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Home My Public Portal About05.28.09 Regular Minutes ApprovedMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) May 28, 2009 Agenda Call to Order and Roll Call General Work Session Public Comment Consent Agenda Business Agenda Committee Minutes Adjournment Executive Session CALL TO ORDER AND ROLL CALL Mayor Kulesza called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Bailey, Council Member Delaney, Mayor Kulesza, and Council Member Witte answered roll call, a quorum was present. Council Member Scott was absent. City staff present were Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; David Simmons, Information Systems Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; John Anderson, Airport Manager and BessieJo Wagner City Clerk. At 5:31 p.m. Mr. Kirkpatrick asked that the Council excuse Mrs. Wagner from the rest of the meeting, Mr. Kirkpatrick will monitor the recording of the meeting. Mayor Kulesza excused Mrs. Wagner. GENERAL WORK SESSION City Hall Campus Facility Plan Jerry Summers, Police chief and Anne Kantola, Library Director presented the findings of CH2MHill Engineers report on the current status and recommendation for a new facilities plan. The Council had discussion as to the priorities of the plan, with Council Member Bailey expressing that the design work be done first. Mayor Kulesza agreed that the highest priority is the Police station, City Hall and the Library. Council Member Witte had concerns with the "aggressive tone" of the memo received in the Council packet. Council Member Delaney did not feel that now is the time to start such a project. Council Members Bailey and Delaney would like to see a charrette process happen with public involvement as opposed to a survey process. McCall City Council Regular Meeting Page 1 of 6 May 28, 2009 Council Member Bailey and Mayor Kulesza felt it was the right time to start. Mayor Kulesza would like staff to refine the charrette based public involvement process and have report back to Council with a plan in the near future. Mayor Kulesza led the pledge of allegiance at 6:09 p.m. PUBLIC COMMENT Mayor Kulesza called for public comment at 6:10 p.m. Jackie Aymon, 1311 Ponderosa, stated that she supports the current form of Government. Hearing no further comments, Mayor Kulesza closed the public comment. CONSENT AGENDA Staff recommended approval of the following items: • Minutes March 26, 2009 • Warrant Register printed on May 21, 2009 • Payroll Report for Period ending May 15, 2009 • AB 09-84 Highway Banner application - Shepherd's Home and McCall -Donnelly Education Foundation Golf Tournament • AB 09-85 Highway Banner application - McCall Folklore Society Summer Music Festival • AB 09-95 Highway Banner application - National Multiple Sclerosis Bike Ride Event - Bike MS: Road, Sweat and Gears Ride • AB 09-88 Alcohol Beverage Catering Permits as of 5-21-09 • AB 09-86 Airport Non -Directional Beacon Contract with Vaisala • AB 09-90 Airport Grant offer for AIP 3-16-0023-016 (ARRA) • AB 09-91 Airport AIP Grant to Acquire Snow Removal Equipment, Phase II • AB 09-92 Airport — Environmental Assessment Phase III Grant • AB 09-94 Burial of telephone utilities at Lick Creek Road & Davis Avenue intersection • AB 09-99 Assumption of lease for Greystone Village #3, Lot 9, Block 3, from Neighborhood Housing Services to Stephen Swoboda & Christine Swoboda, husband and wife Some discussion took place to clarify the warrant register and correct the minutes. Council Member Delaney moved to approve the Consent Agenda minus the March 26, 2009 minutes. Council Member Bailey seconded the motion. In a roll call vote Council Member Delaney, Council Member Bailey, Mayor Kulesza, and Council Member Witte all voted yes and the motion carried. McCall City Council Regular Meeting Page 2 of 6 May 28, 2009 Council Member Bailey moved to approve the March 26, 2009 minutes as amended. Council Member Witte seconded the motion. In a roll call vote Council Member Bailey, Mayor Kulesza, and Council Member Witte all voted yes, Council Member Delaney abstained and the motion carried. BUSINESS AGENDA AB 09-102 Special Election Proclamation Mayor Kulesza signed a Proclamation proclaiming that the City of McCall, Idaho would hold a Special Election on August 4, 2009, to answer the question "Shall the City of McCall retain its organization under the `Council -Manager plan'?" The Council had a brief discussion about the Special Election, noting that there should be information put out for the public on what it would mean to change the form of government. It was decided that at the next Council Meeting there would be an agenda item for an informational campaign. AB 09-97 Local Option Tax Commission Annual Report to Council Roger Snodgrass, Local Option Tax Commission, presented Council with a report. Mr. Snodgrass stated that the actual revenue from Local Option tax was 18.5% lower that the estimated revenues for FY09. He stated that next year the commission estimates that the revenue should be budgeted around $264,000 with a contingency plan. Mr. Kirkpatrick asked the Council to give advice to the commission as to how to prioritize the applicants for LOT funding at the upcoming budget meeting. AB 09-101 Sell 6 Golf Course Lifetime Memberships Eric McCormick, Golf Course Superintendent, and Allan Morrison, Golf Pro, gave a history on the Golf Course Lifetime Memberships. Allan Morrison stated that the Golf Course is in the best shape he has seen it. The fiends from the sale of these memberships have enabled the Golf Course to do projects they otherwise would not have had the funding to do. The projects the Golf Course would like to accomplish with this round of sales would be to improve and expand the outside dining deck, seal coat the cart paths, and update the #1 green. Council Member Delaney moved to approve the sale of the lifetime golf memberships and use the funds for the following projects: extend the deck at the club house, seal the cart paths, and rebuild #1 Aspen green. Council Member Bailey seconded the motion. In a roll call vote Council Member Delaney, Council Member Bailey, Mayor Kulesza, and Council Member Witte all voted yes and the motion carried. AB 09-96 Geographical Information Systems Update Michelle Groenevelt, Community Development Director, and Garrett Mapp, GIS Technician gave the Council an update on the Geographical Information System (GIS). One of the uses of the system currently is the water meter location so the meters will be more locatable. It is also being used to assist with road data inventory and analysis. The System also houses parcel and McCall City Council Regular Meeting Page 3 of 6 May 28, 2009 addressing information. The Arc Reader program allows city staff to locate addresses, and other information pertinent to that address. Some of the accomplishments of the GIS department have been a new zoning map, future land use planning maps, useable roads and address layers, inventory of sidewalks and parking lots, problem solving for water and sewer department, a City Map Book, coordination with other agencies such as Valley County and the 911 dispatch, and the Valley County Assessor's office to have correct information on parcels in McCall. Mr. Mapp has also worked with the City's Technology department to assist with where to place wireless routers with line of sight, so that they are placed in an efficient location and took much of the guess work out of the equation. Ultimately, the system has saved time and money. The system will also assist with the Census 2010. At the last Census only 13% of McCall was accounted for. For each person not counted, it costs the City $1000 over ten years. Ms. Groenevelt and Mr. Mapp are currently working on a policy for data sharing. Mr. Mapp would like to see a GIS City Web page in the near future. It would give the community better access to the data that the City has. AB 09-87 Letter of Amendment Request to the Engineering Services Agreement with T-O Engineers, AIP Project 3-16-0023-016 (ARRA) No discussion took place. Council Member Bailey moved to approve the revision for Section 5, Exhibit A of the Engineering Services Agreement, AIP Project 3-16-0023-016 (ARRA) and authorize the Mayor to sign all necessary documents. Council Member Delaney seconded the motion. In a roll call vote Council Member Bailey, Council Member Delaney, Mayor Kulesza, and Council Member Witte all voted yes and the motion carried. AB 09-89 Award of contract for taxiway rehabilitation John Anderson, Airport Manager, stated that from the date of the grant offer there has to be a notice to proceed done within 30 days, and the contractor has to get their performance bond in that time as well. Council Member Delaney moved to approve the contract award to Granite Excavators, Inc. and authorize the Mayor to sign the contract and all necessary documents with Granite Excavators, Inc. after concurrence from FAA has been received, and subject to the contractor providing the required payment, performance, and completion bonds. Council Member Bailey seconded the motion. In a roll call vote Council Member Delaney, Council Member Bailey, Mayor Kulesza, and Council Member Witte all voted yes and the motion carried. AB 09-93 Dust Abatement Project 2009 Mr. Kirkpatrick stated that the complete information for this agenda item was not available at the time the packets were assembled. The single bid was just received on May 27, 2009 from North American Dust Control out of Emmett, Idaho for $26,600. The bid was within the budgeted amount of $30,000. McCall City Council Regular Meeting Page 4 of 6 May 28, 2009 Council Member Delaney moved to award the bid to North American Dust Control of Emmett, Idaho for an estimated total of $26,600.00. Council Member Bailey seconded the motion. In a voice vote all members voted yes and the motion carried. AB 09-98 Third Street Urban Renewal District Mayor Kulesza stated that he had some concerns with a new Urban Renewal District on Third Street; however he was interested in having the discussion. Much of the discussion revolved around different sources of funding such as Local Option Sales Tax, a Bond Issuance, and a new Urban Renewal District. Council Member Delaney did not support a new Urban Renewal District. Council Member Bailey stated that the benefits of an Urban Renewal District would mean no new tax increase and no public vote required. Mayor Kulesza preferred a Local Option Sales Tax that would go to the voters and then if the vote failed he would consider a new Urban Renewal District. Council Member Witte also favored the Local Option Sales Tax. In summary Mayor Kulesza stated that the majority of the Council preferred the Local Option Sales Tax over the new Urban Renewal District. COMMITTEE MINUTES The Council received copies of the following minutes: • Parks and Recreation Advisory Committee — January 14, 2009 • Parks and Recreation Advisory Committee — March 11, 2009 • Parks and Recreation Advisory Committee — April 15, 2009 • Planning and Zoning Commission Minutes — March 3, 2009 • McCall Public Library Board of Trustees — April 8, 2009 EXECUTIVE SESSION At 8:57 p.m. Council Member Witte made a motion to go into executive session for Land Acquisition - Pursuant to Idaho Code §67-2345(1)(c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency, and Litigation — Pursuant to Idaho Code §67-2345(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.. Council Member Delaney seconded the motion. In a roll call vote Council Member Witte, Council Member Delaney, Council Member Bailey, and Mayor Kulesza all voted yes and the motion carried. McCall City Council Regular Meeting May 28, 2009 Page 5 of 6 Without further business, the Mayor adjourned the meeting at 9:45 p.m. ATTEST: BessieJo W A. =U ,City CIk liert Kulesza, Mayor McCall City Council Regular Meeting Page 6 of 6 May 28, 2009