HomeMy Public PortalAbout2021-01-26 Middle School - Boilers_1 TOWN OF
1630 WATERTOWN
Office of the Town Manager
Administration Building
=r.- 149 Main Street
Watertown,MA 02472
Phone:617-972-6465
Michael J.Driscoll www.watertown-ma.gov _
towmngr@watertown-ma.gov
Town Manager
To: Honorable Town Council
From: Michael J. Driscoll, Town Manager
Date: January 21, 2021
RE: Agenda Item—Proposed Loan Order
As you recall, I stated in the Fiscal Year 2021 Budget Message that it was my intention to bring
forward proposed loan orders for various capital equipment items contained in the Fiscal Year 2021
Capital Improvement Program.
The acquisition of these proposed items is consistent with one of the Town's priorities of not
deferring maintenance and/or recognition of costs of capital equipment,facilities and infrastructure to
future years.
Enclosed please find an email correspondence from Lori E. Kabel,Director of Public Buildings
regarding the need to replace two boilers at the Watertown Middle School. As stated in Ms. Kabel's
correspondence, "These two boilers are 21 years old, inefficient, and beyond their shelf life. We
applied for an MSBA grant to fund these but given the circumstances of the last year, combined with
our other MSBA project, we were not granted this fund. We will be replacing these old boilers with
five (5) smaller but highly effective and energy-efficient boilers."
Therefore, given the above, I respectfully request the attached Proposed Loan Order be placed on the
January 26, 2021Town Council Agenda as a First Reading.
Thank you for your consideration in this matter.
cc: Honorable School Committee
Dr.Deanne Galdston, Superintendent of Schools j
Lori E. Kabel,Director of Public Buildings
Heidi Perkins,Director of Finance&Operations
Steven Magoon,Director of Community Development and Planning/Assistant Town Manager
Thomas J.Tracy,Town Auditor/Assistant Town Manager for Finance
Katherine Morrison,Assistant Treasurer/Collector
Raeleen F.Bandini,Purchasing Agent
�A C � I N C K L E Y 28 State Street
A L L E N Boston,MA 02109-1775
p:617-345-9000 f:617-345-9020
hinckleyallen.com
Jay Gonzalez
(617)378-4256
jgonzalez@hinckleyallen.com
January 21,2021
Michael J.Driscoll
Town Manager
Administration Building
149 Main Street
Watertown, Massachusetts 02472
RE: Draft Loan Order—Middle School Boiler Bonds
Dear Michael:
As requested, I suggest the following form of loan order to approve the borrowing of funds to
pay costs of replacing two boilers at the Middle School:
ORDERED: That the sum of$921,800 is appropriated to pay costs of replacing two
boilers at the Middle School, including all costs incidental and related thereto;that to
meet this appropriation,the Treasurer,with the approval of the Town Manager, is
authorized to borrow said amount under and pursuant to M.G.L. c.44, §7(1), or pursuant
to any other enabling authority, and to issue bonds or notes of the Town therefor; and that
any premium received upon the sale of any bonds or notes approved by this order, less
any such premium applied to the payment of the costs of issuance of such bonds or notes,
may be applied to the payment of costs approved by this order in accordance with M.G.L.
c.44, §20,thereby reducing the amount authorized to be borrowed to pay such costs by a
like amount.
The order must be published at least five days prior to the holding of a public hearing with
respect to the order and its final passage and requires the affirmative vote of at least two-thirds of
all members of the Town Council, as in the case of any other loan order for bonds.
Please call me if there are any questions about the suggested proceedings.
I
Sincerely,_
Jay Gonzalez
cc: Thomas Tracy
60643774 vl
Osmond, Marsha
From: Driscoll, Michael
Sent: Thursday,January 21, 2021 8:24 AM
To: Osmond, Marsha
Subject: Funding Request -WMS Boiler(x2) Replacement
Attachments: Town Council Boiler Funding Request.pdf
Good morning; please print a color copy for a January 26t"agenda item.
Thank you.
From: Lori Kabel [mailto:lori.kabel@watertown.kl2.ma.us]
Sent:Wednesday,January 20, 2021 5:57 PM
To: Driscoll, Michael <mdriscoll@watertown-ma.gov>
Cc:Tracy,Thomas<ttracy@watertown-ma.gov>; Kabel, Lori <lori.kabel@watertown.kl2.ma.us>
Subject: Funding Request-WMS Boiler(x2) Replacement
Mr Driscoll
As you know we had requested $1,700K to replace two boilers at the Watertown Middle School in the
FY21 Budget/Capital Plan. This was slated to be borrowed funding. We had used funds from
previous years to pay for the design and the architect fees.
These two boilers are 21 years old, inefficient, and beyond their shelf life. We applied for an MSBA
grant to fund these but given the circumstances of the last year, combined with our other MSBA
project, we were not granted this fund. We will be replacing these old boilers with five (5) smaller but
highly effective and energy-efficient boilers.
We have gone out to bid and NB Kenney has won the award for $838,000. Our architect, Gienapp,
has reviewed their company and they have been deemed a responsible and responsive contractor.
For this reason, we are ready to go to the Town Council for approval.
I have attached some supporting documentation that includes:
1. Excerpt from our Capital Plan
2. The project planning documents I had prepared
3. The Bid Opening tabulation Sheet and bid documents from NB Kenney
Once approved we will have the Purchasing office finalize the bid and have the contractor order the
boilers. There is a long lead time for this equipment but we hope to begin work in June 2021 and have
it completed within approx 5 weeks. This will allow us the time we need to have these up and running
for next year's heating season.
Due to the extent of this project, we are requesting a 10% contingency on top of the overall
project. This brings the cost to $921,800; which is still is under our FY21 projected cost
In summary, we are requesting: $921.800 ($838.000 + 10% for contingencv) to replace the old and
failinq boilers at the Watertown Middle School.
i
I will be ready to brief the council as soon as possible.
Please let me know if you have any questions or concerns or if you need anything else from me.
Thanks
Lori E.Kabel
BCE, CSCP, MBA, MSci, M. Disasters
Public Buildings Facility Director
Town of Watertown
Lori.KabelAwatertown.k l Irna.us
(w) 617-924-0402
(c) 617-785-8495
i
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1.TOWN COMPONENT: FY 2021 2.Date
WATERTOWN CAPITAL PLAN PROJECT DATA
SCHOOLS I Nov 2019
3.BUILDING NAME/LOCATION 4.PROJECT TITLE:
WATERTOWN MIDDLE SCHOOL BOILER REPLACEMENT(2X)
68 Waverly Ave
Watertown MA 02472
5.SCHOOL PRIORITY 6. DISTRICT PRIORITY 7.DPB PRIORITY 18.PROJECT COST($000)
1/6 I 1/8 1/17 1700
9.COST ESTIMATES
Item U/M Quantity Unit Cost Cost($000)
ESTIMATED CONTRACT COST LS 1 1537 1537
CONTINGENCY PERCENT(5%) 77
TOTAL 1614
TOTAL REQUEST(rounded for error) 1700
10. DESCRIPTION OF PROPOSED CONSTRUCTION:
Replace the boilers with high efficient boilers to heat the middle school properly
11. REQUIREMENT
PROJECT:
Replace of both(two)boilers and its distribution system in the middle school with high-efficiency boilers to heat the
entire facility based on Gienapp Design and oversight.
Boilers will compatible and hooked into the school's current environmental control system.The distribution/lines shall
be upgraded and/or replaced as needed to support the new heating system.
Warranty information shall include service and maintenance manuals.
CURRENT SITUATION:
The Watertown Middle School is a 134,000SF facility that was originally constructed in 1922 with a major renovation
in 1922 and 1998. Based on the 2019 population,the school provides an adequate academic facility for 580 students in
grades 6-8 and an administrative staff of approximately 100 members.
The current boilers are 21 years old and well beyond their shelf life.Maintenance is continuously done on it but it often
has moments of failure. Replacement is needed prior to complete failure.In addition,there are more efficient boilers
that can be used to better utilize energy savings that these old boilers should be replaced with.
Design and Construction oversight cost(not included in this estimate)was-$115,000
IMPACT IF NOT PROVIDED:
If this project is not funded,the heat in the middle school will be jeopardized as the boilers will could fail beyond
repair.If this happens,the school will not have heat and this could cause us to have to cancel school. In addition pipes
1 could freeze and bust causing additional building problems. Even with reoccurring maintenance the boilers are often
down for short periods of time and small or large issue will continue to disrupt the learning environment and the
mission of the school during the cold/winter months. Already funded feasibility design and this would need to be
"shelved"and updated if not done within a year.
Expected Useful Life: :>20 years
F Prepared by:Lori E.Kabel
Proposed Funding Source:Long-Term Debt
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Watertown Middle School Boiler Replacement HVAC Upgrade
Watertown, MA
s
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SECTION 00 4100
FORM OF GENERAL BID
TO THE AWARDING AUTHORITY
A. The Undersigned proposes to furnish all labor and materials required for the Watertown Middle School
Boiler Upgrade, in Watertown, Massachusetts, in accordance with the accompanying plans and j
specifications prepared by Gienapp Architects for the contract price specified below, subject to additions i
and deductions according to the terms of the specifications.
B. This bid includes addenda numbered: 1, 2, 3
C. The proposed contract price,without alternates, is: i
Fight Hundred Thirty Eight Thousand dollars($ 838,000
i
For alternate No. 1 Add$ N/A Subtract$ N/A
For alternate No. 2 Add$ N/A Subtract$ N/A {
For alternate No. 3 Add$ N/A Subtract$ N/A I
i
D. The subdivision of the proposed contract price is as follows: i
ITEM 1: The work of the General Contractor, being all work other than that i
covered by Item 2.: $ 91,730
Ninety One Thousand Seven Hundred Thirty dollars I
ITEM 2: Sub-bids as follows:
Bond Required
Sub-Trade Name of Sub Bidder Amount "Yes" or"No"
(HVAC) N.B. Kenney Company, Inc. $ 617,000.00 No
}
(Plumbing) Aalanco $ 96,000.00 No
(Electrical) Galwav Electric Co. $ 33,270.00 No
l
(NIA) $
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TOTAL OF ITEM 2 $ 746.270.00
The undersigned agrees that each of the above named sub-bidders will be used for the work indicated at
the amount stated, unless a substitution is made. The undersigned further agrees to pay the premiums
Form of General Bid
Glenapp Architects 004100-Page 1 of 4 !
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Watertown Middle School Boiler Replacement HVAC Upgrade
Watertown, MA
for the performance and payment bonds furnished by sub-bidders as requested herein and that all of the
1
cost of such premiums is included in the amount set forth in Item 1 of this bid. j
The undersigned agrees that if he is selected as General Contractor, he will promptly confer with the
Awarding Authority on the question of sub-bidders; and that the Awarding Authority may substitute for any j
sub-bid listed above a sub-bid filed with the Awarding Authority by another sub-bidder for the sub-trade
against whose standing and ability the undersigned makes no objections;and that the undersigned will I
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use all such finally selected sub-bidders at the amounts named in their respective sub-bids and be in
every way as responsible for them and their work as if they had been originally named in this general bid,
the total contract price being adjusted to conform thereto.
j
The undersigned agrees that, if he is selected as General Contractor, he will within five(5) days,
Saturdays, and Sundays and legal holidays excluded, after presentation thereof by the Awarding
Authority, execute a contract in accordance with the terms of this bid and furnish a Performance Bond i
and also a Labor and Material or Payment Bond,each of a surety company qualified to do business
under the Laws of the Commonwealth and satisfactory to the Awarding Authority and each in the sum of
the contract price, the premiums'for which are to be paid by the General Contractor and are included in
the contract price provided, however,that if there is more than 1 surety company,the surety companies
shall be jointly and severally liable. j
I
I
The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other
elements of labor employed or to be employed on the work;that all employees to be employed at the ?
worksite will have successfully completed a course in construction safety and health approved by the
United States Occupational safety and Health Administration that is at least 10 hours in duration at the
time the employee begins work and who shall furnish documentation of successful completion of said
course with the first certified payroll report for each employee; and that he will comply fully with all laws
and regulations applicable to Awards made subject to Section Forty-Four A.
The undersigned hereby certifies under the penalties of perjury that this bid is in all respects bona fide,
fair and made without collusion or fraud with any other person. As used in this subsection the word
"person"shall mean any natural person,joint venture, partnership, corporation or other business or legal
entity, The undersigned further certifies under penalty of perjury that-the said undersigned is not
presently debarred from doing public construction work in the commonwealth under the provisions of
section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other
chapter of the General Laws or any rule or regulation promulgated thereunder.
Pursuant to G,L. c. 62C, § 49A, the undersigned certifies under the penalties of perjury that, to j
my best knowledge and belief, have filed all state tax returns and paid all State Taxes Required
under law. The undersigned hereby certifies that he is able to furnish labor that can work in
harmony with all other elements of labor employed or to be employed in the work; that all
employees be employed at the worksite will have successfully complete a course in construction
safety and health approved by the United States Occupational Safety and Health Administration
that is at least 10 hours in duration at the time the employee begins work and who shall furnish
documentation of successful completion of said course with the first certified payroll report for
each employee; and that he will comply fully with all laws and regulations applicable to awards
made subject to G.L, c. 149, §44A.
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Form of General Bid
Glenapp Archttects 004100-Page 2 of 4
Watertown Middle School Boiler Replacement HVAC Upgrade
Watertown, MA
Date: 1-13-2021 N.B. Kenney Compan , c.
(Name ofGeneral Bidd )
Bv:
(Nam of Person Bid and Title)
Brian Curran,Vice President of Sales
68 Barnum Road
(Business Address)
Note: If the Bidder is a corporation, indicate state
of incorporation under signature, and affix corporate Devens, MA 01434
seal. If a partnership, give full names and residential (City, State and Zip Code)
addresses of all general partners if different
from business addresses. '
END OF FORM FOR GENERAL BID
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Form of General Bid
Glenapp Architects 004100-Page 3 of 4 f
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TOWN OF
1630 WATERTOWN
• Office of the Town Manager
' Administration Building
149 Main Street
Watertown,MA 02472
Phone: 617-972-6465
Michael J. Driscoll www.watertown-ma.gov
towiltiigr@watertown-iiia.gov
Town Manager
To: Honorable Town Councilc�
From: Michael J. Driscoll, Town Manager
Date: February 4, 2021
RE: Additional Information—Proposed Loan Order
Enclosed please find projected financing of the Proposed Loan Order totaling $921,800 for the
replacement of two boilers at the Middle School.
I believe the project is consistent with one of the Town's priorities of not deferring maintenance
and/or recognition of costs of Capital Equipment, Facilities and Infrastructure to future years.
Thank you for your consideration in this matter.
cc: Honorable School Committee
Dr. Deanne Galdston, Superintendent of Schools
Lori E.Kabel,Director of Public Buildings
Heidi Perkins,Director of Finance& Operations
Steven Magoon,Director of Community Development and Planning/Assistant Town Manager
Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance
Katherine Morrison;Assistant Treasurer/Collector
Raeleen F.Bandini,Purchasing Agent
COST ANALYSIS OF BORROWING
$921,800
MIDDLE SCHOOL BOILER REPLACEMENT
PRINCIPAL INTEREST TOTAL
YEAR FY PAYMENTS PAYMENTS PAYMENTS
1 2022 $ 92,180.00 $ 41,481.00 $ 133,661.00
2 2023 $ 92,180.00 $ 37,332.90 $ 129,512.90
3 2024 $ 92,180.00 $ 33,184.80 $ 125,364.80
4 2025 $ 92,180.00 $ 29,036.70 $ 121,216.70
5 2026 $ 92,180.00 $ 24,888.60 $ 117,068.60
6 2027 $ 92,180.00 $ 20,740.50 $ 112,920.50
7 2028 $ 92,180.00 $ 16,592.40 $ 108,772.40
8 2029 $ 92,180.00 $ 12,444.30 $ 104,624.30
9 2030 $ 92,180.00 $ 8,296.20 $ 100,476.20
10 2031 $ 92,180.00 $ 4,148.10 $ 96,328.10
$ 921,800.00 $ 228,145.50 $ 1,149,945.50
INTEREST IS ESTIMATED AT 4.5%, SUBJECT TO CHANGE