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Agency Profile
2
The Greencastle Park and Recreation Department was established in 1956 when an
"ordinance was passed by the Greencastle City Council. The Department was reorganized in
1992 under Indiana Code 36-10-4. Four members of the Board of Park Commissioners are
subject to appointment by the Mayor. The appointments are 4 year terms that are in
staggered succession so two terms do not expire in the same year. There are no more than
two of one political party serving under appointment. Other voting members include one
member appointed by the School Board and one member appointed by the Library Board.
There is also a member of the City Council that is appointed as a liaison between the Board
and the Council.
Current Park and Recreation Board Members are:
Kent Menzel, President (1999)
Debbie Grammel, Vice President (1997)
Lisa Head Chiarella (1998)
Jon Taylor, Secretary (2000)
Ruth Ralph, School Board
Mark Hammer, City Council Liaison
Library Board
The Greencastle Board of Park Commissioners meets regularly the first Wednesday
of each month, at 7:00 p.m., usually at Tzouanakis Intermediate School. The public is
welcome and encouraged to attend.
Board of Commissioners Function
The primary function of the Board is to establish and implement policies and
objectives for effective administration and implementation of the park and recreation
projects, activities and programs. In addition, it is the responsibility of the Greencastle
Board of Park Commissioners within the framework of Indiana Park and Recreation law -
I.C. 36-10-4 to :
1. Evaluate the department's activities to assure that its policies and objectives are
being carried out.
2. Select and support the Director whose primary responsibility is to administer,
implement and supervise the park and recreation employees and programs.
3. Work with the Director in the development of a sound financial plan, and
preparation of an annual Budget that will enable follow-through on that plan.
4. Secure adequate budget support.
5. Authorize payment of bills and claims.
6. Inform the public and city administration about the significance and needs for
open space, facilities and programs.
7. Provide liaison between other community agencies to assure coordination with
and support from these agencies.
Nipd
8. Encourage citizen involvement and support through various community and
private organizations.
The duties of the Greencastle Board of Park Commissioners as outlined by Indiana Code
36-10-4-9 include:
1. Exercise general supervision of and make rules for the department.
2. Appoint the necessary Administrative officers of the department and fix their
duties.
3. Establish rules governing the use of park and recreation facilities by the public.
4. Require the department of public safety of the city to detail police officers to
execute the orders and enforce the rules made by the board.
J
5. Prepare and submit an annual budget in the same manner as other executive
departments of the unit.
6. Appoint a member of the Board to serve on another kind of Board or
Commission, whenever a statute allows a Park and Recreation Board to do this. 1/4101
Progress Evaluation
To properly plan for the future; a review of the past achievement must be taken. As a
small community, Greencastle Park and Recreation Department has made considergble
improvements over the past few years. \.1nr_ 1 j
1995 00\v?/-
Repainted stands at ball diamond q
Constructed new restroom
Purchased new John Deere Tractor
Reconstruction of DAR cabins
Planted new flower garden
Permanently closed Anderson Street entrance
Planted 30 trees
Landscaped Heart Trail
1994 Constructed new playground (near Shelter 2)
Installed Heart Trail
Installed new gates at entrances
Repaired cracks and repainted tennis courts
Planted 5 trees
Remodeled Park House ,
Refurbished Shelter 41
1989-1993 Rebuilt ball diamond
Rebuilt Shelter #2
Constructed new Aquatic Center
Built Shelter #5
New play equipment installed
Remodeled bathroom in Park House
IP
Greencastle Parks and Recreation Department
Our Mission
The Greencastle Parks and Recreation Department shall strive to develop
and maintain quality parks and facilities; to preserve open/natural space;
and to provide recreational programs and services which will enhance the
physical, social, and emotional well-being of all residents of Greencastle.
1. To serve the needs of the community by public involvement and
actively seeking input from the community.
2. To allow for orderly growth, acquisition and development of physical
and natural resources, and to utilize the natural resources and
characteristics of the land when evaluating its potential for parks and
recreational purposes.
3. To offer comprehensive quality recreational programming aimed at
satisfying the needs of varying age levels, physical abilities and
special interests.
4. To effectively coordinate the parks and recreation department with
other city departments, organizations , and schools to improve the
overall service to the community.
5. To maintain and improve the appearance and safety of our parks and
facilities at the highest level with available resources.
6. To provide efficient and effective administration, leadership, and
coordination for quality recreational and leisure activities for the
community.
LJ
Proposed Organizational Chart
1996 to 2000 Master Plan
ELECTORATE
MAYOR CITY COUNCIL'
BOARD OF PUBLIC PARK AND RECREATION
WORKS AND SAFETY, BOARD
PARK AND RECREATION
DIRECTOR
POOL MANAGER RECREATION DIRECTOR PARK MAINTENANCE
POOL LABOR , 'RECREATION LEADERS' PARK LABOR
10
Fiscal Resources
The financial status of the City of Greencastle and the Parks and Recreation
Department is equally important in determining the park and recreation plan as is natural
features and recreation facilities.
The past history of the Parks and Recreation Department budgets, amount of
indebtedness, sources of revenue other than council appropriations and the general city
attitude toward funding and expanding facilities and programs, all add important
information to the master plan process. It is essential that an action plan be established
that recognizes financial constraints of the City and Parks and Recreation Department.
Every proposal made should have a reasonable source or method of funding to turn it into
a reality.
Fiscal Planning
Good fiscal planning with public funds is the responsibility of a Parks and
Recreation Board. In Greencastle, as with other communities in the State, the stress of
demands and needs with budgets restraints can be felt. It is crucial that every dollar
received is utilized to the maximum benefit of the residents of Greencastle. Proper fiscal
planning would require scrutiny of each program, facility, operations and expense while
attempting to increase revenue.
Parks and recreation departments, over the past 25 years, have been experiencing a
process towards charging more fees to generate additional revenue. Today, there are only a
few major departments that do not have some type of revenue-producing activity within
their program. If managed properly, these departments have produced more and better
services. To achieve this, parks and recreation departments had to re-evaluate and u
possible modify several of their traditional policies and practices.
The Parks and Recreation Department, one of many departments within a
community, plays a vital and supportive role. Parks cannot compare to police, fire and
other departments when it comes to life-saving or essential services. But parks do
contribute to a community more than most realize. Parks are aesthetic, greenspace areas
that contribute to the well-being of a community and its residents. They provide
recreation opportunities for the young and old alike. Parks can help add the color and
spark to a community, they tend to draw people and businesses to settle down and enjoy
the area. Parks are for people and people make a community.
W bile the needs and demands from other City Departments are growing, as well as
the needs and demands of the Parks and Recreation Department, the available funding is
getting tighter. The Parks and Recreation Department is fortunate in that it is one of the
few departments that can generate revenue to help offset budge needs. The challenge for
the Greencastle Parks and Recreation Department is how to meet the expanding needs as
tax-based resources diminish, and fees, charges, concessions, and other revenue generating
activities and programs become increasingly important. The question facing the
Department is no longer whether revenue-producing programs and facilities should be
developed, but to what degree such programs and facilities be developed.
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1996 Budget Summary
Trying to balance increased demands for recreation and facilities with available
monies will be the challenge in 1996 for the Greencastle Parks and Recreation Department.
There will be greater pressure to raise revenue and reduce expenditures in order to balance
the budget.
The 1996 budget is $290,141.00 which is a 2 % reduction from the 1995 budget.
Personnel services cost for 1996 increaed 1% from 1995 while supplies decreased about 9
%. Other services and charges decreased 1% and capital outlays decreased 19%.
The Park and Recreation Department may face anew expenditure in 1996. A recent
ruling from the State of Indiana, Indiana Gross Income Tax Bulletin #17, states that a 1.2%
tax be collected on initiation fees and membership fees. This would include all golf
memberships, swimming pool memberships, tennis memberships and memberships
granting access to health fitness or recreational fitness. It is unclear if not-for-profit
organizations are required to collect and pay this tax. Further investigation will be
required to verify this.
In order to meet budget requirements, the Park and Recreation Department will
need to control expenses very carefully and raise income at the same time. Possible
suggestions include:
l
1. All existing programs should be evaluated to their effectiveness and cost. Make
as many recreational programs self-supporting as possible.
2. Review all fees and rental schedules.
3. Increase solicitations for gifts, donations and volunteers.
4. Work to obtain grants for future projects.
1996 BUDGET SUMMARY
Personal Services
Salaries and Wages 129,239.00
Employee Benefits 17,977.00
Total Personal Services 147, 216.00
Supplies
Office Supplies 700.00
Operating Supplies 23,900.00
Repair & Maintenance Supplies 10,000.00
Other Supplies 25,800.00
Total Supplies 60,400.00
Other Services and Charges
Professional Services 10,200.00
Communication & Transportation 2,000.00
Printing & Advertising 600.00
Insurance 11,500.00
Utility Services 24,500.00
Repairs & Maintenance 16,800.00
,.� Debt Service 2,800.00
Other Service & Charges 1,425.00
Total Other Services and Charges 69,825.00
Capital Outlays
Machinery & Equipment 12.700.00
Total Capital Outlays 12,700.00
TOTAL BUDGET ESTIMATES 290,141.00
SWIMMING POOL DEBT SERVICE
Other Services and Charges
Debt Service 168,544.00
TOTAL BUDGET ESTIMATES 168,544.00
Existing Parks and Facilities
An inventory of existing recreational areas and facilities is the starting point in
tThidentifying the needs and demands of the community.
Recreational needs are compared to existing sites and facilities to identify potential
areas for expansion, development or improvement.
Robe Ann Park
This is the major park for the city of Greencastle. It is 28 acres located on the south
side of Greencastle on State Rd 231. The park contains all the major sports facilities. There
is a lighted softball diamond, 5 tennis courts, outdoor basketball court, horseshoe pits, a
volleyball area, fitness trail, the aquatic center, and playgrounds. The park has three
pavilions or shelters that are rented for family reunions and other meetings. There is a
bandshell that is located in the park. This is the site of the summer concert series that is
sponsored by the Civic League and the Park Department.
Jaycees Park
Jaycee Park, which is located on Meridian Rd., was developed for the city by the
Jaycess organization and then leased back the Jaycees. Currently, the Jaycees maintain the
park and have built a meeting facility there, which they also rent to the public. The/have
(Thhired a groundskeeper, who lives in a trailer on the property. The park's main purpose is
outdoor recreation. There is a small pond and marked trails through the woods. There is
also a playground and picnic shelters. Further development of the park is under the
control of the Jaycees.,;.A5��
School Sites 61,41 City Schools
There are three elementary schools within the City of Greencastle. Each has an
, ade uate..to large size open area and playgrounds. At the present time all the facilities are
open to the public but not programmed. Each facility has a gym and classrooms that could
possible be used for programming. Because of school programming, gym space is at a
premium. For arts, crafts, or other nonactive programming the classrooms would be very
sufficient.
The Middle and High School facilities are in excellent shape. The facilities consist of
sports facilities, one shelter house in an on-grounds wooded area. Facilities are mainly
used for school functions and are not readily available for community use. The school's
swimming pool has been offered for various community aquatic programs. The
community has been able to use the school facilities for single time uses during the school
year, and for extended times during the summer.
r
DePauw University
DePauw University is located within the city and has extensive sports facilities. An `�
indoor facility contains a metric/yd. capability swimming pool, a multi-use gym, practice
courts, dance room, 2 weight rooms and classrooms. Outdoor facilities consist of
sports/practice fields and a campus square area with a small pond. Use of these facilities by
the public requires a one hundred dollar annual membership fee. During the summer,
week-long youth sports camps are offered at an average cost of one hundred and fifty
dollars per week. A university astronomy observatory offers programs open to the public
for free at various times of the year.
Other Recreation Areas and Facilities
Big Walnut Sports Park
This park is operated by a not-for-profit organization whose purpose is the
development of eighty acres of land for a sports park for the county. The facility includes 5
soccer fields, 3 girl's softball diamonds (1 lighted), a Babe Ruth diamond, 2 sand volleyball
courts and 3 Little League Baseball diamonds are under construction. The facility also
includes a maintenance barn, a concession stand with a restroom, and two picnic shelters.
The park is planning to add adult softball diamonds and a walking path. The Park Board is
hoping that sometime there will be a walking, jogging, biking path that will lead from the
city to their site. The city has applied for an ISTEA grant to fund the construction of this
pathway.
Surrounding Greencastle and in Putnam County are several recreation
opportunities for the public to enjoy. Roachdale and Cloverdale both have small parks for
the community. Located nearby Putnam County are Lieber State Recreation Area, Shades
State Park, Turkey Run State Park, McCormick's Creek State Park, Hall Wood Nature
Perserve, Fern Cliffs Nature Perserve, Cataract State Recreation Area, Heritage Lake and
Van Bibber Lake.
PRIORITIES
The top issues were broken down into components and were placed in the
five year action plan for implementation. Below are the priority listings for the
Greencastle Park and Recreation Board and Department. These are the top
priorities that have been identified to be accomplished and implemented as part
of this five year master plan.
ADMINISTRATION
1996
Computer
Trailer to haul tractors
Park truck
Coordinate and make better use of existing facilities
Improve communication between the Department and other community resources
(Schools, DePauw, Big Walnut Sports Park, Sports leagues etc...)
Strengthen network of volunteers
Nonreverting Funds
Laws and Ordinances (Park rules, Leash law, Subdivision Control Ordinance)
11 '1997
Full-time maintenance
Pursue outside funding sources
1998
Part-time, year round recreation director
1999
Full-time recreation director
FACILITIES
1996
More benches at Robe Ann
New drinking fountain •
Maintenance building
Develop Avenue E property
Begin connecting green spaces with trails
Continue to develop trail system at Jaycee Park
1997
Close circle drive and begin work on walking path
Install BBQ grills at Robe Ann
Well-head protection land development
1998
Extend fence at southern end of Aquatic Center
Install drop slide in place of 3M board
Large playground project
Linear Park at Big Walnut Creek
1999
Develop children's tot area at pool
2000+
Quarry development
Nature Park
Community building
Fillmore-Greencastle Recreational corridor
Acquire Clearwaters property
PROGRAMMING
1996 - 2000
Continue to develop additional programming (Adult, Family, Children)
1997
Publish yearly Calendar of Events
Better coordination with local festivals
Recreational Programming
The Greencastle Parks and Recreation Department currently provides limited
recreation programming, limited only by available staff, instructors and facilities. The Park "
and Recreation Director, as the only full-time employee is responsible for all
programming. The Department is open to ideas and is willing to try new programs. ( A
listing of programs from other park departments throughout the state is listed in the
Appendix.) The success of programming is dependent on the staff, cooperation with other
agencies, and the residents of the community.
It was through the public input, information gathering and work sessions that
suggestions were made for potential new programming. The survey results indicated a
need for more programming for school age children.
Recreational opportunities currently provided by the Greencastle Park and Recreation
Department include:
Youth Tumbling Kite Fly Turkey Shoot SPARK
3 on 3 Bastketball Tennis Tournament Tot Days Painting Classes
5K Run 1 Mile Run Tennis Lessons
Swim Classes
•Learn to Swim
•Infant Water
Adjustment
•Toddler Water
Adjustment
•Community
Lifesaving
•Red Cross
Lifeguarding
The following is a listing of proposed recreation program ideas that came from public
requests, survey comments and residents.
Adult Teens Family Children
Bike Racing Intramural sports Outdoor Ed. Go-carts Grand
Road Racing M.S. Sr H.S. Leisure Sports Prix
Tours Programming Father-Daughter Winter Swim
Cycle Cross Roller & Ice Date Night Classes
Triathlons Skating Mother-Son Kid's Day at Park
5K, 10K, and 1 Date Night
Mile run Canoeing
Men, Women's
Coed Leagues
Volleyball
Art Classes
Maintenance Practices
In many instances, Greencastle's Parks and Recreation Department image is developed
dhow well parks and facilities are maintained. Parks are known to be the front door to
many cities, and first impression to visitors and guests is critical. Greencastle Parks and
Recreation Department is fortunate to have beautiful parks and a dedicated staff and
Board.
Current Park Maintenance Procedures:
• Centralized
• Maintenance reviews conducted daily
• Trash pick-up
• Grass mowing
- at Robe -Ann Park
- Northwood Boulevard
- Fallwood island
- Sherwood Dr. island
• Work orders given by Director
• Weekly inspections on play equipment
Current Maintenance Facility
• Small shed behind Park Director's house at Robe Ann Park
Current Maintenance Staff
• (2) Seasonal Maintenance men (March-November)
Current Maintenance Equipment
• L19 Kubota Tractor and rear deck mower
• 1900 Kubota Tractor
• 1995 John Deer 425 Tractor (new)
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3. Jones Elementary 8. Putnam County 4H Grounds
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31