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Home My Public Portal AboutSeptember 7 2011 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, September 7, 2011 Present: President Dr. John Hennette, Vice President Kara Thomas, Secretary Russ Evans, member Tim Trigg, Putnam County Library Liaison Wes Wilson, and City Council Liaison Phyllis Rokicki Absent: Greencastle Community School Corporation Liaison Monica Fennell, Also Present: Rebecka Howard—Halloween Fun Run, Brent Daugherty—BBQ/Poker Run Fundraiser, Kelsey Dentinger with WREB,Paul Hoskins—5K Run/ Walk Fundraiser for Zion, Lester Wilson, Eric Bernsee—Banner Graphic, Assistant Director Troy Scott, and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette and held in the council room at Greencastle City Hall. Public Input/Special Park Use Request(s) 1. BBQ/Poker Run Fundraiser—Brent Daugherty with 3 Nails Disaster Volunteer Corps asked to rent the Bob Flanagan Band Shell and shelter #1 for a fundraiser to raise funds for disaster relief. This fundraiser will include Christian music bands and performers, bounce houses. He provided a flier for his event. After discussion, the park board approved the request on a motion by R.Evans, second by T.Trigg. All Ayes. 2. Halloween Fun Run - Rebecka Howard gave an update in regards to this year's Halloween Fun Run, which will be held on Saturday, October 29. This year's fun run will be completed in partnership with the American Cancer Society Strides Against Breast Cancer event and run on the same route as the Mike Rokicki Memorial 5K event. Ms. Howard requested use of Shelter#5. On a motion from K.Thomas, second by T.Trigg the request was approved. All Ayes. 3. 5K Run/Walk Fundraiser for Zion—Paul Hoskins was in attendance to request use of the Big Walnut Sports Park loop trail and the shelters on the southside of BWSP for a 5K fundraising event to raise funds to equip a van with a chairlift for his son Zion's wheelchair. In May 2010 Zion was diagnosed with spinal muscular atrophy. On a motion from R.Evans, second by T.Trigg the request was granted. All Ayes. 4. Kids 'Carnival—Scheduled for Shelter#1 on Sunday, October 9th from 12:00— 4:00 p.m.,Director R.Weinschenk stated Ms. Jennifer Wilson, Philanthropy Chair, Psi Lambda Xi, DePauw University will be in attendance at our meeting in October to present the details of their fundraising event. Minutes On a motion from K.Thomas, second by T.Trigg, the minutes from the August 1, 2011 meeting were approved as presented. All Ayes. 1 Claims The monthly claims were approved as presented on a motion from T.Trigg, second by R.Evans. All Ayes. Friends Of The Park, Special Projects, and Old Business 1. Greencastle Civic League's Spray Park Proposal—Director R.Weinschenk gave a short update on his meetings with three different companies interested in the Greencastle Civic League's Spray Park Project. He also informed the board that representatives of the Greencastle Civic League will be meeting with the three companies and then presenting a proposal at the October board meeting. 2. 3rd Annual Family Movie Night at Robe-Ann Park — A reminder was given, in regards to the upcoming 3rd Annual Family Movie Night in Robe- Ann Park, which has been scheduled for Saturday evening, September 17 at Robe-Ann Park. Last year approximately 500 people attended the event held on the softball field at Robe-Ann Park. 3. Pack 99 Annual Fall Mini-Camporee — Director R.Weinschenk reminded the board that the Cub Scouts from Greencastle Pack 99, along with Boy Scouts from Troop 99 will be attending the Family Movie Night and camping afterwards in Robe-Ann Park on Saturday evening, September 17. The park board approved the event. 4. Board opening — R.Weinschenk did remind the board that we are still searching for a replacement for K.Thomas, who resigned her position in August. New Business Community and Urban Forestry Grant—Director R.Weinschenk informed the board that the an opportunity to purchase and plant additional trees thoughout the park has been made available through the Indiana DNR Division of Urban Forestry. They are offering a 50/50 Community and Urban Forestry Grant where communities may request from $2,500 to $20,000 for public tree inventories, urban forestry educational awareness, and tree planting projects. Director R.Weinschenk requested approval to use department operational funds as a possible match and apply for more tree to be planted at Robe-Ann and Big Walnut Sports Parks. The board agreed this would be a good opportunity and asked Director R.Weinschenk to draft a proposal. Director's Monthly Report Director R.Weinschenk presented his monthly report and reviewed the events from this past month. These events included wrapping up season-end paperwork for the Greencastle Aquatics Center, spray park visits and tours of the Greencastle Aquatics Center, repair of a water leak in Robe-Ann Park, preparing Calbert Way Park shelter and the People Pathways trails for a visit from the National Heritage Road Trial group, meeting and discussing the upcoming Greencastle Youth Basketball season with Greencastle Community School Corporation Superintendent Dr. Lori Richmond, and an update in regards to the adult softball programs including the Rokicki Foundation Coed Softball League. 2 Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held '� Wednesday evening, October 5, 2011 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by K.Thomas, the park board meeting was adjourned at 8:06 p.m. All Ayes. l Minutes respectfully submitted by: ` (� Roderick M. Weinschenk, Director Greencastle Parks&Recreation Department Minutes approved by: --T.),-.- _ Dr. John ennette, resident Kara , Russell Evans, Secretary im Tri t g 3 GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET September 7, 2011 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 91.08 Baker's Septic Service Portalet for Jaycee Park 71.00 Black Lumber Company Deckwood for skatepark sign repairs 8.18 Boyce Forms/ Systems Pool- 8 receipt books 283.32 Brenntag Pool-Muriatic Acid for pH 194.20 Butler's L.P. &Fertilizer, Inc. Round up, 2 bales of straw, grass seed 114.00 Cintas Restock park medicine cabinet 54.53 Co-Alliance, LLP Gasoline & diesel fuel 1,922.28 Forest Commodities, Inc. 25 yards landscaping mulch 584.80 Fox River Foods, Inc. Concession stand food product for resale 290.18 Gold Medal Products Concession product for resale 549.32 Greencastle Automotive Supply Napa 10w30 motor oil &tail light bulb 46.84 Headley Hardware Expenses: 297.63 • Chemicals $ 15.39 • Repair parts $ 35.91 • Facility maintenance $246.33 Horizon Business Center Copy paper&register tape 77.92 Humphrey's Outdoor Power Expenses: 382.3.1 • Tires&tubes $ 91.90 • Repair parts $270.51 • General supplies $ 19.90 Hurley Construction, Inc. Robe-Ann-waterline & sidewalk repair 2,800.00 IKON Office Solutions Charges for additional images 78.43 Neal Tire Tires for GMC pickup & lawnmowers 537.55 Orkin Pest Control Recurring pest control service 84.72 Pepsi Beverage Company Pool - concessions beverage for resale 257.93 PNC Visa Postage 7.80 Rod Weinschenk Expense Reimbursement: 34.27 • Postage $11.18 • Recreation supplies $23.09 Spear Corporation Pool -Expenses: 260.60 • Chemical Supplies $ 18.60 • Repair Parts $242.00 State Chemicals Balance of previous invoice-shipping 18.23 Wal-Mart-Community Credit Card Expenses: 578.43 ❑ Office Supplies $ 68.74 ❑ First Aid supplies $ 62.05 ❑ Pool concessions $210.69 ❑ Rec. Supplies $ 53.70 ❑ Facility Maintenace $183.25 Wiemuth& Sons Company, Inc. Pool concession supplies 215.50 TOTAL GENERAL EXPENSES $9,841.05 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service Portalet for Jaycee Park 71.00 Brad Nobles Umpire softball games 480.00 Chris Huff Umpire softball games 280.00 Flying W Awards Women's &Men's Softball Awards 216.30 Headley Hardware Softball striping paint 7.05 Indiana ASA Softball Register 21 Coed Softball teams 315.00 Janie Briones Umpire softball games 200.00 Lisa Porter Scorekeeper for coed softball games 145.00 Pat Ness Umpire softball games 320.00 Seven Up Snapple 7Up product for resale 100.00 Sunset Ink Men's& Women's All-Star t-shirts 550.00 Tracy Huff Scorekeeper for softball games 304.50 Wal-Mart—Community Credit Card S'ball Expenses: 28.35 TOTAL PK NR SOFTBALL EXPENSES $3,017.20 GRAND TOTAL EXPENSE FOR THE MONTH $12,858.25 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$12,858.25 dated this 76 day of September,2011. SIGNATURES OF GOVERNING BOARD zt4 ihe027 Dr. Hennett Presiders Kara omas, Vice President uss Evans, Secretary Tim Trigg •