HomeMy Public PortalAboutMinutes-6/18/2018
City of Tiffin, Iowa
Meeting: Tiffin Regular City Council Meeting
Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340
Date/Time: June 18, 2019 7:00 PM
Web Page: www.tiffin-iowa.org
Posted: June 14, 2019 (website & front entry of City Hall)
Mayor: Steven Berner City Administrator: Doug Boldt
Council At Large: Jim Bartels City Attorney: Robert Michael/Crystal Raiber
Council At Large: Al Havens City Clerk: Ashley Platz
Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen
Council At Large: Mike Ryan City Engineer: Hart-Frederick
CouncilAt Large: Peggy Upton
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Council Work Session
A. Roll Call
The City of Tiffin City Council held a work session Tuesday, June 18, 2019 at the City Hall Council Chambers.
Mayor Berner called the meeting to order at 5:50 PM. Upon roll being called the following members were
present: Jim Bartels, Al Havens, Eric Schnedler, Peggy Upton (Arrived at 5:54PM), Mike Ryan. Others present
City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben
Carhoff and others present.
B.Agenda Additions/Agenda Approval
Motion to approve the agenda by Ryan.
Second by Bartels.
All ayes, motion carried.
C. Discussion of Lot 3 Park Place City Center Scott Andersen
Discussion: Scott Anderson, Developer came to the work session to present an exhibit for Lots 2 & 3 of Park
Place City Center Part One. There is a potential owner looking to have a business with outdoor seating and an
amphitheater. Council discussion on noise concerns and how often concerts will happen. Discussions on if it
should be city owned similar to how Cedar Rapids does with theirs and hire an event management company. The
amphitheater would hold around 1500 people in the seating and more room for standing room and seating
provided by the abutting building.
Peggy Upton arrived at 5:54PM
D. Discussion and Review of General Obligation Bond for Street Improvements Jeff Heil
Discussion: Jeff Heil, Northland Securities discussion on the GO Bond issuance and discussion on the low interest
rates. The possibility of being able to borrow more now instead of doing one now and another next spring as rates
may change. The items included in this Bond is Original Town Urbanization Ph 2 & 3, Kimberlite Ext &
Stoplights for the $4.5 million. Possibly the New Well, PW Facility, Park improvements, Sanitary Sewer Projects.
E.Discussion and Review of Proposal from Martin Gardner for Tiffin Downtown Planning and CDBG Grant
Application Michael LeClere
Discussion: Michael LeClere, Martin Gardner Arch provided a sample schematic for a past city that helped them
recruit a developer and help apply for the grant. Presented the proposal for the Tiffin Downtown Planning and the
CDBG Grant Application. But also wanted to urge the City to participate in the community vision program with
the IDOT and Iowa State University. The proposal for the Tiffin Downtown Planning & CDBG Grant Application
is for $22,000.
F. Discussion of Storm Sewer Easement on Linden Lane from Woodfield Ridge Part Three
G. Questions from Council Members regarding items on the Regular City Council Agenda
H. Other Business
I. Adjournment
Motion to adjourn by Ryan.
Second by Havens.
All ayes, meeting adjourned at 6:58 PM
City Council Agenda Page 1 of 5
Council Meeting
A.Call to Order 7:00PM
B.Roll Call
The City of Tiffin City Council held a regular session Tuesday, June 18, 2019 at the City Hall Council Chambers.
Mayor Berner called the meeting to order at 7:03 PM. Upon roll being called the following members were
present: Jim Bartels, Al Havens, Eric Schnedler, Peggy Upton, Mike Ryan. Others present City Administrator
Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City
Attorney Bob Michael, City Engineer Ben Carhoff and others present.
C. Agenda Additions/Agenda Approval
Motion to approve the agenda by Havens.
Second by Upton.
All ayes, motion carried.
D. Communications and Reports
1. Doug Boldt, City Administrator Storm Sewer Easement in Woodfield Ridge regarding needing to install
swale for the over land easement to handle the overflow. Property owner is concerned with more water
being ran along his house. Ridgeway Heights and the Property owner need to work out a design that work
or utilize the existing easement in the back of the lot. Discussions on changing the beehive intake to a
larger square basin that should not plug.
2. Johnson County Deputy Deputy Fisher nothing to report.
E.Consent Agenda
Note: These are routine items and will be enacted by one motion without separate discussion
unless a Council Member requests separate consideration.
1. Approval of City Council Minutes
2.
3. Approval of Liquor License Renewal
4. Approval of Liquor License Renewal Casa Tequila Authentic Mexican Grill
5. Approval of Cigarette License Renewal July 1, 2019 ,
General Stores and Fareway.
Liquor License Renewal for
Ryan.
Second by Havens
All ayes, motion carried.
F. Mayoral Proclamation
1.
G. Public Hearing
1. Public Hearing on the Proposed Plans, Specifications, Form of Contract and Estimate of Cost, for the
2019 Improvements Forevergreen Road Project
a. Close Public Hearing and Proceed to I-1 and I-2
Motion to open the Public Hearing on the Proposed Plans, Specifications, Form of Contract and Estimate
of Cost, for the 2019 Improvements Forevergreen Road Project by Upton.
Second by Schnedler.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Opened at 7:25 PM
Discussion: Nothing was received at City Hall and no public present.
Motion to close the Public Hearing by Ryan.
Second by Upton.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Closed at 7:26 PM
2. Public Hearing to Vacate the Public Drainage Easement on Lot 23 of Prairie Village Part 1, Tiffin, Iowa
a. Close Public Hearing and Proceed to I-3
Motion to open the Public Hearing to Vacate he Public Drainage Easement on Lot 23 of Prairie Village
Part 1, Tiffin, Iowa by Bartels.
Second by Upton.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Opened at 7:30 PM
City Council Agenda Page 2 of 5
Discussion: Nothing was received at City Hall and no public present.
Motion to close the Public Hearing by Upton.
Second by Ryan.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Closed at 7:31 PM
H. Ordinance Approval/Amendment
1. Ordinance No. 2019-460 An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa,
to Rezone a portion of the Pirkl Property from R-1E to C-2B and M-2, in the City of Tiffin, Iowa
a. Motion to Approve Second Reading and Proceed to Third Reading
Motion to approve Ordinance No. 2019-460 - An Ordinance Amending the Official Zoning Map of the
City of Tiffin, Iowa, to Rezone a portion of the Pirkl Property from R-1E to C-2B and M-2, in the City of
Tiffin, Iowa by Havens.
Second by Bartels.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, second reading approved.
I. Resolutions for Approval
1. Resolution 2019-080 A Resolution Approving Plans, Specifications, Form of Contract and Estimate of
Cost for the 2019 Improvements Forevergreen Road Project
Motion to approve Resolution 2019-080 A Resolution Approving Plans, Specifications, Form of
Contract and Estimate of Cost for the 2019 Improvements Forevergreen Road Project by Ryan.
Second by Schnedler.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried.
2. Resolution 2019-081 A Resolution to Award Bid for the 2019 Improvements Forevergreen Road
Project
Discussion: Clint Rarick posed questions on needing 28E agreement with neighboring public entities.
Motion to approve Resolution 2019-081 A Resolution to Award Bid for the 2019 Improvements
Forevergreen Road Project by Ryan.
Second by Schnedler.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried.
3. Resolution 2019-082 A Resolution to Vacate the Public Drainage Easement on Lot 23 of Prairie Village
Part 1, Tiffin, Iowa
Motion to approve Resolution 2019-082 A Resolution to Vacate the Public Drainage Easement on Lot
23 of Prairie Village Part 1, Tiffin, Iowa by Schnedler.
rd
Paragraph C 3 line typo
and will be removed prior to signing.
Second by Ryan.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried.
4. Resolution 2019-083 A Resolution Setting the Date for a Public Hearing on Proposal to enter into a
General Obligation Corporate Purpose Loan Agreement and to Borrow Money thereunder in a Principal
Amount not to exceed $4,500,000
Motion to approve Resolution 2019-083 A Resolution Setting the Date for a Public Hearing on Proposal
to enter into a General Obligation Corporate Purpose Loan Agreement and to Borrow Money thereunder
in a Principal Amount not to exceed $4,500,000 by Upton.
Second by Havens.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried.
5. Resolution 2019-084 A Resolution Approving a 28E Agreement Regarding the Temporary Connection
to Forevergreen Road
Motion to table Resolution 2019-084 A Resolution Approving a 28E Agreement Regarding the
Temporary Connection to Forevergreen Road by Ryan.
Second by Schnedler.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried.
J. Old Business
1.
City Council Agenda Page 3 of 5
K. Motions for Approval
1. Consideration of Payables List Motion to Approve by Ryan.
Second by Havens.
All ayes, motion carried.
2. Consideration of Change Order #6 Portzen Construction Motion to Approve by Havens.
Second by Bartels.
All ayes, motion carried.
3. Consideration of Pay Estimate #14 Portzen Construction Motion to Approve by Havens.
Second by Bartels.
All ayes, motion carried.
4. Consideration of Pay Estimate #5 LL Pelling Motion to Approve by Ryan.
Second by Bartels.
All ayes, motion carried.
5. Discussion and Consideration of Fireworks Donation to TifFun Creek Fest and Council Action as Needed
Motion to table by Ryan. Second by Havens. All ayes, motion carried.
6. Discussion and Consideration of Proposal from Martin Gardner for Tiffin Downtown Planning and
CDBG Grant Application Materials and Council Action as Needed
Motion to approve the Proposal from Martin Gardner for Tiffin Downtown Planning and CDBG Grant
Application Materials by Upton.
Second by Bartels.
All ayes, motion carried.
7. Discussion and Consideration of Proposal from iCompass for Meeting & Agenda Management Software
and Council Action as Needed
Motion to approve the proposal from iCompass for Meeting & Agenda Management Software by Bartels.
Second by Schnedler.
All ayes, motion carried.
8. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter
21.5.j for Potential Real Estate Purchase
Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter
21.5.j for Potential Real Estate Purchase by Upton.
Second by Schnedler
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Closed at 8:27 PM
Motion to Adjourn from Closed Session into Regular Session in Accordance with Iowa Code Chapter
21.5.j for Potential Real Estate Purchase by Upton.
Second by Havens.
Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Opened at 9:29 PM
L.Reports to be Received/Filed
1.
M. Reports from City Personnel
1. Nothing to report
2. City Council Reports Update of past Council Member Jo Kahler. Sidewalks being blocked by parked
vehicles, request notices on Facebook & Newsletter. Coralville Trail & Tiffin Trail is being delayed as the
IDOT works on their interchange. Ryan would like a committee to put together a detour route while the
bike trail tunnel is under construction.
3. Direct Report Well #4 motor blew up today. A temp pump is need until the new one
is online.
4. Building Official Report Mowing for vacant lots and developers. Reviewed applications and resumes
and are scheduling interviews end of this week and next week.
5. Lighting Change at Ireland Avenue and Highway 6. Discussions on needing
better lighting due to current lighting casting bad shadows. Waiting on Windstream to move their cable
on the Round-about Project. Due to the cable not being moved, this has caused our contractor to be
City Council Agenda Page 4 of 5
that they advised had been moved at the pre-construction meeting. Update on Roberts Ferry Road
Project, once the ADA sidewalk approaches get installed the Goldfinch intersection will be open.
6. Nothing to report.
7. City Administrator Yard Waste bags will be coming soon as an option for individuals to
purchase.
N. Adjournment
Motion to adjourn by Ryan.
Second by Havens.
All ayes, meeting adjourned at 9:30 PM
_____________________________ June 18, 2019
Ashley Platz, City Clerk
City Council Agenda Page 5 of 5