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HomeMy Public PortalAbout11/18/97 CCM229 MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 18, 1997 The City Council of Medina, Minnesota met in regular session on November 18, 1997 at 7:30 p.m. in the City Hall Chambers. Mayor John Ferris presided. Members present: Ferris, Hamilton, Johnson, Thies, and Zietlow. Members absent: None. Also present: Interim Police Chief Ed Belland, Attorney Ron Batty, Public Works Director Jim Dillman, Zoning Administrator Loren Kohnen, City Engineer Glenn Cook, and City Clerk -Treasurer Paul Robinson. 1. Approval of the Agenda Item 6B2 was removed from the agenda. Moved by Ann Thies, seconded by Jim Johnson, to approve the agenda as amended. Motion passed unanimously. 2. Approval of the Minutes from November 4, 1997, City Council Meeting Moved by Ann Thies, seconded by Phil Zietlow, to approve the minutes of the November 4, 1997,city council meeting. Motion passed unanimously. 3. Consent Agenda A. Resolution 97-56, Adopting Tower Drive Storm Sewer Assessment Roll. B. Resolution 97-57, Certifying Delinquent Utility and Recycling Accounts. Moved by Jim Johnson, seconded by John Hamilton to approve the consent agenda. Motion passed unanimously. 4. Commission from Residents on Items Not on the Agenda - There were none. 5. Park Commission Comments - There were none. 6. Planning Commission Comment Frank Mignone reminded city council members about the December 6 meeting on the comprehensive plan at 10:30 a.m. at City Hall. 7. 1998 Budget - Donations Paul Robinson said the finance committee discussed donations and recommended the city council hear directly from all organizations requesting contributions in excess of $1,000. Dick Picard, President of the Lake Independence Community Association(LICA). Medina City Council Meeting Minutes November 18, 1997 230 Picard discussed a study that LICA has been working on over the past two years. Picard said a large portion of the money they've received paid for a limnologist(a Take detective). There was some discussion about the levels of phosphorus and other contaminants that were flowing into the lake from the various inlets and from other sources. After Mr. Picard's presentation there was some discussion by the city council and questions. Phil Zietlow said if the Minnehaha Creek Watershed District were conducting the same study as the Lake Independence Community Association it probably would have cost the tax payers a great deal more than it is currently costing. Therefore, he's was in favor of contributing to the Lake Independence Community Association. Joyce Flurry, Director of the Tamarack Senior Center, Senior Community Services. Joyce described the programs currently offered at the Tamarack Senior Center. She said the center is open three days a week and located at the Church of St. George. There was some discussion about the number of Medina residents that used the Senior Center. Flurry did not know the exact number. She estimated that 15% to 20% of the seniors were from Medina. Phil Zietlow asked what percentage of their total budget was being requested from Medina. She said she didn't know the total budget for all the community senior services. However, the budget for the Tamarack Senior Center was around $84,000. This means their request from Medina amounts to around 2% of their budget. Joyce Flurry said that a large portion of the money would go towards social workers and towards the salary for the administrator, herself. She added that a majority of the program was run by volunteers. She also said that the Hamel Senior Program was funded by these dollars. LaDonna Hoy, Executive Director, Interfaith Outreach and Community Partners. LaDonna Hoy talked about a number of the more innovative programs offered by Interfaith Outreach and Community Partners. She talked about the significant increase in demand for their services and that they project the demand for their services are increasing especially since welfare reform. She described some of her programs in greater detail. One of the purposes of their program was not solely to provide money, food, etc. but to help the people become self-reliant and get off the welfare rolls. Their budget for 1998 is $750,000. The amount that they were requesting from Medina would be less than'/2 % of their total budget. The city council discussed the contribution requests. They decided they would only contribute to organizations working for or with Medina residents and provided services that had direct impact on Medina residents. They felt these requests fit that criteria. Medina City Council Meeting Minutes November 18, 1997 231 Moved by John Hamilton, seconded by Ann Thies to approve $1, 600 for LICA, $1, 800 for Senior Services, and $3,000 for Interfaith Outreach and Community Services. Motion passed unanimously. 8. 1998 Budget - Fire Contracts Paul Robinson said four fire departments provide coverage to the City of Medina. Hamel, with which the city has no written contract; the City of Loretto, whose contract is based solely on market value; the City of Long Lake, which is based on a combination of market value and calls(weighed 70% on market value); and, the City of Maple Plain which is also based on a combination of calls and market value, however, their contract makes up the smallest portion of the city's total fire budget. Robinson said that the contract with Hamel should be solidified sometime during 1998. The contract with the City of Long Lake may need some modification with less weight on market value and more weight on calls and tax capacity, and the contract with the City of Loretto should also be revised to add the number of fire calls as a factor in determining the contract cost. Moved by Phil Zietlow, seconded by Ann Thies to approve a 3% increase for the Hamel Fire Department, a 2% increase for the City of Maple Plain, with the idea that a contract with the Hamel Fire Department would be revisited during 1998. Motion passed unanimously. Moved by Phil Zietlow, seconded by Ann Thies, to approve the 1998 Contract with the City of Loretto with the idea that the contract would be re -negotiated during 1998 for 1999 and to continue the current contract with the city of Long Lake and not approve the extended contract through the year 2001, with the idea that during 1998, this contract would be revisited and discussed with the City of Long Lake. Motion passed unanimously. 9. 1998 Budget - Auditor/Assessor Contracts Moved by Jim Johnson, seconded Ann Thies, to approve the Auditor's requested amount of $7,250 or a 3% increase over 1997. Motion passed unanimously. Moved by Jim Johnson, seconded by John Hamilton to approve the Assessor's contract which included a 2.5% increase plus an increase for additional households. Motion passed unanimously. 10. Conditional Use Amendment for Thorpe Distributing - Originally item VII. B2. Loren Kohnen said Thorpe Distributing was requesting to amend its existing conditional use permit to allow them to expand their warehouse and office area and allow for additional expansion in the future. He said this expansion consisted of 9,880 square feet to the north side of the building for a truck drive through, a remodeling of the existing office, and an addition of an office/meeting area. Loren Kohnen went through the modifications to the existing conditional use permit. Medina City Council Meeting Minutes November 18, 1997 232 Condition #1 would be to changed to 84,000 square feet; condition #11 to 75 employees; and #17 would supersede resolution 93-58. Kohnen said plans had been reviewed for a building permit and they met the state building and fire code. Kohnen said that staff recommended approval as well as the planning commission. Loren Kohnen said they would be able to start construction as soon as the city received a letter of credit for $40,500. Ron Batty said since the current facility is within a tax increment financing district, that the original tax increment plan would need to be modified to exclude the added value from the addition. Moved by Jim Johnson, seconded by John Ferris to approve the amended conditional use permit for Thorpe Distributing with the 18 conditions as spelled out by the planning commission, and to direct the city attorney to modify the tax increment financing plan to exclude the value of the addition from the tax increment financing district. Motion passed unanimously. 11. Police Garage Addition Ed Belland said he met with Howard Jacobson and Dell Erickson. He said they discussed a change order for moving a section of conduit. Belland said this was mainly for appearance purposes and did not have any structural significance. Since this change order would have cost over a $1,000, Belland recommended that they not proceed with moving the conduit. To date the estimated cost dropped by $3,000 from $125,000 to $122,000. 12. Police Chief Hiring Decision Phil Zietlow said that Ed Belland had been the interim police chief for 22 weeks and he believed Belland would make a good police chief for the City of Medina. Moved by Phil Zietlow, seconded by Jim Johnson, to appoint Ed Belland as police chief, maintaining his current level of vacation and sick leave benefits and at a salary of $51,000 as stated in the memo. There was some discussion about the six month review period recommend by Phil Zietlow. Zietlow said the reason for this was to have an opportunity to discuss the performance of the chief after six months, as well as a salary increase to around $53,000 based on his performance to that point. Jim Johnson thought that wouldn't be necessary, that currently the other department heads are receiving reviews on a yearly basis that he would rather take care of it now and just set the salary at $53,000. John Hamilton said that he was in favor of the starting salary of $51,000 with a six-month review as stated in the memo from Phil Zietlow. Medina City Council Meeting Minutes November 18, 1997 233 There was some additional discussion on the amount. An amendment was made to the original motion to make the staring salary $53,000 with a performance review in six months and no compensation review. Motion had been made by Phil Zietlow, seconded by Jim Johnson, to amend the original motion as recommended. Motion passed unanimously. 13. Sale of the Police Vehicles Ed Belland said he advertised for bids on the two police vehicles in the League of Minnesota Cities Bulletin. They received no bids for the Grand Prix and two bids for the Crown Victoria, the highest bid being $1,650. Ed Belland recommended that the city council refuse all bids. Belland said he went to the Ford dealership, and they offered $3,800 for the Crown Victoria, and he went to the Pontiac dealership and they offered $9,200 for the Pontiac. Moved by Phil Zietlow, seconded by John Hamilton to refuse the initial bids and approve selling the two vehicles to the dealerships, the Ford at $3,800 and the Pontiac at $9,200. Motion passed unanimously 14. Top Five Priorities for the League of Minnesota Cities to Pursue John Ferris said that the city council could pick their top five priorities to help determine the priorities for the League of Minnesota Cities over the next year. There was some discussion on this issue. The top five policies picked were: FF1, State - Local Fiscal Relations. This issue dealt with removing the levy limit from cities and other issues; FF5, Sales Tax On Local Government Purchases. This policy would remove the requirement that the cities pay sales tax on all purchases; LE 10, A City Role In Telecommunications. This policy advocated stronger city role in regulating the telecommunications industry(e.g. antenna locations); LE 17, Management of Rights of Way. This policy would allow cities to maintain control of the cities' rights of way, especially for telecommunications, electric, gas and other utilities that use the cities' rights of ways; and, SD 2, Unfunded Mandates. This policy recommended the state provide funds to cities in order to comply with additional regulation or provide additional services as mandated by the state. 15. Farmers State Bank of Hamel Parking Lot Liability Coverage Paul Robinson said when the city council originally discussed this issue there was a misunderstanding between staff, the bank, and our insurance agent about the type of coverage the bank was asking for. Originally the city's insurance agent thought the bank wanted to be added as named insured, not additional insured. When the issue was clarified the city's insurance agent said it could be done at little or no cost to the city. Robinson said this insurance would only insure claims based on negligence on the city's behalf. There was some discussion on this matter. Medina City Council Meeting Minutes November 18, 1997 234 Moved by Phil Zietlow, seconded by Ann Thies, to add Farmers State Bank of Hamel as additional insured to the city's general liability coverage for use of the Farmers State Bank of Hamel's parking lot. Motion passed unanimously. Jim Johnson said that in the original letter to the city from Shorty Dorweiler, he asked for the city to provide three signs, probably costing around $150, that would recognize the bank for use of their parking lot. This issue was placed on the next city council agenda for determination of the final wording and cost of the signs. Approval to Pay the Bills Moved by Jim Johnson, seconded by Phil Zietlow to approve the bills, order check #17733 - 17799, for $111,975.95, and payroll check #15431 - 15444, for $11,608.42. Motion passed unanimously. Adjournment Moved by Jim Johnson, seconded by Ann Thies, to adjourn the meeting at 9:15 p.m. Motion passed unanimously. John B. Ferris, Mayor Paul Robinson, City Clerk -Treasurer Medina City Council Meeting Minutes November 18, 1997 235 17733 17734 17735 17736 17737 17738 17739 17740 17741 17742 17743 17744 17745 17746 17747 17748 17749 17750 17751 17752 17753 17754 17755 17756 17757 17758 17759 17760 17761 17762 17763 17764 17765 17766 17767,68 17769 Jude Wholesale/Advantage Paper 17770 Fred Keller 17771 17772 17773 17774 17775 17776 ORDER CHECKS - NOVEMBER 18, 1997 AAA Striping $4,463.88 Air Touch Cellular 182.95 Allstar Electric 78.48 American Express 42.59 American Linen Supply 46.66 American Public Works Assn 110.00 Earl F. Anderson 44.20 Barton Sand & Gravel 4,391.82 Bonestroo, Rosene, Anderlik 2,545.64 Bryan Rock Products 25,799.52 Buffalo Bituminous 254.23 Candlelight Floral 58.25 Casara Computer Systems 150.00 Cy's Uniforms 1,047.85 Doboszenski & Sons. 18,801.25 Marty Earley 500.00 Ebert Const. 18,425.60 Egan Oil Co. 56.40 Erickson's Bake Shop 20.58 ESS Bros. & Sons, Inc. 191.70 Feed Rite Controls 25.00 Fortin Hardware 103.36 Genuine Parts 194.87 Glenwood Inglewood 41.05 Goodin Co 74.45 Gopher State One Call 106.75 Great West Life 550.00 Gregor Farm A'ze. 2,492.10 Hamel Building Center 282.29 Healthpartners 2,076.61 Henn. Coop. Seed Exchange 93.51 Hennepin Co. Treasurer 1,078.00 Hennepin County Support 565.00 Joe Holasek & Sons 160.00 lmprest Fund 2,057.18 290.13 1,500.00 Lake Business Supply 255.66 Lakeshore Weekly News 21.25 Law Enforcement Labor Services 99.00 Lawson Products 45.83 Lucent Technologies 13.30 Mauma 30.00 Medina City Council Meeting Minutes November 18, 1997 236 ORDER CHECKS — NOVEMBER 18, 1997(CONT'D) 17777 Martin-Mcallister 306.00 17778 Mayer Mobil 10.01 17779 Metro Council Environmental Services 8,806.00 17780 Minn Comm 46.60 17781 Minnegasco 18.07 17782 Minnesota Mutual 230.00 17783 Minnesota State Retirement 155.00 17784 Mound Medical Clinic 406.00 17785 Northern Hydraulics 219.36 17786 Northern States Power h 869.95 17787 Northern Waterworks Supply if't' 2,695.14 17788 Northwest Suburban Chamber 90.00 17789 Orono ISD 278 1,461.10 17790 P. E. R.A. 2,375.93 17791 Reynolds Welding 80.50 17792 Paul Robinson 1,712.00 17793 Streicher's 83.65 17794 Tallen & Baertschi 1,730.72 17795 Total Office Products 85.00 17796 U.S. West 34.60 17797 Warning Lites 88.25 17798 Wright -Hennepin Electric 1,028.99 17799 Wright -Hennepin Security Svcs. 76.14 $ 111,975.95 PAYROLL CHECKS — NOVEMBER 18, 1997 15431 Paul A. Robinson 704.71 15432 Steven T. Scherer 1,077.76 15433 Michael J. Rouillard 638.52 15434 Scott W. Kroeger 858.19 15435 James D. Dillman 1,183.14 15436 Robert P. Dressel 1,219.75 15437 Edgar J. Belland 1,388.34 15438 Martha C. Lundell 245.74 15439 Cecilia M. Vieau 666.18 15440 Ivan Dingmann 55.41 15441 Laura L. Sulander 890.73 15442 Sandra L. Larson 733.04 15443 Jon D. Priem 892.36 15444 Jeremy L. Christenson 1,054.55 $11,608.42 Medina City Council Meeting Minutes November 18, 1997