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Home My Public Portal About11/19/2013 CCMMEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 19, 2013 The City Council of Medina, Minnesota met in regular session on November 19, 2013 at 7:00 p.m. in the City Hall Chambers. Acting Mayor Anderson presided. I. ROLL CALL Members present: Anderson, Pederson, Martin, Martinson. Members absent: Weir. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, Public Safety Director Ed Belland, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) Anderson requested to add an item 8B, Potential Centurylink Contract. The agenda was approved as amended. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the November 6, 2013 Special City Council Meeting Minutes Moved by Pederson, seconded by Martin, to approve the November 6, 2013 special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the November 6, 2013 Regular City Council Meeting Minutes Moved by Martinson, seconded by Martin, to approve the November 6, 2013 regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA (7:02 p.m.) A. Approve Raffle Permit to NW Suburban Chapter of Pheasants Forever at 400 Evergreen Road on February 1, 2014 B. Approve Amendment 1 to Managed Vendor Service Agreement with Cipher Laboratories Inc. C. Approve Off -Sale Liquor License to Jensen and Sons, Inc. at 314 Clydesdale Trail, Medina, MN 55340 D. Amend Personnel Policy 5.80 Continuing Education Program E. Terminate Snow Removal Agreement with Lawn `n Snow F. Approve Snow Removal Agreement with DS Hunz Services Inc. G. Resolution No. 2013-85 Granting Side Yard Setback Variance to US Home Corporation for an Existing Home at 3032 Basswood Road Moved by Pederson, seconded by Martinson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS Medina City Council Meeting Minutes 1 November 19, 2013 A. Comments from Citizens on Items not on the Agenda (7:03 p.m.) David Osmek introduced himself as the newly elected State Senator for District 33. He stated that he would like to make an annual appearance before the Council for each of the 20 cities that he represents. He provided a summary of his career, noting that he previously served on the City Council for the city of Mound. He stated that he is on three Committees, which include transportation/public safety, energy and environment, and environment/economic development. Martin stated that Medina has been struggling with the growth imposed by the Metropolitan Council, suggesting that there seems to be a disconnect between MnDOT and the Met Council. She asked for a study to be done on Highway 55. Osmek stated that he has attended the Highway 55 Corridor meetings and advised that he and another member will be meeting with a representative of the Met Council to discuss options. Johnson stated that staff has spoken with Osmek regarding Highway 55 and 116 and thought Hennepin County would have plans complete by the end of the year for this intersection. He stated that Plymouth has drafted a letter regarding bus rapid transit along Highway 55 and has asked Medina for their support. He advised that he has been working with Mayor Weir to draft a letter of support in response. Anderson thanked Osmek for speaking with the Council tonight. B. Park Commission (7:15 p.m.) Scherer reported that the Commission will meet the following night to discuss the park dedication for the Woods of Medina Preliminary Plat, the D.R. Horton Stage One review, potential language for the dog park to include in the Master Plan, and potential layouts for informational park signage. C. Planning Commission (7:16 p.m.) Planning Commissioner Victoria Reid provided an update regarding a request that was heard by the Commission to replat and rezone a parcel noting that the Commission recommended approval of the request for a 16-lot development subject to the conditions recommended by staff. VII. PRESENTATION (7:18 p.m.) A. Resolution No. 2013-86 Recognizing Robert George Johnstone for his Life - Saving Actions on April 23, 2013 Belland recognized a citizen for his lifesaving actions and for going above and beyond what is expected. He advised that on April 23rd Mr. Johnstone witnessed a collision of two semi -trucks from his office and ran out to assist. Mr. Johnstone pulled one driver out of his vehicle and performed CPR until the first responders were able to arrive on scene. He advised that the victim is alive today in part because of Mr. Johnstone's actions. He noted that Officer Kevin Boecker was the first officer on scene and will be recognized at the annual recognition dinner. Anderson read the resolution recognizing Mr. Johnstone for his efforts. Medina City Council Meeting Minutes 2 November 19, 2013 Moved by Martin, seconded by Martinson, to approve Resolution No. 2013-86 recognizing Robert George Johnstone for his life-saving actions on April 23, 2013. Motion passed unanimously. Johnstone also recognized the service of the police and medical personnel that responded on scene as their efforts ultimately saved the life of the victim. VIII. NEW BUSINESS A. Letter to Metropolitan Council on 2040 Forecast (7:23 p.m.) Johnson advised that the most current draft of the proposed letter was placed on the dais, noting that he attempted to include the comments made by the Council. Martin questioned the relationship between the representative from the Met Council that visited the Council and the addressee of the letter. Finke advised of the relationship and confirmed that the representative that visited the Council would be copied on the letter. Martin and Anderson provided grammatical suggestions for the letter. Moved by Martin, seconded by Pederson, to direct staff to send a letter to the Metropolitan Council on the preliminary housing projections as amended. Motion passed unanimously. B. Potential Centurylink Contract (7:31 p.m.) Anderson commended Gallup for her efforts in bringing this forward to everyone's attention. Johnson recognized Gallup for her efforts as well. He explained that the City currently has a T1 line at City Hall, which was required for the Police Department. He advised that with the Police moving to the new building the City would have to secure a new connection for City Hall. He reviewed the Centurylink proposal, which will provide telephone service and will convert the T1 line to a dedicated 3M internet line for City Hall. He advised that this item will be included in the 2014 budget and Council approval is required to move forward with the three-year agreement. He advised that the Centurylink service is not as fast as the service that could be offered through Mediacom at this time. He confirmed that the contract could be bought out if the City wanted to switch to Mediacom in the future. Martinson expressed concern that the Mediacom service could be made available in the near future and believed a two-year contract would be better in case the City would want to buy out the contract. Johnson explained that the City would be charged $80 more per month for a two-year contract but confirmed that the City could proceed with a two-year agreement (because the buy out cost would be lower). Pederson stated that the City should obtain a guaranty from Mediacom that the service would be provided to City Hall within two years. Medina City Council Meeting Minutes 3 November 19, 2013 Johnson confirmed that two years is the shortest amount of time that Centurylink would contract for with the City. Moved by Martin, seconded by Pederson, to approve a two-year contract with Centurylink as discussed to include a monthly fee of $644 and an option to buy out the contract. Motion passed unanimously. IX. CITY ADMINISTRATOR REPORT (7:39 p.m.) A. Personnel Policy Johnson stated that under section 5.70 of the Personnel Policy the City Administrator is able to shut down City Hall on Christmas Eve if staffing will be minimal. He advised that a number of employees have requested Christmas Eve off so he will be closing City Hall and will also post notice publicly. B. Open House and Plaque dedication at 600 Clydesdale Drive Johnson noted that the date for the open house and plaque dedication will take place on January 22nd from 3:30 to 6:00 p.m. X. MAYOR & CITY COUNCIL REPORTS (7:41 p.m.) Pederson reported that he attended the last meeting for the Public Works and Police Facility and commended everyone for their efforts. He noted that he and Johnson also attended the Uptown Hamel meeting. Martin stated that Victoria Reid provided a great update on the Planning Commission and believed that the Commission had a great discussion on the proposed 16-lot Woods of Medina Development. XI. APPROVAL TO PAY THE BILLS (7:42 p.m.) Moved by Pederson, seconded by Martin, to approve the bills, EFT 002340E-002362E for $40,280.63, and order check numbers 040413-040480 for $184,960.69, payroll EFT 505289-505317 for $43,985.62 and payroll check number 020410 for $662.94. Motion passed unanimously. XII. ADJOURN Moved by Martinson, seconded by Pederson, to adjourn the meeting at 7:43 p.m. Motion passed unanimously. J hn Anderson, Acting Mayor Attest: Scott Johnson, City Administrator Medina City Council Meeting Minutes 4 November 19, 2013 ORDER CHECKS November 7, 2013 - November 19.2013 040413 BAUFIELD, ANN 150.00 040414 COMMERCIAL ASPHALT CO. 3,411.26 040415 Void 0.00 040416 FOXBERRY FARMS HOMEOWNERS 320.00 040417 KAREN GOMEZ RUBI 500.00 040418 GRANADO, TERESA 440.00 040419 LAW ENFORCEMENT LABOR 720.00 040420 US HOME CORP 10,000.00 040421 MALISETTI, SAGAR 500.00 040422 CITY OF MAPLE PLAIN 5,854.63 040423 MATTAMY MPLS PRTNSHP 10,000.00 040424 METROPOLITAN COUNCIL 53,034.30 040425 CITY OF ORONO 3,892.45 040426 PINE TAR ACADEMY 500.00 040427 RAMALINGAM, BABU 150.00 040428 SITARAM, LAKSHMI 250.00 040429 BLUE CROSS BLUE SHIELD OF MN 25,754.50 040430 HUNZY'S 4,500.00 040431 INDEPENDENT SCHOOL DIST 284 150.00 040432 ]ENSEN & SONS 250.00 040433 VERIZON WIRELESS 898.81 040434 292 DESIGN GROUP INC 383.53 040435 ADAM'S PEST CONTROL INC 112.15 040436 ALLINA HEALTH 168.00 040437 ALLSTAR ELECTRIC 499.90 040438 ANCHOR PAPER COMPANY 415.21 040439 BROCK WHITE 214.88 040440 CARDIAC SCIENCE CORP 1,295.00 040441 CAREFREE SERVICES INC 199.92 040442 CENTURYLINK 873.75 040443 DOBOS 220.00 040444 GARY'S DIESEL SERVICE 641.36 040445 GOPHER STATE ONE CALL 455.80 040446 HAMEL LUMBER INC 229.42 040447 HD SUPPLY WATERWORKS LTD 5,053.88 040448 HENN COUNTY CORRECTIONS 514.00 040449 HENN COUNTY SHERIFF 150.00 040450 HENRYS WATERWORKS INC 3,186.97 040451 ICS HEALY RUFF 275.12 040452 INTERSTATE ALL BATTERY 191.25 040453 ]OHN DEERE LANDSCAPES 106.94 040454 KD & COMPANY RECYCLING INC 625.01 040455 KERN, DEWENTER & VIERE 6,000.00 040456 KELLY'S WRECKER SERVICE INC 160.32 040457 LEXISNEXIS RISK DATA MGMT INC 34.50 040458 LUTHER BROOKDALE CHEVROLET 451.29 040459 LUTHER BROOKDALE CHRYSLER 203.56 040460 MARCO INC 976.09 040461 MA -MESON TRI-GAS INC 109.87 040462 MEDINA MOBIL, INC 100.00 040463 METROPOLITAN COUNCIL 17,809.54 040464 MN HWY SAFETY & RESEARCH CTR 1,584.00 040465 MN SAFETY COUNCIL INC 370.40 040466 MORRIS ELECTRONICS INC. 35.00 040467 MOTOROLA SOLUTIONS INC 491.88 040468 OFFICE DEPOT 423.08 040469 PIPELINE SUPPLY INC 455.84 040470 PREMIER RESTAURANT EQUIP LLC 3,200.55 040471 ROBERT ] BRAUN PAINTING LLC 4,800.00 040472 STREICHER'S 285.00 040473 SUBURBAN TIRE WHOLESALE INC 534.03 040474 TALLEN & BAERTSCHI 5,329.96 040475 TIMESAVER OFFSITE 129.00 040476 TITAN MACHINERY 2,704.51 040477 TRAFFIC SOLUTIONS INC 155.74 040478 TROPHIES BY LINDA INC 37.98 040479 WEST SIDE REDI MIX 245.81 040480 WESTSIDE WHOLESALE TIRE 1,244.70 Total Checks $184,960.69 Medina City Council Meeting Minutes 5 November 19, 2013 Electronic Pavments November 1, 2013 — November 14.2013 002340E PAYMENT SERVICE NETWORK INC 231.90 002341E CULLIGAN-METRO 128.14 002342E XEROX CORPORATION 42.40 002343E PR PERA 11,601.71 002344E PR FED/FICA 13,540.60 002345E PR MN Deferred Comp 975.00 002346E PR STATE OF MINNESOTA 2,971.69 002347E SELECT ACCOUNT 532.00 002348E CITY OF MEDINA 16.00 002349E PITNEY BOWES POSTAGE BY PHONE 1,000.00 002350E FARMERS STATE BANK OF HAMEL 37.00 002351-53E* VOID 0.00 002354E CITY OF PLYMOUTH 635.05 002355E CIPHER LABORATORIES INC. 5,872.01 002356E PREMIUM WATERS INC 184.23 002357E CENTERPOINT ENERGY 286.20 002358E FARMERS STATE BANK OF HAMEL 20.00 002359E FRONTIER 53.58 002360E PITNEY BOWES POSTAGE BY PHONE 15.00 002361E ELAN FINANCIAL SERVICE 2,093.26 002362E EXXONMOBIL. 44.86 Total Checks $40,280.63 'Voided Checks due to software skip in number sequencing PAYROLL DIRECT DEPOSIT November 6, 2013 505289 ANDERSON, JOHN G. $230.87 505290 BARNHART, ERIN A $1,628.46 505291 BELLAND, EDGAR J. $2,247.15 505292 BOECKER, KEVIN D $3,017.68 505293 CONVERSE, KEITH A. $1,889.35 505294 DINGMANN, NAN W. $2,348.82 505295 FINKE, DUSTIN D $2,055.70 505296 GALLUP, JODI M. $1,443.55 505297 GLEASON, JOHN M $1,887.65 505298 GREGORY, THOMAS $1,959.15 505299 HALL, DAVID M $2,001.43 505300 JESSEN, JEREMIAH S. $1,920.17 505301 JOHNSON, SCOTT T $2,090.32 505302 KLAERS, ANNE M. $590.20 505303 KORDIAK, JEFFREY $686.21 505304 LANE, LINDA $1,313.36 505305 LEUER, GREGORY J $1,720.52 505306 MARTIN, KATHLEEN M $230.87 505307 MARTINSON, MELISSA $230.87 505308 MCGILL, CHRISTOPHER R. $1,735.85 505309 NELSON, JASON $2,604.34 505310 PEDERSON,JEFF $220.63 505311 PETERSON, DEBRA A. $1,502.89 505312 PORTINEN, TERI $1,305.20 505313 REINKING, DEREK M $1,490.07 505314 SCHERER, STEVEN T $2,178.58 505315 VIEAU, CECILIA M $1,144.88 505316 VINCK, JOHN J. $1,983.78 505317 WEIR, ELIZABETH V $327.07 Total Payroll Direct Deposit $43,985.62 PAYROLL CHECKS November 6, 2013 020410 HUNZ, MATTHEW E $662.94 Total Payroll Checks $662.94 Medina City Council Meeting Minutes 6 November 19, 2013