HomeMy Public PortalAboutFl Dept of Corr Contract W1015CONTRACT #W1015
Amendment #1
CONTRACT AMENDMENT BETWEEN
THE FLORIDA DEPARTMENT OF CORRECTIONS
AND
CITY OF CRESTVIEW
This is an Amendment to the Contract between the Florida Department of Corrections ("Department") and
the City of Crestview ("Agency"), to provide for the use of innate labor in work programs.
This Amendment:
• Renews the Contract for three (3) years pursuant to Section I., B., Contract Renewal; and revises
the end date of the Contract referenced in Section I., A.;
• Revises Section II., B., 1., Responsibilities of the Department, a.;
• Revises Section II., B., 3., Communications Equipment, third paragraph;
• Revises Section IV., CONTRACT MANAGEMENT, first paragraph;
• Revises Section IV., A., Department's Contract Manager;
• Revises Section IV., B., Department's Contract Administrator;
• Revises Section VII., A., Records;
• Revises Section VII., C., Disputes;
• Revises Section VII., D., Force Majeure;
• Adds Section VII., I., Cooperation with Inspector General;
• Adds Section VII., J., Sovereign Immunity;
• Adds Section VII., K., Americans with Disabilities Act; and
• Revises Addendum A, third line.
Original Contract Term: November 11, 2015 through November 10, 2018
In accordance with Section V., CONTRACT MODIFICATIONS, the following changes are hereby made:
1. Section I., CONTRACT TERM/RENEWAL, A., is hereby revised to read:
I. A. Contract Term
This Contract shall begin on November 11, 2015, or the last date of signature by all
parties, whichever is later.
This Contract shall end at midnight on November 10, 2021.
This Contract is in its final renewal term.
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CONTRACT #W1015
Amendment #1
2. Section II., B., 1., Responsibilities of the Department, a., is hereby revised to read:
II. B. 1. Responsibilities of the Department
a. Pursuant to Rule 33-601.202(2)(a), Florida Administrative Code (F.A.C.),
supervision of the work squad(s) will be provided by the Department. The
Department shall provide one (1) Correctional Work Squad Officer position to
supervise an innate work squad. This Contract provides for one (1) work
squad(s) of up to eight (8) inmates.
3. Section II., B., 3., Communications Equipment, third paragraph, is hereby revised to read:
II. B. 3. Communications Equipment
At the end or termination of this Contract, the Department's Contract Manager will
contact the Department's Utility Systems/Communications Engineer in the Office of
Institutions, to effectuate the deprogramming of radio communications equipment
provided by the Agency.
4. Section IV., CONTRACT MANAGEMENT, first paragraph, is hereby revised to read:
IV. CONTRACT MANAGEMENT
The Department will be responsible for the project management of this Contract. The
Department has assigned the following named individuals, addresses, and phone numbers as
indicated, as the Department's Contract Manager and the Department's Contract Administrator
for the Project.
5. Section IV., A., Department's Contract Manager, is hereby revised to read:
IV. A. Department's Contract Manager
The Department's Field Office Manager of Okaloosa Correctional Institution represented
in this Contract is designated as the Department's Contract Manager and is responsible for
enforcing performance of the Contract terns and conditions and shall serve as a liaison
with the Agency. The title, address, and telephone number of the Department's Contract
Manager for this Contract is:
Field Office Manager
Okaloosa Correctional Institution
3189 Colonel Greg Malloy Road
Crestview, Florida 32539
Telephone: (850) 983-9070
Email: Michael.klughna,fdc.myflorida.com
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CONTRACT #W1015
Amendment #1
6. Section IV., B., Department's Contract Administrator, is hereby revised to read:
IV. B. Department's Contract Administrator
The Department's Contract Administrator t is responsible for maintaining a Contract file
on this Contract service and will serve as a liaison with the Department's Contract
Manager.
The title, address, and telephone number of the Department's Contract Administrator for
this Contract is:
Contract Administrator
Bureau of Procurement
Florida Department of Corrections
501 South Calhoun Street
Tallahassee, Florida 32399-2500
Telephone: (850) 717-3681
Fax: (850) 488-7189
7. Section VII., A., Records, is hereby revised to read:
VII. A. Records
The Agency agrees to allow the Department and the public access to any documents,
papers, letters, or other materials subject to the provisions of Chapter 119 and Section
945.10, Florida Statutes (F.S.), made or received by the Agency in conjunction with this
Contract. The Agency's refusal to comply with this provision shall constitute sufficient
cause for termination of this Contract.
8. Section VII., C., Disputes, is hereby revised to read:
VII. C. Disputes
Any dispute concerning performance of the Contract shall be resolved informally by the
Department's Contract Manager. Any dispute that cannot be resolved informally shall
be reduced to writing and delivered to the Department's Assistant Deputy Secretary of
Institutions. The Department's Assistant Deputy Secretary of Institutions, shall decide
the dispute, reduce the decision to writing, and deliver a copy to the Agency, the
Department's Contract Administrator, and the Department's Contract Manager.
9. Section VII., D., Force Majeure, is hereby revised to read:
VII. D. Force Majeure
Neither party shall be liable for loss or damage suffered as a result of any delay or failure in
performance under this Contract or interruption of performance resulting directly or
indirectly from acts of God, fire, explosions, earthquakes, floods, water, wind, lightning, civil
or military authority, acts of public enemy, war, riots, civil disturbances, insurrections,
strikes, or labor disputes.
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CONTRACT #W 1015
Amendment #1
10. Section VII., I., Cooperation with Inspector General, is hereby added to read:
VII. I. Cooperation with Inspector General
In accordance with Section 20.055(5), F.S., the Agency understands and will comply
with its duty to cooperate with the Inspector General in any investigation, audit,
inspection, review, or hearing.
11. Section VII., J., Sovereign Immunity, is hereby added to read:
VII. J. Sovereign Immunity
The Agency and the Department are state agencies or political subdivisions as defined
in Section 768.28, F.S., and agree to be fully responsible for acts and omissions of their
own agents or employees to the extent permitted by law. Nothing herein is intended to
serve as a waiver of sovereign immunity by either party to which sovereign immunity
may be applicable. Further, nothing herein shall be construed as consent by a state
agency or political subdivision of the State of Florida to be sued by third parties in any
matter arising out of this Contract.
12. Section VII., K., Americans with Disabilities Act, is hereby added to read:
VII. K. Americans with Disabilities Act
The Agency shall comply with the Americans with Disabilities Act. In the event of the
Agency's noncompliance with the nondiscrimination clauses, the Americans with
Disabilities Act, or with any other such rules, regulations, or orders, this Contract may
be canceled, terminated, or suspended in whole or in part and the Agency may be
declared ineligible for further Contracts.
13. Addendum A, third line, is hereby revised to read:
Interagency Contract Number W 1015, Amendment #1 Effective November 11, 2018.
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CONTRACT #W1015
Amendment #1
All other terns and conditions of the original Contract remain in full force and effect.
This Amendment shall begin on the last date of signature by all parties.
IN WITNESS THEREOF, the parties hereto have caused this Amendment to be executed by their
undersigned officials as duly authorized.
AGENCY: CITY OF CRESTVIEW
SIGNED
BY:
NAME:
TITLE: (UL / (2/4-c1C—
DATE: e/S/
FEIN: 59-6000295
FLORIDA DEPARTMENT OF CORRECTIONS Approved as to form and legality, subject to
execution.
SIGNED SIGNED
BY: BY:
NAME: Kasey B. Faulk NAME: Kenneth S. Steely
TITLE: Chief, Bureau of Procurement TITLE: General Counsel
DATE: DATE:
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Addendum A
Inmate Work Squad Detail of Costs for the City of Crestview
Interagency Contract Number W1015 Effective November 11, 2018
""ENTER MULTIPLIERS IN SHADED BOXES ONLY IF TO BE INVOICED TO AGENCY*"
I. CORRECTIONAL WORK SQUAD OFFICER SALARIES AND POSITION RELATED -EXPENSES
TO BE REIMBURSED BY THE AGENCY:
Officers Salary # Officer: Multiplier
Per Officer
Annual Cost
Total
Annual Cost
1 $ 54,194.00 " $ 54,194.00
Salary Incentive Payment $ 1,128.00 $ 1,128.00
Repair and Maintenance $ 121.00 $ 121.00
State Personnel Assessment $ 354.00 $ 354.00
Training/Criminal Justice Standards $ 200.00 $ 200.00
Uniform Purchase $ 400.00 $ 400.00
Uniform Maintenance $ 350.00 $ 350.00
Training/Criminal Justice Standards ` $ 2,225.00
TOTAL - To Be Billed By Contract To Agency $ 58,972.00 $ 56,747.00
'Cost limited to first year of contract as this is not a recurring personnel/position cost.
Annual cost does not Include overtime pay.
IA. The Overtime Hourly Rate of Compensation for this Contract is $31.85, If applicable. (The Overtime Hourly Rate
of Compensation shell Include the average hourly rate of pay for a Correctional Officer and the average benefit
package provided by the department, represented as time and one half for purposes of this Contract )
II. ADMINISTRATIVE COSTS TO BE REIMBURSED BY THE AGENCY:
Costs include but may not be limited to the following:
Rain coats, staff high visibility safety vest, inmate high visibility
safety vest, fire extinguisher, first aid kit, personal protection kit, Flex
cuffs, waming signs, handcuffs, Igloo coolers, portable toilets, insect
repellants, masks, vaccinations, and other administrative expenses
TOTAL - To Be Billed By Contract To Agency
III. ADDITIONAL AGENCY EXPENSES:
Tools, equipment, matenals and supplies not listed in Section II above
are to be provided by the Agency.
CELLULAR PHONE WITH SERVICE REQUIRED: YES NO ❑
ENCLOSED TRAILER REQUIRED: YES NO ❑
Addendum A Revised 06-02-03/01-12-04 Page 6 of 6
Number
Squads
1
Total
Annual Cost
$ 750.00
$ 750.00
Addendum A
Inmate Work Squad Detail of Costs for the City of Crestview
Interagency Contract Number W1015 Effective November 11, 2018
IV. OPERATING CAPITAL TO BE ADVANCED BY AGENCY:
Hand Held Radio MACOM $4969.00
Vehicle Mounted Radio MACOM $5400.00
TOTAL Operating Capital To Be Advanced By Agency
Per Unit
Cost
V. TOTAL COSTS TO BE ADVANCED BY AGENCY:
1. Operating Capital - from Section IV.
2. Grand Total - To Be Advanced By Agency At Contract Signing:
VI. TOTAL ANNUAL COSTS TO BE BILLED TO AGENCY BY CONTRACT:
1. Correctional Officer Salaries and Position -Related Expenses - from Section I.
2. Other Related Expenses and Security Supplies - from Section II.
3. Annual Grand Total - To Be Billed To Agency By Contract:
VII. TOTAL OF ALL COSTS ASSOCIATED WITH CONTRACT:
(Total of Sections V. and VI.)
Number
of Units
Year
Year 2
Year 3
TOTAL COST
Total
Cost
Total
Cost
$0.00
$0.00
Total
Cost
$56,747.00
$750.00
$57,497.00
$57,497.00
$57,497.00
$57,497.00
VIII. OVERTIME COSTS:
If the contracting Agency requests overtime for the work squad which is approved by the Department,
the contracting Agency agrees to pay such costs and will be billed separately by the Department for the cost of overtime.
Addendum A Revised 00-02-03101-12.04 Page 7 of 8
$172,491.00
BIII To
Agency
Provided
By Agency
LJ g O
Already
Exists
Lyj
Addendum A - INSTRUCTIONS
Inmate Work Squad Detail of Costs for the City of Crestview
Interagency Contract Number W1015 Effective November 11, 2018
Section I. Costs in this section are determined each fiscal year by the Budget and Management Evaluation Bureau and are fixed.
By entering the number of Officers required for this contract, the spreadsheet will automatically calculate the "Total Annual Cost"
column. If this Work Squad is beyond the first year of existence, enter a zero (0) in the "Total Annual Cost"
column for "Training/Criminal Justice Standards" after you have entered the "# Officers Multiplier".
Section II. Safety and environmental health procedures require safety measures such as the use of safety signs, vests, and clothing.
The Department's procedure for Outside Work Squads requires that all Work Squad Officers be responsible for ensuring their squad
is equipped with a first aid kit and a personal protection equipment (PPE) kit. Section II identifies such required
equipment. A new squad must be sufficiently equipped and an on -going squad must be re -supplied when needed.
Type in the number of squads used for this contract and the spreadsheet will automatically calculate the fixed annual expense
of $750.00 per squad and place the total in Section VI.
Section III. Check "Yes" or "No" to indicate whether a Cellular Phone with Service and/or an Enclosed Trailer is required by the Contract Manager.
Section IV. The Department's procedure for Outside Work Squads requires that they have at least one (1) primary means of direct
communication with the Institution's Control Room. Communication via radio and/or cellular phone is appropriate.
It is preferred that a backup, secondary means of communication also be available. It is the Agency's responsibility to provide them.
If the Department purchases a radio(s), the Agency must fund the purchase at the time the Contract is signed. Check the box for the type
of radio and fill in the Per Unit Cost for the type of radio, Number of Units, and Total Cost columns. Leave the Total Cost column blank if
a radio(s) is not being purchased at this time. Check applicable boxes ("Bill to Agency", "Provided by Agency' and "Already Exists") for
each radio.
NOTE: All radio communication equipment owned or purchased by the Agency that is programmed to the Department's radio
frequency and used by the work squad(s), whether purchased by the Department or the Agency, shall be IMMEDIATELY
deprogrammed by the Department at no cost to the Agency upon the end or termination of this Contract.
Section V. The total funds the Agency must provide at the time the contract is signed will be displayed here when the form is properly filled out.
Section VI. The total funds the Agency will owe contractually, and pay in equal quarterly payments, will be displayed here.
Section VII. The total funds associated with the Contract, to be paid by the Agency as indicated in Sections V. and VI., will be displayed here
Section VIII. Any agreement in this area will be billed separately as charges are incurred.
Addendum A Revised 06-02-03/01-12-04 Page 8 of 8