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HomeMy Public PortalAboutCouncil Minutes 2007 02/22MINUTES McCall City Council Regular Meeting February 22, 2007 Agenda Call to Order and Roll Call Public Comment Consent Agenda Business Agenda Other Business Executive Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Robertson called the meeting to order at 6:00 p.m. Council Member Bertram, Council Member Bailey, Mayor Robertson, and Council Member Scott answered roll call. Mayor Robertson said a quorum was present. Council Member Kraemer was absent. Also present were Bill Nichols, City Attorney; Lindley Kirkpatrick, City Manager; Steve Hasson, Planning Manager; Fred Quiel, Deputy City Manager/Treasurer; Jerry Summers, Chief of Police; Allan Morrison, Golf Pro; Brock Heasley, Parks and Recreation Director; and Billy Romero, Golf. Mayor Robertson led the audience in the Pledge of Allegiance. PUBLIC COMMENT Mayor Robertson called for public comment at 6:02 p.m. Hearing no comments, Mayor Robertson closed the Public Comment section at 6:02 p.m. CONSENT AGENDA Staff recommended approval of the following items: Minutes — January 17 and February 8, 2007 Warrant Register printed on February 14, 2007 Payroll Report for Period ending February 9, 2007 AB 07-32 Alcohol Beverage Catering Permits MCCALL CITY COUNCIL REGULAR MEETING February 22, 2007 Page 1 of 7 AB 07-33 AB 07-35 Resolution 07-2 Signatories on City Bank Accounts Resolution 07-3 Authorization to Lease a Safe Deposit Box Some corrections were provided for the Minutes of January 17 and February 8. There was a discussion concerning a few items on the Warrant Register. Council Member Bertram moved to approve the Consent Agenda as amended. Council Member Bailey seconded the motion. In a roll call vote, Council Member Bertram, Council Member Bailey, Mayor Robertson, and Council Member Scott all voted aye and the motion carried. The Consent Agenda was approved with modifications. BUSINESS AGENDA AB 07-31 Golf Advisory Committee Annual Report to Council Robert Giles, Chairman of the Golf Advisory Committee (GAC), distributed a written copy of the Committee's Annual Report to the Council. He discussed several highlights from the past year and said the overall health of the golf course and staff morale had both improved since Eric McCormick had started as Golf Course Superintendent. He credited Golf Pro Allan Morrison with improving the golfing experience, maintaining a professional and courteous staff, helping to keep the budget balanced, and keeping the price of golfing affordable. Mr. Giles said the GAC was concerned with labor cuts at the end of each season that were required in order to balance the budget and also the condition of the maintenance building. He also reported that the irrigation bond would be retired in about four years, which would free up approximately $136,000 that could be invested back into the golf course. Mr. Giles expressed appreciation from the GAC for the value the City Council had placed in supporting the golf course. Council Member Bailey asked if the property used today for the maintenance building would have to be cleared off before selling. Mr. Kirkpatrick said there were several ways to proceed with selling the property and different options would be discussed, including cost of City labor clearing the property opposed to selling it as is and having the buyer absorb those costs. Mayor Robertson said it will be important for the Council to be involved with plans for a new structure. He asked Mr. Kirkpatrick to confirm that the irrigation bond would be retired in just four years. Mr. Romero discussed other costs that would be involved with building a new structure. Council Member Bailey complimented the golf staff for getting their maintenance work done early in the year rather than waiting until the season started. MCCALL CITY COUNCIL REGULAR MEETING Page 2 of 7 February 22, 2007 Mayor Robertson said to include the surrounding neighbors in discussions concerning changes at the golf course. Council Member Bertram asked if there were opportunities to locate a new maintenance facility somewhere else on the golf course. Mr. Kirkpatrick said that he, Mr. Morrison, Mr. McCormick and former Superintendent Jerry Palmerton had all looked for other sites, but there was nothing available that could work. Council Member Scott asked about the life of the greens. Mr. Romero explained the procedure used to maintain the health of the greens. He said the golf course was on a regular maintenance program which was producing good results. He said the greens were monitored every two weeks. Mr. Morrison said it was the difference between remodel and rejuvenate, and the work being done now was to rejuvenate. Mayor Robertson asked about the status of the Golf Pro's contract and when the process of preparing the renewal of that contract should begin. Mr. Kirkpatrick said he and Mr. Morrison were already working on the contract and should be ready to bring it to Council in the next two months. Council thanked Mr. Giles and Mr. Morrison for their report. AB 07-34 Request for Proposal for Watercraft Rental Concessionaire Use at Legacy Park 2007 Mr. Heasley presented Council with a draft Request for Proposal (RFP). Mr. Heasley explained that the Parks and Recreation Advisory Committee (PRAC) recommended several changes based on public input received by the committee. He said the changes concerned hours of operation, locations where training would be allowed, and locations for parking trailers, and noted that the concessionaires had voluntarily agreed to use the north ramp only, which would free up more dock space. He said the fees would be based on a one -day full -rental fee of each piece of equipment that used the beach. Mr. Heasley said that there would probably be more changes after the PRAC had an opportunity to discuss the draft RFP with the business owners. Mr. Heasley said there was consideration about having multi -year concession agreements. He said it would be a good change but should not be implemented until after Legacy Park was redone this year. Mr. Kirkpatrick said the conceptual plans did not designate areas for concessionaires to operate. Council Member Bertram said the Council should designate such areas and have the design review include those designations. Mayor Robertson said it was important for the Legacy Park recreational area to be visible from the downtown area because it set the tone for the personality of the town. Mayor Robertson questioned requiring the commercial businesses to stop running watercraft earlier when people who had their own watercraft would not be required to do the same. Council MCCALL CITY COUNCIL REGULAR MEETING Page 3 of 7 February 22, 2007 Member Scott said that the jet ski activity slowed down as the sun set and that she did not see any problem with the hours being set at 10 p.m. Council Member Bailey said he had researched the issue and that there was no State law banning loud watercraft. Chuck Whitescarver, owner of Cheap Thrills, expressed his concern that the shortened time would not allow enough opportunity to get the watercraft back from customers and loaded on trailers. There was discussion on the issue of parking trailers at the businesses. Mr. Kirkpatrick said that it was a reasonable burden to place on the business owners due to the incredible shortage of parking that would be available this summer because of the Urban Renewal construction work at Legacy Park. Mr. Nichols said the hours could be adjusted as far as the customer having access, rather than the businesses being limited. He explained that the hours when the beach was available to the concessionaires could be set differently than the hours the equipment could actually go out and come back. Council Member Bertram commented that this year's RFP would be totally different than what would be needed next year, due to the construction, and that the main focus this year would be to accommodate the businesses. Council Member Bailey said that the boating ambassador position would be more important this year because of the changes resulting from the construction process. Mayor Robertson asked why the Certificate of Liability had been changed to $1,000,000. Mr. Heasley said this issue would have to be revisited because some of the businesses interested in the RFP might not be able to afford $1,000,000, but that all of the concessionaires last year provided $1,000,000 in liability coverage. Council Member Bertram said she thought the fee structure should remain the same for this year. Mr. Whitescarver said the proposed fee structure would double his fee from last year. Mayor Robertson said the Council would like to be involved in the process of changing the RFP, and that any negotiation with concessionaires should be done at the Council level. He said input from PRAC was valuable but that Council would be responsible for the final decision. He suggested that a single Council member should be involved in a meeting with staff to work out the details of the RFP. Council Member Bailey recommended waiting until after Legacy Park was completed before making changes to the RFP. Mayor Robertson suggested that Council Member Bailey be the designated council member to work with staff. Council Member Bailey said there needed to be some compromises so that the businesses could get their watercraft in the water before construction started each day to avoid as much traffic congestion as possible. MCCALL CITY COUNCIL REGULAR MEETING Page 4 of 7 February 22, 2007 Mr. Kirkpatrick summarized that Council Member Bailey would represent Council and work with staff to revise the RFP, the Council would still like to hear from anyone who wanted to add input, and that the RFP would be added to the Council agenda for final action on March 8. Mayor Robertson asked that the RFP be sent electronically to each of the Council members. Council Member Bertram clarified that any input from the business owners and the public would be considered for next year's RFP. Mayor Robertson said the input from PRAC was a very important resource. There was discussion about granting future concession agreements for multiple years. Mr. Nichols recommended waiting until the improvements at Legacy Park were completed before making changes to the concession agreement. Council Member Bertram emphasized that the Council was not being unresponsive to PRAC'S recommendations or to the public concerns about the noise levels and that additional information would be given at the Urban Renewal meeting on February 27. She emphasized that changes to the RFP should wait until the park improvements were completed so that the concession agreements could be adequately addressed. AB 07-36 City Manager Performance Evaluation Mayor Robertson said that out of eleven direct reports, four employees had submitted an evaluation of the City Manager. He referred to a handout he had prepared and distributed to Council, summarizing the evaluations. He asked that each Council member submit a written summary to turn in to Brenda Loftis, Human Resource Director. Mayor Robertson explained that the evaluation of the City Manager would be Council's perceptions of his strengths and weaknesses and whether or not he should receive a merit increase. He stated that it was Mr. Kirkpatrick's decision to have his evaluation discussed in the public meeting. The Council discussed their individual assessments of the City Manager's performance for the past year. Council Member Bertram moved to approve a one-step merit increase for Mr. Kirkpatrick, based on a "Fully Competent" performance, retroactive to February 1, 2007. Mayor Robertson seconded the motion. In a roll call vote, Council Member Bertram, Mayor Robertson, Council Member Scott, and Council Member Bailey voted aye and the motion carried. OTHER BUSINESS Council Member Bailey announced that a private citizen's group had been formed to expand the recycling center. MCCALL CITY COUNCIL REGULAR MEETING February 22, 2007 Page 5 of 7 Council Member Bailey discussed some concerns about the Central Idaho Historical Museum. He said there needed to be cooperation between the City and the museum board of directors, and that the City needed to contribute to the museum's plans. Mr. Kirkpatrick said he received more information that he would send to Council members, and that a related topic would be on a future Council agenda. Council Member Bailey asked that Council have a work session with the museum board to brainstorm ideas for the use of the property. Council Member Bailey also said that people have inquired about donating their historical collections to the City but the City did not have adequate facilities to house the collections. Council Member Bailey asked that the Valley Adams County Economic Plan be placed on the agenda for March 22. There was discussion about sending approved City Council Minutes to Valley County Commissioners. Staff was asked to provide Council Minutes to the Commissioners. There was also discussion about the proposed additional urban renewal districts and how their creation would be funded. Council Member Bertram stated that the Urban Renewal Agency would pay for 1/3 of the cost of the analysis. She requested that the analysis be conducted and a report provided to the Council. There was discussion about the process of appointing advisory committee members. Mayor Robertson explained that the Mayor appoints committee members and Council confirms the appointment. Mr. Kirkpatrick expressed concerns about the advisory committees making a recommendation to the Council about the appointment of new members. Council Member Bailey suggested reviewing the City Code concerning this process. EXECUTIVE SESSION Mayor Robertson moved to go into Executive Session pursuant to Idaho Code §67- 2345(1)(f) at 9:55 p.m. Council Member Bailey seconded the motion. In a roll call vote, all members voted aye and the motion carried. The Council discussed litigation pursuant to Idaho Code §67-2345(1)(f) to consider and advise its legal representatives in pending litigation or where there is a general public awareness of probable litigation. MCCALL CITY COUNCIL REGULAR MEETING Page 6 of 7 February 22, 2007 ADJOURNMENT Without further business, the meeting was adjourned at 10:55 p.m. William A. Robertson, Mayor ATTEST: Jo E. York, City Cl r MCCALL CITY COUNCIL REGULAR MEETING Page 7 of 7 February 22, 2007