HomeMy Public PortalAbout11/18/86 CCM15
PAYROLL CHECKS - NOVEMBER 18, 1986
9503 Jill Hodapp $ 808.36
9504 Michael Rouillard 518.91
9505 James Dillman 945.96
9506 Robert Dressel 746.25
9507 Francis Pumarlo 631.64
9508 Karen Dahlberg 379.27
9509 JoEllen Hurr 846.06
9510 Donna Roehl 846.06
9511 Laura Skarda 477.21
9512 Sandra Larson 278.29
9513 Jennifer Larson 30.80
9514 Carolyn Smith 13.55
9515 Henn. Co. Support 423.00
9516 Farmers State Bank of Hamel 1,135.81
9517 Commissioner of Revenue 522.35
9518 P.E.R.A. 478.20
9519 Soc. Security Retirement Div. 515.03
$9,596.75
ORDER CHECKS - NOVEMBER 18, 1986
5297 P.E.R.A. 591.39
5298 Social Security Retiremend Div. 515.03
$1,106.42
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The Council of the City of Medina met in Executive Session on Tuesday, November 18, 1986 ,
at 7:00 P.M., to discuss litigation regarding the Dockside Development and Woodlake Landfill.
Present: Acting Mayor, William Reiser; Councilmembers, Wilfred Scherer, Anne Heideman,
Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator,
JoEllen Hurr; Attorneys, Richard Schieffer and JIm Thompson
William Reiser opened the session in the abscense of Mayor Thomas Anderson who arrived
at 7:20 P. M.
Moved by Reiser, seconded by Mitchell to close the Executive Session.
Motion declared carried
Executive Session closed at 7:45 P.M.
The Council of the City of Medina met in regualar session on Tuesday, November 18, 1986
at 7:45 P.M.
Present; Mayor, Thomas Anderson; Councilmembers,Wilfred Scherer, Robert Mitchell, Anne
Heideman, William Reiser; Clekr-Treasurer, Donna Roehl; Planning and Zoning
Administrator, JoEllen Hurr; Attorney, Richard Schieffer; Engineer, Michael
Lynch; Public Works Director, James Dillman
1. ADDITIONAL AGENDA ITEMS
Moved by Heideman, seconded by Scherer to discuss the following additional items:
Multiple Schlerosis Foundation, projects in Medina
Police Salary mediation information
Tom Dykhoff, release of escrow funds
Scheduling of Public Hearings for Loram Industrial Revenue Bonding and Tax
Incrememt financing
Change in the Lutz, Elm Creek Addition covenants
Planning Commission vacancies
Motion declared carried
2. MINUTES OF NOVEMBER 5, 1986
Moved by Heideman, seconded by Mitchell to accept minutes of November 5, 1986, as presented.
Motion declared carried
3. POLICE DEPARTMENT
Secretary Hours
Thomas Anderson stated that the police officers had requested that the hours of Secretary,
Karen Dahlberg, be extended to full time during the shortage of police officers. He
stated that this would be a temporary term and that Karen was not interested din fringe
benefits included in the Personnel Policy.
Karen Dahlberg stated that she was not interested in the insurance coverage but asked
that paid Holidays be included in the discussion.
Moved by Reiser, seconded by Heideman to extend the work hours of Karen Dahlberg to 8
hours per day, on a temporary basis.
Motion declared carried
Moved by Heideman, seconded by Reiser to reimburse Karen Dahlberg for holidays during the
time that she is working full time.
Motion declared carried
Hennepin County Police Contract
Donna Roehl explained the contract materials that had been delivered to her regarding a
contract for 8 hours per day of police service from Hennepin County. She stated that the
Council could adopt a resolution authorizing execution of a Letter of Intent which would
be the basis for completion of the Joint Powers Agreement. The Letter of Intent would
need to be approved by the County Attorney before an officer would be assigned to work
specifically with Medina.
She explained that the pay rate had not been finalized but would be in the range of $18.00
to $19.00 per hour with overtime not to exceed $26.00 per hour.
Robert Mitchell asked if the agreement could be approved for a 30 day period.
Doona Roehl explained that the agreement woudl be a one year contract with a 30 day cancel-
lation provision for either party.
Moved by Mitchell, seconded by Heideman to adopt Resolution 86-99, authorizing execution
of a Letter of Intent and Joint Powers Agreement with Hennepin County for police services.
Motion declared carried
Hunting Permits
Robert Mitchell asked that the Attorney review the Hunting Ordinance regarding the
possibility that language regarding hunting permits had been replaced by language
regarding shooting permits and that the requirement that permits for trapping and not
been included.
Donna Roehl stated that the only additional requirement that she and the police officers
had believed might be of value would be to require that both the owner and tenant of
proeprteis be required to sign all permit forms.
Moved by Mitc„tih, seconded by Scherer to table the matter until December 2, 1986.
Motion declared carried
Police Contract Mediations
Thomas Anderson explained that one mediation session had been held, with the salary
portion of the contract not being settled. He stated that the city had offered 2%
increases for 1987 and 2'h% for 1988 and the union was requesting 3'h% increases for
both years. He stated that the unions rational was that other cities were settling
contracts for 4-5%, while the city had said that the increases offered were compatible
to that of other city employees under the Comparable Worth study and the fact that West
Hennepin had settled for 3%.
He explained that another mediation session was scheduled for December 2nd at 8:30 A.M.
Robert Mitchell stated that the benefits should be quantified in dollars and presented
to the group.
Council agreed to proceed with the wage increase offer of 2 and 21/2%.
Jill Hodapp stated that the police department would like to receive reports from County
deputies on activity in the city while they are not on duty.
Anne Heideman stated that she would talk with Inspector Postle,as she believed that
reports were being given to the cities department.
4. PUBLIC WORKS DEPARTMENT
QX Inc. Water Line
Engineer, Mike Lynch presented bids received at 10:00 A.M. on November 14, 1986, for
trunk water main to serve the QX Inc. building on Hwy. 55: H B H Construction-$41,750.
Latour Construction-$32,544; Northdale Construction-$46,695.; T & S Excavating-
$38,680.34. He reported that the low bidder was Latour Construction which was 8%
higher than the engineers estimate, but not large enough to rebid the project.
Moved by Scherer, seconded by Mitchell to adopt Resolution 86-100 acceptance of bid
of Latour Construction, in the amount of $32,544 for construction of 750 ft. of water
main to serve 2705 Hwy. 55.
Motion declared carried
North/South Road
Wilfred Scherer stated that he had not contacted Dr.Dedeker regarding alignment of
the potential north/south road connecting Co. Rd, 116 toMedina Rd.
Moved by Scherer, seconded by Heidemanto table the matter until December 2, 1986.
Motion declared carried
Independence Beach Boat Ramp
Jim Dillman stated that he would be contracting to redo the Independence Beach boat
ramp in the spring of 1987.
Horse Trails
Council reviewed memo prepared by Robert Mitchell regarding construction of horse trails
along city streets at time roads are upgraded for paving.
Jim Dillman stated taht it is difficult to construct trails along some streets as there
is not sufficient fill material to construct to the width needed for street and trail.
Thomas Anderson suggested that the Horseowners Ass'n. be contacted to work up specifi-
cations and to also discuss construction and maintainence.
wilfred Scherer stated that he had discussed the matter with Bob Barbarossa.
Moved by Heideman, seconded by Mitchell to table the matter until the Horse Owners
Assn and Bob Barbarossa have been contacted.
Motion declared carried
5. GLENWOOD/MEDINA ECONOMIC DEVELOPMENT APPLICATION FOR TWIN CITY MONORAIL, PUBLIC HEARING
Donna Roehl explained that the City Council was being asked to adopt a resolution similar
to Resolution 86-61 adopted on August 13, 1986, regarding application for Economic Devel-
opment funds for Twin City Monorail who is seeking to purchase a company in So. Carolina
and move it to Glenwood and Medina. She staed that the application needed to be resub-
mitted to the state as the proper information had not been forwarded to them by Twin
City Monorail.
Moved by Reiser, seconded by Mitchell to close the Public Hearing.
Motion declared carried
Public Hearing closed at 3:35 P.M.
Moved by Heideman, seconded by Reiser to adoptResolution 86-101 authorizing application
for Economic Development Funds according to Resolution 86-61.
Motion declared carried
6. PLANNING AND ZONING DEPARTMENT
Douglas Knudson, Subdivision
Moved by Reiser, seconded by Heideman to adopt Resolution 86-102, approving the subdivision
of property owned by Douglas Knudson on Willow Dr.
Motion declared carried
Leonard Schlosser, Lot Line Rearrangement
Moved by Heideman, seconded by Mitchell to adopt Resolution 86-103, approving the lot
line rearrangement of the Leonard Schlosser property on Pioneer Tr.
Motion declared carried
Land Alteration Permits
JoEllen Hurr explained that several land alteration permit applications had been made
as there is a great deal of fill material available from the I 394 project. She asked
if Council wished to reivew any applications in which dirt is being hauled to properties
in Medina. She explained that Jack Wahlfors had made an application for such a permit
on Deer Hill Rd. but that JIm Dillman was concerned about truck traffic on Tamarack Dr.
and had asked that a $50,000 bond be posted and that work could only be done in the winter.
Anne Heideman asked if Orono woudi accept a bond so that trucks could haul from the south
and would not need to drive on Tamarack Dr. through the swamp area near Co. Rd. 24.
Jim Dillman stated that fill was hauled to property on Meadowwoods Tr. and that it broke
up very badly this past spring.
Richard Schieffer stated tht JOEllen Hurr and done a good job of reviewing applications
and he believed that she should continue to issue permits, except those with which she
had special problems.
Moved by Scherer, seconded by Heideman to deny the Jack Wahlfors land alteration permit
due to the possible damage that might result from truck traffic through the swamp area
south of Co. Rd. 24.
Motion declared carried Vcr lv _ l¢i.e(
Street Names
Wilfred Scherer asked if study should be given to changing street names that are similar
in two areas of the city, such as Apach Dr.; Pinto Dr.; Hickory Dr.; and Deer Hi11 Rd.,
as there was some difficulty in finding addresses.
Council discussed the fact that house numbers of the named streets are very different
.and that other cities have some similar street names as in Medina.
Moved by Heideman, seconded by Reiser to not study the possibility of changing street
names of those streets that are similarly named.
Motion declared carried
1 60 We11 Testing
JoEllen Hurr explained that letters had been sent to 56 property owners within 5000 ft.
of Woodlake Landfill, telling them that their water wells would be tested, if they so
desired. She explained that there had been 15 ersponses and taht testing would commence
on Wednesday, November 19 by employees of Sunde Engineering and Liesch and Associates.
Anne Heideman suggested that those not responding be contacted again and that they be
told that there would be no charge for the service.
Overdue Planning and Zoning Bills
Council reviewed overdue bills for various development projects and advised that
individuals be personally contacted or that bills be sent via certified mail.
7. LORAM
Moved by Heideman, seconded by Mitchell to hold a Public Hearing on December 16, 1986
at 8:00 P.M< to consider the Industrial Revenue Bonding Application of Loram.
Motion declared carried
Moved by Heideman, seconded by Mitchell to adopt Resolution 86-104, designating that a
Public Hearing be held on December 16, 1986 at 8:15 P.M. to consider establishing a
Tax Increment District for the Loram property at 3900 Arrowhead Dr.
Motion declared carried
8. TOM DYKHOFF BOND RELEASE
JoEllen Hurr explained that the blacktopped parking and drive area had been completed
at 607-613 HamelRd. She stated that the escrow funds could be released after inspection
by the City Engineer.
Moved by Scherer, seconded by Mitchell to release the escrow funds of Tom Dykhoff for
property at 607-613 Hamel Rd., after inspected and approved by the City Engineer.
Motion declared carried
9. JIM LUTZ, ELM CREEK ADDITION
Jim Lutz explained that changes were needed in the E1m Creek Addition covenants for
FHA Mortgage purposes, so that the park area or Outlot would be owned by a homeowners
association and not by 34 individual lot owners. He stated that a real estate closing
was scheduled for Friday, November 21st and that his attorney was working with FHA to
prepare acceptable language. He asked if Council would approve the same Covenants.
Moved by Mitchell, seconded by Heideman to allow the E1m Creek Addition Homeowners
Agreement to be filed upon the approval of the City Attorney.
Motion decalred carried
Elm Creek Addition Street Paving
Jim Lutz reported that the streets in E1m Creek Addition would be paved Wednesday,
November 19th.
10. TUPCO
JoEllen Hurr stated that Tupco located at 4300 Willow Dr. was in violation of their
Conditional Use Permit,in that the fencing and not been constructed according to plan
and deadline.
Thomas Anderson stated that steps should be taken to invalidate the Conditional Use
Permit based on violations noted.
11. MORATORIUM STUDY
JoEllen Hurr reported that a number of corrections were being made to the Moratorium
study area report and that Ron Rogers was working with the Dahlgren firm to have a
final copy in the near future.
Thomas Anderson noted that the moratorium on the property had expired and that owners
should be contacted.
12. CO. RD. 201 SPEED STUDY 1 61
Council reviewed the letter from the Medina Horseowners Assn regarding their concerns
as to the speed of traffic on Co. Rd. 201.
Moved by Scherer, seconded by Mitchell to request that HennepinCounty study the traffic
speed on Co. Rd. 201 for the possibility of reducing the speed limit.
13. CITY HALL EMERGENCY LIGHTS
Anne Heideman requested that emergency lighting be installed in City Hall for periods of
time when there is a power outage.
Thomas Anderson asked that quotes be gotten from two electricians.
14. MUNICIPAL FINANCE SEMINAR
Moved by Mitchell, seconded by Reiser to authorize Donna Roehl and Aanne Theis to attend
the Ehlers Municipal Finance Seminar on December 10th at a cost of $23.00 each.
Motion declared carried
15. BONESTROO, ROSENE, ANDERLIK ENGINEERS
Moved by Heideman, seconded by Scherer to acknowledge, with thanks, the donation of $200
made by Bonestroo and Associates to the city Park Fund.
Motion declared carried
16. PLANNING COMMISSION MEMBERS
Council discussed vacancies occuring on the Planning Commission; one vacancy immediately,
one in January and another in March.
Thomas Anderson presented a letter requesting appointment from Dave Onan, 2105 Pinto Dr.
Moved by Mitchell, seconded by Reiser to appoint Dave Onan to the Planning Commission
to fill the term of Howard Glaefke which expires in March of 1988.
Motion declared carried
17. MULTIPLE SCLEROSIS SOCIETY
Thomas Anderson reported that he and been contacted by the Multiple Sclerosis Society
regarding their spending some money in Medina to aid the handicapped, as they do take
moeny from the community through Pull Tabs at Medina Recreations.
Council disucssed the matter and agreed that the Legion Club in Hamel could use some
funds for the installation of a handicapped entrance, which is used by the Hamel Senior
Citizens organization.
18. MEDINA PROMOTIONAL MATERIAL
Thomas Anderson staetd that Don Klitzka of Alpana Aluminum had contacted him regarding
promotional material for the city to be used for business and industry. He stated that
Mr. Klitzka was considering a donation of from $3,000 to $4,000 and asked if the city
woudl be willing to contribute $2,000 or $3,000 for the material.
Thomas Anderson stated that he woudl also like to work to have Median designated a Star
City, which is accomplished through promotion of the cities business and industry.
Moved by Mitchell, seconded by Reiser to spend $2000 for Medina promotional material to
be either taken from the 1986 excess funds or from Council Contingency funds.
Motion declared carried
19. BILLS
Moved by Scherer, seconded by Mitchell to pay the bills; Order Checks # 5297-5298 in
the amount of $1106.42 and Payroll Checks # 9503-9519 in the amount of $9596.75.
Motion declared carried
20. RECYCLING
Richard Schieffer stated that the Joint Powers Agreement had been completed.
Donna Roehl reported that Carolyn Smith had sent the agreement to the various cities,
woudl get comments back to the Attorney and any revision shoudl be completed for Council
action on December 2nd.
Robert Mitchell stated that he would forward his comments for Minnetonka Beach.
Moved by Mitchell, seconded by Heideman to adjourn.
Motion declared carried
Me ting adjour ed at 9:45 P.M.
rv� /�� Clerk -Treasurer
Mayor