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AGREEMENT FOR SERVICES
TO BE PROVIDED TO THE
CITY OF CRESTVIEW
COMMUNITY REDEVELOPMENT AGENCY
THIS AGREEMENT FOR SERVICES FOR THE CITY OF CRESTVIEW COMMUNITY
REDEVELOPMENT AGENCY (the "Agreement") is entered into as of this 9t day of July, 2018, by
and between the CITY OF CRESTVIEW COMMUNITY REDEVELOPMENT AGENCY, a public
body, corporate and politic, organized under Florida Statutes, Chapter 163, Part III (hereinafter
referred to as the "CRA") and Alisa H. Burleson, an individual, whose address is 6119 Buck Ward
Road, Baker, FL 32531 (hereinafter referred to as "Provider'"). Collectively, the CRA and Provider
may be referred to herein as the Parties.
The CRA desires to engage the services of Provider to provide certain services pursuant to the
terms of this Agreement.
NOW, THEREFORE, the Parties hereto do hereby mutually agree as follows:
1. SCOPE OF SERVICES
A. Crestview Community Redevelopment Agency
Provider agrees to implement, administer, coordinate, facilitate, develop and manage all
aspects of the current CRA Redevelopment Plan, and adopt and implement a modified CRA
Redevelopment Plan, (herein collectively referred to as "CRA Plan") on behalf of and at the
direction of the Crestview Community Redevelopment Agency Board of Commissioners (herein
referred to as "CRA Board" or "Board") in accordance with Florida Statutes, Chapter 163, Part
III; Florida Statutes, Chapter 189; and Florida Statutes, Chapter 119, and other Florida Statutes,
as such statutes are applicable to the CRA, the CRA Plan and the CRA's status as a dependent
special district, while coordinating with and reporting all CRA activities to the City of Crestview
CRA Administrator who will be appointed by the CRA Board, and approved by the City of
Crestview City Council, with the approval of the CRA Board on matters when appropriate.
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Provider will serve the CRA as the CRA Director and will also act as Main Street Director
throughout the Term of this Agreement, as defined in Section 4 herein. Provider will be available
to the CRA Board and be accessible to the CRA in all aspects of the delivery of services as part of
her duties in the above -mentioned roles. Provider will attend all CRA meetings, unless she has
provided notice to the CRA Board and received advance approval of the CRA Board to be absent.
Provider will report to the CRA Administrator. Open communication, coordination and reporting
will be accomplished as needed by the CRA Board and the CRA Administrator. Provider will be
available to travel to required meetings and training within the state of Florida.
Provider services also include assisting the CRA Board in furthering the redevelopment
objectives of the CRA by conducting periodic needs assessments of the CRA, the redevelopment
area and the CRA Plan's ongoing relevancy based on changing aspects of the redevelopment area.
This would include informing the CRA Board of trends, social and economic area dynamics, or
various concerns or impacts offering possible solutions or enhancement strategies which should
include, but are not limited to:
o Assessment of Blight and Obstacles to Growth
o Redevelopment Momentum and Planning
o Destination and Economic Stimulation
Provider services shall include the implementation of the CRA Plan and the full execution
and capacity building of the CRA Plan's programs and projects according to their designated need,
priority and funding appropriation while remaining in compliance with all aspects with the CRA's
redevelopment goals and objectives.
Provider services shall include facilitation of the CRA Plan to be accomplished by
maintaining a streamlined implementation process in a manner that complies with the transparency
requirements of the Florida Sunshine Law as it applies to public agencies in the execution of the
CRA Plan and demonstration of the CRA Plan's impact on redevelopment goals and objectives.
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Provider services shall also include the CRA Plan's financial management, with the
exception of the calculation of the yearly tax increment financing (herein referred to as "TIF") and
billing of taxing authorities for the TIF, which services will be provided by the City Clerk of the
City of Crestview. In accordance with Crestview Ordinance 1598, services from Provider shall
include supervision, tracking, control and/or preparation of the CRA's:
o Annual Budget and Periodic Budget Amendments
o Management of the Trust Fund account
o Project/program management
o Procurements and encumbrances relating to the CRA
o Fund disbursements for the CRA
o Contract management for services to the CRA
o Grant/resource initiation and management
o Policy development and updates to the CRA Board
o Volunteer and personnel management on behalf of the CRA
o Timely preparation of all required CRA financial reports
o Timely preparation and submission of the CRA Annual Report
o Records management with submission to City Clerk to ensure records retention
and availability to the City's designated Information Officer.
Provider shall accomplish the administration, management and coordination of the CRA
Plan by directing and conducting all business activities of the CRA Plan on behalf of and as
directed by the CRA Board, and as guided by the CRA assurances to the City through the
Declaration of Assurances Regarding Management of CRA Funds, as amended by the CRA Board
on April 14, 2018, and as Authorized by Ordinance 1598 which was approved by the CRA Board
on February 8, 2016, governed by the requirements of the applicable Florida Statutes and best
business practices. This will include. but is not limited to:
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o CRA Plan Modifications
o Redevelopment Incentive Strategies
o Economic & Workforce Development Strategies
o Research and Training
o Public Relations/Marketing Campaigns
o Investor Development Strategies
o Partnership and Investor Relations & Development
o Property Enhancement Strategies
B. Main Street Crestview
In addition to the implementation, administration, and management of all aspects of the
current CRA Community Redevelopment Plan, and as such Plan may be modified, Provider shall
serve the Main Street Crestview Association (MSCA). which has specific criteria to be met as
determined by the National Main Street Center of the National Trust for Historic Preservation.
These requirements include working with the Main Street Crestview Association Board of
Directors (Main Street Board) assisting with oversight and management of the Main Street
Crestview Association, a 501 c(3)-volunteer based organization, which has specific organizational
goals and objectives directed by the State of Florida Main Street Center. Provider's services in this
category will include, but are not limited to, working with the Main Street Board in:
o Coordinating oversight of the downtown revitalization program utilizing historic
preservation for downtown economic development
o Developing, conducting, and executing requirements of the Main Street Program
o Working with the Organization, Promotion, Design and Economic Restructuring
Development Committees in developing an annual action plan and implementation
strategi es
o Overseeing the administration of the Main Street Program and funding sources and fund
development
o Managing contracts and grants
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o Providing education and on -going public awareness
o Attending and coordinating speaking engagements and public relations events
o Supervising personnel or contracted services
C. Additional Duties
In addition to the foregoing, the Provider may create and implement plans during the Term of
this Agreement, including but not limited to:
o CRA Plan Modifications, when appropriate
o Use of Quick Books Accounting Structure for the CRA
o Compliance with the CRA Procurement Manual
o Creation and compliance with CRA Program Policies
o Develop MSCA 2018 Calendar
o Development of Investor Packets
o investor Development Outreach
o CRA Destination Strategies
o Creation of Facade Design
o Merchant Program Development
o Grants and Sponsorship Development
o Conducting Market Research
o Assessment of Blight and Obstacles to Growth
o Redevelopment Momentum and Planning
o Destination and Economic Stimulation
o Creation of Brand Strategies
o Marketing and Advertising Strategies and implementation
o Implementation and Execution of Plans, Programs and Projects
o Public Relations
o Redevelopment incentive Strategies
o Economic & Workforce Strategies
o Research and Training
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o Investor Development Strategies
o Partnership and Investor Relations and Development
o Property Enhancement Strategies
2. COMPENSATION AND EXPENSES
Provider shall be compensated for all services rendered under this Agreement based on a flat
annual rate in the amount of Sixty -Five Thousand Dollars ($65,000.00). Subject to budget
appropriation and prior approval of the CRA Board, the CRA may pay for training or meeting fees
and expenses, on an as -approved basis. The Provider shall submit projected costs before any such
training or meeting to acquire pre -approval by the CRA Board and a determination by the Board of
what are the approved costs, fees and expenses and any limits to same.
3. METHOD OF PAYMENT
The CRA shall issue Provider checks on a bi-monthly basis on the 1st and the 1511' of each
month, in an amount based on the annual rate in Section 2., above. The CRA will not withhold taxes
from these payments, Provider will be responsible for payment of any taxes and no employee or other
benefits will accrue or be given, as Provider is providing services as an independent contractor.
4. TERM OF AGREEMENT, MONTHLY REPORTS, RIGHT TO TERMINATE
a. This Agreement shall be in effect from the date signed by the parties, above, for the term
of twenty-four (24) months (herein referred to as "Term"). After twenty-four (24) months, the
Agreement may be renewed by the Parties through an express written agreement to renew. Otherwise,
this Agreement will terminate automatically after twenty-four (24) months.
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b. Provider shall submit monthly written reports on its progress in the completion of its
obligations and duties described in this Agreement. The CRA Board may use these periodic progress
reports to determine whether Provider is performing the Agreement to the satisfaction of the CRA
Board. Nothing within this Services Agreement shall prevent, limit or interfere with or restrict the
rights of the CRA Board to terminate services of Provider with one month written notice in the event
the CRA Board determines, in its sole discretion, that the CRA Board for any reason or no reason
seeks to terminate this Agreement, that services are not being properly performed by the Provider or
that Provider is in default of this Agreement.
c. Provider may terminate this Agreement prior to the end of the Term by giving a thirty
(30) day written notice to the CRA Board of Provider's wish to terminate the Agreement.
Before Provider leaves the position through any of the foregoing methods, Provider agrees to
assist the CRA Board in providing a new provider with training and status report of CRA matters,
including budget, project status and other relevant matters.
5. PROVIDER LICENSES
Provider asserts that it has and shall maintain during the full course of this Agreement, all
certifications and licenses, if any, required to perform the services described in this Agreement.
6. RELATIONSHIP OF THE PARTIES
Nothing contained in this Agreement shall be deemed or construed as creating an
employer/employee relationship, a partnership, joint venture, or any other relationship between the
parties hereto other than service provider and client, according to the provisions contained herein, nor
shall this Agreement or the Provider's performance of services described herein, cause the CRA or
City or any employees, officers or agents of the CRA or City to be responsible in any way for the
errors, omissions, debts or obligations of Provider, or any other person or party. Nothing in this
Agreement is intended to waive the Crestview CRA or City of Crestview's rights of sovereign
immunity under the Florida Constitution, common law, or Florida Statute Section 768.28, as such
may be amended from time to time.
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7. ASSIGNMENT
Provider may not assign or transfer its rights, duties or obligations pursuant to this Agreement
to any other entity or person without the express written consent of the CRA Board.
9. DISPUTE RESOLUTION
Should enforcement of the rights, responsibilities or duties of the Parties set forth in this
Agreement result in litigation, including appellate proceedings, the prevailing party shall be
entitled to recover all court costs, including reasonable attorneys' fees. The Parties acknowledge
that the terms of this Agreement were negotiated at arm's length and that this Agreement was
prepared and executed without undue influence exerted by or on any party. This Agreement was
drafted jointly by the Parties, and no party is entitled to the benefit of any rules of construction
with respect to the interpretation of any terms, conditions or provisions of this Agreement. The
location for settlement of any and all claims, controversies, dispute arising out of or relating to any
part of this Agreement, or breach hereof, shall be exclusively in Okaloosa County, Florida and
nowhere else. The Parties further agree that any controversy arising under this Agreement would
involve complicated and difficult factual and legal issues. Therefore, any action brought by one
party against the other party, alone or in combination with others, whether arising out of this
Agreement or otherwise, shall be determined by a judge sitting without a jury.
10. PUBLIC RECORDS
Provider agrees to comply with the Florida Statutes in Chapter 119 regarding public
records, as applicable to this Agreement. The CRA reserves the right to unilaterally cancel this
Agreement due to Provider's refusal to allow public access to records when such access is required
by law.
IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, AS TO THE PROVIDOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 198 N. WILSON
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STREET, CRESTVIEW, FLORIDA 32536, (850)689-3722.
Provider further agrees to:
a. Keep and maintain public records required by the CRA to perform the services under
this Agreement.
b. Upon request from the CRA or City's custodian of public records, provide the CRA
and/or City with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost as provided by Florida law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of
the Term of the Agreement and following completion of the Agreement if the Provider does not
transfer the records to the CRA or City.
d. Upon completion of the Agreement, or upon the CRA or City request, transfer, at no
cost, to the CRA or City all public records in possession of the Provider, or keep and maintain
public records required by the CRA or City to perform the service. If the Provider transfers all
public records to the CRA or City upon completion of the Agreement, the Provider shall destroy
any duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Provider keeps and maintains public records upon completion of
the Agreement, the Provider shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the CRA and/or City, upon request from the
CRA or City's custodian of public records, in a format that is compatible with the information
technology systems of the CRA or City.
e. All materials produced during this Agreement by Provider for the CRA during the
Term shall be the property of the CRA. Copyright and trademark services are not included for any
material produced by Provider for the CRA, but such services are available upon request.
1 1. ENTIRE AGREEMENT
This Agreement contains all of the terms and conditions agreed to by the Parties hereto and
can only be amended by a written amendment approved and signed by both Parties.
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12. ENFORCABILITY
If any provision, or portion thereof, of this Agreement is held to be unconstitutional,
invalid, or unenforceable, the remainder of the Agreement shall be deemed severable, shall not be
affected and shall remain in full force and effect.
IN WITNESS THEREOF, the CRA and Provider have executed this Agreement as of the date
shown above.
"CRA" `°PROVIDER"
CITY OF CRESTVIEW COMMUNITY
REDEVELOPMENT AGENCY, a public body,
corporate and politic
By.
J.B. Whitten
Chairman of the City of Crestview
Community Redevelopment Agency
ATTEST:
dail
S cretary
APPROVED AS TO FORM:
By: _
CRA Legal ounsel - ‘'.'
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Af774a447
Alisa H. Burleson
Address:
RESOLUTION 18-24
A RESOLUTION BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA,
RECOGNIZING FLORIDA CITY GOVERNMENT WEEK, OCTOBER 22 -
28, 2018, AND ENCOURAGING ALL CITIZENS TO SUPPORT
THE CELEBRATION AND CORRESPONDING ACTIVITIES AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, city government is the government closest to most citizens, and the one with the most
direct daily impact upon its residents; and
WHEREAS, municipal government provides services and programs that enhance the quality of life
for residents, making their city their home; and
WHEREAS, city government is administered for and by its citizens, and is dependent upon public
commitment to and understanding of its many responsibilities; and
WHEREAS, city government officials and employees share the responsibility to pass along the
understanding of public services and their benefits; and
WHEREAS, Florida City Government Week offers an important opportunity for elected officials
and city staff to spread the word to all citizens of Florida that they can shape and influence this branch o f
government; and
WHEREAS, the Florida League of Cities and its member cities have joined together to teach
citizens about municipal government through a variety of activities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CRESTVIEW, FLORIDA, AS
FOLLOWS:
Section 1. That the City of Crestview encourages all citizens, city government officials and employees to
participate in events that recognize and celebrate Florida City Government Week.
Section 2. That the City of Crestview encourages educational partnerships between city government and
schools, as well as civic groups and other organizations.
Section 3. That the City of Crestview supports and encourages all Florida city governments to actively
promote and sponsor Florida City Government Week.
PASSED AND ADOPTED IN REGULAR SESSION THIS 13th DAY OF AUGUST, 2018.
ATTEST:
Council President
Elizabeth M. Roy
City Clerk