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Home My Public Portal About1996 - 2000 MASTER PLAN IN DNR OUTDOOR REC. Fax:317-233-4648 Jul 3 '97 8:22 P.01 0^, °t 1 June 17, 1996 Mr. Kent Menzel,President Greencastle Park and Recreation Board 405 S. Bloomington Greencastle,IN 46135 Dear Mr.Menzel: We have completed a preliminary review of the Greencastle Five Year Park and Recreation Master Plan. The plan does not yet meet all the Department of Natural Resources'planning • requirements for local park and recreation agencies. We ask that the following be incorporated into the plan prior to its being finalized: • A signed resolution adopting the Greencastle Five Year Park and Recreation Master Plan needs to be included with.tlre plan. • No information on the natural features, man—made features, and socio-economic factors was included in the plan or analyzed as to its relationship to recreation. PIease include some discussion of the recreational aspects of these features. • All pages of the master plan should be numbered. • A copy of the 1992 ordinance reestablishing the park board should be submitted. When the revisions have been made,the board may proceed with printing the final plan. Upon completion,please submit one copy of the final plan and the park board's resolution adopting the plan by August 15. Your letter transmitting the final plan should summarize the major changes that were incorporated into the plan. If you have not already done so,we suggest you publicize the findings of the plan along with a summary of the five year action schedule. You may also want to invite local government leaders and interested civic groups to review the final draft of the plan before it is printed. We will accept applications for Land and Water Conservation Fund(LWCF) grants between July 1 and September 1. Application packets are available beginning in.June each year. Detailed instructions for completing applications are in the LWCF Manual which is available upon request. Indiana Waters grant applications will follow the same schedule as the LWCF program. Application packets are available upon request. i • kid -1111111r .14 MOSZIIIII1/41166. Aflh AND G #'D �` 1996-2000 Parks and Recreation Master Plan January I996 4 I 0 Parks and Recreation Master Plan Update 1996-2000 for the City of Greencastle Greencastle, Indiana Prepared for: Greencastle Parks and Recreation Board 405 S.Bloomington Greencastle, Indiana 46135 Prepared by: Greencastle Parks and Recreation Board Curt Cooley,Director Greencastle Parks and Recreation Department January 1996 All Rights Reserved Reproduction ofthis document is by permission only W . „ . . ... .. . •,,:-.--:',.- • -• •:.,,;-2 "'•,','-',.',.•••`,•:',...`,•.•,••,;.• ••.,.. - -' ' ' ' ,. - - • c. -..., • . . . •• .. ,..rii.I ..-,:- , .... ..•,.....„.-,-..---,,--,.- ::.f.-,.1,'- ". -: ' • •...,-: .,-. - - ,,.,-. •=.'-..-.'-',„••4.. ,,..t.,.2.,..i.-,ior::.,,,.. • ' '': • ' •- ' -'-f-'.'•-',',„---*:-4-'ii•:,.'-'..4`,..._,,,--,q4,.4..,,,,,,: .,--,---J.,;i2 p0,7-itif„-It2-,,',,,•1'.,r,'..2„:4,-2y.,,i,-, ,„-„,,, 0 4,:,,,,,-. -..,,,,,,.. 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'?4 tnv�. 7c , ,,, . 14 M ice 1, , i; y� f. r.a '' • 4 .Y5 'A„ � `,, y"a . - t l � a 3N�!"vz�x4,u.h44• a „ - �, `t � far ht'."fi`s.3 ; ,, ' :{ -P r•• 4 a.. �` :gR '� �"' rh•tf3 �3 '4`xat:` 474. r.,,�zP Forward A master planning of any project takes time, energy and a team effort in processing a guideline for future implementation of goals and objectives. Seymour M. Gold in his book, Recreation Planning and Design talks about the area of recreation planning as follows... "Recreation planning is a process that relates the leisure time of people to space. It is an art and a science that uses the concepts and methods of many disciplines to provide public and private leisure opportunities. In practice, recreation planning blends the knowledge and techniques of environmental design and the social sciences to develop alternatives for using leisure time, space, energy, and money to accommodate human needs. " "Recreation planning deals with the future and develops alternatives for rational decisions by the public and private sector. It should be representative of what people want, imaginative in projecting what might be, and realistic in recognising what is possible. " "The purpose of recreation planning is to meet events we expect to happen, accomplish things we want to happen, and prevent things we do not want to happen. " The above statements form a sound basis and challenge in meeting the end product of a Recreational Master Plan. Such a master plan should not be static or rigid. Rather it needs to be dynamic and flexible for issues not anticipated. While it is difficult to forecast the future needs or trends of recreation,the following are important needs in park and recreation master planning: • An understanding of the importance and value of recreation and leisure in our everchanging world. • The appreciation of our natural resources and the knowledge to preserve and conserve them. • A much broader general education. • Fitness of the mind and body. • Vision,imagination and creativity. • Integrity, sensitivity and common sense. • A political keenness and perception While this parks and recreation master plan is a five year plan for the City of Greencastle, it should be used as a tool and a guideline for implementation of the action steps contained herein. The plan should be used throughout the next five years as a basis of decision making for the Greencastle Parks and Recreation Department. The plan should be kept up to date and reviewed on an annual basis thus always being in the first year of a five year plan. • v Executive Summary The City of Greencastle is known for its parks, quality of services, and fine people. , In 1991 all the areas came together and Greencastle was named an All-American City. The Greencastle Park and Recreation Department plays an important role in community life. Every year thousands of adults and children visit Robe-Ann park and the Greencastle Aquatic Center. Each year the Greencastle Park and Recreation Department experiences growth as it strives to meet the increased demands and needs as the caretaker of one of the city's largest assets. The demand for recreation and leisure activities has been expanding year after year. A national trend indicates that people are taking the opportunity to spend more time in outdoor recreational activities than ever before. This national trend is very evident in small communities such as Greencastle. Greencastle is an outdoor community, with it's residents spending much of their leisure time in outdoor pursuits. Walking, riding, and outdoor fitness activities are very prevalent in Greencastle and the residents are looking to the Park and Recreation Department to help provide facilities and activities to meet those needs. Small communities must recognize the needs for recreation and leisure as they relate to the well-being of their residents. The increased usage of the parks and the growing demand for additional facilities and programs are all evidence of this trend. 4(;_. Without the help and support of volunteer individuals and groups, the Park and Recreation Department would not be able to meet the needs of the community. The Greencastle Park and Recreation Department is very fortunate to have a committed grou of volunteers who help plan and run programs. This group also helps with major ac(' tr%maintenance projects. Method of Approach Planning is a very important part of our responsibility here at the Park and Recreation Department. As in all levels of society, planning is the key to meeting the needs and demands of your clients. In a municipal park and recreation setting it is meeting the needs of your community. This planning is done through the Master Plan and Five year plan process. A Park and Recreation Master Plan is a very important guide and has four distinct objectives. 1. It will aid the community in recognizing the importance of wise utilization and preservation of its natural resources. 2. It will help to broaden the community's view of itself in terms of the use of these natural resources for recreational activities. 3. It helps determine the recreational needs of the community, identify sites or areas to meet these needs and to develop methods and programs to preserve and/or develop these sites and areas. 4. It will aid the community in recognizing the importance of good fiscal planning in the utilization of public funds. To identify the needs of Greencastle, input from the community was sought. Public input is the core the Greencastle Park and Recreation Master Plan. Through a "hands-on" approach that attempted to get information from as many sources as possible. A survey was developed and circulated to the public through the 3rd, 4th, and 5th graders in the Greencastle Public Schools. A public meeting was also held in conjunction with a regularly scheduled Board meeting. A Citizen Advisory Group was established to prioritize the needs of the department. The results were then formed into the Park and Recreation Master Plan for the community by the residents of the community. This Master Plan is intended to be used as a guide in providing park and recreational opportunities in the community. This plan is based on current data and with the current growth that is happening in Greencastle, there needs to be a plan on how to meet the growing needs of the residents. Land use patterns, needs and priorities will change, and the plan will need to be continually changed. The plan must be receptive to change and should be re-evaluated yearly. The Master Plan must not become a final plan. Annual reviews will allow the plan to be updated and upgraded and change with the changing community. Park Board/Department An evaluation of the Park Board and Department, their roles and responsibilities, provided an opportunity to examine the mission, purpose, and goals of the Greencastle Parks and Recreation Department. This evaluation resulted in the development of a mission statement and expanded set of goals for the department. As part of this evaluation process, an organizational structure of the department was developed to meet the growing needs of the community. Suggestions for the Park Board and Department are: 1. The Park and Recreation Board review and adopt the mission statement and goals of the Greencastle Park and Recreation Department. 2. The Park and Recreation Board review and adopt the proposed restructuring of the organizational chart. The proposed chart would clarify roles and responsibilities. 3. The Greencastle Park and Recreation Board needs to become a stronger entity in promoting the Department's programs, services, budget requests, etc... and maintain standards that have been achieved. Key Issues The main issues identified in the planning process through public input were: existing park and facility, additional park properties, biking and hiking trails, communications, recreational programming, staffing, infrastructure and budget. Each issue was prioritized and placed in the five year plan. 3 Existing Parks and Facilities Protect, preserve and maintain existing parks and facilities was a desire of the community. nThe need to improve and maintain what exists before expanding was identified. Additional Park Properties A review of the needs of the community showed a need for additional recreation J properties. Ideally, there would be a park located within walking /bicycling distance without crossing a major roadway or obstacle, such as a river or railroad. The Park and Recreation Board is charged with providing recreational facilities for all residents in the community. A park in close proximity to everyone is an excellent goal. The location of schools with playgrounds and open fields were taken into consideration. After a review of the city, a few areas in the community were found to be deficient. Those were the near eastside, the southwest, northwest and northeast. These areas are identified in the master plan for potential acquisition and development into parks. Biking and Hiking Trails The community has identified as a high priority the development of a biking and hiking trail system. The system will use existing sidewalks, roadways and will develop separate trails off of main thoroughfares. This system would encourage alternative travel and provide safe passage for the youth of the community to the green spaces in town. This is a long term project with different sections being completed throughout the five years of this plan. communications With so many diverse groups providing such a large number of activities, it was desirous to have the Park and Recreation Department act as a conduit for all information on recreational opportunities. The department would need to establish contacts with all of the local organizations in the city (Big Walnut Sports Park, Soccer League, Baseball Leagues, Softball Leagues, Craft Clubs, 4-H etc...). This would allow all citizens an opportunity to enjoy all recreation events in the community. Recreational Programming A key focus of the Park and Recreation Department for the next 5 years is the expanding and development of recreational programming in the community. Programming in the past has been limited but is experiencing an increase in demand and need lately. The idea is to start slow and increase as demand nessitates. The new programs should be "need" driven that are diverse to attract various age and interest groups. In small communities, a park and recreation department is an integral part of providing recreational programs. To help meet the needs, small communities may have to offer non-traditional recreational programming to fill those needs and demands. The over- ( riding concern of any new or existing program is that each program be self-supporting. Budget dollars are limited and must be used throughout the community. Staffing All park and recreation staff, whether they are full-time, part-time, or volunteers, are vital to the overall success of the department. The finest park and recreation facility cannot survive without proper staff. After review of current staffing, parks, facilities and programs, staff needs were studied. 1. Creation of one (1) full time maintenance position. 2. Creation of one (1) part time recreation coordinator, that will move into a full- time position. 3. Continuing education and training of park staff, focused on department goals. 4. Computerization of tasks. 5. Maintain adequate staff levels to maintain parks and facilities in the highest standard acceptable to the community. Infrastructure Another area found to be lacking is the infrastructure of the Park Department. There is a need to improve roads, drainage and administrative facilities of the Department. There is a need to build a building that will accommodate the maintenance and the administrative offices. There is also a need to repair or replace the roads in the middle of the park. These is roads should be repaved or taken out. The desire of the community is to remove the roads ' and replace them with walking/biking paths. This would close the circle drive in Robe Ann Park and make that area safer for the children playing there. Budget/Finance Presently the Park and Recreation Department functions on a general account budget. In addition there is a park gift account and a bond budget. Although the budget was not specifically mentioned in the surveys or task force discussion, many references to money and budget priorities were discussed. The need for non-reverting accounts were agreed upon and should be brought to council as soon as possible. This will allow the department to fund and run programs with the cost going to the participant. An area of great concern is how to meet the needs of an expanding department. With the `' desire to add additional park land, and the need for additional staff, there will be a need for additional appropriations in our budget. We will be able to shift some existing funds around to cover some of the costs but there will need to be some additional money in our budget. `./