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HomeMy Public PortalAbout2022-11-211 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 CALL TO ORDER Mayor Carrie Tergin called the November 21, 2022 City Council meeting to order at 6:02 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater*, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Absent: Wiseman *Attended via WebEx, but due to technology problems was unable to be heard, and therefore unable to vote. ADOPTION OF THE AGENDA Councilmember Schreiber motioned and Councilmember Ward seconded the motion to adopt the agenda. The motion passed unanimously by voice-vote. MISCELLANEOUS AGENDA ITEMS Mayor Tergin presented a life-saving proclamation to Hiroko Swader. Missouri State Representative Dave Griffith was also in attendance to present a proclamation. Mayor Tergin then recognized Clint Kempker, Michael Bainbridge, and Luke Owen as the Tunnel to Towers 5K Fastest Fire House. Roxy VanPool with the Steven Stiller Tunnels to Towers organization and Fire Chief Matt Schofield also recognized the fire fighters. The Fire Department was also received the “Best Participation” award. PUBLIC HEARINGS a. Approving an Amendment to PUD Plan for Property Located at 2216 Stonehill Rd. i. Associated Pending Bill 2022-074 (Lester) Staff: Sonny Sanders A Staff presentation was made by Sonny Sanders, Director of Planning and Protective Services. Business owners David and Brandy Rodriguez spoke in favor of the bill. There being no one else to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2022-074 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING A PUD PLAN AMENDMENT FOR PROPERTY LOCATED AT 2216 STONE HILL ROAD. 2 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 Bill 2022-074 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16287. Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward Nay: None Absent: Fitzwater, Wiseman APPOINTMENTS BY THE MAYOR Human Resources Director Gail Strope presented the recommended appointments to the following boards and commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Cemetery Resources Board Dana DeWeese Jun 2025 Full Environmental Quality Commission Mackenzie Walker Nov 2025 Full Todd Higgins Nov 2025 Full Housing Authority Board Dennis Mueller Nov 2026 Full Planning & Zoning Commission Treaka Young May 2026 Full Tom Werdenhause May 2023 Partial (Alternate) Randy Hoselton May 2023 Partial (Alternate) Councilmember Spencer asked about the vetting process for recommended appointments, and if the process includes verifying applicants are in good standing with the City. Human Resources Director Gail Strope indicated that is not part of the process, and recommended Councilmember Spencer speak with Councilmember Wiseman (Chairperson of the Committee on Administration) about having the item on a future Committee on Administration agenda to discuss. Councilmember Lester motioned and Councilmember Ward seconded the motion to approve the above recommended appointments. The motion passed unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Sonny Sanders updated City Council on the status of City owned property, 408 Lafayette Street. Staff recommended transferring the property to the Department of Parks and Recreation since they own two other properties in the immediate area. MOTION: Councilmember Spencer motioned and Councilmember Spicer seconded the motion to transfer 408 Lafayette Street to the Department of Parks and Recreation. Councilmembers Hensley and Ward suggested holding off on a decision, and adding the item to a December City Council agenda as “Taking Action on 408 Lafayette St.” to allow time for public input and/or interest in the property. Councilmember Spencer withdrew the motion with no objection of withdrawal from Councilmember Spicer. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: 3 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 • Committee on Administration – The next meeting is December 7th, 7:30 A.M. in the Boone-Bancroft Room. • Finance Committee – The November meeting has been cancelled. • Public Safety Committee – The November meeting has been cancelled. The next meeting will be December 29th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee –The next meeting is December 8th, 7:30 A.M. in Council Chambers. Mayor announcements: • The Polar Plunge Power Hour is scheduled for November 30 th. Mayor Tergin is accepting donations for Special Olympics. • The Mayor’s Christmas Tree Lighting Ceremony is December 1st. A community bike ride is scheduled for 6:00 P.M. that evening, starting at City Hall and ending at the Mayor’s Christmas Tree on Bolivar St. • Downtown Living Windows is scheduled for December 2nd. The Active Transportation Plan is participating in the event this year with maps, displays and an opportunity to take a survey. • The annual Christmas parade is December 3rd. Mayor Tergin will be the Grand Marshall. Katrina Williams, City Planner • The Capital Area Active Transportation Plan, Public Engagement Round 2 will take place December 1st at 4:30 P.M. at City Hall. A community bike ride/walk will leave City Hall at 6:00 P.M. and travel to the Mayor’s Christmas Tree Lighting. • Public Engagement activities are also planned for December 2nd with Walking Audits at 10:00 A.M., 2:00 P.M., and a 6:00 P.M. Living Windows Event at Central Bank. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Lincoln University is on Thanksgiving Break. Octavia Ailsworth was not in attendance. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: November 7, 2022, November 14, 2022 Work Session b. Authorizing a Sourcewell Contract to Purchase Services from American Bike Ramp for the Design and Construction of the Department of Parks and Recreation Bike and Skate Park c. Approving the Use of a Washington State Contract for the Purchase of Two Gillig Hybrid Transit Buses 4 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 d. Accepting 2022 Community Development Block Grant Funds in the Amount of $290,586 Councilmember Ward motioned and Councilmember Lester seconded the motion to approve items a., c., and d. on the Consent Agenda. The motion passed unanimously. Councilmember Spencer requested to take up item b. separately. Councilmember Spencer asked Parks and Recreation Department Director Todd Spalding why there weren’t more details provided with the Consent Staff Report. Director Spalding and Shiela Pearre, Director of Finance said the item on the consent agenda was to approve the use of the a Sourcewell Contract with American Bike Ramp, not the design and construction specifics. The project is in the early stages at this time. Councilmember Ward then motioned, and Councilmember Lester seconded the motion to approve item c. The motion passed unanimously. BILLS INTRODUCED 2022-078 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING A PUD PLAN AMENDMENT FOR PROPERTY LOCATED AT 1716 FOUR SEASONS DRIVE. 2022-079 sponsored by Councilmember Schreiber AMENDING THE 2022-2023 BUDGET BY RECLASSIFYING AN ADMINISTRATIVE TECHNICIAN POSITION WITHIN THE POLICE DEPARTMENT TO THE POSITION OF POLICE INFORMATION CLERK WITHIN THE POLICE DEPARTMENT. Councilmember Schreiber requested to suspend the rules and take up bill 2022-079 for third reading and passage. With no objection, bill 2022-079 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16288: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward Nay: None Absent: Fitzwater, Wiseman 2022-080 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI AMENDING SECTION 15- 8, EDUCATION PLAN, OF THE PERSONNEL POLICY MANUAL. 2022-081 sponsored by Councilmember Wiseman AMENDING THE 2022-2023 BUDGET BY RECLASSIFYING THE GOLF COURSE SUPERINTENDENT POSITION TO A PARKS RESOURCES SUPERVISOR, AND A MECHANIC POSITION TO A CONSTRUCTION INSPECTOR POSITION, WITHIN THE DEPARTMENT OF PARKS AND RECREATION. 5 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 BILLS PENDING 2022-072 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ESTABLISHING ELECTION DATES IN THE CITY OF JEFFERSON, MISSOURI, FOR THE 2023 GENERAL MUNICIPAL ELECTION. Bill 2022-072 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16289: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman 2022-073 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING T HE MAYOR AND CITY CLERK TO EXECUTE A MUNICIPAL AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION. Bill 2022-073 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16290: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman 2022-074 Taken up under Public Hearings 2022-075 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2021- 2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY SUPPLEMENTALLY APPROPRIATING ADDITIONAL FUNDS WITHIN THE GENERAL FUND. Bill 2022-075 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16291: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman 2022-076 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2021- 2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY SUPPLEMENTALLY APPROPRIATING ADDITIONAL FUNDS WITHIN THE GENERAL FUND, PARKS FUND, PARKING FUND, WASTERWATER FUND, AND THE SELF-FUNDED HEALTH INSURANCE FUND. 6 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 Bill 2022-076 was read third time by title, placed on final passage, and passed b y the following roll-call vote as Ordinance 16292: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman 2022-077 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2021- 2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY SUPPLEMENTALLY APPROPRIATING ADDITIONAL FUNDS WITHIN THE GENERAL FUND, PARKS FUND, PARKING FUND, WASTERWATER FUND, AND THE WORKER’S COMPENSATION FUND. Bill 2022-077 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16293: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman INFORMAL CALENDAR There was nothing on the informal calendar at this time. RESOLUTIONS RS2022-36 sponsored by Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY TO UTILIZE FEDERAL TRANSIT ADMINISTRATION SECTION 5304 STATEWIDE PLANNING FUNDS Sonny Sanders, Director of Planning and Protective Services presented the resolution. Councilmember Kemna motioned to adopt RS2022-36. Councilmember Spicer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman RS2022-37 sponsored by Councilmember Fitzwater A RESOLUTION OF THE CITY OF JEFFERSON, MISSOURI ADOPTING POLICIES AND PROCEDURES FOR THE 2023 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Anne Stratman, Neighborhood Services Specialist presented the resolution. 7 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 Councilmember Lester motioned to adopt RS2022-37. Councilmember Ward seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman RS2022-38 sponsored by Councilmember Lester A RESOLUTION OF THE CITY OF JEFFERSON, MISSOURI APPROVING A SPECIAL EXCEPTION USE PERMIT TO OPERATE AN ASPHALT OIL TERMINAL WITH OUTDOOR OPERATIONS AND STORAGE FOR PROPERTY ADDRESSED AS 2619 NORTH SHAMROCK ROAD Sonny Sanders presented the resolution. Director Sanders informed City Councilmembers the resolution would be brought up for adoption after a public hearing at the next City Council meeting scheduled for December 5th. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS Councilmember Spencer asked City Staff why JEFFTRAN busses do not run on Black Friday, the day after Thanksgiving. Public Works Director Matt Morasch said it is a City holiday. Other than public safety employees, all City Staff are off on City holidays. Bus drivers would be paid overtime for that day. Councilmember Spencer asked City Staff to provide overtime costs if JEFFTRAN operated on the City holiday. APPROVAL OF NOVEMBER 7, 2022 CLOSED SESSION MINUTES A motion was made to approve the November 7, 2022 closed session minutes by Councilmember Schreiber and seconded by Councilmember Spicer. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Fitzwater, Wiseman UNFINISHED BUSINESS There was no unfinished business at this time. 8 REGULAR COUNCIL MEETING, NOVEMBER 21, 2022 ADJOURNMENT A motion to adjourn was made by Councilmember Schreiber, seconded by Councilmember Spicer, and approved unanimously at 7:45 P.M.