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HomeMy Public PortalAbout11/19/91 CCMPAYROLL CHECKS - NOVEMBER 19 1991 12465 Wayne Wallace 12466 Jill McRae 12467 Richard Rabenort 12468 Michael Rouillard 12469 Scott Stillman 12470 James Dillman 12471 Robert Dressel 12472 Edgar Belland 12473 Cecilia Vieau 12474 Donna Roehl 12475 Laura Monroe 12476 Sandra Larson 12477 Benedict Young 12478 Danna Nickelson 12479 Steven Scherer 12480 Thomas Palesch 12481 Law Enforcement Labor Services 12482 Hennepin Co. Support 12483 Great West Life 12484 Farmers State Bank (Fed.) 12485 Commissioner of Revenue 12486 P.E.R.A. 12487 Farmers State Bank (S.S.) ORDER CHECKS - NOVEMBER 19, 1991 10217 Carolyn Smith 10218 Suburban Propane 10219 Hennepin Technical College 10220 Steve Barnes 10221 Stacy Seman 10222 Laura Monroe 10223 Jeremy Marr 10224 Marjorie Vigoren 10225 Des Lauriers & Sons 10226 Hennepin Co. Treasurer 10227 Farmers State Bank 10228 P.E.R.A. 10229 n/1Lake Business $ 775.54 991.47 1,059.50 409.34 737.24 955.19 984.81 665.23 309.78 1,096.43 556.40 504.93 945.57 276.59 35.55 80.00 100.00 472.00 550.00 1,960.23 790.03 942.74 695.19 $15,893.76 108.96 234.40 34.45 300.00 300.00 54.50 225.00 210.00 869.71 173.96 695.19 1,262.03 242.00 $ 4,710.20 The Council of the City of Medina met in regular session on Tuesday, November 19, 1991 .1q -% at 7:30 P.M. Present: Mayor, Gary Acromite; Councilmembers, Ann Thies, Philip Zietlow, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Zoning Administrator, Loren Kohnen; Attorney Ron Batty; Engineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS: Philip Zietlow moved that the following items be removed from the Consent Agenda and discussed: Hamel drainage matter Tuckborough Farm, release of $5000 escrow Vola Latinis, building removal assessment charges Southridge Farm, release of escrow Also add to agenda: Tuckborough Farm, snowplowing agreement Mayor and Councilmember Zietlow report on meeting with Planning Commission Add Tax Increment capital improvements to 1992 budget discussion Motion seconded by Gary Acromite Motion declared carried 2. MINUTES OF NOVEMBER 5, 1991 Donna Roehl stated that Item 5 Page 142 had been corrected by deleting the word "not" from line 3. Philip Zietlow stated that Item 2, Page 142 be changed to the Southridge Farm matter being "tabled" until November 19, 1991. Moved by Zietlow, seconded by Acromite to approve minutes of November 5, 1991 as amended. Motion declared carried 3: HAMEL AREA BUSINESS REPRESENTATIVE Gary Acromite stated that he had met with Bob Vieau of Loram to discuss Tax Increment projects and a request from Loram as to when the council expected to respond to their verbal petition of a few years ago, to install sewer along Hwy. 55. He stated that he had told him a meeting would be held after the project list was approved and on the assumption that sewers would be approved by the Metro Council, for the Hwy. 55 area. * CONSENT Agenda 4. PUBLIC WORKS DEPARTMENT * Part-time snowplowing work Moved by Thies, seconded by Zietlow to approve hiring Ivan Dingmann for part-time snowplowing work at $11.00 per hour. Motion declared carried * Minnegasco Moved by Thies, seconded by Zietlow to adopt Resolution 91-85, allowing Minnegasco to install gas lines and make repairs at Medina Rd. and Holy Name Dr. Motion declared carried * Unpaid Utilities Moved by Thies, seconded by Zietlow to adopt Resolution 91-86 certifying unpaid sewer, water and recycling bills to 1992 taxes for one year at 8% interest. Motion declared carried * Tuckborough Farm, 2nd, 3rd and 4th Addition, escrow funds Moved by Thies, seconded by Zietlow to release $8049.23 to Jim Fenning as partial release of escrow funds posted for road completion in Tuckborough Farm, 2nd, 3rd, and 4th Addition. Motion declared carried Tuckborough Farm, 1st Addition, Escrow Funds Glenn Cook recommended release of $5000 to Jim 'Penning as the road in the Tuckborough Farm 1st Addition had been completed satisfactorily. Robert Mitchell asked if the matter regarding the length of the cul de sac had been resolved. Gary Acromite stated that the cul de sac length had been approved for Tuckborough Farm roads but not generally for all the city. Robert Mitchell stated that the record should indicate that acceptance of the long cul de sac in Tuckborough Farm does not mean that every cul de sac in the city, will be approved, each will be viewed separately and discussed on its own merit. Moved by Zietlow, seconded by Acromite to release $5000 to Jim Fenning and to accept Tuck - borough Farm road in the 1st addition as a city road. Motion declared carried Tuckborough Farm, Snow plowing agreement Council discussed the snow plowing agreement that had been prepared for Jim Fenning to sign, with Mr. Fenning deleting the portion referring to bodily injury responsibility. Moved by Mitchell, seconded by Acromite to prepare a new snow plowing agreement for Tuck - borough Farm, 2nd, 3rd and 4th Additions, including the section holding the city harmless from bodily injury accidents and if signed by Jim Fenning the city will plow the streets. Motion declared carried Hamel Rd. Drainage Glenn Cook reported that there are two options available for correction of the drainage onto the Hamel Legion Park. He stated that the correction to the south is the preferred option as it could be connected to the drainage system that would be put in the park. Robert Mitchell stated that the work should be done in connection with work in the park. Jim Dillman stated that the city would not make a decision until plans for the park are finalized. Robert Mitchell stateed that the drainage plan could be incorporated with the park plan and would be considered with budget discussion. Moved by Zietlow, seconded by Mitchell to accept the Hamel Rd. drainage report with the intention of planning for the work in connection with the Legion Park development, as part of the 1992 budget. Motion declared carried 5. PLANNING AND ZONING DEPARTMENT * Scott Dallman, Setback Variance Moved by Thies, seconded by Zietlow to adopt Resolution 91-87, approving the house addition setback for Scott Dallman at 4602 Wichita Tr., setback being 21 ft. 6 inches. Motion declared carried *Doboszenski's/Danny's Catering, Conditional Use Permit Amendment Moved by Thies, seconded by Zietlow to adopt Resolution 91-88, amending the Conditional Use Permit of Doboszenski's/Danny's Catering to allow construction of a 24' by 24' cooler room. Motion declared carried * Emil Jubert, Lot combination Correction Moved by Thies, seconded by Zietlow to adopt Resolution 91-89, correcting the lot combination descriptions of lots owned by Emil Jubert at Independence Beach. Motion declared carried Southridge Farm Subdivision Gary acromite explained that the council is being asked to discuss reapproval of the South - ridge plat. Mike Leuer stated that the plat was filed after the 60 day maximum allowin in city ordinance and that he had petitions from three of the owners asking the council to reapprove, while three other owners have not signed. Gary Acromite stated that Moen/Leuer Construction, Allen Noot and Thomas and Helen Reiser had signed the petitions. He asked why the city would sign a plat retroactively. Robert Mitchell asked if all owners had signed the plat, that had an interest in the prop- erty. Greg Soule, representing three of the owners, stated that he clients did not know of the road agreement. Gary Acromite asked if theplat would need to go back through the approval process. Ron Batty stated that council would need to decide what the procedure would be, but prior to any approval the owners should agree on a course of action so that the city is not caught in the middle of a disagreement between property owners. Councilmembers agreed that the involved parties should resolve their issues. Moved by Mitchell, seconded by Thies to table the Southridge Plat until such time as the involved parties resolved the issues and resubmit the plat to the city. Motion declared carried Ron Batty stated that a survey may need to be redon because some of the soils had been disturbed. Allen Noot asked what would happen if the parties never agree. Gary Acromite stated that the city would never see the plat again and he repeated that he did not want the city to be in the middle of a disagreement. Mike Leuer stated that the Noots, Reisers and himself were willing to resign the road agreement. Southridge Farm, Escrow Funds Glenn Cook reviewed his memo regarding the need to retain $25,200 complete the road surfacing and roadside improvements. Release of $25,000 in the escrow fund. Donna Roehl explained that fees incurred with plat review and road to $5052.25 which Mike Leuer would like paid for from escrow funds. Greg Soule stated that his clients had contributed three fourths of the escrow funds and that they would like to review the costs. Moved by Mitchell, seconded by Acromite to release $5052.25 from the Southridge Farm escrow fund with Mike Leuer to endorse the check and turn it over to the city to pay for accumu- lated expenses in connection with the plat approve. Motion declared carried if the city needed to $5422.00 would let inspections amounted Dale Johnson, Planned Unit Development Dale Johnson explained that a PUD agreement had been approved by the city in December, 1990 and the last correspondence they had with the city was in March of this year and they would like to complete the agreements. Ron Batty stated that there were some matters that needed to be resolved. Robert Mitchell stated that both Dale Johnson and Harold L. Johnson should be parties to the agreement. Ann Thies stated that the city should cite people immediately if a permit viilation occurs. Moved by Mitchell, seconded by Thies to authorize preparation of the PUD agreement for Harold and Dale Johnson to operate a blacktopping business at 2392 Pioneer tr. Motion declared carried Mark Jordan, Subdivision Loren Kohnen explained that Mark Jordan wanted to sell a 20 ft. by 100 ft. portion of their property at 4565 Pine St. He stated that the owner to the east of the Jordans, Ray Wald wishes to combine that portion with his lot. He stated that the Jordan lot would then be 10,000 sq. ft. and the Wald lot, 8000 sq. ft., which would bring the Wald lot closer to the 9000 sq. ft. minimum required by ordinance. He explained that the Planning Commission had approved the lot line rearrangement,acknowledging that a 7 ft. by 11 ft. shed exists across the Jordan lot line and should not be allowed to be rebuilt, in that location, if it is destroyed over 50%. Also utility and drainage easements should be obtained. Moved by Mitchell, seconded by Zietlow to authorize preparation of a resolution approving a lot line rearrangment for Mark Jordan at 4565 Pine St., according to Planning Commission recommendations. Planning Commission Discussions Philip Zietlow reported that he and Gary Acromite had attended the November 12th Planning Commission meeting to discuss improving communications between the two. They had agreed to have council minutes and agendas sent on a regular basis; council to communicate to planning commission on pertinent issues; joint meetings to be held, as needed, especially after the comprehensive plan is returned from Metro Council; Planning Commission members to be sent a copy of the Elm Creek Interceptor study and the zoning ordinance concept submitted i to Metro Council. ` H, 6. PIONEER TR, IMPROVEMENT SPECIAL ASSESSMENTS Glenn Cook explained that assessment roll, with Laurie Awes to be assessed for bituminous surfacing and road shouldering; Juergen Holzer to be given credit of $11,000 for the re- lccation of the road easement; Ken Ziegler assessed for surfacing and shouldering auu the two off-street properties to be given an off-street assessment. Philip Zietlow stated that timing of the improvement is the issue with him Moved by Thies, seconded by Mitchell to adopt Resolution 91-90, assessment roll for Pioneer Tr. improvement for 10 years at 7% interest. Motion declared carried 7. HAZARDOUS BUILDING REMOVAL Ron Batty explained that the total cost for legal fees incurred in connection with removal of the house at 4565 Ardmore Ave., owned by Vola Latinis, included all work done from the beginning of the order to remove the house. Jim McKinnon, representing Vola Latinis, stated that he did not believe that the agreement that his client had signed included all of those costs, only those in connection with the actual removal. Secondly he stated that she had been told that if she had the house removed, herself, the city would not Charge administration costs, but because she did not have the funds the city had the work done. Robert Mitchell stated that it appeared that there was some misunderstanding regarding the collection of fees and some consideration could be given for that fact. Jim McKinnon stated that he did not believe that fees for staff time were allowed to be charged. Ron Batty gave him a copy of the State Statute concerning assessment of costs for building removal. Philip Zietlow stated that the city should have a policy Ron Batty explained that there is another situation that Mo.__d by Mitchell, seconded by Thies to adopt Resolution moval of the house at 4565 Ardmore Ave. in the amount of Motion declared carried for collection of fees for such cases. council will have before it in 1992. 91-91, the assessment roll for re- $7200 for 5 years at 8% interest. 8. HENNEPIN PARKS PLAN REVIEW Anne Theis reported that the Pioneer Creek Watershed District would notify Hennepin Parks when there was a project in Medina that would affect the park and they could then review the plans but could not hold up approval of a project by the city while they did their review. * 9. PULL -TAB FUND REQUEST Moved by Thies, seconded by Zietlow to submit the prepared letter to northwest Suburban Chamber of Commerce requesting $5000 from the Pull -tab fund to be used toward the purchase of playground equipment in the Hamel Legion Park, at such time as the park is improved by the city. Motion declared carried * 10. TWINCO TAX INCREMENT REPAYMENT Moved by Thies, seconded by Zietlow to approve the agreement with Twinco for repayment of Tax Increment for improvements to their property at 4635 Willow Dr. Motion declared carried 11. METRO WEST BUILDING INSPECTING CONTRACT Council reviewed previous years building values, various fees collected and paid and Loren Kohnen explained that he does the sewer and water inspecting, administers the sign ordinance and does fire marshall inspections of all commercial/industrial and multi -family buildings, at no additional cost to the city. He estimated that the 1992 building activity would be down because Cherry Hill Farm is almost built, Independence Estates has been completed, Tuckborough Farm has some vacant lots but most of the lot owners do not intend to build immediately. He asked that the council approve the contract according to the existing fee schedule, that is, 100% plan review fees and 50% building and general permit fees to be paid to Metro WEst Inspecting. Moved by zietlow, seconded by Acromite to extend Metro West Inspections contract for 1992 with 100% being paid for plan reviews and 50% of fees collected paid for building and general permits. Motion declared carried 12. METRO WEST ZONING ADMINISTRATION CONTRACT Loren Kohnen explained that he works from two to three hours per day on zoning matters, plus attending council and planning commission meetings. He believed that work for 1992 would be less due to less development. Moved by Zietlow, seconded by Acromite to approve the Metro West contract for zoning and planning services for 1992, at $25.00 per hour. Motion declared carried 13. TAX INCREMENT IMPROVEMENTS Gary Acromite stated that a meeting had been scheduled for Friday, November 22nd at 5:30 P.M. to discuss the capital improvement projects and means of funding. 14. 1992 BUDGET Pat Wulff of the Lake Independence Citizens Association spoke on behalf of the request for $5000 to aid in the control of Milfoil in the lake. She stated that Hennepin Parks has been reluctant to contribute toward the project so the citizens association and the cities of Independence and Medina along with the DNR have been supporting the control efforts. 15. PAYMENT OF BILLS Moved by Thies, seconded by Mitchell to pay the bills; Order Checks # 10217-10229 in the amount of $4,710.20 and Payroll Checks # 12465-12487 in the amount of $15,893.76. Motion declared carried Moved by Thies, seconded by Acromite to adjourn. Motion declared carried Meeting adjourned at 9:55 P.M. Clerk -Treasurer November 19, 1991