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Home My Public Portal AboutDecember 1 2011 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, December 1, 2011 Present: President Dr. John Hennette, Secretary Russ Evans, members Tim Trigg and Beva Miller, Putnam County Library Liaison Wes Wilson, and City Council Liaison Phyllis Rokicki Absent: Greencastle Community School Corporation Liaison Monica Fennell Also Present: Emily Knuth with Greencastle Civic League, Eric Bernsee—Banner Graphic, David Zeiner, Tom Standers,Assistant Director Troy Scott, Jan Firebaugh, Cara Setchell,Jamey Landry, Mayor Sue Murray, and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette, which was held in the Greencastle City Hall council room. Russ Evans Day Mayor Sue Murray was in attendance and declared Wednesday, December 1, 2011 in the City of Greencastle as "Russ Evans" Day! This was in honor of Russ Evans who has served on the park board since January 2, 2008, but has decided to retire from the board. He is currently serving in the position of Secretary. Cake was served. Public Input-None Minutes On a motion from R.Evans, second by B.Miller, the minutes from the November 3, 2011 meeting were approved as presented. All Ayes. Finances 1. Transfers — Director R.Weinschenk presented a list of transfers for the board's review. These transfers will bring any line item in the general operating budget that is in the negative back to black. On a motion from R.Evans, second by B.Miller, the transfers wre approved and will be passed to the City Clerk Treasurer Teresa Glenn. All Ayes. 2. Monthly Claims - The monthly claims were approved as presented on a motion from B.Miller, second by R.Evans. All Ayes. Greencastle Civic League's Spray Park Update Emily Knuth gave a presentation in regards to the Civic League's proposal of a spray park addition to the Greencastle Aquatics Center. They presented some facts and figures received, which sounded attractive to the board members. The board stated that they would like to move forward and invited Ms. Knuth and the Greencastle Civic League representatives to attend a January work meeting to discuss the project further. The board thanked Ms. Knuth for her presentation. 1 Calbert Way Utility Easement • David Zeiner was in attendance and presented a request for a gas line utility easement across Calbert Way Park, which will then serve the new warehouse building on the south east corner of his property. Mr. Zeiner stated that Vectren Gas Company will be completing the work. On a motion from T.Trigg, second by R.Evans, the transfers wre approved and will be passed to City Clerk Treasurer Teresa Glenn. All Ayes. Cyclocross Route Tom Standers was in attendance and presented a request to establish a Cyclocross Route in Robe-Ann and Big Walnut Sports Park. Cyclocross is a relatively new sport, which takes place in the winter months and places the bicycle rider on a mountain bike equipped with road racing tires and then competes in an all-terrain contest. He has been using Robe-Ann and Big Walnut Sports Parks for three years as a training site, but has had requests from seven other individuals who would like to practice as well. Because of the higher numbers, he wanted to present his request to the park board, with reassurance that they would be careful not to tear up the park. On a motion from R.Evans, second by T.Trigg,the board approved his request. All Ayes. Friends Of The Park, Special Projects, and Old Business Friends of the Park Meeting — FOTP President Jan Firebaugh was present to give an update in regards to their activities. She touched on Mary Rogers Field Park maintenance project, monthly news letter, and Easter Egg Hunt. Director's Monthly Report Director R.Weinschenk presented his monthly report and reviewed the events from this past month. These events included 1. Park Gates Closed — The two gates on the Tennessee and Wood Street sides of Robe-Ann Park and the gate to Jaycee Park are now closed until April 1st. The main gate at Robe-Ann Park will remain open until the roadways are covered by snow or ice and then reopened as the snow or ice melts. At Robe-Ann Park, a"No Outlet" sign has been posted at the main gate off of South Bloomington Street. 2. Jaycee Park Eagle Project — Keith Cooper, Life Scout with Greencastle BSA Troop 99 completed his Eagle Scout Project at Jaycee Park by laying out nad rejuvenating the trails located on the lower side of the dam. He repaired one bridge, repositioned one, and created two others. His project also placed two new picnic tables in the park and carve three directional signs, which were placed at the entrances to the trail. 3. Assistant Director's Report—Assistant Director T.Scott gave a report on past and upcoming programs. He requested the adoption of fees for the following programs: a. Winter Wonderland — Although he suggested a $10 fee, the board lowered the fee to $5.00 on a motion from T.Trigg, second by R.Evans. All Ayes. b. Brickmania: Lego Christmas — The program will have participants construct a Christmas tree or a set of Santa Clauses purchased from the Lego store, eat Santa shaped cookies and then free build with the department's collection of building blocks. T.Scott as the board to approve a $10.00 fee, which was approved on a motion from T.Trigg, second by R.Evans. All Ayes. c. Foreign Language Classes — T.Scott stated that he has been in contact with Professor Laejandro Pugo from DePauw University about expanding this spring's Family Spanish Language classes to include other foreign languages, as well. We hope to announce the classes in January. 2 Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Thursday evening, January 5, 2012 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from R.Evans, second by T.Trigg, the park board meeting was adjourned at 8:53 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: .014 Dr Henn e, President Beva Miller Kyl 'gan Tim Trigg 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET December 1, 2011 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 91.08 Co-Alliance Gasoline & Diesel 836.70 Don's Garage Vehicle Repair Parts 421.62 ❑ 1998 Dodge—speed sensor$232.30 ❑ 1996 GMC—U joints $189.32 Greencastle Automotive Supply Wiper blades Greencastle Offset Printing Department letter head& envelopes 307.00 Headley Hardware Facility maintenance expenses (7 invoices) 115.53 Horizon Business Center Expenses: 227.04 ❑ Office supplies -notepads $ 13.28 ❑ Recreation supplies—paper$213.76 Humphrey's Outdoor Power Repair Expenses: 252.23 Indiana Parks&Recreation Association Program Training—Troy Scott 15.00 Kay Park Rec Corporation 2—Picnic tables 759.22 PNC Credit Card Rec. supplies—Brickmania supplies ($20.00) 2,S1 '.13 Wal-Mart—Credit Card Office Supplies 53.96 TOTAL GENERAL EXPENSES $ .04 ar" (211) PARK NON-REVERTING BASKETBALL FUND s' PNC Credit Card Pizza Hut—Basketball board meeting 26.74 TOTAL PK NR BASKETBALL EXPENSES $26.74 (212) PARK NON-REVERTING SOFTBALL FUND Wal-Mart—Credit Card Team photos 74.63 TOTAL PK NR SOFTBALL EXPENSES $74.63 GRAND TOTAL EXPENSE FOR THE MONTH ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims t allowed as shown on this docket, such claims are hereby allowed in the total amount of$3 .41 dated this 1ST day of December, 2011. SIGNATURES OF GOVERNING BOARD Dr. J ennette, P sident Beva i ler 1 Russ Evans, Secretary Tim Trigg