HomeMy Public PortalAboutSUPPLE. TWO LIST OF 2010 ACCOMPLISHMENTS •
SUPPLEMENT TWO :
LIST OF 2010
ACCOMPLISHMENTS
2011 GOALS
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SUPPLEMENT TWO :
LIST OF 2010
ACCOMPLISHMENTS
• 2011 GOALS
GREENCASTLE PARKS & RECREATION DEPARTMENT
LIST OF 2010 ACCOMPLISHMENTS
1. People Pathways: Albin Pond and Safe Routes to School Trail projects — 2010
saw bidding, construction and completion of the Albin Pond and Safe Routes to
School Trail projects. We are still awaiting the final close-out paperwork for the
project. The parks & recreation department will need to monitor green areas next
spring with more grass seed,butterfly gardens and trees.
2. BWSP & Redevelopment Commission Project(s)
a. Soccer Parking Lots — We closed out the project started in 2009, as the
Greencastle Redevelopment Commission played an instrumental role on
another "Friend of Big Walnut Sports Park" project by graciously adopting
and funding the paving of the large parking lot serving the Putnam County
Youth Soccer Association soccer fields.
b. BWSP Sign - The Greencastle Redevelopment Commission graciously
financed a two-sided directional "Big Walnut Sports Park" sign, which now
directs visitors off of Highway 240.
c. Trees — The Greencastle Redevelopment Commission also funded the
planting of 10 — 5" maple trees that have been planted in the vicinity of the
Little League Baseball and soccer fields. These trees should be large enough
to provide shade to small groups of users during practices, games and
tournaments.
�—. 3. Annual Brochure — With the exception of the improvements within the People
Pathways system and at Big Walnut Sports Park, the greatest accomplishment of the
in 2010 was the creation of the department's first Program and Event Guide. This
document shared the department's mission statement and goals, park usage rules,
highlights on each park and its amenities, as well as outlined a variety of the
programs offered throughout the year. Although we did not see many registrants use
the registration form included, many inquiries and comments were stimulated by the
brochure. We believe overall participation in the programs increased due to the
brochure.
4. Robe-Ann Park Drainage and Road Repairs—We bid this project out and Hurley
Construction received the job to complete some drainage repairs to field tile and
roadways in Robe-Ann Park. The drainage tile portion day lighted the tile north of
the driveway next to shelter#2 with a drainage inlet and laid new tile south to
Tennessee Street. This has alleviated some softball drainage issues. The project also
included a new asphalt overlay on that roadway, as well as the Wood Street entrance
on the east end of the park. We are still awaiting completion of the striping of the
parking spaces to the north of shelter#2 and tennis court parking lot.
5. Scoreboard Project—Install two scoreboards on softball fields funded with Brooke
Cash Memorial Softball Fund($1,000), Chuck Schroeder($3,200.00), the Park Non-
Reverting Softball Fund, a partnership with Duke Energy who donated and installed
,..� the poles for us, and park personnel.
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6. Jaycee Park Dam—Following specifications designed by the City Engineer, hired
Bret Hurley Construction to complete the replacement of inlet controlling Jaycee Park
pond. This was in accordance to directions received by the Indiana Department of
Natural Resources.
7. Eagle Scout Project—With the help of BSA—Troop 99 Eagle Scout candidate,
Henry Osterhoudt, we were able to install informational & directional signs at Big
Walnut Sports Park which point out"hole#1" for the 9-Hole Disc Golf Course,
"restrooms", and"parking".
8. Park House Furnace—Monitored furnace as it showed evidence that it wasn't
working properly throughout the cold months of 2009-'10. Replaced Pressure Switch
December 14, 2010.
9. DNR/ALCOA Grant Project—In 2009, we saw the application, award, installation
and conclusion of a DNR / ALCOA Tree Partnership Grant Project that removed 6
Ash Trees in decline and then replaced them with 14 trees of varying species planted
at TZ Intermediate School, Forest Hill Cemetery, and Robe-Ann Park.
Reimbursement for the project was received in February, 2010.
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Greencastle Parks & Recreation Department
2011 Goals
I. Mission Statement
A. "The mission of the Greencastle Parks & Recreation Department is to provide
wholesome recreational opportunities, which reflect the interests and needs of all
people in the Greencastle community; and to plan, acquire, develop and maintain
quality attractive parks and facilities that will enhance the City of Greencastle,
Indiana."
B. Continue to carry out the mission of the Greencastle Parks & Recreation
Department
II. Administrative
A. 5-Year Master Plan — Finish and submit 2010-`l 4 5-Year Master Plan to IDNR
B. Annual Brochure—organize and publish a 2011 Program and Event Guide
outlining the programs and amenities offered by the Greencastle Parks &
Recreation Department
C. Grant Writing—Investigate grant opportunities for the following possibilities:
1. Tree Grants
2. Trail Grants
3. Community Center Grants
4. Grants covering program expenses
,.•� D. Technology in Program Promotion -utilize the improvements in technology to
help promote the programs offered by the parks & recreation department, for
example ...
1. E-Mail—to continue adding addresses to the e-mail lists of past and future
program participants of which we can send an e-mailed copy of our program
announcements, fliers and seasonal brochures
2. Website—Work closely with Tom Swenson to improve the park&
recreation department's pages of the City's website,with a goal of making it
more user friendly
3. Public Access Channel—Work closer with Greg Stephen to get program
information on the Public Access Channel
4. On-Line Program Evaluation—Become more familiar with and utilize
the department's subscription to SurveyMonkey
E. Personnel
1. Employee Training
a. Monthly meetings - Conduct bi-weekly personnel meetings to discuss
IN department priorities and expectations as a whole.
b. Safety Training—Conduct monthly safety training for personnel (Do
we still have Safety Training Director?)
c. Evaluations
1) Job Descriptions—Review job duties with each personnel
member as listed in their respective job description
odikk 2) Accountability -Hold employees accountable for completing
their assigned tasks on a timely basis
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3) Evaluations—Evaluate each employee on their job
performance through a yearly evaluation
4111 d. Employee's Personal Growth—Locate and send employees to
occasional personal training programs throughout the year
1) Professional staff
a) IPRA State Conference - Send professional staff to the
Indiana Parks & Recreation Association's Annual State
Conference and Training held in January
b) Program Specific Training—Send assistant director to
specific trainings for recreational programs
c) Certified Pool Operator's Course
i. Renew my CPO certification.
ii. Send Park Maintenance Supervisor Ed Neumann for
attendance at a CPO training in the spring prior to s
preparation of the aquatics center.
d) National Playground Safety Inspector's Course
i. Director—Renew my NPSI certification
2) Park Maintenance Staff
a) Indiana Green Expo—Send park maintenance
supervisor to state conference offered by the Indiana
Nursery and Landscape Association and the Midwest
Regional Turf Foundation held in January of each year.
b) Certified Pool Operator's Course- Send Park
Maintenance Supervisor for attendance at a CPO training
Oak in the spring prior to preparation of the aquatics center.
c) Tree care—Continue looking for tree care classes for
maintenance staff
d) Turf care—Continue looking for turf care classes for
maintenance staff
e. Volunteer Labor
1) West Central Education Service Center—utilize student
training program for office duties like cleaning and filing of
paperwork
2) Criminal
a) Utilize court-assigned community service labor
b) Host court-assigned community work days for special
projects (usually Saturday and Sundays)
c) Utilize S.I.S. Laborers
d) Utilize Putnam County Trustees
e) Utilize Indiana Department of Correctional Trustee Labor
3) BSA
a) Service Hours - Utilize Greencastle Boy Scout of
America& Cub Scout"service to the community"
program for volunteer labor
b) Eagle Project List—Review and develop an updated list
of possible Eagle Scout Projects that may be conducted
within the municipal parks system
4 4) GSA- Utilize Putnam County Brownie & Girls Scout"service
to the community"program for volunteer labor
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III. Grant Projects
A. People Pathways Phase III,Part 1: Albin Pond Trail Project & Part 2: Safe
Routes to School Project
1. Fences—Install split rail fence early spring
2. Benches—Create small patio rest stops to place two heavy concrete and
wood benches donated by Jim Grimes—one in Gary Pershing's name
3. Re-establish Green Areas
a. On the afternoon of Sunday, April 3`d replant the grass and cover along
the pathway with the Interfaith Interns from DePauw University
b. With the help of High School classes,plant trees and butterfly gardens
along pathway
4. Snow Removal - monitor use this winter and prepare for possible snow
removal equipment next year
B. Phase IV: Campus Link Trail (a.k.a. Health Link Trail)
1. EDIT - Monitor EDIT Plan funding for preliminary engineering
2. RFP Process for Consultant—When appropriate, begin the process for
soliciting a proposal for engineer consultants
3. Coleman Foundation - Completed Semi-Annual Reports for Coleman
Foundation Grant for Joy Marley, People Pathways Coordinator
C. Big Walnut Community Park
1. BWSP Board of Directors—Continue to serve on the BWSP Board of
Directors representing the Women's and Coed Softball Leagues
2. 5—Year Master Plan - BWSP
a. Board Meeting- Meet with the BWSP Board to solicit their input for
�.� the further development of the park and a possible LWCF Grant
application.
b. Paving—Examine grant possibilities for more parking lots
c. Disc Golf Course - Examine grant possibilities for ...
1) 9-Holes—add another 9-holes
2) Trees—plant trees as obstacles
3. Trees - Examine grant possibilities for additional trees, i.e. driveway
plantings & disc golf course,
a. ALCOA/DNR Tree Partnership Grant Although the IDNR Division
of Forestry didn't offer an ALCOA/DNR Tree Partnership Grant in
2010, due to the economy, there are hopes that the grant will be made
available in 2011.
b. Putnam County Community Foundation's Youth Philanthropy
Grant
4. LWCF Grant—Draft and submit a grant application for Land& Water
Conservation Funds for the further development of Big Walnut Sports Park.
This grant would use the donation of land as a match for LWCF funding.
5. Disc Golf Course
a. Promotion -promote further the use and rental of the disc golf course
b. Score Card— Have professionally printed scorecards for the disc golf
course
c. Tournaments - Work with Steve Madsen, John Wilson and other
volunteers to organize a disc golf tournament
6. Garden—Continue to monitor the development of the native wildflower
and butterfly garden along the trail
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--� IV. Park Maintenance
A. Daily Maintenance—Continue high standards of day-to-day maintenance of all
facilities, parks and greenscape areas under the care of the Greencastle Parks&
Recreation Department, which include ...
1. Robe-Ann Park (completed weekly)
2. City Hall (completed weekly)
3. Mary Rogers Field Park, lot adjacent to Greencastle city hall (completed
weekly)
4. Big Walnut Sports Park
a. Mow&trim sports fields weekly basis
b. Mow&trim common areas weekly basis
c. Mow soccer fields second time each week during playing season, per
agreement with Putnam County Youth Soccer Association
5. Calbert Way Park (completed weekly)
6. Maple Berry Park(completed weekly)
7. Jaycee Park (completed bi-weekly)
8. Rokicki Community Park (completed bi-weekly)
9. Westside Park(a.k.a. Putnam County Courthouse Annex and/or Jones
School)property (completed weekly)
10. People Pathway Trail Corridors (completed bi-weekly)
a. Phase I: Greencastle-to-Fillmore Trail
b. Phase II: Big Walnut Sports Park Link(Robe-Ann Park to BWSP)
,^ c. Phase III: Albin Pond& Safe Routes-To-School Trails
d. Phase V: Big Walnut Sports Park Loop Trail
e. LWCF: Big Walnut Community Park Trails
f. Fawnview Lane-to-Judson Drive
g. Brentfield Drive and Brentfield Lane Connection
h. Fawnview Lane-to-Glenview Lane Connection(asphalt sidewalk)
11. Other areas (completed weekly):
a. Franklin& Spring Street parking lot(acquired with city hall)
b. Columbia Street parking lot
c. Northwood Boulevard islands (3)
d. Highfall & Highwood triangular island
e. Highwood & Shadowlawn triangular island
f. Sherwood Drive col-de-sac island
g. Maple, Main& Apple Street triangular island
h. Maple& Ohio Street property (a.k.a. Maple Berry Park- east or old
street garage property)
i. Lot at corner of Arlington and Walnut Streets (old standpipe)
B. Robe-Ann Park
1. Waterline—once the budget is certified, investigate the possibility of
replacing waterline from Anderson Street to central restrooms located in
Robe-Ann Park
a. Engineering- With the leadership of the City's Engineering
• Department draft project specifications for waterline project
b. Shutoffs—Include shutoffs and blowouts to the two drinking fountains
located throughout the park
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2. Anderson Street Entrance—Following replacement of waterline from the
Anderson Street Entrance do entrance improvement to the park.
a. Create parking stalls—create stalls and post limits on parking to keep
neighbors from parking in front of entrance
b. Pathway -Remove some of the blacktop driveway in and out of the
Anderson Street and repave an 8' winding pathway into Robe-Ann
Park.
c. Plantings—Possibly with the help of Area 30 Landscaping, draft a
plan to create tree and planting areas along the new pathway
3. Greencastle Aquatics Center
a. Waterslide - Hire a company to strip and repaint the support
structures to the waterslide and the 3-meter board at the Greencastle
Aquatics Center. Color—Royal Blue
b. Guardhouse—Repaint central room of guardhouse in-house. Color—
' White
c. Aquatics Center Improvements—Investigate and secure budget
estimates for installing additional recreational features at the
Greencastle Aquatics Center. Include these changes in goals for 5-
Year Master Plan.
Examples:
1) 9-hole Miniature Golf Course
2) Bocce ball court
3) Additional water features, geysers, etc.
4. Clearwaters' Corner
a. "Robe-Ann Park" sign
1) Design flower bed border—Come up with a concept drawing
for flower bed border surrounding the base of the new sign
2) Estimates—secure estimates from area landscapers for
construction of flower bed border and award contract
3) Installation—install flower bed border
4) Landscaping—Complete landscaping plants around base of
sign
b. Trees—Plant 3 additional Royal Red Maples along the northern side
of the Clearwaters' addition as part of 2010 Arbor Day Celebration.
5. Shelter#2
a. User conflicts - Continue to monitor activities between shelter and
skatepark users to help alleviate user conflicts
b. Trim Fascia-Replace and repaint trim fascia as needed around roof
6. Bob Flannigan Band Shell—
a. Electrical Service—Replacing existing 100-amp service with new
200-amp service should alleviate electrical problems seen in 2010
b. Driveway—Following budget certification and through monitoring
fiscal budget, construct new driveway with 1-ADA parking spot to
bandshell following the plans drawn by Hannum, Wagle & Cline
c. Drainage—Add underground tiling to help alleviate the wet areas in
front of the bandshell and playground during construction of driveway
7. Playgrounds
a. Inspections—Document daily, monthly and annual inspections
b. Bandshell Playground
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1) Area 30 - With the help of volunteers, relocate climber and
"Jeep"play structure to opposite end of playground area.
• 2) Netting—Order replacement netting for net climber
3) Fences—Install a barrier fence between playground and new
driveway
c. Shelter#2 Playground—To address ADA issues, install a concrete
sidewalk from the ADA parking stall on the parking lot to the edge of
the playground.
d. Emerald Palace
1) Sealer- Order 55 gallon drum of sealer for wooden playground
2) Sand-n-Seal—Scheduled annual sand-n-seal maintenance day
in early October
3) Parking lot—Monitor budget to pave, with asphalt, the
proposed parking lot next to the Emerald Palace Playground.
e. Mulch
1) Order- Order new mulch for the four playgrounds in Robe-
Ann Park
2) Distribute—Schedule volunteer work crews to distribute the
mulch throughout the four playgrounds
8. Park House
a. Furnace Coils - Continue to monitor the furnace as the coils may need
to be replaced, since the furnace has shown evidence that it isn't
working properly throughout the cold months of 2009-'10. The
Pressure Switch was replaced on December 14, 2010.
b. Linoleum—Look into replacing the linoleum in the kitchen, hallway
and lower bathroom with something similar to that in the kitchen at
city hall—cost estimate: $2,000.00.
c. Upstairs shower—when running,the upstairs shower leaks—possible
drain issue. To access this problem and to expose the drain pipes, the
sheetrock ceiling in the lower bathroom needs to be removed. The
upstairs bathroom has had a history of leaks. The interior wall around
the windows was replaced the first year we were in the house, and the
the ceiling in the lower bathroom was replaced about 6—years ago, due
to an upstairs bathroom toilet seal leak.
9. Maintenance Building
a. Additional Storage Space needed—During 2010, the parks &
recreation department was removed from a storage stall in the rear
building located at the Street Department. This storage stall has
historically been used by the Greencastle Parks & Recreation
Department longer than the 10-years I have served as director. This
places a storage issue on the department, since the Big Walnut Sports
Park garage is now full (split in two for storage of parks& recreation
and B W SP maintenance equipment. An addition built on to the Robe-
Ann Park administrative and maintenance building wouldn't solve but
would help with the storage problems.
• b. Odors—To combat"gasoline"odor and possible health concerns,
construct an additional stall to maintenance building in Robe-Ann Park
to separate gasoline storage and gasoline fed equipment from the two
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working areas—maintenance bay and administration office. Utilize an
exterior design similar to the third stall in most modern homes.
10. Dogi-Pot Station
a. Monitor- Continue to monitor and empty the Dogi-Pot station to meet
the goals set in the City of Greencastle's MS4 program
b. Hostas—Plant Hostas as a decorative landscape around base of station
for ease of mowing/weeding around the posts
C. Big Walnut Sports Park
1. MS4 Issues
a. Gasoline Storage Tank
1) Design—Construct a new gasoline storage bay at BWSP
following MS4 recommendations
a) Concrete Pad—Construct a concrete pad underneath
storage tank large enough to hold a gasoline and
eventually diesel fuel tanks
b) Tank—A double walled gasoline storage tank will be
provided at no cost from Co-Alliance
c) Fences—Construct a fence with locking gate around the
gas fill station to help negate stealing of gasoline
d) Electrical service—hire electrical hook up since"on"
"off' switches will be needed
e) Roof—Construct a roof over the project
2) MS4 Grant—Apply a grant application from the City's MS4
Program to fund this project
2. Maintenance Building
a. Floor—In the spring, add a 20' x 15'concrete pad to maintenance
building floor—approximately $1,800.00
3. Playground
a. Inspections—Document daily, monthly and annual inspections
b. Mulch
1) Order- Order new mulch for the new playground (along with
those at Robe-Ann Park
2) Distribute—Schedule a volunteer work crew to help distribute
the mulch throughout the playground
3) MS4—design and construct a storage bin at BWSP in 2010
c. Storage Bins
1) Mulch - In place of the old gasoline tank, construct a bin to
hold playground mulch and softball field dirt. This will
involve a concrete pad with sidewalls.
2) Funding- Apply for a grant out of City's MS4 Program to
fund this project
D. Jaycee Park
1. Park Master Plan - With Park Board approval, hire out services to complete
a Master Plan Survey of Jaycee Park—approximately $8-10,000.00
2. Community Building—Once master plan is completed, investigate
possibilities of renovating versus constructing community building. If
renovation is chosen, expect ...
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a. Water-the pipes that feed the water heater and restroom facility are
broken, evidence when fox hole was filled with water. Water service
f-1 will need to be replaced.
b. Restroom -Hire professional to renovate restrooms
c. Kitchen - Hire professional to construct usable kitchen facilities,
including cupboards, counter, counter top, and simple three bay sink
d. Appliances
1) Purchase new refrigerator
2) Purchase new microwave
e. Tables & chairs - Purchase inexpensive white topped plastic folding
tables to be used during meetings
3. Interpretive Path-This project could be included as part of a DNR
Recreation Trails Grant application
a. Clearing- Reestablish the walking path that encompasses the pond by
clearing trees and brush(will not be to ADA standards)-possible
Eagle Scout Project
b. Features-Identify interpretive features including plants and trees
c. Signage-Investigate signage possibilities and funding sources which
point out and describe interpretive features
E. Westside Park(a.k.a. Putnam County Courthouse Annex and/or Jones School
playground)
1. Maintenance Agreement-Two possibilities
a. Continue-Continue maintaining the open play lot per the partnership
with Putnam County Commissioners
b. Terminate-Following the 2010 fiscal year budget certification and if
cuts are needed, investigate the possibility of terminating maintenance
agreement and turning Westside Park back to Commissioners
2. Fencing-If the park is kept, investigate possibility of removing perimeter
fencing and installing fencing to separate park from Annex parking lot and
building, utilizing the help of the Putnam County Sheriff's Department and
Phoenix Community Corrections
F. Rokicki Community Park-Monitor the development of trails to connect the Ivy
Tech campus along Phase IV: Campus Link Trail
G. Maple Berry Park
1. Park Development
a. Estimates-With the help from the Engineering Department, seek
proposals for services to develop Maple Berry Park-East.
b. Funding Sources
1) EDIT Plan-Monitor the Greencastle E.D.I.T. Plan for release
of engineering funds
2) Alternate Funding- Investigate the possibility of additional
grant funding sources to minimize the funding from the EDIT
plan
2. Dogi-Pot Station
a. Install - To meet goals set in the MS4 plan, purchase and install a
Dogi-Pot station within Maple Berry Park to help alleviate pet waste
entering the city streets and waterways
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b. Hostas—Plant Hostas as a decorative landscape around base of station
to aid in the mowing and weeding of the site
H. Calbert Way Park
1. Benches—Inspect benches, replacing those in bad shape with those
reworked from DePauw University
2. Sealer—This fall,hold a sand-n-seal day at the park shelter
3. Domestic Abuse Memorial—Rework the memorial planting in the park
I. Northwood Boulevard islands (3)
1. Dogi-Pot Station—Continue to monitor and empty the Dogi-Pot station to
meet the goals set in the City of Greencastle's MS4 program
2. Hostas—Plant Hostas as a decorative landscape around base of station
V. Recreation Programs
A. Recreational Programs - Continue the high standards of offering quality,
beneficial and wholesome recreational opportunities to the citizens of the Greater
Greencastle community, which may include but are not limited to ...
1. Adult Programs
a. Adult Softball Program
1) Women's Slow-Pitch Softball League
2) Men's Slow-Pitch Softball League
3) Coed Slow-Pitch Softball League
4) Softball Concession Stands
b. Greencastle Tennis Tournament(s)
c. Scrabble/Game Night(s)
d. Scrapbooking 101
e. Stampin' Up Night
f. Holiday Programs
1) Brickmania Holiday Challenge: The Santa Contest
2) Gingerbread Challenge: Haunted House Contest
3) Gingerbread Challenge: Traditional House Contest
g. Greencastle Running Club
h. Greencastle Walking Club
i. Partnerships
1) Parkfest—Continue partnership with Greencastle Civic
League in offering the Parkfest—Summer concert series in
Robe-Ann Park
2) F.O.T.P. Celebrate "4" Committee's Independence Day
Celebration on July 4th
a) 5K Road Run - Mike Rokicki Memorial Castle Classic
b) Softball Tournament- Independence Day Co-ed
Softball Tournament
0 Red,White & Blue Pinewood Derby- in partnership
with Greencastle Cub Scout Pack 99
2. Youth Programs
a. Partnerships
1) Celebrate Kids Fishing Day—Saturday, June 4th partner with
Greencastle Wal-Mart', Carpenter Realtors, Greencastle Cub
Scouts Pack 99, Greencastle Boy Scouts Troop 99, and the local
Bass Masters organization
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2) Celebrate "4"—Monday, July 4th continue partnering with the
F.O.T.P. to host the Independence Day Celebration
�-e a) 5K Road Run -Mike Rokicki Memorial Castle Classic 5K
Run/Walk— 10 &under divisions on Monday, July 4th
b) Firecracker Fun Run—Monday, July 4th
c) Red,White and Blue Pinewood Derby—Monday, July
4th continue partnership with both the Greencastle Boy
Scouts Troop 99 and Cub Scouts Pack 99 to hold a
community-wide Pinewood Derby contest
d) R,W,& B Pinewood Workshop—Saturday, June 25,
2010 from 1:00—4:00 p.m. Kits,tools,paints and scales
will be made available for individuals and families who
may want to construct derby cars for the July 4th event.
3) Eggfest—Friday evening,April 22, 2011 continue to partner
with the F.O.T.P. to host the annual Eggfest event teen-aged, 6-
12th grades, egg hunt ... "in the Park after Dark"
4) Easter Egg Hunt— 10:00 a.m., Saturday morning, April 16,
2011, continue partnerships with Carpenter Realtors and
FOTP to host the Annual Easter Egg Hunt for kids 2 years to
5th grade
5) "What's That Bug!"—Held as part of the "Wild Wonders at
Jaycee Park"program series, this program is offered with
partnerships through the Greencastle Middle School 6th Grade
Science and DePauw Universities Entomology Departments.
6) Greencastle Cub Scouts Pack 99
a) Pinewood Derby Workshop—continue this partnership
with Cub Scouts Pack 99 and Boy Scouts Troop 99
making available my personal equipment for the
construction of pinewood derby cars
b) "First Time" Campout—continue to host the Cub
Scouts Pack 99 and Boy Scouts Troop 99 annual "First
Time" Campout in September in Robe-Ann Park
7) National Night Out
b. SPARK—Summer Program of Awareness and Recreation for Kids
c. Bright Futures Tot Days
d. Holiday Programs
1) Halloween Programs
a) Gingerbread Challenge: Haunted House
b) Pumpkin Decorating
c) Softball Decorating
2) Brickmania Holiday Challenge: The Santa Contest -
3) Gingerbread Challenge: Haunted House Contest
4) Gingerbread Challenge: Traditional House Contest
5) Phone Calls from Santa
e. Tennis Instruction for Youth
f. Greencastle Youth Basketball Program
g. Arbor Day Tree Dedication Program—Friday, April 29, 2011
h. Turf Cutter Safety Workshop
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3. Aquatics Programs
a. Swimming Lessons
1) Learn-To-Swim Lessons
2) Water Babies
3) American Red Cross Lifeguard Classes
4) Youth and Adult Swimming Lessons
b. Dive-In Movie
c. Raft Night
d. Floating Under the Stars
e. Back-to-School Splash Bash!
f. Soggy Doggy Day
4. Arts-n-Craft Programs:
a. Mommy& Me—Winter(8-week sessions)
b. "Winter Wonderland" Craft Time
c. `Be My Valentine!"
d. "Chinese New Year's"Program
e. Pinewood Derby Workshop(s)
f. Brickmania Workshops—January and February at city hall
g. Brickmania Challenge Contests—March park board meeting
h. "Bring on the Sun!"
i. "Welcome In Spring" Craft Time
j. Mommy& Me—Spring(8-week sessions)
k. "April Showers Bring May Flowers!"
1. "Sprouting Up!"
m. Mommy & Me—Fall (8-week sessions)
n. "Lil' Goblin Halloween Hour!"—"Great Pumpkin Decorating"
o. "Toddler Turkey Time!"
p. Mommy&Me
a.
B. DePauw University
1. Improve Town & Gown Relations - Enhance the DePauw University/
City of Greencastle relationship by partnering with the university in offering
recreational opportunities for citizens and establish partnerships with
DePauw University organizations
a. Walk-N-Talk Program—Winter of 2010-'11, will utilize the indoor
tennis/track facility and offer a program during the winter months for
people looking for warm walking places
b. ALCOA/DNR Grant tree planting opportunities
c "Spring Break Out!" Program was held during spring break when
the kids were off campus. We used the Great Ballroom in the DePauw
University Union and toured the many buildings on campus.
d. Summer Walking Club—Organize a summer walking program that
travels from park-to-park for people looking for a more social setting
e. Youth Basketball program drew many volunteer coaches and
sponsors
2. Partnerships
a. Greencastle Running Club
1) Continue this popular program for the third year in a row
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2) Co-sponsored with Kori Stoffregen, DePauw University's
Men's and Women's Cross Country/Track and Field Coach
�--. b. Fraternity/Sororities—tap into these programming resources for both
1) Volunteers—examples: youth basketball coaches and
volunteer maintenance
2) Funding sources—Example Youth basketball sponsors &
program donations
c. International Students
1) Instructors/Program Hosts - Delegate task to Assistant
Director to make contact with some of DePauw's international
students in the creation of recreation programs (ex: Holidays
from Around the World Program) Bonner Scholar Betty Cao
hosted a Chinese New Year's Program which made the front
page of the Banner Graphic
2) Bonner Scholar
a) Betty Cao—Continue to host as a member of our team
DePauw University Bonner Scholar Betty Cao who is a
Chinese immigrant to the United States from Manhattan,
New York
C. 2011 Program and Activity Fee Schedule
1. Evaluation- Evaluate all programs currently offered by the department
2. Fee Structure—Review fee and expense structure for programs
3. February—Prepare updated fee schedule for approval
D. General Operation Budget Programs (Fund 204) - Increase the overall number
of recreation programs offered by the department through its general operating
budget
1. Nature/Outdoor Interpretive Programs
a. Create Programs - Delegate task to Assistant Director to create
interpretive program utilizing Jaycee Park pond and surrounding forest
areas - "Celebrate Kids Fishing Day!" and "What's That Bug!"
Program
b. Cub, Boy and Girl Scout Programs—Acquire and create programs
based on the requirements from these scouting manuals—It should be
noted that we drew more non-scouting participants than Scouts. This
goal will be included in 2011, because programs from these sources
are already laid out and easy to follow. They also provide structure.
2. Aquatics Programs—Delegate task to Assistant Director and Aquatics
Center Manger the creation of programs utilizing the Greencastle Aquatics
Center
3. Walking/Running Programs
a. Greencastle Running Club
1) Increase memberships
a) In 2011, we drew 28 participants
b) In 2010, we drew 29 participants
c) In 2009, we drew 44 participants
.-. d) In 2008, we drew 47 participants
e) In 2007, we had 66 participants
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2) Partnerships - continue the current partnerships with ...
a) Kori Stoffregen - Men's and Women's Cross
--� Country/Track and Field Coach from DePauw University
b) Pat Babington - Exercise Physiologist, DePauw
University
c) Mike Schimpf- Boys Head Track& Cross Country
Coach, Greencastle High School
d) Stacie Stoffregen—Head Track Coach, Greencastle
Middle School
4. Outdoor Walking Club—Assign task to the Assistant Director the creation
of walking programs utilizing outdoor facilities and our municipal parks
5. Senior Walk-N-Talk Program
a. Indoor Track—Schedule the use of indoor facilities at DePauw
University
b. Homework—Assign task to Assistant Director to solicit information
from other parks & recreation departments on similar programming
6. Mike Rokicki Memorial 5k Run/Walk
a. Partnerships—Continue to enhance the working relationships with ...
1) Phyllis Rokicki
2) Rokicki Foundation & Putnam County Foundation
3) Celebrate "4" Committee
b. Increase numbers
1) IN 2010, 110 runners
2) In 2009, 89 participants
3) In 2008, 72 participants
4) In 2007, 81 participants
5) In 2006, 48 participants
E. Park Non-Reverting Programs
1. Youth Basketball Program (Fund 211)
a. Evaluation
1) Mid-Season - Continue on-going evaluation of the youth
basketball program throughout the season
2) Post-Season—Conduct a post-season evaluation by soliciting
information from youth basketball coaches and Youth
Basketball Board members
b. Fee Structure
1) Revenue/Expenses - Review revenue and expense structure
for program
a) Fee Schedule- Evaluate the revenues versus expenses of
the current program
c. Grow—Increase the number of players and coaches involved with the
program
1) In 2010, 253 participants
2) In 2009, 257 participants
3) In 2008, 265 participants
d. New—Greencastle Youth Basketball Fundraiser for the Putnam
County Emergency Food Pantry
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2. Adult Softball Program (Fund 212)
a. Implementation—Continue to offer the Adult Softball Programs
through the department, which include:
1) Men's 12" Slow-Pitch Softball League
2) Women's 11" Slow-Pitch Softball League
3) Coed Slow-Pitch Softball League
4) Independence Day Coed Softball Tournament
5) Offering "The Great Pumpkin" 16-Inch Coed Softball
Tournament
6) New Program - All-Star Softball Games & Putnam County
Food Pantry Fundraiser
b. Improvements—Continue to improve the two softball fields used by
the department funding them by the Park Non-Reverting Softball Fund
1) Dugout doors—Add fenced gates to dugouts at Big Walnut
Sports Park
2) Recrown the fields—Add dirt and diamond conditioner to the
infields at Robe-Ann and Big Walnut Sports Park softball
fields
c. Evaluation(s)
1) Mid-Season - Continue on-going evaluations of each division
of the softball program
2) Post-Season—Conduct a post-season evaluation by soliciting
information from each team manager and umpires
d. Fee Structure
",,,\ 1) Revenue/Expenses - Review revenue and expense structure
for program
2) 2011 Fee Schedule-Prepare updated fee schedule
e. Grow—Increase the number of players and teams involved with the
program
1) Women's Slow-Pitch Softball League
a) 2010 =6 teams participated
b) 2009= 6 teams participated
c) 2008 = 6 teams participated
d) 2007=6 teams participated
e) 2006= 5 teams participated
2) Men's Slow-Pitch Softball League
a) 2010 =9 teams participated
b) 2009 = 13 (Heartland Automotive dropped out mid-season)
c) 2008 = 12 teams participated
d) 2007 = 11 teams
3) Coed Slow-Pitch Softball League
a) 2010=22 teams participated
b) 2009 =23 teams participated
c) 2008 =25 teams participated
d) 2007= 19 teams
f. Putnam County Church Mixed Softball League—
1) Host Program - Continue to work with Wayne Tharp and the
Putnam County Church Softball League to provide a facility at
Robe-Ann Park for their use
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2) Evaluate Fee Structure—Reevaluate the fee structure for
field rentals to ensure that we are receiving enough to offset
expenses—Field preparation& lights
VI. Friends of the Park Association of Putnam County
A. People Pathways
1. Monthly meetings -continue meeting with the group on a monthly basis
usually the third Thursday morning at 8:00 a.m.
2. Open Communication—In the hopes of increasing the trust between
members of the group and the City of Greencastle try to keep open
communications with the group in regards to advancements and set backs
with the three TEA-Grant pathway projects.
3. Future Grants - Investigate the possibilities of future grants—please note—
through the Indiana Department of Natural Resources (IDNR)and not the
Indiana Department of Transportation(INDOT)!!
a. Rec. Trails Grant—The Recreation Trails Program Grants are 80/20
grants that may be used to construct a trail from Highway 240
following Ballard Lane,past the airport to Jaycee Park. This match
would be a combination land match(ROW along Ballard Lane) and
cash.
b. LWCF Grant—The Land& Water Conservation Fund Grant are
50/50 grants that could be used to construct additional improvements
at Big Walnut Sports Park, including improving pedestrian access to
its internal facilities. This match will be land donated from BWSP
.-. Board of Directors to the City of Greencastle.
VII. Community & Recreation Center
A. Community Center Task Force—Work with various community leaders toward
constructing community and recreation center with programming that reflect the
interests and needs of the Greencastle community
B. Information Gathering—Seek out new information that would be beneficial to
the project and creation of a quality facility
C. Financing—Seek out information that would be beneficial toward the financial
aspect of the project
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