestview
Department of Public Services
715 Ferdon Boulevard North
Crestview, Florida 32536
INTEROFFICE MEMORANDUM
PUBLIC SERVICES DEPARTMENT
Telephone No. (850) 682-6132
Fax No. (850) 682-7359
E-Mall: fredcAoic@cicyc► -g--- vietli"r
TO: Wayne Steele
FROM: Fred Cook
DATE: April 27, 2018 Friday
COPY: Carlos Jones
SUBJECT: �Y
Util' Relocations for P.J. Adams Widening Project — Phase 3
Atkins Engineers Task Order #2018-1
Here is the Atkins Task Order proposal for the PJ Phase 3 area. I have work, and had them make) some changes
ed them
down, from $45,878 to $39,390, for the design/plans
to the scope also. Note that there is $10,100 in the Task O Would er as a be:
for existing
utility locations if needed. If this is not needed, the amount
$39,390.00 Total Task Order
minus $10 100.00 SUE (existing util. locations)
$29,290.00
It took some time to finally get the Task Order document from them. We met with them on
February 27t and discussed the project!
If you have any questions, let me know. Please process this for approval and execution.
��. a - 7 - / �
C O N S U L T I N G S E R V I C E A U T H O R I Z A T I O N ( C S A )
S e r v i c e A u t h o r i z a t i o n N u m b e r 2 0 1 8 - 1
P r o j e c t ( L o c a t i o n ) : P J A d a m s U t i l i t y R e l o c a t i o n S e g m e n t 3 ( C r e s t v i e w , F l o r i d a )
T h i s S e r v i c e A u t h o r i z a t i o n , w h e n e x e c u t e d , s h a l l b e i n c o r p o r a t e d i n a n d s h a l l b e c o m e a n i n t e g r a l p a r t o f
t h e o r i g i n a l A g r e e m e n t f o r C o n s u l t i n g S e r v i c e s d a t e d 2 / 2 6 / 1 8 b e t w e e n t h e C i t y o f C r e s t v i e w ( C I T Y ) a n d
A t k i n s ( C O N S U L T A N T ) .
I . P r o j e c t D e s c r i p t i o n :
R e l o c a t e t h e C i t y o f C r e s t v i e w ' s W a t e r & s a n i t a r y s e w e r u t i l i t i e s a s a r e s u l t o f t h e p r o p o s e d r o a d w a y
i m p r o v e m e n t s t o P J A d a m s P a r k w a y b e i n g p r o p o s e d b y O k a l o o s a C o u n t y i n C r e s t v i e w , F l o r i d a .
I L S c o p e o f S e r v i c e s :
T h e C o n s u l t a n t s h a l l d e s i g n a n d p r e p a r e C i t y u t i l i t y r e l o c a t i o n c o n s t r u c t i o n p l a n s t o a c c o m m o d a t e t h e
p r o p o s e d w i d e n i n g o f P J A d a m s P a r k w a y S e g m e n t 3 ( S t a t i o n 2 0 4 4 + 5 0 t o S t a t i o n 2 0 6 3 + 1 4 . 1 1 ) . T h e
C o n s u l t a n t w i l l s u p p l e m e n t t h e p r e v i o u s l y p r e p a r e d S e g m e n t 1 a n d 2 u t i l i t y p l a n s t o i n c l u d e r e l o c a t i o n
a n d u p g r a d i n g o f a m a j o r w a t e r l i n e f o r S e g m e n t 3 . T h e C o n s u l t a n t a s s u m e s t h a t i s o l a t e d a d j u s t m e n t s t o
t h e s a n i t a r y s e w e r w i l l b e r e q u i r e d a t s p o t c o n f l i c t s , t r a f f i c c o n t r o l w i l l b e h a n d l e d u n d e r t h e C o u n t y
r o a d w a y p l a n s , a n d a l l w e t l a n d l o c a t i o n s i d e n t i f i e d a n d a n y w e t l a n d i m p a c t s w i l l b e p e r m i t t e d w i t h t h e
r o a d w a y p l a n s b e i n g p r e p a r e d b y O k a l o o s a C o u n t y a n d i t s d e s i g n c o n s u l t a n t . A d d i t i o n a l l y , t h e C o n s u l t a n t
a s s u m e s t h a t t h e s t o r m w a t e r p o l l u t i o n p r e v e n t i o n ( S W P P P ) p l a n s p r e p a r e d b y O k a l o o s a C o u n t y ' s
c o n s u l t a n t w i l l e n c o m p a s s t h e w a t e r l i n e r e l o c a t i o n w o r k . T h e C o n s u l t a n t w i l l b e r e s p o n s i b l e f o r
p r e p a r i n g t h e F D E P p e r m i t a s s o c i a t e d w i t h t h e w a t e r l i n e u p s i z i n g a n d a d d r e s s i n g a n y q u e s t i o n s
r e g a r d i n g t h e p e r m i t . A n y p e r m i t t i n g f e e s a s s o c i a t e d w i t h t h e w a t e r l i n e u p g r a d e w i l l b e p a i d f o r b y t h e
C i t y o f C r e s t v i e w . I t i s n o t a n t i c i p a t e d t h a t F D O T u t i l i t y w o r k s c h e d u l e s w i l l b e r e q u i r e d f o r t h i s p r o j e c t .
I t i s a n t i c i p a t e d t h a t t h e C o n s u l t a n t s h a l l h e l p t h e C i t y e x e c u t e a j o i n t p a r t i c i p a t i o n a g r e e m e n t ( J P A ) s o
t h a t t h e u t i l i t y r e l o c a t i o n s w i l l b e i n c l u d e d f o r b i d a n d c o n s t r u c t e d b y t h e r o a d w a y c o n t r a c t o r f o r t h e
C o u n t y . F u l l s c o p e o f s e r v i c e s i s c o n t a i n e d i n A t t a c h m e n t A .
I I I . I t e m s t o b e f u r n i s h e d b y C I T Y a t n o e x p e n s e t o t h e C O N S U L T A N T :
A . D e s i g n a t e i n w r i t i n g a p e r s o n t o a c t a s t h e C i t y r e p r e s e n t a t i v e w i t h r e s p e c t t o t h e w o r k t o b e
p e r f o r m e d u n d e r t h i s a g r e e m e n t . S u c h p e r s o n s h a l l h a v e c o m p l e t e a u t h o r i t y t o t r a n s m i t
i n s t r u c t i o n s , r e c e i v e i n f o r m a t i o n , i n t e r p r e t a n d d e f i n e p o l i c i e s a n d m a k e d e c i s i o n s .
B . T h e C i t y s h a l l p r o v i d e t h e C o n s u l t a n t w i t h a l l a v a i l a b l e s i t e d a t a . T h i s m a y i n c l u d e s u r v e y d a t a ,
C A D D f i l e s , G I S d a t a , o r i g i n a l a s - b u i l t p l a n s f o r e x i s t i n g C i t y f a c i l i t i e s , u t i l i t y m a r k u p s ,
g e o t e c h n i c a l i n f o r m a t i o n a n d / o r f i e l d n o t e s .
C . T h e C i t y s h a l l c o o r d i n a t e w i t h t h e d i f f e r e n t o w n e r s o f t h e p r o p e r t i e s a n d o b t a i n w r i t t e n a p p r o v a l
f o r C o n s u l t a n t w o r k e f f o r t s o n t h e p r o p e r t i e s a s s o c i a t e d w i t h t h i s s c o p e .
D . A n y i n f o r m a t i o n t h e C i t y h a s a v a i l a b l e c o n c e r n i n g t h e r o a d w a y , s t o r m d r a i n a g e , a n d o t h e r u t i l i t y
s e r v i c e s t o t h e p r o j e c t s i t e , i n c l u d i n g e l e c t r i c a n d t e l e p h o n e u t i l i t i e s .
E . A l l i n f o r m a t i o n t h e C i t y h a s a v a i l a b l e i n c l u d i n g e x i s t i n g d r a w i n g s , n o t e s , d e t a i l s a n d
a p p u r t e n a n c e s n e c e s s a r y f o r t h e d e s i g n a n d p e r m i t t i n g o f t h e p r o j e c t s .
P a g e 1 o f 2
IV. Time of Performance
CONSULTANT. receipt o The above noted items
The Scope of
Services w►11 be completed within 240 Bays after receipt of Notice to rote
except for delays beyond the reasonable control of t
of performance are not, however, a warranty or guarantee that the noted services will be
completed within such period.
V. Fees to be paid aid a lump -sum fee of
For the Scope of Services as described.to the
CONSULTANT oral contained in the attached proposal letter
shall e p
$for professional services, according
first referenced above.
Project Total:
IN WITNESS a WHEREOF, the parties hereto have caused this Contract to be executed in duplicate an
sealed the day year first above written.
ATKINS NORTH AMERICA, INC.
By: 7
Gregory S. Allen, PE
Title: Senior Project Director
Date:='
CITY OF CRESTVIEW, FLORIDA
By:
04,k61L
avid Cadle, Mayor
Date: 5 , /6-lei
Atte
Elizabeth Roy, City Clerk
Approved as to Substance:
Fred Cook, PE, City Engineer
Date:
Page 2 of 2
ATTACHMENT A
Member of the SNC-Lavalin Group
Scope of Work
PJ Adams Utility Relocation Segment 3
City of Crestview
April 2018
SCOPE OF SERVICES
The following is a scope of services which defines those tasks necessary to relocate the City of Crestview's Water
& sanitary sewer utilities as a result of the proposed roadway improvements to PJ Adams Parkway being proposed
by Okaloosa County in Crestview, Florida. Herein after all references to the City will mean City of Crestview and
all references to the Consultant will mean Atkins.
The Consultant shall design and prepare City utility relocation construction plans to acconunodate the proposed
widening of PJ Adams Parkway Segment 3 (Station 2044+50 to Station 2063+14.11). The Consultant will
supplement the previously prepared Segment 1 and 2 utility plans to include relocation and upgrading of a major
water line for Segment 3. The Consultant assumes that isolated adjustments to the sanitary sewer will be required
at spot conflicts, traffic control will be handled under the County roadway plans, and all wetland locations
identified and any wetland impacts will be permitted with the roadway plans being prepared by Okaloosa County
and its design consultant. Additionally, the Consultant assumes that the stonnwater pollution prevention (SWPPP)
plans prepared by Okaloosa County's consultant will encompass the water line relocation work. The Consultant
will be responsible for preparing the FDEP permit associated with the water line upsizing and addressing any
questions regarding the permit. Any permitting fees associated with the water line upgrade will be paid for by the
City of Crestview. It is not anticipated that FDOT utility work schedules will be required for this project. It is
anticipated that the Consultant shall help the City execute a joint participation agreement (JPA) so that the utility
relocations will be included for bid and constructed by the roadway contractor for the County.
To accomplish the objectives outlined above in a manlier that meets the City's requirements, the following scope
items have been identified.
1.0 SUBSURFACE UTILITY ENGINEERING & SURVEYING
If required, Cardno will conduct subsurface utility locates. Southeastern Surveying will provide any survey
necessary associated with the subsurface utility locates.
2.0 UTILITY DESIGN
tential
The Consultant shall coordinate with otherConsultant shall design and prepare water sewer Ineorelocation plans for
conflicts with the City's facilities. The Co
impacts associated with roadway improvements to PJ Adams Parkway being prepared by Okaloosa County's
consultant.
The Consultant shall review other existing utilities llhin the coordinateect limits with theand r roadway determine
engineethere
rega ding potential
impacts with the City utilities. The Consultant
concerns, and potential construction conflicts. The Consultant will work with the roadway engineer and other
utility companies to determine the best location
attend all utility coordinatiofor the City of Crestview's n tings witposed water& tlee oadwaywer lines vengineithin ler
proposed cross section. The Consultant shall
and utility owners.
1
The Consultant's design will upsize the existing variable size water line to a 12-inch water line which will be
relocated outside the proposed roadway travel lanes to the extent possible.
The Consultant will establish the proposed locations of the water line. The Consultant will design the water line
based on City and State standards. The Consultant shall identify conflicts and provide utility relocation plans for
identified sewer conflicts. The 60% submittal and Final submittal shall include specifications required for the
project.
3.0 UTILITY RELOCATION PLANS
The Consultant shall sign and seal 11" x 17" plans for Segments 1, 2, and 3. The plans may include final plan and
profile sheets, cross sections, and miscellaneous detail sheets. Five plan review meetings shall be held with the
City. The first four meetings shall be afler 60% plans and the final meeting shall be prior to the final submittal to
ensure all City comments are included in the plans.
At each phase submittal, the Consultant will prepare probable construction cost estimates for the work effort.
4.0 ADDITIONAL SERVICES
Services authorized by the City other than those specifically listed above shall be considered additional services
and the Consultant shall be compensated as described in the Fee Summary. Additional services may include, but
are not limited to the following:
I. Construction Administration will be provided under separate task order.
2. Making revisions to drawings, specifications, or other documents when such revisions are inconsistent
with written approvals or instructions previously given and are due to circumstances beyond the control of
the Consultant.
3. Providing services of professional consultants other than as is specifically provided for under this scope of
services.
4. Preparing supporting data and other services in connection with agency approvals if extensive studies
and/or analysis are required beyond that which is incidental to this scope of services.
5. Any changes or modifications required due to changes in the project directed by the City.
6. Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration, or
legal proceeding.
7. Providing assistance or preparation of additional documentation required for legal transactions, including
sale of property or preparation of lease agreements.
8. Any environmental, natural resource, jurisdictional wetland surveys, listed species, or cultural resource
surveys, studies, or monitoring not specifically described above.
9. Planning, analysis or design of additional or alternative facilities.
10. Additional effort required to design and/or permit the water line relocation not included in the current
scope. Items not included include separate maintenance of traffic plans, SWPPP preparation and wetland
delineations/wetland permitting which is assumed to be handled by Okaloosa County's consultant.
11. Additional topographic survey services in addition to the subsurface utility engineering test holes.
2
5.0 CLIENT RESPONSIBILITIES
1. Designate in writing a person to act as the City representative with respect to the work to be perfonned
under this agreement. Such person shall have complete authority to transmit instructions, receive
information, interpret and define policies and make decisions.
2. The City shall provide the Consultant with all available site data. This may include survey data, CADD
files, GIS data, original as -built plans for existing City facilities, utility markups, geotechnical information
and/or field notes.
3. The City shall coordinate with the different owners of the properties and obtain written approval for
Consultant work efforts on the properties associated with this scope.
4. Any information the City has available concerning the roadway, storm drainage, and other utility services
to the project site, including electric and telephone utilities.
5. All information the City has available including existing drawings, notes, details and appurtenances
necessary for the design and permitting of the projects.
3
PJ Adams Parkway Utility Relocation Project Phase III
Engineering Scope Estimation
Prepared for the City of Crestview
Melt ter of the 5NC-Lavalm Group
Activ ty
Fee
Estimate
1.0 Subsurface Utility (Limiting Amount - Only Use As Needed) Cardno
Surveying (Limiting Amount Only Use As Needed) Southeastem Surveying
2.0 Utility Coordination
3.0 Construction Plans
Subtotal
Total
$8,000.00
$2_
$10,100.00
$13,860.00
$13,860.00
$15,430.00
$15,430.00
29 290.00
$39,390.00
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Construction Plans
1.0 Key Sheet
General Notes/Pay Item notes
3.0
4.0
5.0
Summary of Quantities
Project Layout
UtilltylRoadway Typicals
Plan- Profile Sheets
Cross Sections Sheets
Utility Detail Sheets
9.0 Cost Estimate
10.0 Specifications
11.0 Technical Meetings
PJ Adams Parkway Utility Relocation Project Phase III
Construction Plans Nontechnical Subtotal
12.0 Quality Assurance/Quality Control
13.0 Supervision
Sheet
Sheet
Sheet
Hours 1
Unit
Total
Hours
1 Update
1 4 4 Update
Comments
1 8 8
2 PO 40 Project Length -1864 feet
4 24 15 x-sections and 3 misc sections = 18 sections @ 3 per sheet = 6 sheets
2 County Review Meeting X 2 staff X 2 hrs meeting X 2 hr travel. 60%, prior
to Anal.
1,
Steven L. Anderson, Jr., PSM, PLS
Charles M. Arnett, PSM
Michael D. Brown, PSM
Eric E. Cain, PSM
John K. Carr, PSM
Michael L. Dougherty, PSM
James M. Dunn, II, PSM
Thomas F. Ferguson, PSM( 4" -
Ronnie A. Figueroa, PSM, GISP
Tate B. Flowers, PSM, PLS ! ' '� I t
Robert W. Gardner, PSM
Brian R. Garvey, PE, GISP
Daniel J. Henry, PSM PLS
Ryan E. Johnson, PSM
Gary B. Krick, PSM
Brad J. Lashley, PSM, PLS
Myron F. Lucas, PSM
James E. Mazurak, PSM
Land Surveying 8 Mapping Services • Sub -Surface Utility Designation 8 Location Services • Geographic Information Systems • GPS Asset Inventories
March 22, 2018
Mr. Kevin M. Morgan
Atkins Global
1141 Jackson Avenue
Chipley, FL 32428
Southeastern Surveying and Mapping Corporation
Serving the Southeast Since 1972
vamsoutheasteins urvoying.com
Into somi,limArmsutvcying.caul
Thomas K. Mead, PSM, PLS
Timothy O. Mosby, PSM
James L. Petersen, PSM
William C. Rowe, PSM
Tony G. Syfrett, PSM, PLS
Thomas P. Young, Jr., PSM. GISP
Kirk R. Hell, El, GISP
Brad A. Stroppel, El, GISP
Cheryl A. Isenberg, GISP
Brian E. Latchaw, GISP
Patrick J. Phillips, GISP
Donna L. Hendrix, CST IV
Mark W. Klaers, CST IV
Joseph S. Locklin, CST IV
David M. Rentfrow, CST IV
Steve D. Smith, CST IV
Celeste B. van Gelder, CST IV
Via E-Mail: Kevin.Morgan(tlatkins_ lobal.com
RE: Project Flame: PJ Adams Pkwy Segment 3 SUE Test Holes
Location: Crestview, FL
Section 31 & 32, Township 3 North, Range 23 West, Okaloosa County, Florida
Dear Mr. Morgan,
We are pleased to submit our proposal for Subsurface Utility Designation and Verification on the above
referenced project.
SCOPE OF WORK:
1. Horizontally locate and field mark (paint & flags) all public subsurface utility mains found excluding
service lines, gravity sewer lines and irrigation in specific areas to aid in the setup and location of SUE
Test Holes as required by client.
Coordinate Sunshine 811 and utility locates to include supplemental calls to each locator to expedite the
field marking of each subsurface utility as required by law.
3. Expose the subject utilities by using non-destructive vacuum excavation methods at approximately six (6)
locations as provided by client. (Estimated one (1) day of field work.)
4. Confirm/determine the vertical and horizontal position of the subject utilities and record the information,
using the locate marks provided by the utility owners and/or their representatives unless otherwise
specifically requested by client.
6500 All American Blvd
Orlando, FL 32810
407.292.8580
407.292.0141 Fax
1130 Highway 90
Chipley, FL 32428
850.638.0790
850.638.8069 Fax
Lakeside Executive Center
8641 Baypine Road
Suite 5
Jacksonville, FL 32258
904.737.5990
904.737.5995 Fax
119 West Main Street
Tavares, FL 32778
352.343.4880
352.343.4914 Fax
10 East Lake Street
Kissimmee, FL 34744
407.944.4880
407.944.0424 Fax
University Corporate Park
10770 North 46m Street
Suite C-300
Tampa, FL 33617
813.898.2711
813.898.2712 Fax
Licenses: PSM: Flonda Professional Surveyor 6 Mapper • PLS: Alabama Professional Land Surveyor • PE: Professional Engineer
Certifications: El Engineering Intern • GISP Geographic information Systems Professional • CST. Certified Survey Technician
. ' Page 2
5. Any asphalt/concrete removed will be repaired using like materials.
6. Tie each test hole location to a minimum of three visible physical features to enable this data to be added
to your base map and also enable future recovery.
7. Provide test hole reports for approximately six (6) SUE test hole locations and sketches of utilities
indicating site findings and location of each.
8. Provide Survey for horizontal and vertical locations of each SUE test hole excavation for approximately
six (6) SUE test hole locations and provide electronic database of the same.
The final product will be a field drafted plan sheet or utility designation field sketch(s) as well as test hole
reports/sketches of the project area reflecting all pertinent data for your use.
Terms and Conditions
M.O.T. will be used only if absolutely necessary and these invoice charges will be an addition to the total per day
rate and reflected on our invoice to you.
In accordance with the Underground Facility Damage Prevention and Safety Act, the Design Engineer shall
perform sufficient Utility Coordination with the Utility providers in this location to affirm the information from
SSMC's efforts and confirm that no other subsurface utility is possibly undetected by these efforts.
SSMC shall not be held liable for any latent or unreasonably discoverable utilities in the project area. Furthermore
in the event of a claim regarding the services provided in the proposal, SSMC shall have liability for reasonable
and necessary defense costs to the extent caused by SSMC's negligence.
If SSMC is required to obtain permits to perform the service provided, these charges will also be additional and
reflected on our invoice to you.
Note: in the event that Test Holes require a depth greater than ten (10) feet, or require a substantial amount of
increased effort (sleeving, shoring, de -watering, etc.), then said Test Holes may need to he negotiated separately
on a case by case basis if normal vacuum excavation practices do not allow said utilities to be exposed.
Note: All utility sizes given are outside diameter unless otherwise specified and are approximate only due to
uncontrollable field conditions that may be encountered :luring excavation.
Note: Any additional overlaying or restoration of pavement, other than the replacement of materials removed
and cold patched, will be the responsibility of Atkins Global.
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Our fee for this project will be as follows:
Subsurface Utility Designation & SUE Test Holes: S2,100.00
We anticipate completion of the above described work within three (3) weeks after receipt of approved permit and
written notice to proceed.
Effective July 1, 2017, SSMC will submit monthly invoices electronically via email as an attachment. SSMC
requires each client to provide its Accounts Payable contact information along with any invoicing deadlines
and requirements per project. Please complete the attached Contact Information Sheet and return to
SSMC Project Manager listed below with your signed proposal letter or executed agreement.
Payment is expected within thirty (30) days from date of invoice.
Notice to Owner:
O For all construction related projects a Notice to Owner will be filed.
o For all projects over $5,000.00 a Notice to Owner will be filed.
We look forward to the opportunity to work with you on this project.
Sincerely,
Dana S:`Sowers
Utility Manager
If the above scope, period of service and method of compensation meets with your approval, please execute
below and email to SSMC as notice to proceed along with the notice of commencement.
If your firm prefers using your own standard PROFESSIONAL SERVICES AGREEMENT in lieu of this
proposal letter, this document MUST BE furnished to SSMC, negotiated, and executed prior to the
commencement of any service.
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March 20, 2018
Mr. Kevin M. Morgan, P.E.
Senior Engineer — Transportation Design
ATKINS
2114 Airport Blvd., Suite 1450
Pensacola, FL, 32504
RE: Proposal for Subsurface Utility Engineering ServIces for
City of Crestview
PJ Adams Parkway— Segment 3
Crestview, Okaloosa County, Florida
Dear Mr. Morgan,
arvrso
Shaping the Future
Cardno
159 SW Spencer Court
Suite 105
Lake City, FL 32024
USA
Phone 385-755.2626
Fax 385-755.2507
www.cardno.com
We are pleased to provide you this proposal for professional Subsurface Utility Engineering (SUE) services for PJ Adams
Parkway — Segment 3 in Crestview, Okaloosa County, Florida. The limits for the ASCE Quality Level °B° Designating
(Horizontal Marking) and ASCE Quality Level 'A" Locating (V1/H Test Holes) to be performed for this project are within
Segment 3 of the PJ Adams Parkway project and the effort based on the attached scope of services.
For this project we will provide the following services:
O ASCE Quality Level °B" Designating of existing subsurface utilities; along PJ Adams Pkwy. at location identified
by Atkins/ City of Crestview (Not to exceed one (1) day of effort)
U ASCE Quality Level "A" WH Test Holes of subsurface utilities; at locations identified by Atkins/ City of Crestview
(Not to exceed 10 Test Holes and/or not to exceed one (1) day of effort)
All Subsurface Utility Engineering will be in accordance with ASCE Standard Guideline for the Collection and Depiction
of Existing Subsurface Utility Data, Cl/ASCE 38-02.
The total Lump Sum fee for the ASCE Quality Level °B' Designating, ASCE Quality Level "A" Locating of the subsurface
utilities including associated office support, mobilization, and maintenance of traffic will be: 87,969.28
Cardno is committed to diligently working to complete this project within your schedule which will require close
coordination between ATKINS and Cardno, as well as our receiving a timely written notice to proceed with terms and
conditions acceptable to Cardno Inc.
We look forward to working with you on this very important project. After reviewing this proposal, should you have any
further questions or need additional information, please feel free to contact us.
Kind Regards,
Cardnu
Steven L. Abbott
Assistant Project Manager
SUBSURFACE UTILITY ENGINEERING
FOR
ATKINS
City of Crestview
PJ Adams Parkway— Segment 3
Crestview, Okaloose County, Florida
PROJECT LIMITS:
The limits for the ASCE Quality Level "B" Designating (Horizontal Marking) and ASCE Quality Level "A" Locating (VVH Test Holes) to be
performed for this project are within Segment 3 of the PJ Adams Parkway project.
SCOPE OF SERVICES:
ASCE Quality Level "B" Designating - Horizontal Marking of Subsurface Utility Mains:
Cardno will provide ASCE Quality Level 'B" Designating, marking on the surface the approximate horizontal location of the
existing subsurface utility mains in accordance with Cl/ASCE 38-02 Standard Guideline for the Collection and Depiction of
Existing Subsurface Utility Data, within the project limits as described above (Not to exceed one (11) day of effort).
By selecting the appropriate electromagnetic and/or geophysical prospecting equipment to include transmitter/receiver
combinations along with Ground Penetrating Radar (GPR), Cardno will Designate (detect and mark) the subsurface utility mains
approximate horizontal position on the surface using paint or flags as appropriate based on the field conditions and safety
consideration.
NOTE:
Some existing subsurface utility mains may not be detectable at the surface using current state of the art geophysical detecting
equipment, due to their depth, size, material composition or soil conditions. In these cases Cardno will show these utilities based
on any visible surface features and any existing record drawings that have been provided to Cardno. These utility mains shown
from surface features and record drawings will be shown as ASCE Quality Level "D". ASCE Quality Level A" Locating (VVH
Test Holes) may be required on these type of utilities for further verification.
This scopelfee proposal does not include designating of any minor underground utilities such as landscape irrigation systems,
service connections, hose bibs, and lighting for signs, and it does not include gravity sanitary, storm drains, or abandoned utilities
within project limits.
Survey of ASCE Quality Level "B" Designating:
Survey of the ASCE Quality Level "B" Designating will be provided by others, who will provide Cardno with a digital Auto Cad or
Micro Station file of the ASCE Quality Level "B" Designating to include surface utility and topographic features so that the Cardno
can QA/QC the survey results before final submittal.
ASCE Quality Level "B" Deliverables:
Cardno's field crew will provide field sketches and utility point forms for the ASCE Quality Level "B" Designating performed. The
designating field sketches will be color coded and the point forms processed into a digital Excel spreadsheet and provided to
Atkins. The sketches and points forms will be the Cardno ASCE Quality Level "B" Designating deliverable,
Atkins' surveyor will provide the digital Auto Cad or Micro Station File of the ASCE Quality Level "13" Designating upon completion
of the QA/QC review by Cardno.
Corthus
ASCE Quality Level "A" Locating using Non -Destructive Vacuum Excavation:
(-)D
Cardno will provide ASCE Quality Level "A" Locating (VVH Test Holes) using Non -Destructive Vacuum Excavation to visually
verify the size, color, material composition, configuration, orientation and depth of subsurface utility mains (Not to Exceed 10
Test Holes and/or not to exceed one (1) day of effort), locations identified by Atkins/ City of Crestview in order to determine
the elevation of select utilities. The VVH test hole will be performed as close to the identified location as possible based on site
conditions and safety considerations.
▪ In performing the ASCE Quality Level "A" Locating (VVH Test Holes), Cardno will neatly cut and remove existing pavement or
other surface material (not to exceed two hundred twenty-five (225) square inches per cut). We will then excavate the materiel
through the cut down to the utility in a way that prevents any damage to wrappings, coatings, tracer wires or other protective
coverings of the utility (i.e., vacuum/pressure excavations, hand digging, etc.).
i Upon obtaining necessary measurements on the subsurface utility, Cardno will then backfill and compact with select material
around the utility end provide a restoration of the surface pavement, within the limits of the cut at the time of the back -fill. In the
event the excavation is In an area other than roadway pavements, the disturbed area will be restored to its original condition
prior to the excavation.
Cardno will place a suitable semi -permanent above ground markers (i.e., PK nails, steel rods, etc.), on the surface directly above
the centerline of the subsurface utility being located. Wooden hubs or stakes are not sufficient for this activity. Upon completion
of the test hole, clean-up will be done on the work site to equal or better condition than before the excavation began.
Survey of ASCE Quality Level "A" Locating:
• Survey of the ASCE Quality Level "A" Locating (VVH Test Holes) will be provided by others who will provide Cardno a digital
Auto Cad or Micro Station file of the ASCE Quality Level "A° Locating to include surface utility and topographic features, previous
ASCE Quality Level "8" Designating and a report to include the northing, easting, elevation utility point name, depth to the utility
and elevation of the utility at the point the utility was located, so that the Cardno can QA/QC the survey results of the ASCE
Quality Level "A" Locating before final.
ASCE Quality Level "A" Locating Deliverables:
▪ Cardno field crew will complete "Locating" form (s) utilizing field stationing and/or swing ties from existing features to show the
locations of all ASCE Quality Level "A" WH Locating (VVH Test Holes) performed. The Locating form will be put into a digital
format and provided as the Cardno ASCE Quality Level "A" Locating deliverable.
Atkins' surveyor will provide the digital Auto Cad or Micro Station File of the ASCE Quality Level °A" Locating upon completion
of the QA/QC review by Cardno.
References:
ASCE Guideline for the Collection and Depiction of Existing Subsurface Utility Data, Cl/ASCE 38-02
NOTE:
As indicated above, the survey of an Subsurface Utility ASCE Quality Level "A" Locating and ASCE Quality Level "B"
Designating will be provided by others.
C.rvino
r ,AA14. r),1
CITY OF CRESTVIEW Item #
AGENDA ITEM
CITY COUNCIL MEETING DATE: May 14, 2018
TYPE OF AGENDA ITEM: Consent Agenda
TO: Mayor, City Council and City Clerk
CC: Department Heads and City Attorney
FROM: Public Services Director
DATE: May 9, 2018
SUBJECT: Approval of Task Order for P.J. Adams Widening Phase 3 Utility Relocation Plans
BACKGROUND: Plans for the City utility relocations in Phases 1 and 2 of the P.J. Adams
Widening project have been completed by Att at the same time, the utility lines in this area musns North America, Inc. Now that Okaloosa ty
desires to construct Phase 3 of the PJA proje
also be planned — to allow the widening work. Phase 3 consists of the widening of PJA from Ashley
Drive to Wildhorse Drive.
DISCUSSION: This Task order will produce one set of construction plans for all 3 phases of the
PJA Widening project.
GOALS & OBJECTIVES: To have Task Order #2018-1 executed for Atkins North America.
EFFECT ON BUDGET: Funding for this service is in the current year water utility budget.
LEVEL OF SERVICE: Increased
RECOMMENDED MOTION: I move to approve Task Order #2018-1 for Atkins North America,
Inc. and allow the Task Order to be executed after review.
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