HomeMy Public PortalAboutCouncil Minutes 2006 06/22MINUTES
McCall City Council
Regular Meeting
June 22, 2006
Agenda
Call to Order and Roll Call
Executive Session
Pledge of Allegiance
Public Hearing
Public Comment
Consent Agenda
Business Agenda
Reports
Committee Minutes
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Robertson called the regular meeting of the McCall City Council to order at
5:00 p.m. Council Member Bailey, Council Member Bertram, Council Member
Kraemer, Mayor Robertson, and Council Member Scott answered roll call. A
quorum was present.
Bill Nichols, City Attorney, was present.
City Manager Lindley Kirkpatrick was present.
EXECUTIVE SESSION
At 5:05 p.m. Mayor Robertson moved to go into Executive Session pursuant to
Idaho Code §67-2345(1f). The motion was seconded. In a roll call vote, Mayor
Robertson, Council Member Kraemer, Council Member Scott, Council Member
Bertram and Council Member Bailey voted aye. The motion carried.
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June 22, 2006
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The Council discussed litigation issues.
At 6:05 PM Council Member Scott moved to go into Regular Session. Mayor
Robertson seconded the motion, and the motion carried.
At this time, the following City staff members joined the meeting in progress: Michelle
Groenevelt, Community Development Planner; Linda Stokes, Acting Finance Director;
Rick Harvey, Airport Manager; Roger Millar, Deputy City Manager; and Joanne York,
City Clerk.
Mayor Robertson led the audience in the Pledge of Allegiance.
PUBLIC HEARING
AB 06-123 FY06 Budget Amendment
City Manager Lindley Kirkpatrick introduced the budget amendment and explained the
dollar amounts in each category.
Council Member Bailey asked for assurances from the staff that all equipment
maintenance would be covered in this year's budget. Mr. Kirkpatrick committed to doing
that.
Mayor Robertson asked for clarification on paving for this year. Mr. Millar said he was
working with the street supervisor to develop prioritization for the roads that needed
paving. He said staff wants to focus on getting specific areas done and Rio Vista was at
the top of the list. He said the reasons for choosing Rio Vista included traffic volume
and school bus routes. He said they would also be constructing a twelve inch sewer
line from Sunny Way to Boydstun Street, which would need to be paved after the work
was done. He said priorities would be determined after the budget amendment was
passed.
Council Member Bertram asked about the cost of the Mission Street dip. Mr. Millar
explained that the cost had gone up because the cost of construction was higher this
year. Mr. Millar said he hoped the cost would be less than $75,000 and he wanted to
make sure the budget amount covered the entire cost.
There was discussion of how the paving agreements were made and how priorities
were decided. Council and staff also discussed the escalation of costs, which included
the cost of raw materials and supply and demand.
Mayor Robertson thanked Mr. Millar for his work, stating that he had brought a lot of
credibility to his department.
At this time, Mayor Robertson opened the Public Hearing.
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June 22, 2006
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Boyd Paulson, 314 CeCe Way agreed with Council Member Bertram about the Mission
Street dip and asked if it was about one hundred yards from the City limit. He said he
had been waiting fourteen years for his street to be paved. Mr. Paulson showed
Council a picture of his street showing the dust from traffic on the road.
Council Member Bailey stated that he had been the one to originally propose repair of
the Mission Street dip and that it was not to benefit developers, but was intended to
improve safety.
Mayor Robertson closed the public hearing. 6:25 p.m.
Council Member Bertram asked about the money designated for the backhoe. Mr. Millar
responded that staff was no longer able to lease/purchase equipment. Mr. Millar
described some of the older equipment that needed to be replaced, stating that the
condition of equipment had affected the morale of the crew and the quality of work. He
said the backhoes were used daily. He said there was a need to purchase the backhoe,
and would rent the loader and the grader for five months of the year, explaining that it
would not be a purchase option. He said this would allow staff to have new equipment
every year with the maintenance covered in the rental.
Council Member Scott moved to adopt the FY06 Budget Amendment. Council
Member Bailey seconded the motion. In a roll call vote, Council Member Scott,
Council Member Bailey, Council Member Bertram, Council Member Kraemer, and
Mayor Robertson voted aye, and the motion carried.
PUBLIC COMMENT
Mayor Robertson called for public comment at 6:31 p.m.
Tuck Miller, 657 Koski, addressed issues about the height limit and the Save Our
Skyline (SOS) organization from the last City Council meeting, stating that he very much
appreciated time the City staff took to meet with the their group. He said that members
of SOS represented over 400 payroll checks in town.
Mr. Miller said that Council members were welcome to attend any of the SOS meetings.
Council Member Bailey asked how many of the people involved in SOS were residents
of McCall. Mr. Miller replied that SOS was conducting a membership drive that would
continue through July 15, but that at this point, his best guess for the percentage of
members who were city residents was 50%.
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June 22, 2006
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Mayor Robertson commented that addressing the height issue through the
comprehensive plan would be the right process.
Hearing no further comments, Mayor Robertson closed the public comment at
6:35 p.m.
CONSENT AGENDA
Staff recommended approval of the following items:
❖ Payment Approval List for Warrant Register printed on June 15, 2006
❖ Payroll Reports for Pay Period Ending June 2, 2006
❖ AB 06-115 Alcohol Beverage Catering Permits
❖ AB 06-103 Alcohol Beverage License (New) — The Pancake House
:• AB 06-120 Utility Hardship Status Renewal
❖ AB 06-125 McCall Area Chamber of Commerce Fireworks Display Permit
There was a discussion about items on the Warrant Register. Council Member Bertram
asked if the number of building permits issued could be added to the report on the plan
check fees. Mayor Robertson thanked Linda Stokes, Acting Finance Director, for the
information on the hardship renewal.
Council Member Bertram asked about the procedure for alcohol licenses since the City
did not conduct background checks. Mayor Robertson replied that the police
department was aware that there was an issue and they wanted an input in the process.
Council Member Bertram asked if the process for renewals could be changed. Mayor
Robertson commented that renewals did not need to come to Council before being
issued, that Council only needed to be kept informed. Mr. Kirkpatrick said that different
options could be considered with the ordinance, including how much authority would
Council want to retain. Mayor Robertson said they only needed information and would
support the police chiefs recommendations.
Mayor Robertson explained why approval of the Chamber of Commerce fireworks
display had been added to the Consent Agenda at the last moment, explaining that it
had to come before Council either tonight or Tuesday but he chose to have it tonight
because there would be more people present for the discussion.
Council Member Bailey moved to approve the Consent Agenda and authorize the
Mayor to sign all necessary documents. Council Member Scott seconded the
motion. Council Member Bailey, Council Member Kraemer, Mayor Robertson, and
Council Member Scott voted aye. Council Member Bertram abstained. The
motion carried with 4 ayes and 1 abstention.
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June 22, 2006
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BUSINESS AGENDA
AB 06-122 Mead & Hunt Report — Airport Master Plan
Rick Harvey reported on the meeting last night with the Planning Advisory Committee
(PAC) and the Federal Aviation Administration (FAA). Tim Callister from Mead & Hunt
gave a presentation. Other contributors to the Airport Master Plan included Tom
Schnitzer, Eric Carlsen and Trina Fralick. Mr. Harvey discussed the need for acquiring
more property and the different ways in which that could be accomplished.
Dan Scott, McCall Aviation, Chairman of the Planning Committee for the airport,
encouraged Council to look through the packet, explaining that it was the foundation for
all the decisions being made.
AB 06-118 Memorandum of Understanding with Neighborhood Housing Services
to provide planning, development and construction services for community
housing
Roger Millar provided the background history of the need to work with Neighborhood
Housing to develop community housing. He said there was a perception in the
community that the city controlled a lot of land but that was simply not the case. He
said that most of the land was public use facilities and if those were taken out of the
mix, the City owned relatively few sites.
There was a discussion of the City -owned properties.
Mr. Millar explained the function of Neighborhood Housing Services, stating that
basically they would identify the appropriate opportunity for each property, identify
potential homeowners, etc., for an administrator/developer fee of 15% of the project.
He said they would also assist with specific task orders if requested. He explained that
if the City put the land in a land lease, that would hopefully buy down the cost and the
purchase would pay the cost of the construction and the cost of Neighborhood Services
involvement. He said the Memorandum of Understanding would require a site specific
project plan for each property, and that the Council would be kept appraised on a
project -by -project basis.
Mr. Kirkpatrick asked for council action to use housing expenditure allowance for this
fiscal year.
Mayor Robertson asked if staff was anticipating that these nine lots were going to be
single family residences. Mr. Millar replied, that they were, if they wanted to get them
done this year. He said that anything else would be a project for next year and the
process would be more expensive. Mayor Robertson asked if they would be for sale
rather than for rent. Mr. Millar explained that this would be the first community project
and they were moving into the existing neighborhood which was exactly consistent with
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June 22, 2006
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the policy Council had set. He said the plans need to fit the site and that single family
residences would fit.
Mayor Robertson asked if there would be an agreement following this. Mr. Millar said
that the Memorandum of Understanding called for site -specific packages which would
be put together and brought before Council.
Mr. Kirkpatrick said that the concept was owner -occupied rather than the city or the
housing authority being a landlord and renting the property.
Mayor Robertson asked if staff was reasonably expecting that they could put a home in
place and sell it for less than $200,000. Mr. Millar said yes, that his hope was to sell in
the $100,000 to $200,000 range. He said they had approximately fifty people on the list
today and they were looking for places to own.
Mayor Robertson said he noticed there was no provision for an exit strategy. Mr. Millar
said that that was something they were asking for input about from the housing
authority, city attorney, and others.
Mayor Robertson stated he wanted to make sure Council was kept informed, and Mr.
Kirkpatrick replied that they absolutely would be.
Council Member Bailey said he would like to see designs before approvals so Council
could get the feel of what they would be considering. Mr. Millar replied that he wanted
designs to be up for the public to see and wanted to make sure Council had all the input
they wanted, but the direction from Council had been to get the project done this year.
Council Member Scott commented that it was critical that the first one be successful.
Mr. Nichols explained to Council that because it looked like these would be leased lots,
Council would have to approve the leases so they would know exactly what was going
on concerning the potential lessee and the project.
Mr. Kirkpatrick stated that the goal was to have the choice of lessee left up to the
Housing Authority.
Mr. Millar said the Housing Authority was accepting applications minus the product. He
said that people who worked in McCall would have a priority over people who worked In
Cascade, etc. He said the City had the option to retain ten percent strictly for
employees. Council Member Bertram asked if they could have more for their
employees. Mr. Millar said he would advise against that because they wanted other
employers to participate. Mr. Kirkpatrick said that both the hospital and the school
district were very interested in the work the City was doing by bringing in an
organization to work on this. He said they were interested in talking about partnership
after they saw how this would work. He said if the City got to the point of developing
exclusive housing for employees, the hospital and the school district were interested in
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June 22, 2006
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partnering with us so that a cluster of homes would include employees from different
organizations.
Tom Lay, Executive Director of Neighborhood Housing Services, said they were excited
about the possibility, and that they recognized the sense of urgency to get housing
available. Mayor Robertson asked if it was feasible to obtain financing without federal
ties. Mr. Lay responded that they did not anticipate using federal funds at all.
Council Member Bertram asked if this would fall under community reinvestment. Mr.
Lay said it would depend on the financial levels being served.
Council Member Bertram suggested having an open house to kick this off.
Mr. Lay said that with the steps that McCall was taking, these would be some of the first
affordable housing for single family homes in Idaho. Council Member Bertram asked
concerning his action plan. Mr. Lay said they would put together a schedule that would
parallel the legal aspects of the Memorandum of Understanding.
Mr. Millar said they would like to get going on the first ten homes and then have a
conversation with Tom and his team about the four acre spot, before moving on to
others.
Council Member Bertram asked about the Stibnite site, and Mr. Millar replied that it was
on the list.
Mayor Robertson asked for Greg Lovell to comment on the Valley Adams Regional
Housing Authority. Mr. Lovell introduced himself as the Chairman of the Valley Adams
Regional Housing Authority and said the group was supportive, was still in formation
and should have better plans at their next meeting. He said they were scheduled to find
a replacement for Dick Duncan at their next meeting.
Council Member Bertram said that people who had applied for community housing
needed to be kept informed at least once a month during the selection process. Mr.
Lovell said he would let Mr. Duncan know about these comments.
Mr. Lay said they appreciated, and were looking forward to, the opportunity to work with
the City of McCall.
Council Member Kraemer moved to approve the Memorandum of Understanding
with Neighborhood Housing Services and to authorize the Mayor to sign all
necessary documents. Council Member Bailey seconded the motion. In a roll
call vote, all members voted aye, and the motion carried.
Mr. Millar said they would have some sort of celebration. Council Member Bertram said
they needed to officially thank Steve Benad for his donation.
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June 22, 2006
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AB 06-117 Lake Street Sewer Contract
Mr. Millar introduced the agenda bill and explained that the intent was to invest between
the developer's involvement and the City's involvement. He said they were proposing to
sign the contract and a change order at the same time.
Mr. Millar said the contract would be ready early next week. Mr. Nichols said this action
would authorize the Notice to Award immediately and would authorize approval of a
contract.
Mr. Millar explained that signage that would be in place during sewer improvements.
Council Member Kraemer moved to approve the Lake Street Sewer Contract,
subject to review of the contract by City staff and City attorney, and authorize the
Mayor to sign. Council Member Bertram seconded the motion. In a roll call vote,
all members voted aye, and the motion carried.
AB 06-119 SUB-05-14: Broken Ridge Commons (Phase 1) Final Plat and related
Development Agreement
Michelle Groenevelt, City Planner, introduced this item, explaining that this first phase
was strictly residential.
There was a lengthy discussion concerning items in the Findings and Conclusions.
Council Member Bertram asked that the Conditions of Approval include requirements
concerning noxious weeds; Ms. Groenevelt said she would add it into the agreement.
Council Member Bailey commented that the condition was specifically written into the
subdivision code in the new City Code.
Council Member Bertram asked that the agreement reference to "City standards" be
very specific. Council Member Bailey said that the subdivision code had a paragraph
that specifically addressed that and that could be referenced in the agreement. Ms.
Groenevelt said she would make it consistent throughout.
Mr. Kirkpatrick noted that if they adopted an agreement that said landscaping would be
the responsibility of the City, Council needed to realize that the cost for this would go up
for the Parks Department. He said they wanted to avoid highly groomed landscaping in
the right-of-way if the City was going to have to maintain it.
Michael Jobes with Bridge Development discussed ideas for parking.
Council Member Bailey asked if the CCR's had been prepared. Ms. Groenevelt replied
that they had been reviewed by the City Attorney.
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June 22, 2006
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There was some discussion of when and where Council members could review these.
Mr. Nichols cautioned Council that it would be okay to review the application file but
because of ex parte contact prohibitions Council should limit any discussions with staff.
Mr. Kirkpatrick asked Council to let staff know what their preference was, whether to
have the entire file or to review the files at City Hall.
There was an extensive discussion concerning the development agreement.
Mayor Robertson moved to adopt the Findings and Conclusion. Council Member
Bertram seconded the motion. In a roll call vote, all members voted aye, and the
motion carried.
Mayor Robertson moved to approve the development agreement and authorize
the Mayor to sign. Council Member Kraemer seconded the motion. In a roll call
vote, all members voted aye, and the motion carried.
AB 06-121 CUP-06-14: Idaho First Bank Conditional Use Permit
Michelle Groenevelt introduced the agenda bill and gave clarification of the industrial
area which was shown on the future land use map, explaining that it referred to
Commerce Street.
There was discussion concerning salvaging the flowering crabapple trees along the
street; Council asked that an attempt should be made to save them.
There was also discussion concerning improvement to the public bike path.
Greg Lovell responded to the question concerning the trees, explaining that they were
being taken out to comply with the requirements for the sidewalk and that it would be up
to Mr. Simplot whether or not he wanted to save the trees. Council asked that the
developer communicate with Community Development if the owner was willing to let
them salvage the trees.
There was some discussion about sharing meeting room space with the City, and Mr.
Lovell said it might be possible.
Council Member Kraemer moved to approve the Findings and Conclusions.
Council Member Scott seconded the motion.
Council Member Bailey asked that the motion be amended to add conditions 5 and 6,
that the developer install or provide appropriate pedestrian safety and remove and
salvage trees if the owner agreed.
Mr. Lovell said they would require reimbursement for anything else that had to be done,
and that it was Mr. Simplot's property and Idaho First did not have any control over it.
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June 22, 2006
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Mr. Millar said that the bike path was a multi -use path and that the City provided the
crossing protection. He said they would work with the applicant and with Chief
Summers on a solution.
Mr. Lovell reminded Council that Idaho First had to work with Mr. Simplot. Council
Member Bertram asked Mr. Lovell to let Mr. Simplot know that the City would be
interested in salvaging those trees at their own expense. Mr. Lovell said he would
contact Mr. Simplot about it.
Council Member Bailey asked to modify condition 6 to make every effort to salvage the
trees, and to modify condition 5 to work with the City.
Council Member Kraemer moved to approve the Findings and Conclusions as
modified by Council Member Bailey. Council Member Scott seconded the motion.
In a roll call vote, all members voted aye, and the motion carried.
REPORTS
Rick Harvey, Airport Manager, distributed drawings to Council, noting that minor
changes had been made to the East Hangar project. He said he had already received
some rejections back on the hangars he was trying to acquire. He said that a
representative of the Federal Aviation Administration (FAA) had visited on Tuesday and
made recommendations that would allow the airport to go ahead without the hangar
acquisitions. He said he hoped to have this done by October, and that the offers on the
hangars had been rescinded.
Mr. Millar gave a report on the sewer line construction for the Village at Deer Forest
Subdivision. He also reported on paving projects and gave an update on Granite Falls
Condominiums. He said that the contractor on the Boydstun Street project was fined by
OSHA for not shoring up a trench which collapsed and injured a worker.
Mr. Millar said that Eric Fieldstad had completed a training session for PUD to help
identify problems around town.
Mr. Millar told Council that some complaints had been received from neighbors
concerning contractors' generators being left on at night. He said the contractors were
running pumps twenty-four hours a day, seven days a week, and were using generators
because they did not have electricity. He said that September was the completion date
for the road at Spring Mountain, and the problem would be resolved.
Mr. Millar also reported that the eastside water tank would be ready to go in mid -July.
Mr. Kirkpatrick informed Council of a minor accident yesterday with a Parks vehicle. He
explained that our policy required an instant drug test, and the employee had tested
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June 22, 2006
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positive. Mr. Kirkpatrick said that our policy requires they go home immediately, and we
send the test out for further testing. He said that if the results were positive on the next
text, the employee would be terminated. He said that the employee was on
administrative leave at this time.
Mr. Kirkpatrick announced there would be budget work session on Tuesday, June 27, at
1 p.m., and it would be a continuation of discussion from last Tuesday.
Mr. Nichols said that the fish pens project had been remanded for counsel so they
would not be able to discuss it. He said there would be a hearing before Council next
month. He said that the Fish and Game Department had indicated that there would still
be time to get the fish in the pens through the third week of July.
Council Member Bertram asked for a special meeting to discuss this, and Mr.
Kirkpatrick said he would arrange a special meeting date.
Council Member Bertram asked about the speed limit on the East-West Loop, and Mr.
Kirkpatrick said staff would make a recommendation.
Council Member Bertram mentioned a situation involving a dog that had been hit by a
car and was injured. She said the police officer called to the accident had no protective
gear and there was no program in place that addressed handling injured animals. She
said the City needed to have a plan for injured animals to allow for public safety.
Mayor Robertson asked if tasers had been purchased. Mr. Kirkpatrick reported the
tasers had been ordered but not received.
Mayor Robertson asked about the status of the stop sign at Davis. Mr. Millar said the
Transportation Advisory Committee had recommended removing the stop signs. He
said they were also considering the speed limit on the Mission to West Valley portion of
the East-West Loop.
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June 22, 2006
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ADJOURNMENT
Without further business, Council Member Kraemer moved to adjourn. Council
Member Scott seconded the motion. Council Member Bailey, Council Member
Bertram, Council Member Kraemer, Mayor Robertson and Council Member Scott
voted aye, and the motion carried. The Council adjourned at 10:45 p.m.
404W
ATTEST:
Jorin E. York, CitY lerk
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June 22, 2006
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