HomeMy Public PortalAboutCouncil Minutes 2006 01/05 SpecialMINUTES
McCall City Council
Special Meeting
January 5, 2006
Table of Contents
CALL TO ORDER AND ROLL CALL
PUBLIC COMMENT
CONSENT AGENDA - OLD BUSINESS
RETIRING COUNCIL MEMBERS
OATHS OF OFFICE
ELECTION OF MAYOR
ELECTION OF COUNCIL PRESIDENT
REPORTS
CONSENT AGENDA - NEW BUSINESS
BUSINESS AGENDA
ADJOURNMENT
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CALL TO ORDER AND ROLL CALL
Mayor Eimers called the special meeting of the McCall City Council to order at 6
p.m. Council Member Bertram, Council Member Greer, Council Member Muller,
Council Member Robertson, and Mayor Eimers answered roll call. A quorum was
present.
Bill Nichols, City Attorney, was present.
City staff members present were Lindley Kirkpatrick, City Manager; Roger Millar,
Community Development Director; Rick Harvey, Airport Manager; Brenda Loftis, Human
Resource Director; Dave Simmonds, Network Administrator; Allan Morrison, Golf Pro;
Jerry Summers, Chief of Police; Brock Heasley, Parks and Recreation Director; Jerry
Palmerton, Golf Course Superintendent; Kristi Foster, Finance Director; Bill Keating,
Public Works Director; Gail Draper, Senior Administrative Assistant; Shirley Overton,
Assistant Deputy Clerk; and Joanne York, Administrative Assistant.
Mayor Eimers led the audience in the Pledge of Allegiance.
PUBLIC COMMENT
Mayor Eimers called for public comment at 6:05 p.m.
Jim Hinson, President of the McCall Chamber of Commerce, spoke concerning the
issue of snow mobile trail grooming by Valley County. He said that no trail grooming
was done during the weeks of Christmas and New Year's, and that the Chamber had
received many complaints from snowmobilers. Mr. Hinson stated that money is no
longer an issue since LOT money had been allocated for grooming. He asked that
Council and City staff support the Chamber's efforts in addressing this problem, and he
stated that he will be meeting with the State Parks and Recreation representatives next
week. He said the Chamber has written a Memo of Understanding to be finalized by
the County concerning the trail grooming. He stated that McCall has dropped from the
number three position of best places to visit for snowmobiling to being off the scale.
Mayor Eimers and Council Member Muller both pledged support for the Chamber's
efforts and said that the City will either write or make phone calls to the County
concerning this issue.
Hearing no further comments, Mayor Eimers closed the public comment at 6:15
P.m.
Council Member Robertson stated that the Council should direct staff to find out what is
going on with the trail grooming.
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Council Member Bertram stated that the weeks of Christmas and New Year's are the
busiest of the year and that the trail grooming problems occur every year.
CONSENT AGENDA — OLD BUSINESS
Minutes of December 8, 2005
Minutes of December 14, 2005
Payment Approval List for Warrant Register printed on December 30, 2005
Payroll Reports for Pay Period Ending December 16, 2005
Council Member Robertson provided some corrections to the December 8, 2005
Minutes. There was some discussion concerning items on the Warrant Register.
Council Member Robertson moved to approve the Consent Agenda as amended
and authorize the Mayor to sign all necessary documents. Council Member
Muller seconded the motion. In a roll call vote, Council Member Bertram, Mayor
Eimers, Council Member Greer, Council Member Muller, and Council Member
Robertson voted aye. The motion carried.
RETIRING COUNCIL MEMBERS
The retiring Council members - Mayor Eimers, Council Member Muller, and Council
Member Greer - made farewell remarks. Mr. Kirkpatrick presented them with gifts and
words of appreciation for their years of service to the City of McCall.
OATHS OF OFFICE
The newly elected council members were called forward to be sworn in. Mr. Kraemer
was unable to attend due to illness and will be sworn in at the first meeting he is able to
attend.
Don Bailey and Laura Scott were given the Oaths of Office by Mr. Kirkpatrick, City
Manager, and were installed as members of the Council
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ELECTION OF MAYOR
Council Member Bertram made a motion to elect Bill Robertson as Mayor for the
term January 2006 to January 2008. Council Member Scott seconded the motion.
In a roll call vote, Council Member Bailey, Council Member Bertram, Council
Member Robertson, and Council Member Scott all voted aye. The motion carried.
ELECTION OF COUNCIL PRESIDENT
Council Member Bertram made a motion to elect Don Bailey as Council President
for the term January 2006 to January 2008. Mayor Robertson seconded the
motion. In a roll call vote, Council Member Bailey, Council Member Bertram,
Mayor Robertson, and Council Member Scott all voted aye. The motion carried.
REPORTS
Council Member Bailey commented that during the weeks of Christmas and New
Year's, both Brundage and the tubing hill were kept groomed with some success, and
he stated there is no excuse for not grooming the other trails.
Council Member Bertram expressed her appreciation to those who helped put up lights
for the Million Lights Program.
Mr. Kirkpatrick, City Manager, presented his report, highlighting a few items.
Mr. Kirkpatrick reported that the Idaho Department of Lands has awarded the City a
$7,666 Community Transportation Enhancement grant for landscaping at the airport to
provide screening for the hangars.
Mr. Kirkpatrick reported that a Request for Proposals has been issued for
concessionaires to operate water craft rentals at the Legacy Park boat launch and at
nearby City docks, and should be ready for presentation to Council by February or
March.
Council Member Bertram referred to the Airport section of the City Manager's Report
which mentioned snow removal operations, and stated that snow has been dumped on
the new landscaping at Lumbermens, causing quite a bit of damage. She asked that
measures be taken so this would not happen during snow removal at the airport.
Council Member Bailey asked if there was water for the new landscaping. Mr.
Kirkpatrick said he was not sure what the final plan will be.
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Referring back to the RFP for concessionaires, Mayor Robertson said that the City
Council needs a heads -up before changes become public knowledge or before any
company is shut down.
Mr. Kirkpatrick replied that the intent of the RFP is not to eliminate activity, but to allow
the best use of that property and to allow the activity to happen. He stated that the RFP
is in response to events last summer and should be more effective than the Special
Use Permits that were used before, giving the City the ability to impose special
conditions. Mr. Kirkpatrick stated that the Payette Lake Protective League believes that
the whole idea of jet ski rentals is a bad idea and should not happen at all. He said the
League wants to preserve the experience on the lake but is concerned about increased
use, noise regulation, etc., and questions whether this activity should be taking place
there at all.
Mr. Kirkpatrick reported that the pumps for the eastside water storage tank project were
started on Tuesday. The line has been flushed and samples were taken; the City is
now waiting for the disinfection samples results to be returned.
Mr. Kirkpatrick reported that Cheryl Rabbe has been hired as the Code Enforcement
Officer and will start work on January 9.
Mr. Kirkpatrick reported that the kind of calls the Police Department receives is
changing in nature, and there are more calls now involving weapons. He stated there is
more potential now for situations to escalate and become dangerous.
Mayor Robertson asked about the one position open in the Police Department, and Mr.
Kirkpatrick replied that it is a patrol position.
Mr. Kirkpatrick stated the Police Department is considering bringing in a consultant to
do a community assessment. He said the consultant would be asking the community
what they want to see, asking Council and staff about levels of service, and then
developing a plan. The consultant is available at the end of January for discussions.
There was discussion concerning the need for a new study and whether the study
conducted a few years ago was still applicable.
Chief Summers explained that he has had only preliminary discussion with the group
who is doing this study, and there is neither obligation nor commitment yet on the part
of the City. He stated there needs to be involvement with the City Manager, the Human
Resource Director, and at least one representative from the Council.
Mayor Robertson stated he would like to have a strategy meeting with the City
Manager, the Human Resource Director, Chief Summers, and as many Council
members as possible before doing a study.
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There was more discussion concerning how to proceed with this study. Council
Members Bailey and Scott both offered to participate in this process. Mayor Robertson
stated he would prefer to involve all the Council in a work session to begin with. Mr.
Kirkpatrick said he will do some more work on this issue and report back to Council.
Council Member Bailey asked that the new Code Enforcement Officer attend a
Planning and Zoning Committee meeting when she is comfortable with her new
position.
Referring back to the City Manager's report, Mr. Kirkpatrick stated that Dave Simmonds
has been working hard to keep up with the many recent security problems on the
computer system.
Mr. Kirkpatrick reported that the City Clerk position is still open. He said he has
conducted some interviews and is also having discussions with the Council members.
Mr. Kirkpatrick said the January 12th Council Meeting will include a demonstration of the
GIS System and also initial discussions of the facility plan. Council Member Bertram
will be unable to attend that meeting.
Mr. Kirkpatrick concluded his report by telling the Council that the January 26th meeting
will include a status report on the Moratorium, an Urban Renewal update, and a
presentation of new fees for the golf course, the airport, and GIS.
Jerry Palmerton, Golf Course Superintendent, reported on the condition of the golf
course and the effectiveness of the ice removal program. He said they have been
removing snow with more than one inch of ice in some areas. He stated they will work
on a rotation schedule to ensure that all areas of the golf course are properly
maintained.
Brock Heasley, Parks and Recreation Director, reported that youth basketball is now
underway and includes children in grades three through six. He stated they have been
working with the school principals with very good results.
Mr. Kirkpatrick reported on a meeting between City and Council representatives and
senior representatives at Tamarack. He said that discussions focused on areas the two
groups could collaborate, including airport improvement, transit systems between
Tamarack and McCall, community housing, and other similar needs between the two
operations. Mr. Kirkpatrick stated it was a good introductory session which will lead to
some joint partnering.
Roger Millar, Community Development Director, reported on discussions with Valley
Adams Planning Partnership concerning rural transit service and making these services
more efficient between McCall, Brundage and Tamarack.
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CONSENT AGENDA - NEW BUSINESS
AB 06-01 Contract with Salas Concrete for the Senior Citizens building entryway repair
and Change Order.
AB 06-04 Dental Policy Amendment with MetLife
AB 06-06 Alcohol Beverage Catering Permits
Council Member Bertram made a motion to approve AB 06-01, AB 06-04, and AB
06-06 as presented. Council Member Bailey seconded the motion. In a roll call
vote, Council Member Bailey, Council Member Bertram, Mayor Robertson, and
Council Member Scott all voted aye. The motion carried.
BUSINESS AGENDA
AB 06-03, SUB-04-14: Spring Forest Subdivision Final Plat and related Development
Agreement. Mr. Millar introduced this application, provided and overview of the project,
and stated the development agreement included a requirement that the applicant put
money into an escrow account to pave Boydstun Lane adjacent to the development.
Discussion followed concerning integrating requirements placed on developers with
ongoing City programs like paving.
Mr. Millar stated that the applicant has met the conditions of approval set by the
Planning & Zoning Commission at the time the Commission approved the preliminary
plat. At this time we can not add conditions to the approval of the final plat. The staff's
goal is to develop strategic plans for City infrastructure so that the City can be more
proactive in integrating development exactions with City investment than has been the
case in the past.
Mr. Nichols, City Attorney, stated that the final plat conforms to the preliminary plat. Mr.
Nichols pointed out that the sentence beginning at the bottom of page 2 of the Spring
Forest Subdivision Escrow Account Instructions, and continuing to page 3 should be
stricken from the document. This sentence reads, "The parties agree to submit any
such dispute to binding arbitration, according to the rules and procedures specified by
the American Arbitration Association." Mr. Nichols recommended that the Council
approve the agreement without this sentence.
Council Member Bailey made a motion to approve the final plat for SUB-04-14:
Spring Forest Subdivision. Council Member Scott seconded the motion. In a roll
call vote, all members voted aye, and the motion carried.
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Council Member Bailey made the motion to approve this agreement as amended.
Council Member Scott seconded the motion. In a roll call vote, all members voted
aye, and the motion carried.
Council Member Bailey made the motion to approve the second part of the
application. Council Member Scott seconded the motion.
Mr. Nichols informed the Council that the Escrow Agreement is a separate document.
Council Member Bailey withdrew his motion.
Council Member Bailey made a motion to approve the related Development
Agreement. Council Member Bertram seconded the motion. In a roll call vote, all
members voted aye, and the motion carried.
Council Member Bailey made a motion to approve the Escrow Account
instrument with the amendment of the stricken sentence. Council Member Scott
seconded the motion. In a roll call vote, all members voted aye, and the motion
carried.
AB 06-02 Appointment of Planning and Zoning Commission Member. Mr. Millar
reported that Dr. Sarah Jessup has volunteered to fill a vacancy on the Commission.
Mr. Millar said she has met with the Planning and Zoning Commission, has attended
some meetings, and has also met with staff. Mr. Millar said that the staff and the
Planning & Zoning Commission recommend approval of Dr. Jessup's appointment on
the Planning and Zoning Commission.
Mr. Kirkpatrick stated that the Mayor must make the appointment.
Mayor Robertson made the motion to approve Dr. Jessup's appointment on the
Planning and Zoning Commission. Council Member Bertram seconded the
motion. In a roll call vote, all members voted aye, and the motion carried.
AB 06-09 Implementation of AAC recommended new hangar waiting list policy requiring
a $500.00 deposit. Rick Harvey, Airport Manager, explained that the hangar waiting list
has long been a controversy, and that available hangars are in short supply. He
recommended implementing new policies, including requiring a monetary fee, or
deposit, on hangar requests; when a name is placed on the list, that person must prove
he/she is a pilot; and when a hangar is made available, the pilot must show proof of
airplane ownership.
Council Member Bertram asked how the deposits would be posted; Kristi Foster,
Finance Director, said the deposits would be posted as a liability.
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Mayor Robertson asked for clarification, as to whether the Council was approving the
policy and content, not the dollar value; Mr. Kirkpatrick replied that was correct.
There was discussion concerning abuse of hangars for non -aviation use and the best
way for the City to enforce terms of airport leases. Mr. Kirkpatrick stated that if the
Council wants more aggressive enforcement of compliance with the airport leases, then
staff will do that.
Council Member Bertram stated that the City has ignored enforcement of the airport
lease agreements and needs to stop doing that and release those hangars to people on
the waiting list.
Council Member Bailey requested that copies of the minimum standards, standard
lease terms, and any other information necessary to determine levels of priority be
provided to Council members.
Mayor Robertson stated he wants the Council to have more input and wants to have the
Council look at samples of the old and new lease documents.
Mr. Kirkpatrick asked the Mayor if he would like to make this an agenda item, but Mayor
Robertson replied he would like to first meet with the Airport Advisory Committee. Per
the Council's request, Mr. Kirkpatrick said he would set up a work session with the
committee.
Mayor Robertson made a motion to approve the implementation of AAC
recommended new hangar waiting list policy requiring a $500.00 deposit.
Council Member Bailey seconded the motion. All members voted aye, and the
motion carried.
AB 06-05 Independent cost estimate of the new Airport Master Plan. Rick Harvey,
Airport Manager, introduced the agenda bill, stating it has been eight years since the
current master plan was completed. The cost of implementing the plan is over
$100,000, which would require an independent cost review. The independent review
will cost $2,700 and will be paid for with AIP money. The current cost estimate for the
Master Plan is $237,000. The review will go to FAA for approval. The Master Plan can
be accomplished by doing only one portion each year to help with cost.
Council Member Bailey asked if there was any other source of funding, such as
Tamarack. Mr. Harvey replied that this would change McCall's standing as far as the
City's need for AIP funding.
Mayor Robertson made a motion to approve AB 06-05 for the independent cost
estimate of the new Airport Master Plan. Council Member Bertram seconded the
motion. In a roll call vote, all members voted aye, and the motion carried.
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AB 06-07 Designating the Mayor, Council President, City Manager and Finance Director
as signatories on the bank accounts of the City.
Council Member Bertram made a motion to adopt AB 06-07, designating
signatories. Council Member Bailey seconded the motion. In a roll call vote, all
members voted aye, and the motion carried.
AB 06-10 Assignment of Council liaison duties. Mayor Robertson asked about adding
the Golf Advisory Committee and WAG to the list of liaison duties.
Mayor Robertson said to take West Central Highlands RC&D off the list. Council
Member Bertram asked if a staff member should be added to this group; Mr. Kirkpatrick
said he would look into it.
Mr. Kirkpatrick said he will update this list and prepare a new agenda bill for the next
meeting.
Utility Hardship Payments. Mr. Kirkpatrick explained that a mechanism is in place for
people to apply for utility hardship payments if they believe they are unable to pay their
water and sewer bills. The policy on how people can apply was laid out two councils
ago. Information is initially presented to Council minus names. Annually this
information is resubmitted to the Finance Director who decides whether or not the
applicant still qualifies. Renewals are done at staff level.
Mr. Kirkpatrick stated there has been reluctance from some of the Council to approve
expenditures for people without the Council knowing who the people are; however, the
prior Council reaffirmed this policy by a 3:2 vote. Mr. Kirkpatrick said the utility hardship
payments used to be part of the Warrant Register but are now voted on separately,
resulting in a split vote.
Discussion followed concerning whether or not Council should know names of
recipients of tax dollars to confirm they qualify, and whether or not this should be
discussed in Executive Session. Mr. Nichols stated he is not sure this qualifies for any
category under Executive Session. Mr. Kirkpatrick said he will prepare an agenda bill to
address this issue at the January 26th meeting and will provide copies of the policy to
the new council members for review prior to that meeting.
Council Member Bailey made a motion to approve the utility hardship payments.
There was no second, and the motion died due to lack of a second.
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ADJOURNMENT
Without further business, Council Member Bailey moved to adjourn. Mayor
Robertson seconded the motion. All Council Members voted aye. The motion
carried. The Council adjourned at 9:28 p.m.
William A. Robertson, Mayor
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