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HomeMy Public PortalAbout2022-10-13 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual October 13, 2022 Committee Members Present: Attendance Ron Fitzwater 7 of 7 Mike Lester 7 of 7 Mark Schreiber 7 of 7 Scott Spencer 6 of 7 Committee Members Absent: David Kemna 6 of 7 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Jon Fitch, Civil Engineer II Eric Bowers, Airport Manager Sonny Sanders, Director of Planning & Protective Services Rachel Senzee, Neighborhood Services Supervisor Eric Barron, Planning/MPO Manager Kortney Bliss, Planner I Karli Reinkemeyer, Neighborhood Services Dave Helmick, Housing/Property Supervisor Shiela Pearre, Finance/IT Director Jessica Rackers and Ron Childs, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Jack Deeken, Derrick Spicer, Jeff Schaefferkoetter,Vicki Schildmeyer, and Matt Brenneke. 1) Introductions No formal introductions were made at this time. 2) Approval of the September 8, 2022 Committee meeting minutes Councilman Lester moved and Councilman Spencer seconded to approve the September 8 minutes, motion carried. 3) Business 1. Parking Garage Study (Britt Smith) Minutes/Jefferson City Public Works and Planning Committee October 13, 2022 2 Mr. Smith explained staff received the studies late Monday and have not had a chance to fully review it and will meet with the consultant within a few weeks. Staff is working with the developer to get the app up and running. Chairman Fitzwater requested the consultant come to the next Committee meeting t o give a formal presentation. Councilman Spencer requested Committee members to participate in the subject deeper. 2. Program for Upgrading Private Stormwater Systems (David Bange) Mr. Bange explained the changes to Section 31-283. D. which allows the Council discretion in the amount of funding required by the petitioner. Councilman Spencer moved to amend the code to have an appeal process with this Committee before going to the full Council. There was no second to the amendment. Councilman Spencer then removed his amendment. There was discussion among Committee members and staff regardi ng an appeal process, court challenges, considerable cost for stormwater, and use of ARPA funds. Mr. Moehlman explained the Committee could make this a discretion ary funding on a first come, first serve basis and when funds run out the citizen could appl y in the next fiscal year. Councilman Spencer moved and Councilman Schreiber seconded to refer the code to the City Council with recommendation to approve subject to the addition if there are no funds in the account the City would not have to approve the use of the funds, motion carried. Mr. Moehlman stated he would amend the code and Ms. Pearre will set up an account in the ARPA funds. 3. Regulation of Utilities in Right-of-Way (Ryan Moehlman) Mr. Moehlman explained the Council could regulate lines in the street. There was discussion among Committee members and staff regarding fines, educating the public, and having staff to discuss with utilities when there are problems. Mr. Moehlman stated he would draft an ordinance to bring back to the Committee. 4. MoDOT Highway 54/63 Lane Addition North of the Missouri River Bridge Resolution to Keep Ramp to Route W (David Bange) Mr. Bange explained staff prepared a resolution in opposition to the proposed removal of the on ramp from Highway W (also called Cedar City Drive) onto westbound Highway 54 for the approval of the Committee and ultimately the City Council as a whole. Minutes/Jefferson City Public Works and Planning Committee October 13, 2022 3 There was discussion among Committee members and staff regarding the removal of the ramp and objections from others on the removal. Counci lman Spencer stated there is a stakeholders meeting for the project on October 14 from 10 -12. Councilman Schreiber moved and Councilman Lester seconded to refer the resolution to the City Council with recommendation to approve, motion carried. Councilman Lester requested staff discuss this issue with Callaway County also. 5. Biosolids Project Update (Eric Seaman) Mr. Seaman explained the upgrade of the sewage sludge or “biosolids” processing at the treatment plant was profiled as a first priority project that will require a large expenditure of funds to renew and improve the facility. He stated staff will come back to the Committee with a contract and loan closing. 6. Home-based Businesses – Changes in State Law (Eric Barron) Mr. Barron explained the Missouri Legislature recently passed House Bill 1662, which includes limitations on restrictions that cities can place on home-based businesses. Staff will prepare changes to the zoning code. 7. Rental Inspection Program (Councilman Lester) Council Lester requested the rental inspection program include a review of the inside of rental properties. There was discussion among Committee members and staff regarding safe, livable properties, review of other cities inspection programs, the effect of shutting down unsafe properties and the tenants, and getting public input. Mr. Sanders stated staff will bring something back to the Committee for review. 8. MSP Update (Rachel Senzee) Ms. Senzee explained the MSP redevelopment project is a public-private venture to bring economic development to the vacant site. There was discussion among Committee members and staff regarding the wall surrounding the property, the guard towers, the gas chamber, and the contract with the developer. 9. Application for Historic Preservation Fund grant to conduct West Main Phase III Survey (Rachel Senzee) Ms. Senzee explained staff is requesting approval of a grant application for a reconnaissance survey of the West Main area. Minutes/Jefferson City Public Works and Planning Committee October 13, 2022 4 Councilman Spencer moved and Councilman Schreiber seconded to refe r the application to the City Council with recommendation to approve, motion carried. 10. Application for Historic Preservation Fund grant to conduct West Main Phase III Survey (Rachel Senzee) Ms. Senzee explained staff is requesting approval of a grant application for a resurvey of the Historic East neighborhood in Jefferson City. Councilman Spencer moved and Councilman Lester seconded to refer the application to the City Council with recommendation to approve, motion carried. 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues) • Mr. Schaefferkoetter stated water is coming from Fire Station No. 1 at 621 W. High onto his property on McCarty Street and is washing the seed and straw just recently done. Mr. Crowell stated he would have staff to review the situation. • High Street Viaduct Chairman Fitzwater asked about the project. Mr. Bange explained staff is working with Bartlett and West on a contract for the design. • Monroe Street Mr. Bange explained the survey crew are currently doing research. He stated the City would need to do some acquisition of property. Ms. Senzee stated the CDBG funds may be able to provide some funding. • Compost Contract Councilman Spencer felt the contract should be fulfilled by the City as in th e agreement. The contractor has stated he will close the site November 1 if not funded. There was discussion among Committee members and staff regarding funding, the value of the service to citizens, and getting additional administrative fees from Parks. Councilman Spencer moved and Councilman Schreiber seconded to endorse the support of the yardwaste program, motion carried. 5) Reports: Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the grants. She explained staff is continually looking for opportunities for use of grant funds. She stated this item will be a continual agenda item to update the public about funding opportunities, give Council the information to provide their respective constituency, and provide information to support budgetary decisions. Minutes/Jefferson City Public Works and Planning Committee October 13, 2022 5 6) Adjourn Chairman Fitzwater moved and Councilman Schreiber seconded to adjourn the meeting at this time (10:02 a.m.), motion carried.