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HomeMy Public PortalAboutCouncil Minutes 2006 01/12 MINUTES McCall City Council Regular Meeting January 12, 2006 Table of Contents CALL TO ORDER AND ROLL CALL Mayor Robertson called the regular meeting of the McCall City Council to order at 6 p.m. Council Member Bailey, Council Member Kraemer, Mayor Robertson, and Council Member Scott answered roll call. A quorum was present. Council Member Bertram was absent. cot Bill Nichols, City Attorney, was present. City staff members present were Lindley Kirkpatrick, City Manager; Carol Coyle, Grant Writer; Kristi Foster, Finance Director; Michelle Groenevelt, Community Development Planner; Anne Kantola, Library Director; Bill Keating, Public Works Director; Roger Millar, Community Development Director; Jerry Summers, Chief of Police; and Joanne York, Administrative Assistant. Mayor Robertson led the audience in the Pledge of Allegiance. The Council decided to postpone discussion of Business Item AB 06-10, Assignment of Council liaison duties, until the January 26 council meeting. PUBLIC COMMENT Mayor Robertson called for public comment at 6:02 p.m. Judy Watkins, Chairperson for Treasure Valley Transit, introduced herself to the new council and said she wanted to continue the good relationship between the City and TVT. She introduced Butch Ragsdale who is with the Division of Public Transportation. C Page 1 of 8 January 12,2006 City Council Minutes Mr. Ragsdale said his office provides the federal funding for TVT for purchases like the Senior Center bus. He discussed the availability of federal funds for public transportation and construction, stating that federal rate has changed to 92% federal funds that you can get with 8% local dollars. He said that Idaho has improved the match rates for the rural bus funds from 50% to 57.5% for operating dollars and 92% for all capital vehicle purposes. He said the grant period closes on March 17 and that legal notices or applications have to be in by February 3 for funds available for 2007. Mr. Ragsdale reported they have been working with NW Stage Lines, which runs an interstate route through Boise to Lewiston, through McCall. NW State Lines is threatening to pull service if we do not help them with funding on their intercity route. Mr. Ragsdale said this is a for-profit company and he expects they will keep them funded and have that route running through McCall for at least another year. Mr. Ragsdale reported that TVT is doing very well and has doubled its membership. He said he is also working on a partnership with Tamarack and it looks like Public Transportation will be able to help them with their village shuttle service and extend service from McCall to Cascade on a more regular basis with the extra federal funding they have this year. Hearing no further comments, Mayor Robertson closed the public comments at 6:08 p.m. Cy CONSENT AGENDA There was some discussion concerning items on the Consent Agenda. Council Member Bailey asked some questions about Sterling Codifiers and whether or not the City could do the codifying and posting themselves. He also asked about the lease for radios for the Police Department and if it would be feasible for the department to purchase the radios instead of leasing. There was discussion about AB 06-13, the transportation enhancement application for the completion of a multiuse path along the East/ West Loop and Resolution 06-02. Mr. Millar said that grants are limited to $500,000 and the City will spend $50,000. He informed the Council that the grant application for FY09 is due on January 30. Mayor Robertson stated he wants the Council to consider the amount of money the City will be committed to spend on this project. Mr. Millar said the range is from $45,000 to $50,000, so the projected $50,000 is reasonable. Carol Coyle stated that LOT might be another option for matching funds. Mayor Robertson said he would like an update for the next meeting. Council Member Scott moved to approve the Consent Agenda with the exception that staff report back to the Council with an update on AB 06-13, and authorize the Mayor to sign all necessary documents. Council Member Bailey seconded C Page 2 of 8 January 12,2006 City Council Minutes the motion. In a roll call vote, Council Member Bailey, Council Member Kraemer, Mayor Robertson, and Council Member Scott voted aye. The motion carried. BUSINESS AGENDA AB 06-15 Ordinance 818 amending the Scenic Route Overlay District. Mr. Millar introduced this business item and stated that adoption of this Ordinance would make it a part of the Code. There was some discussion about the wording, and Mayor Robertson provided some corrections. There was also some discussion concerning the heights of buildings at the airport and whether or not they conform to the Scenic Route Overlay. The Council decided to continue this discussion at a February meeting. Mayor Robertson directed Mr. Kirkpatrick to discuss this further with Rick Harvey, Airport Manager. Mr. Nichols explained that there needs to be a unanimous vote from the Council to waive the second and third readings of the Ordinance. He proposed that the Council have the first reading of this Ordinance by Title only and then at the next meeting, we will present the Ordinance with the changes noted and, if it is your pleasure, you can waive the second and third readings and adopt the Ordinance. Mr. Nichols explained that the Mayor will direct the Clerk to read Ordinance 818 by title (limv only. Mr. Nichols said that the Clerk will then read the Title only and that will constitute the first reading. He said then the Ordinance passes to the next meeting for the second reading. He said that if the Council wanted to, they could have the second reading and waive the third reading, and adopt the Ordinance. Council Member Bailed made a motion to suspend the rules and have the Ordinance read by title only for the first reading of Ordinance 818. Council Member Kraemer seconded the motion. All members voted aye and the motion carried. Mr. Kirkpatrick read Ordinance #818 by title only; this constituted the first reading of this ordinance. AB 06-11 Geographic Information System (GIS) update. Mr. Millar introduced this item and told the Council of the advances and improvements the Community Development Department has been able to make since acquiring new software and hardware and hiring Michelle Groenevelt as the Community Planner. Ms. Groenevelt discussed the new maps that were displayed on the wall, stating that among others, she can now produce Parcel Maps, Zoning Maps, Water& Sewer Maps, and Analysis Maps using Tax ID numbers, and in the future will be able to partner with other people who use GIS and GPS to share information. She stated that the system can map and store data which can then be used for modeling. She said she will be Page 3 of 8 January 12,2006 City Council Minutes creating different map layers to help with legal descriptions. She said she is also exploring the possibility of getting an updated aerial photo of McCall. Mr. Millar further discussed modeling, explaining that one copy will be with the City and one copy with the City Engineer; information can be sent back and forth to provide a backup for the system. He stated that this system has already been beneficial and that all types of information have been gathered. There was discussion about whether the staff should do all the parcel system numbers (which would take 12-14 months) or whether it would be worthwhile to pay CH2M HILL $10,000 to get it all done in a few weeks. Mr. Millar said the staff will come back to Council with more information and a recommendation for direction. AB 06-17 Facility Needs Assessment and Conceptual Facilities Plan Options. Mr. Kirkpatrick introduced this item, explaining that CH2M HILL has been working on the Facility Needs Assessment for several months to determine current and future needs for most City departments (not including Golf, Public Works, Parks and Recreation, or the Airport.) Mr. Kirkpatrick said CH2M HILL has come up with four options for meeting these needs. He introduced John Larsen of CH2M HILL who gave a power point presentation of these plans. After some discussion, the Council decided to put AB 06-17 on the January 26th agenda. Mayor Robertson asked that staff put together an information sheet with other r factors that will be faced during this process. The Council discussed times and dates for this year's council meetings. The Council will continue to meet on the second and fourth Thursdays of each month, with department head reports being given at the first meeting of each month. The Council decided that meetings will start at 6 p.m. with the reports first on the agenda; the Public Hearing will start at 6:30 p.m. If the department heads need more time for their reports, they will continue after the Public Hearing. Mr. Kirkpatrick noted that he will encourage the department heads to make their written reports detailed so that further explanation and discussion with the Council will be limited. REPORTS Council Member Bailey asked about the status of the Parks and Recreation's RFP. Mr. Kirkpatrick replied that when the RFP's come in, the Parks and Recreation Committee will review them, probably with Payette Lakes Protection League. Parks and Recreation will present their recommendation to the Council, possibly sometime in February. Mayor Robertson asked if the Urban Renewal plan is focused on the existing district. Mr. Millar replied that what they want is an update of the Plan and that he will make a Page 4 of 8 January 12,2006 City Council Minutes tiov has been involved as a volunteer, and now, as an employee, he will have the authority to oversee the grooming and make sure it gets done. Mr. Kirkpatrick also said that the County Commissioners also expanded the Valley County Snowmobile Advisory Committee to include a member of the Chamber of Commerce and a representative of the City of McCall. The regular meetings are the second Tuesday of every month at 6 p.m. in Cascade. Mr. Heinrich asked that the City appoint someone to that committee. Due to the meeting schedule, this person cannot be an elected official. Mr. Kirkpatrick said the County Commissioners are meeting again on January 23 and hope to make formal appointments at that time. Mr. Kirkpatrick said the Council can send someone on an informal basis until an official appointment is made. Mr. Kirkpatrick said that Larry Stokes, Mark Wright, Mark Donica, or someone from the Parks and Recreation Committee - maybe a citizen rather than a staff member - might be interested in serving. Mayor Robertson emphasized the representative must be someone who will be a strong advocate and speak out about our concerns. Mayor Robertson asked if Mr. Kirkpatrick knew whether or not Mr. Hinson had a preference for who should be a representative; Mr. Kirkpatrick said he will check on it. Mr. Kirkpatrick said he will let Mr. Heinrich know that we will not have a name by January 23, but will make a recommendation on January 26 and will inform him at that time. tr, Council Member Scott suggested posting this information on the City's website and on any anti-McCall site that was discouraging snowmobilers from visiting McCall due to poor trail conditions, to let people know the City is responding to their concerns. Mr. Kirkpatrick said that a copy of his letter to Mr. Heinrich had been distributed to Council. Mr. Kirkpatrick announced that Joe Dague had submitted a letter of resignation from the Transportation Advisory Committee. Council Member Bailey said this was probably due to his participation on the new YMCA Board of Directors. Mr. Kirkpatrick said there are currently openings on the following committees: Transportation Advisory Committee (TAC), Parks & Recreation, Golf Advisory, and Historical Preservation. He said the City will again run ads for people to apply to these committees. Mr. Kirkpatrick said that, at the next meeting, the Parks and Recreation Department will present a recommendation to appoint Brigid Wiking to their advisory committee; however, even with her appointment, there is still a vacancy on that committee. Mr. Kirkpatrick said he is working on scheduling a work session for the Council and will email a tentative agenda to the Council members. He said the priority for the work sessions will be the Police Department, the Golf Course, and the Airport, in that order. The dates for these work sessions will be one session per week during the weeks of January 30, February 6, and February 13. Council members agreed that 4 p.m. would Page 6 of 8 January 12,2006 City Council Minutes presentation to the Council on January 26, asking for their guidance. Mr. Millar said they will also discuss timing and steps that will be taken, and that the current plan is for the existing district. Council Member Bailey asked about developing a new marina and if the private sector could acquire private land for this. Mr. Kirkpatrick explained that this issue goes back to the mid-1990's, when the Council at that time entered into a MOU with John Carey that dealt with many issues and how to resolve them, including a proposal by Carey to lease a parcel of land between Legacy Park and Brown Park to develop a marina. Mr. Kirkpatrick said that if John Carey were to proceed with a project such as boat docks, the only obligation of the City Council was to listen, then make a decision. There was no specific obligation for the city council to support such an application. Mr. Nichols explained that the Statue of Limitations has expired because more than ten years have passed since this agreement was made. Mr. Kirkpatrick said that whether or not the City made this commitment, there have been specific requests from other parties — one assuming Carey's rights under the MOU and a few others who have expressed similar interests. Mr. Millar informed the Council of properties currently owned by the City. Mr. Kirkpatrick said that he has received comments from other people who are concerned about bringing in more marinas and that the issue seems to be coming to a head. He said the staff wants to involve people who have a regulatory interest — such as the BPLA Group, the State Department of Recreation — and City staff to get together and begin discussion to flush out the issues and make a recommendation to the Council on how to shape a response. Council Member Scott asked if the marinas are defined as boat moorage only, or can they also include restaurants, etc. Mr. Kirkpatrick said that other uses are possible. Council Member Bailey said there ought to be other options for places to locate marinas. There was some discussion concerning other possible locations. Mr. Kirkpatrick said that some issues will come up no matter what land is used, such as water quality. Council Member Bailey asked if a committee to be formed as an Environmental Advisory Committee and the currently constituted Tree Committee are similar groups, or if the EAC is a lot broader. He suggested the duties of the Tree Committee could be expanded. Mr. Kirkpatrick reported that the County Commissioners met earlier this week and Le decided to increase their snow grooming staff from 2'/2 FTE's (full-time employees) to 5 FTE's., and they have hired a snowmobile grooming coordinator, Sam Shoemaker, who Page 5 of 8 January 12,2006 City Council Minutes has been involved as a volunteer, and now, as an employee, he will have the authority to oversee the grooming and make sure it gets done. Mr. Kirkpatrick also said that the County Commissioners also expanded the Valley County Snowmobile Advisory Committee to include a member of the Chamber of Commerce and a representative of the City of McCall. The regular meetings are the second Tuesday of every month at 6 p.m. in Cascade. Mr. Heinrich asked that the City appoint someone to that committee. Due to the meeting schedule, this person cannot be an elected official. Mr. Kirkpatrick said the County Commissioners are meeting again on January 23 and hope to make formal appointments at that time. Mr. Kirkpatrick said the Council can send someone on an informal basis until an official appointment is made. Mr. Kirkpatrick said that Larry Stokes, Mark Wright, Mark Donica, or someone from the Parks and Recreation Committee - maybe a citizen rather than a staff member - might be interested in serving. Mayor Robertson emphasized the representative must be someone who will be a strong advocate and speak out about our concerns. Mayor Robertson asked if Mr. Kirkpatrick knew whether or not Mr. Hinson had a preference for who should be a representative; Mr. Kirkpatrick said he will check on it. Mr. Kirkpatrick said he will let Mr. Heinrich know that we will not have a name by January 23, but will make a recommendation on January 26 and will inform him at that time. fibe Council Member Scott suggested posting this information on the City's website and on any anti-McCall site that was discouraging snowmobilers from visiting McCall due to poor trail conditions, to let people know the City is responding to their concerns. Mr. Kirkpatrick said that a copy of his letter to Mr. Heinrich had been distributed to Council. Mr. Kirkpatrick announced that Joe Dague had submitted a letter of resignation from the Transportation Advisory Committee. Council Member Bailey said this was probably due to his participation on the new YMCA Board of Directors. Mr. Kirkpatrick said there are currently openings on the following committees: Transportation Advisory Committee (TAC), Parks & Recreation, Golf Advisory, and Historical Preservation. He said the City will again run ads for people to apply to these committees. Mr. Kirkpatrick said that, at the next meeting, the Parks and Recreation Department will present a recommendation to appoint Brigid Wyking to their advisory committee; however, even with her appointment, there is still a vacancy on that committee. Mr. Kirkpatrick said he is working on scheduling a work session for the Council and will email a tentative agenda to the Council members. He said the priority for the work sessions will be the Police Department, the Golf Course, and the Airport, in that order. The dates for these work sessions will be one session per week during the weeks of January 30, February 6, and February 13. Council members agreed that 4 p.m. would Page 6 of 8 January 12,2006 City Council Minutes be the preferred starting time and that they were available during these weeks. Mr. Kirkpatrick said he will notify them of finalized dates and times. Council Member Bailey asked if these sessions are open to the public. Mr. Kirkpatrick replied that any time three or more Council members meet, the City is required to notify and invite the public. He said that this meeting can be designated a public meeting where no public comments are taken, rather than being a public hearing, but that is up to the Council's discretion. Mr. Kirkpatrick said that copies of the letter to the Valley County Planning & Zoning Commission in support of the Valley County Pathways Master Plan were distributed to Council. He also said that Brock Heasley was attending the County P&Z meeting in Cascade tonight as the representative of the City of McCall. Mr. Kirkpatrick reported that he and Mayor Robertson had responded to a public records request from The Star News for information concerning the personnel investigation involving members of the police department last summer. He noted that the City did not receive any releases of personal information from the three police officers involved. Mr. Kirkpatrick asked if his weekly update to Council Members was helpful or if they had any suggestions or comments for making the update more informative. Several council members said they found the update to be very helpful. Mayor Robertson asked if we had submitted comments that Dave Simmonds had been working on, about the Council's concerns about the drinking water source at Payette Lake and what happens at the watershed; Mr. Kirkpatrick said the comments had been submitted and he would distribute copies of that to the Council. Mr. Millar explained that the blue binders Council members had received contained the draft that was recommended for approval by the City Planning and Zoning Commission, including all the changes and recommendations that had been made. Also included is the staff report from the Community Development Department explaining what was done, where we are now, and explanation of the highlights. Mr. Millar said that the Staff Report and the Commission's adopted draft have been put on line and can be viewed by anyone interested. Mr. Millar said that the Housing Ordinances are also on line, and the staff reports will be attached as soon as they are completed. Mr. Millar said this is to be considered and adopted by both the City Council and the County Board of Commissioners and then the Housing materials are to be adopted solely by the City Council. Mr. Millar said that the issues are separate but together, and will all be included in the public hearing. Mr. Nichols reported that the response brief to the fish pen dock case will be filed next week and he can get copies of the petitioner's brief for Council if anyone so desires. C Page 7 of 8 January 12,2006 City Council Minutes Mr. Kirkpatrick said that the brief from David Krueck was finished today and will presumably be filed tomorrow. Mr. Kirkpatrick said this will possibly be discussed in Executive Session on January 26 via telephone with Kim Trout and David, but this has not been finalized yet. He said this was a continuation of the conversation from Executive Session last week. ADJOURNMENT Without further business, Mayor Robertson moved to adjourn. Council Member Bailey seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 8:44 p.m. k)11(krre------ William A. Robertson, Mayor ATTEST: L- c _ ) '-Q.nuti o _ � . Joanne . York, City Cler Page 8 of 8 January 12,2006 City Council Minutes