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HomeMy Public PortalAboutCouncil Minutes 2006 09/14 MINUTES McCall City Council Regular Meeting September 14, 2006 Agenda Call to Order and Roll Call Reports Public Comment Consent Agenda Business Agenda Committee Minutes Executive Session CALL TO ORDER AND ROLL CALL Mayor Robertson called the regular meeting of the McCall City Council to order at 6:05 p.m. Council Member Bailey, Council Member Bertram, Council Member Kraemer, Mayor Robertson, and Council Member Scott answered roll call. A quorum was present. Bill Nichols, City Attorney, was present. City staff members present were Lindley Kirkpatrick, City Manager; Carol Coyle, Grant Coordinator; Linda Stokes, Acting Finance Director; Michelle Groenevelt, Community Development Planner; Rick Harvey, Airport Manager; Brock Heasley, Parks & Recreation Director; Anne Kantola, Library Director; Brenda Loftis, Human Resource Director; Allan Morrison, Golf Pro; Eric McCormick, Golf Course Superintendent; David Simmonds, Information Systems Manager; Jerry Summers, Chief of Police; and Joanne York, City Clerk. Mayor Robertson led the audience in the Pledge of Allegiance. REPORTS Council discussed the Department Head Monthly Consolidated Report. Le McCall City Council Meeting—Regular September 14, 2006 Page 1 of 7 Mayor Robertson asked how many building permits had been requested, whether applicants were being held off until future months because there were too many requests, or if there were not sufficient requests to exceed the quotas. Mr. Kirkpatrick said staff would clarify that in next month's report. Council Member Bailey asked how many of the sewer hookups were in the City and how many were in the sewer district. He said it would be helpful to include those numbers in the monthly reports. Referring to the list of businesses that had applied for a business license or had closed, Council Member Bertram asked what types of businesses had closed. Mayor Robertson asked if the monthly report could also specify whether the business had closed or never actually started. Bailey asked for more consistency in the formatting of City documents. Mr. Nichols discussed some changes in the Alcohol Beverage licensing requirements, and explained that Shirley has been consolidating provisions which would delegate the authority for license approval to the Clerk, instead of Council, per Council's request. Council Member Bertram asked for clarification concerning the age requirement for serving alcohol, and Mr. Nichols said that specific questions could be directed to Shirley. (iv There was discussion about the hazardous fuel reduction in different areas, including City-owned property, by the water tank, and in Aspen Ridge. Council Member Bailey said he would like to see the Code enforced. Mr. Kirkpatrick said the City was considering buying a chipper out of this year's (FY06) budget. Eric McCormick, Golf Course Superintendent, and Brock Heasley, Parks and Recreation Director, both said they could also use the chipper in their departments. There was some discussion concerning open employment positions and positions that had some potential candidates. Council Member Bertram asked if the Golf Course was going to participate in the guest worker program. Mr. McCormick said he was still discussing their options with Brundage and at this point there were still some questions that needed to be answered before any decisions could be made. Council Member Bertram said it was a good program and should be considered. Mayor Robertson said Brundage would want a definite commitment before they proceeded with purchasing a building to use for housing. He said if the City wanted to be a part of the housing arrangement, they needed to move on it right away. Mr. Kirkpatrick noted that this type of housing would be different than what the City had contemplated before and would require a totally different management style. Council Member Bailey asked if the Housing Authority might be interested in participating. Mr. McCall City Council Meeting—Regular September 14, 2006 Page 2 of 7 (Pe McCormick said Brundage would be in charge of running the facility but they would need a commitment from the City that they would have lodgers. There was some discussion about the money paid to the Boating Ambassador. Council Member Bertram asked about how much it would cost to have a Boating Ambassador during the entire season. Mr. Heasley said the pay was about $4,000 for the period from Memorial Day through Labor Day at twenty hours a week, and that he would like to increase the hours next year. There was some discussion about the FY06 LOT summary. PUBLIC COMMENT Mayor Robertson called for public comment at 6:45 p.m. Hearing no comments, he closed the public comment. CONSENT AGENDA Staff recommended approval of the following items: flise Minutes —June 8, 12, 19, 20, 22, 27, 28; July 13, 19, 20, 27; and August 10, 21 and 24 Payment Approval List for Warrant Register printed on September 7, 2006 Payroll Reports for Pay Period Ending August 29, 2006 AB 06-155 Alcohol Beverage License (New) AB 06-171 Alcohol Beverage Catering Permits AB 06-169 Budget Line Item Transfer— Parks Department AB 06-170 Budget Line Item Transfer— Recreation Fund AB 06-178 Membership agreement with Business Training Library AB 06-176 Digital Mailing System lease with Pitney Bowes AB 06-179 Surplus Property AB 06-177 Findings and Conclusions for Conditional Use Permit for Fish Pen Docks located at Brown Park There was a lengthy discussion concerning items on Minutes. The Minutes from August 10th were pulled so that some corrections to content could be made. Some other corrections were provided for the Minutes. There was also a discussion of several items on the Warrant Register. AB 06-177 was pulled from the Consent Agenda to be considered at the next Council meeting so that Roger Millar, Deputy City Manager, could be present. McCall City Council Meeting—Regular September 14, 2006 Page 3of7 Cie Council Member Bailey moved to approve the Consent Agenda, excluding the August 10, 2006, Minutes and AB 06-177, as presented. Council Member Bertram seconded the motion. In a roll call vote, all members voted aye and the motion carried. BUSINESS AGENDA AB 06-175 Appeal of staff decision to deny second leak adjustment at 404 McGinnis Street Mr. Kirkpatrick gave the background information for this appeal and referred to the information Council had received in their packets. Council Member Bailey asked what option a homeowner would have if he was not able to get the leak repaired. Linda Stokes, Acting Financial Director, said that in that case, if the homeowner had asked that the water be turned off, the City would not have charged a fee to turn it back on. Mr. Kirkpatrick said that the water could be turned off and that the City had offered to do that, but the offer was turned down. There was an extensive discussion concerning the circumstances that led up to the request for a second leak adjustment. The Council discussed the possibility of the citizen paying back the first leak adjustment payment of $72.78 and make that payment themselves, and the City would make an adjustment for the current amount due. Mayor Robertson moved that the citizen pay back the first leak adjustment of $72.78 and that the City make a leak adjustment for the current bill. Council Member Bailey seconded the motion, and the motion carried. AB 06-172 Easement to UNAVCO at the airport Mr. Harvey introduced the agenda bill asking that UNAVCO be allowed to install a GPS monitoring device somewhere on the airport property. He said this was an Earthscope Project that was an ambitious national scientific undertaking to better understand the structure of the North American continent and to aid in volcanic and earthquake predictions. Mayor Robertson moved to approve and sign the easement permit agreement with UNAVCO. Council Member Scott seconded the motion. In a roll call vote, all members voted aye and the motion carried. AB 06-174 Idaho Department of Parks and Recreation Grant for intersection improvements at Davis Avenue and Lick Creek Road Carol Coyle, Grant Coordinator, introduced this agenda bill, explaining the funding in the amount of $67,134 had been awarded to the City from the Idaho Department of Parks and Recreation for engineering, planning and design of the improvements to the intersection to facilitate traffic flow to and from Ponderosa State Park. McCall City Council Meeting—Regular September 14, 2006 Page 4 of 7 There was a discussion about additional funding needed to complete this jroect and p how it would be provided, and how to manage traffic at Ponderosa Park. Dennis Coyle, Idaho Parks and Recreation, explained that the City could apply for the funding next year but it would not be guaranteed. He said that of the $76,000, if it was not all used next year, the money could be rolled into the next year. Council Member Bailey moved to accept the grant award and authorize the Mayor to sign all related documents. Council Member Bertram seconded the motion. In a roll call vote, all members voted aye and the motion carried. At 8:35 p.m. Mayor Robertson called for a brief recess. Council Member Bailey recused himself at this time because of his involvement on the Planning and Zoning Commission at the time the Spring Mountain Meadows application was considered. Mayor Robertson reconvened the meeting at 8:43 p.m. AB 06-173 Addendum to Spring Mountain Meadows Settlement Agreement Bill Nichols, City Attorney, introduced this agenda bill, and said that on February 23, 2006, City Council approved Resolution 06-09 and authorized the Mayor to sign a Settlement Agreement to resolve issues related to the Spring Mountain Meadows subdivision. He explained that the parties to the settlement wished to amend the agreement to allow Idaho Power access to a transformer that powered a Payette Lakes Regional Water and Sewer maintained lift station. Mayor Robertson pointed out that this lift station was owned by Spring Mountain Ranch subdivision and maintained by the Sewer District and that there were no district customers in that area. Mayor Robertson moved to authorize the Mayor to sign the Addendum to the Settlement Agreement. Council Member Scott seconded the motion. In a roll call vote, Council Member Kraemer and Council Member Bertram voted aye. The motion carried with four ayes. At this time, Council Member Bailey rejoined the Council. AB 06-167 Records Management Agreement Joanne York, City Clerk, explained that there was a need to completely reorganize the record-keeping system at City Hall, including the current filing system as well as the archive files. She said that Janet Matson, of Janet Matson Consulting, was a trained and experienced records management consultant and had made a proposal to provide an efficient filing system and records management system which would benefit every City department. McCall City Council Meeting—Regular September 14, 2006 Page 5 of 7 Council Member Bailey moved to approve the Records Management Agreement between Janet Matson Consulting and the City of McCall and authorize the Mayor to sign all necessary documents. Mayor Robertson seconded the motion. In a roll call vote, all members voted aye and the motion carried. Mayor Robertson asked for any other comments. Council Member Bertram explained that the food bank located in a local church needed to find a new location. She said the food bank provides food twice a month and would like to find another location close in town. Other possible locations were discussed, including the City Hall basement. Council Member Bertram asked that the Council consider this issue and come up with some options for a location for the food bank. There was discussion about the Council using meeting space at the future Idaho First Bank. Council Member Bailey brought up the need for the City to have a financial plan establishing priorities for City projects. Mayor Robertson said that there was a feeling in the community that the City was not keeping citizens apprised of projects the City was involved in. Mayor Robertson suggested the City also have a priority list of projects. Council Member Bailey asked about the status of the Environmental Committee. Mr. Kirkpatrick said that he had a brief conversation with Debbie Fereday, but nothing else had happened since then. Council Member Bailey asked about the status of the Mission Street Dip; Mayor Robertson said he had been told it would be done within the week. Council Member Bailey would like to see a proposal from the City to fix the landscaping at the Water Treatment Plant. Council Member Bailey asked about the status of light poles in Spring Mountain Ranch and for clarification of who owned them. He said he promised his constituents that he would find out. Council Member Bertram asked about the timeline for enforcement of the Night Sky Ordinance. Council Member Bailey said it was three years for private residences and one year for commercial businesses. There was discussion about the need for more extensive advertisement concerning the Dark Sky Ordinance. Council asked that there be more of an educational push in the newspaper. Mayor Robertson said the Comprehensive Plan Steering Committee was off to a good start and had already held their second meeting. He said they had finished their first three-day event with consultants and the next steering committee meeting was scheduled for October. McCall City Council Meeting—Regular September 14, 2006 Page 6 of 7 toe Mr. Nichols said the judicial review for Spring Mountain Meadows would be dismissed. EXECUTIVE SESSION At 9:48 p.m., Mayor Robertson moved to go into executive session per Idaho Code 67-2345(1b) personnel. Council Member Bertram seconded the motion. In a roll call vote, Mayor Robertson, Council Member Bertram, Council Member Bailey, Council Member Kraemer, and Council Member Scott voted aye. The motion carried. The Council discussed personnel issues. ADJOURNMENT Without further business, the meeting was adjourned at 10:56 p.m. L.FV William A. Robertson, Mayor ATTEST: ••Joan E. York, Cit y Crk (ow McCall City Council Meeting—Regular September 14, 2006 Page 7 of 7