HomeMy Public PortalAboutCouncil Minutes 2006 09/14 MINUTES
McCall City Council
Regular Meeting
September 14, 2006
Agenda
Call to Order and Roll Call
Reports
Public Comment
Consent Agenda
Business Agenda
Committee Minutes
Executive Session
CALL TO ORDER AND ROLL CALL
Mayor Robertson called the regular meeting of the McCall City Council to order at
6:05 p.m. Council Member Bailey, Council Member Bertram, Council Member
Kraemer, Mayor Robertson, and Council Member Scott answered roll call. A
quorum was present.
Bill Nichols, City Attorney, was present.
City staff members present were Lindley Kirkpatrick, City Manager; Carol Coyle, Grant
Coordinator; Linda Stokes, Acting Finance Director; Michelle Groenevelt, Community
Development Planner; Rick Harvey, Airport Manager; Brock Heasley, Parks &
Recreation Director; Anne Kantola, Library Director; Brenda Loftis, Human Resource
Director; Allan Morrison, Golf Pro; Eric McCormick, Golf Course Superintendent; David
Simmonds, Information Systems Manager; Jerry Summers, Chief of Police; and Joanne
York, City Clerk.
Mayor Robertson led the audience in the Pledge of Allegiance.
REPORTS
Council discussed the Department Head Monthly Consolidated Report.
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September 14, 2006
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Mayor Robertson asked how many building permits had been requested, whether
applicants were being held off until future months because there were too many
requests, or if there were not sufficient requests to exceed the quotas. Mr. Kirkpatrick
said staff would clarify that in next month's report.
Council Member Bailey asked how many of the sewer hookups were in the City and
how many were in the sewer district. He said it would be helpful to include those
numbers in the monthly reports.
Referring to the list of businesses that had applied for a business license or had closed,
Council Member Bertram asked what types of businesses had closed. Mayor
Robertson asked if the monthly report could also specify whether the business had
closed or never actually started.
Bailey asked for more consistency in the formatting of City documents.
Mr. Nichols discussed some changes in the Alcohol Beverage licensing requirements,
and explained that Shirley has been consolidating provisions which would delegate the
authority for license approval to the Clerk, instead of Council, per Council's request.
Council Member Bertram asked for clarification concerning the age requirement for
serving alcohol, and Mr. Nichols said that specific questions could be directed to
Shirley.
(iv There was discussion about the hazardous fuel reduction in different areas, including
City-owned property, by the water tank, and in Aspen Ridge. Council Member Bailey
said he would like to see the Code enforced.
Mr. Kirkpatrick said the City was considering buying a chipper out of this year's (FY06)
budget. Eric McCormick, Golf Course Superintendent, and Brock Heasley, Parks and
Recreation Director, both said they could also use the chipper in their departments.
There was some discussion concerning open employment positions and positions that
had some potential candidates.
Council Member Bertram asked if the Golf Course was going to participate in the guest
worker program. Mr. McCormick said he was still discussing their options with
Brundage and at this point there were still some questions that needed to be answered
before any decisions could be made. Council Member Bertram said it was a good
program and should be considered. Mayor Robertson said Brundage would want a
definite commitment before they proceeded with purchasing a building to use for
housing. He said if the City wanted to be a part of the housing arrangement, they
needed to move on it right away.
Mr. Kirkpatrick noted that this type of housing would be different than what the City had
contemplated before and would require a totally different management style. Council
Member Bailey asked if the Housing Authority might be interested in participating. Mr.
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September 14, 2006
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(Pe McCormick said Brundage would be in charge of running the facility but they would
need a commitment from the City that they would have lodgers.
There was some discussion about the money paid to the Boating Ambassador. Council
Member Bertram asked about how much it would cost to have a Boating Ambassador
during the entire season. Mr. Heasley said the pay was about $4,000 for the period
from Memorial Day through Labor Day at twenty hours a week, and that he would like to
increase the hours next year.
There was some discussion about the FY06 LOT summary.
PUBLIC COMMENT
Mayor Robertson called for public comment at 6:45 p.m. Hearing no comments,
he closed the public comment.
CONSENT AGENDA
Staff recommended approval of the following items:
flise Minutes —June 8, 12, 19, 20, 22, 27, 28; July 13, 19, 20, 27; and August 10, 21 and 24
Payment Approval List for Warrant Register printed on September 7, 2006
Payroll Reports for Pay Period Ending August 29, 2006
AB 06-155 Alcohol Beverage License (New)
AB 06-171 Alcohol Beverage Catering Permits
AB 06-169 Budget Line Item Transfer— Parks Department
AB 06-170 Budget Line Item Transfer— Recreation Fund
AB 06-178 Membership agreement with Business Training Library
AB 06-176 Digital Mailing System lease with Pitney Bowes
AB 06-179 Surplus Property
AB 06-177 Findings and Conclusions for Conditional Use Permit for Fish Pen Docks
located at Brown Park
There was a lengthy discussion concerning items on Minutes. The Minutes from August
10th were pulled so that some corrections to content could be made. Some other
corrections were provided for the Minutes. There was also a discussion of several
items on the Warrant Register.
AB 06-177 was pulled from the Consent Agenda to be considered at the next Council
meeting so that Roger Millar, Deputy City Manager, could be present.
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Cie Council Member Bailey moved to approve the Consent Agenda, excluding the
August 10, 2006, Minutes and AB 06-177, as presented. Council Member Bertram
seconded the motion. In a roll call vote, all members voted aye and the motion
carried.
BUSINESS AGENDA
AB 06-175 Appeal of staff decision to deny second leak adjustment at 404
McGinnis Street
Mr. Kirkpatrick gave the background information for this appeal and referred to the
information Council had received in their packets. Council Member Bailey asked what
option a homeowner would have if he was not able to get the leak repaired. Linda
Stokes, Acting Financial Director, said that in that case, if the homeowner had asked
that the water be turned off, the City would not have charged a fee to turn it back on.
Mr. Kirkpatrick said that the water could be turned off and that the City had offered to do
that, but the offer was turned down. There was an extensive discussion concerning the
circumstances that led up to the request for a second leak adjustment. The Council
discussed the possibility of the citizen paying back the first leak adjustment payment of
$72.78 and make that payment themselves, and the City would make an adjustment for
the current amount due.
Mayor Robertson moved that the citizen pay back the first leak adjustment of
$72.78 and that the City make a leak adjustment for the current bill. Council
Member Bailey seconded the motion, and the motion carried.
AB 06-172 Easement to UNAVCO at the airport
Mr. Harvey introduced the agenda bill asking that UNAVCO be allowed to install a GPS
monitoring device somewhere on the airport property. He said this was an Earthscope
Project that was an ambitious national scientific undertaking to better understand the
structure of the North American continent and to aid in volcanic and earthquake
predictions.
Mayor Robertson moved to approve and sign the easement permit agreement
with UNAVCO. Council Member Scott seconded the motion. In a roll call vote, all
members voted aye and the motion carried.
AB 06-174 Idaho Department of Parks and Recreation Grant for intersection
improvements at Davis Avenue and Lick Creek Road
Carol Coyle, Grant Coordinator, introduced this agenda bill, explaining the funding in the
amount of $67,134 had been awarded to the City from the Idaho Department of Parks
and Recreation for engineering, planning and design of the improvements to the
intersection to facilitate traffic flow to and from Ponderosa State Park.
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There was a discussion about additional funding needed to complete this jroect and
p
how it would be provided, and how to manage traffic at Ponderosa Park. Dennis Coyle,
Idaho Parks and Recreation, explained that the City could apply for the funding next
year but it would not be guaranteed. He said that of the $76,000, if it was not all used
next year, the money could be rolled into the next year.
Council Member Bailey moved to accept the grant award and authorize the Mayor
to sign all related documents. Council Member Bertram seconded the motion. In
a roll call vote, all members voted aye and the motion carried.
At 8:35 p.m. Mayor Robertson called for a brief recess.
Council Member Bailey recused himself at this time because of his involvement on the
Planning and Zoning Commission at the time the Spring Mountain Meadows application
was considered.
Mayor Robertson reconvened the meeting at 8:43 p.m.
AB 06-173 Addendum to Spring Mountain Meadows Settlement Agreement
Bill Nichols, City Attorney, introduced this agenda bill, and said that on February 23,
2006, City Council approved Resolution 06-09 and authorized the Mayor to sign a
Settlement Agreement to resolve issues related to the Spring Mountain Meadows
subdivision. He explained that the parties to the settlement wished to amend the
agreement to allow Idaho Power access to a transformer that powered a Payette Lakes
Regional Water and Sewer maintained lift station.
Mayor Robertson pointed out that this lift station was owned by Spring Mountain Ranch
subdivision and maintained by the Sewer District and that there were no district
customers in that area.
Mayor Robertson moved to authorize the Mayor to sign the Addendum to the
Settlement Agreement. Council Member Scott seconded the motion. In a roll call
vote, Council Member Kraemer and Council Member Bertram voted aye. The
motion carried with four ayes.
At this time, Council Member Bailey rejoined the Council.
AB 06-167 Records Management Agreement
Joanne York, City Clerk, explained that there was a need to completely reorganize the
record-keeping system at City Hall, including the current filing system as well as the
archive files. She said that Janet Matson, of Janet Matson Consulting, was a trained
and experienced records management consultant and had made a proposal to provide
an efficient filing system and records management system which would benefit every
City department.
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September 14, 2006
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Council Member Bailey moved to approve the Records Management Agreement
between Janet Matson Consulting and the City of McCall and authorize the Mayor
to sign all necessary documents. Mayor Robertson seconded the motion. In a roll
call vote, all members voted aye and the motion carried.
Mayor Robertson asked for any other comments.
Council Member Bertram explained that the food bank located in a local church needed
to find a new location. She said the food bank provides food twice a month and would
like to find another location close in town. Other possible locations were discussed,
including the City Hall basement. Council Member Bertram asked that the Council
consider this issue and come up with some options for a location for the food bank.
There was discussion about the Council using meeting space at the future Idaho First
Bank.
Council Member Bailey brought up the need for the City to have a financial plan
establishing priorities for City projects. Mayor Robertson said that there was a feeling in
the community that the City was not keeping citizens apprised of projects the City was
involved in. Mayor Robertson suggested the City also have a priority list of projects.
Council Member Bailey asked about the status of the Environmental Committee. Mr.
Kirkpatrick said that he had a brief conversation with Debbie Fereday, but nothing else
had happened since then.
Council Member Bailey asked about the status of the Mission Street Dip; Mayor
Robertson said he had been told it would be done within the week.
Council Member Bailey would like to see a proposal from the City to fix the landscaping
at the Water Treatment Plant.
Council Member Bailey asked about the status of light poles in Spring Mountain Ranch
and for clarification of who owned them. He said he promised his constituents that he
would find out.
Council Member Bertram asked about the timeline for enforcement of the Night Sky
Ordinance. Council Member Bailey said it was three years for private residences and
one year for commercial businesses. There was discussion about the need for more
extensive advertisement concerning the Dark Sky Ordinance. Council asked that there
be more of an educational push in the newspaper.
Mayor Robertson said the Comprehensive Plan Steering Committee was off to a good
start and had already held their second meeting. He said they had finished their first
three-day event with consultants and the next steering committee meeting was
scheduled for October.
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toe
Mr. Nichols said the judicial review for Spring Mountain Meadows would be dismissed.
EXECUTIVE SESSION
At 9:48 p.m., Mayor Robertson moved to go into executive session per Idaho
Code 67-2345(1b) personnel. Council Member Bertram seconded the motion. In a
roll call vote, Mayor Robertson, Council Member Bertram, Council Member Bailey,
Council Member Kraemer, and Council Member Scott voted aye. The motion
carried.
The Council discussed personnel issues.
ADJOURNMENT
Without further business, the meeting was adjourned at 10:56 p.m.
L.FV William A. Robertson, Mayor
ATTEST:
••Joan E. York, Cit y Crk
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