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HomeMy Public PortalAbout08.27.09 Regular Minutes Approved - AmendedMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) August 27, 2009 Agenda Call to Order and Roll Call Work Session Presentation Public Hearing Public Comment Consent Agenda Business Agenda Committee Minutes Executive Session Adjournment CALL TO ORDER AND ROLL CALL Council President Scott called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Bailey, Council Member Scott and Council Member Witte answered roll call. Council Member Delaney and Mayor Kulesza were absent. City staff present were Lindley Kirkpatrick, City Manager; Terry White, City Attorney; Michelle Groenevelt, Community Development Director; Tim Swanson, Interim Public Works Director; Rick Scherette, Street Supervisor; Linda Stokes, City Treasurer; Anne Kantola, Library Director; Eric McCormick, Golf Superintendent; John Anderson, Airport Manager; and BessieJo Wagner, City Clerk. Council Member Delaney joined the meeting at 5:35 COUNCIL WORKSESSION Complete Streets Presentation Michelle Groenevelt gave a presentation on the Complete Streets concept. Complete streets are designed and operated to enable safe access for all users. Pedestrians, bicyclists, motorists and transit riders of all ages and abilities must be able to safely move along and across a complete street. Council directed staff to draft a resolution towards a Complete Streets policy. Council President Scott led the audience in the Pledge of Allegiance at 6:03 p.m. McCall City Council Regular Meeting August 27, 2009 Page 1 of 8 PRESENTATION AB 09-168 Idaho Road Scholar Program Certificate of Completion Presentation to Rick Schiermeier Bruce Drewes, Manager of the Idaho Technology Transfer (T2) Center, presented a certificate of completion of the Road Scholar Program to Rick Schiermeier of the Public Works Streets department. Mr. Drewes gave a brief explanation of the role of the Idaho Technology Transfer (T2) Center and the Road Scholar Program. The program recognizes local road and street professionals who have completed a series of training courses. The program curriculum provides the fundamentals of safety, management, and advanced technologies, as well as exposure to a variety of other topics relevant to the transportation field. Having staff members who have completed the Road Scholar Program assists the City with meeting the criteria needed for LHTAC grant applications. Mr. Schiermeier was the first City of McCall employee to complete the Road Scholar Program. PUBLIC HEARING AB 09-173 Bear Basin and Meadows Road Validation - A Public Hearing continuation — Findings Of Fact, Conclusions Of Law and Order Of Validation as Public Rights -Of -Way - Approval Council President Scott continued the public hearing. Question on what part of the road was not part of the validation process. Council Member Bailey stated that some time in the future that part of the road will need to be considered. Tim Swanson stated that the City had not received any public comment. There was discussion on having a work session on what is involved in maintaining the two roads. Hearing no additional comments, Council President Scott closed the public hearing. Council Member Bailey moved to approve the Findings of Fact/Conclusions of Law and Order of Decision validating Bear Basin Road and Meadows Road as Public Rights -Of - Way. Council Member Delaney seconded the motion. In a roll call vote Council Member Bailey, Council Member Delaney and Council Member Scott voted aye, Council Member Witte abstained and the motion passed. AB 09-170 FY09 Budget Amendment — A Public Hearing — Adopt Ordinance No. 868 Linda Stokes, City Treasurer gave a brief explanation for the FY09 Budget amendment. The budget amendment for FY09 appropriates additional funds in the amount of $1,226,206. The funds come from FAA Grants, an FAA ARRA stimulus grant, surplus fund balance, a Homeland Security Grant, and an ITD ARRA Stimulus Grant. There was a question as to the price on the bus shelters. Mr. Swanson explained that grant is for a fixed amount of $91,000, and if the bid comes in at $5000 a piece then the grant would only McCall City Council Regular Meeting Page 2 of 8 August 27, 2009 pay $30,000. He stated that some of the problem with putting more than the six that are planned is finding locations for additional shelters. Council Member Delaney stated that it was important that the shelters are up to speed with what the City has been setting as standard, and that they look appealing and will stand up in the worst of winters. There was general discussion as to some additional locations and the resistance that the City had received at some locations. Council President Scott opened the Public Hearing at 6:35. Hearing none the public hearing was closed. Council Member Witte moved to suspend the rules and read by title only, one time only, Ordinance No. 868. Council Member Bailey seconded the motion. In a roll call vote Council Member Witte, Council Member Bailey, Council Member Delaney, and Council Member Scott all voted aye, and the motion passed. Mrs. Wagner read Ordinance No. 868 by title only. Council Member Delaney moved to adopt Ordinance No. 868. Council Member Witte seconded the motion. In a roll call vote Council Member Delaney, Council Member Witte, Council Member Bailey, and Council Member Scott all voted aye, and the motion passed. PUBLIC COMMENT Council President Scott called for public comment at 6:38 p.m. Robert Lyons, 903 Ann St., commented on the advertising for the Golf Course and the amount funded. He felt that more should be spent on advertising with how nice the Golf Course is. He also commented on the amount of monies budgeted for economic development and recommended that the Council continue to fund UPRED and John Blaye. Mr. Lyons did not think that the Council should considering the cutting of the funds as he felt that more money should be budgeted for economic development. Mr. Lyons stated that he did not think that the Council understood what John Blaye did for the City of McCall and the Council needs to give him clear direction as to what their expectations are of him. Becky Johnstone, also supported John Blaye and the first time home buyers program supports giving more to his budget. Daryl Cobb asked the question of how many times in the last two years has the City sat down with Mr. Blaye to discuss what is needed for this area. He felt the UPRED should be funded as well as the Council being active participants with planning Mr. Cobb also commented on the need for a bus shelter at the south end of town. Ronda Sandmeyer stated that there are no building opportunities in McCall and her business has had to go to Boise to find work. She is concerned with the loss of jobs in McCall. She stated that she does not think that the Council could know what John Blaye does by just looking at a McCall City Council Regular Meeting Page 3 of 8 August 27, 2009 spread sheet. She stated that she is concerned that funding for UPRED would be cut and felt that more money should be given to economic development. She stated that she knows the Council does care about the business community. Ms. Sandmeyer would like the Council to consider how they determine what is on their venue for economic development. Ms. Sandmeyer would like for the Council to consider giving the contract for the bus shelters to multiple builders, not to just one builder, she felt that such a strategy would give more local builders the opportunity to have some income. Ms. Sandmeyer also expressed concern that when a citizen puts in for a committee, there is not a current written procedure to process the letters of interest. She felt that there should be time frames and a process so that those interested would know where they stood. John Blaye gave an update on what projects are current with the UPRED, stating that surveys are coming in from retailers and he has hired two local people to assist in collecting the business surveys. He stated that the organization was making business contacts, and sending out correspondence to find out what their organization could do to assist the businesses within the community. He stated that his organization prepared and sent out a flier to 6000 businesses for business recruitment to McCall. He had a flier also prepared with the vacant lease properties available in McCall. Mr. Blaye talked about some grants they would be pursuing for the business park charette and development of Third Street. He gave a brief overview of the three priorities the city had given him, business recruitment, business park development, and retention/expansion of businesses. Council Member Delaney asked about how much input from City Staff Mr. Blaye received on the informational flier he sent out. Mr. Blaye stated that he received input from the local realtors and property owners. He also stated that the UPRED Board worked on it also and it was clarified that Mayor Kulesza and Lindley Kirkpatrick were members on the UPRED board. Council Member Delaney asked if the City of McCall were voting members of the UPRED board. Mr. Blaye explained that all the members of UPRED are part of a regional partnership and there were Memorandums of Understanding with the cities. Mr. Blaye stated that his legal contract was with the Valley County Commissioners. Mr. Kirkpatrick stated that the City of McCall is a voting member of the UPRED board. He also clarified that Mr. Blaye is a contractor with Valley County not of UPRED. Hearing no further comments, Council President Scott closed the public comment at 7:13p.m. CONSENT AGENDA Staff recommended approval of the following items: • Minutes June 25 and July 30, 2009 • Warrant Registers printed on 8/19/09 and 8/20/09 • Payroll Report for Period ending 8/07/09 • AB 09-165 Declare Old Golf Course Tee Signs as Surplus Property — Resolution 09-09 McCall City Council Regular Meeting August 27, 2009 Page 4 of 8 " AB 09-166 Alcohol Catering Permits " AB 09-175 Funding agreement for bus shelters and sidewalk improvements with ITD " AB 09-171 SUB-06-04: Crystal Blue Condominiums  Development Agreement Amendment Council Member Delaney asked to table the June 25, 2009 minutes until the September 10, 2009 Council Meeting, to add more information. Some discussion took place to clarify the warrant register. Council Member Delaney moved to approve the Consent Agenda minus the June 25, 2009 minutes and the Alpine Village Utility Easement. Council Member Bailey seconded the motion. In a roll call vote, Council Member Delaney, Council Member Bailey, Council Member Scott and Council Member Witte, all voted aye and the motion passed. BUSINESS AGENDA Council Member Scott Recused herself 7:32 AB 09-179 Alpine Village Utility Easement pulled to business Council wanted to know if the City was making an exception in this case, by giving advanced notice. It was clarified that the City always tries to give advance notice if they need to service a water or sewer line unless it was an emergency. This agreement could be to the benefit of the City in that the City does not have to restore the site. Council Member Delaney made a motion to approve the Alpine Village Underground Utility Easement Agreement and authorize the Mayor to sign all necessary documents. Council Member Bailey seconded the motion and in a roll call vote Council Member Delaney, Council Member Bailey, and Council Member Witte, all voted aye and the motion passed. Council Member Scott returned to the Council at 7:39 p.m. AB 09-161 Parks & Recreation Advisory Committee Annual Report Jim Clarke, Chairman of the McCall Parks and Recreation Advisory Committee updated the City Council on its accomplishments, future goals and identified needs. (Hand outs are attachment A) There was some discussion as to the access to Davis Beach. It was discussed that on Pearl and Diamond some of the private homes have encroached into the City's right of way. Council Member Witte left the meeting at 8:06 p.m. AB 09-177 Presentation to Council by Bobby Lawrence with Eidebailley, LLP  Fund Balances Bobby Lawrence with EideBailley, LLP gave a presentation to Council on Fund Balance Management, the Differences between Cash and Fund Balances, Depreciation, and Interfund Balances. McCall City Council Regular Meeting Page 5 of 8 August 27, 2009 There was general discussion on how to clean up some of the internal balances. Council direction was for staff to develop a plan for each of the internal balances to change how the internal balances are calculated. Council Member Witte rejoined the meeting via phone at 8:21 p.m. AB 09-167 Adoption of Fiscal Year 2009 — 2010 Budget - Ordinance 867 Mr. Kirkpatrick confirmed that no public comment had been received since the last Council Meeting. Mr. Kirkpatrick reminded Council of the unresolved issue of how to fund community housing and economic development activities. Council Member Delaney clarified that the Council had set aside money for Community Housing; however the money may or may not be used to fund VARHA. Council Member Bailey stated a decision needs to be made as to how to spend the money for the first quarter. Mr. Kirkpatrick stated that staff would come back with suggestion on how to spend the money. He also stated that he would send a letter to VARHA stating that there is $15,000 in the budget for Community Housing efforts, but not necessarily for VARHA and Council would be determining how the money would be spent. Also if VARHA had any suggestions their comments would be welcome. There was Council consensus to Mr. Kirkpatrick's suggestion. Council Member Scott stated that the Council also needed to decide on the Economic Development funds and how they would be spent. She stated that she appreciated the comments received during the meeting and would like to get more of an understanding prior to making a decision. Mr. Kirkpatrick made the suggestion that the Council consider the same option for the Economic Development funds, that the funds not be designated for UPRED, just designated for Economic Development. Council Member Scott and Council Member Delaney both stated that from the public comment received that they were open to further investigation as to the effectiveness of UPRED. There was Council consensus that the Economic Development funds would be slated for economic development and again UPRED would have to sell the Council on why they should designate that money for UPRED. Council Member Bailey posed the question as to whether $30,000 would be enough money to spend on economic development. Council Member Delaney would like to see a focus instead of spreading so thin and feels that possibly fewer things would be better than trying to do too much at one time. Council Member Bailey agreed and stated that with the business park charette happening soon that most efforts should be placed on the business park and how to develop it. Council Member Scott suggested that the City possibly get some outside input as to what is successful in other similar communities. Council Member Witte agreed and suggested that the Council receive staff recommendation as well. The Council was in agreement that doing some additional research was in the City's best interest. Council Member Bailey reminded the Council that the City had borrowed money from McCall Urban Renewal Agency about 4 years ago. The City needs to plan to pay it back. Mr. Kirkpatrick clarified that the Urban Renewal Agency paid for a study to contemplate an extension of the McCall City Council Regular Meeting Page 6 of 8 August 27, 2009 Urban Renewal district along Third Street and if it was created then the City would pay back half of the cost of the study. Council Member Bailey stated that if the City made a commitment to pay it back then the City needs to be committed to paying it back. He indicated that the records should be checked to find out if the City does indeed owe money to the Urban Renewal Agency. Council Member Scott referred to the comment on the limited funds for golf advertising. Eric McCormick, Golf Superintendent, stated that there is a grant from the Idaho Tourism Council that allows him to attend three Golf shows throughout the state each year. He attends the shows as a group with all the other local golf courses. Also some of the marketing money goes toward the web site. He stated that magazines articles are not worth the expense and he has found that the one on one promotion is more effective. Council Member Delaney moved to suspend the rules, and read by title only, one time only Ordinance No. 867. Council Member Bailey seconded the motion. In a roll call vote, Council Member Delaney, Council Member Bailey, Council Member Scott and Council Member Witte, all voted aye and the motion passed. Mrs. Wagner read Ordinance No. 867 by title only. Council Member Delaney moved adopt Ordinance No. 867, setting the FY10 City of McCall budget appropriation at $16,111,998. Council Member Bailey seconded the motion. In a roll call vote, Council Member Delaney, Council Member Bailey, Council Member Scott and Council Member Witte, all voted aye and the motion passed. AB 09-178 Continuation of FY09 Local Option Tax discussion: Revenue Projection & Funding Priorities for Remaining Projects Steve Gleason, Chairman of the Local Option Tax Commission, stated that the City was facing an additional shortfall in funding and recommended that Council accepts the City Manager's recommendation of the cut of three City projects from among the remaining FY09 LOT projects. Those projects were the Downtown Parking Study at $16,200, the Intersection at Lick Creek and Davis at $31,500 and the Golf Equipment at $3,800 for a total of $51,500. There was General consensus from the Council to accept staff recommendation as stated above. AB 09-172 Amended Ground Lease with Neighborhood Housing Services for the Remaining McCall Avenue Homes There was general discussion regarding the changes recommended by USDA. Council Member Bailey moved to approve the Amended and Restated Ground Lease with the changes recommended by Bill Nichols and the following revisions: • Page four, Section Three, Paragraph four, first sentence — Add "of this Lease" after the words "Upon transfer" and capitalize the word "Lease" • Page four, Section Three, Paragraph four, end of second sentence, seven lines down — add ", of which shall be binding on the parties" • Page four, Section Three, Paragraph four, fifth sentence, thirteen lines down — add "each" after the words "Lessee shall" • Page four, Section Three, Paragraph five, first sentence, two lines down — add "to lessor" after the words "Lessee shall pay" McCall City Council Regular Meeting Page 7 of 8 August 27, 2009 " Page four, Section Three, Paragraph five, second sentence, three lines down  add "reduced or" after the words 'This fee may be" " Page eight, Paragraph D, first sentence, first line  capitalize the word "Lease" and authorize the Mayor to sign all necessary documents. Council Member Delaney seconded the motion. In a roll call vote, Council Member Bailey, Council Member Delaney, Council Member Scott and Council Member Witte, all voted aye and the motion passed. COUNCIL DISCUSSION Council discussed possible topics and dates for the town hall meeting. COMMITTEE MINUTES The Council received copies of the following minutes: " Tree Advisory Committee  July 8, 2009 " Planning and Zoning Commission  July 14, 2009 " Environmental Advisory Committee  June 16, 2009 " Environmental Advisory Committee  July 21, 2009 EXECUTIVE SESSION At 10:27 p.m. Council Member Delaney made a motion to go into executive session for Litigation  Pursuant to Idaho Code �67-2345(1)(0 to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Council Member Bailey seconded the motion. In a roll call vote Council Member Delaney, Council Member Bailey, Council President Scott, and Council Member Witte all voted yes and the motion carried. ADJOURNMENT ���� Without further bu`r,l Euu;1 President adjourn he meeting a :0 SEAL dVit z* O ATTEST: * ) Be steJo Wags e ,`City CI Bert Kulesza, Mayor p.m. AlcCall City Council Regular Meeting August 27, 2009 Page 8 of 8 2009 ADVISORY PARKS REPORT TO COUNCIL ROTARY: improved view shed expanded the swim area retaining walls and walkways (120' still to do in the future) added a bike rack and 3 recycling bins Want: Beach improvements playground equipment upgrade the Promenade boxes HISTORICAL MUSEUM: maintain irrigation DOWNTOWN: What we maintain ART ROBERTS: Building complete Hardscape soon Sod + sprinklers + waterfront Electrical panel LEGACY: retaining wall irrigation and drainage launch ramp + logs recycling NORTH OF MARINA: 130' cleaned BROWN PARK: the play area exterior restroom sandy beach area FAIRWAY: parking area playground area + restrooms DAVIS BEACH: parking area 10' easement Pearl pathway to beach Jet skis + dogs 35' roadway HARSHMAN SKATE PAW: rear landscape restrooms painted gravel connector McCall Parks and Recreation Programs 09' SUMMER (May — September) YOUTH PROGRAMS: Free fishing gear loaner program - 3 fishing rods/tackle Skateboard Loaner Program - 6 Boards and Safety Gear Snow Shoes — 8 pairs winter 08-09 Kinder Sleds — 4 Different check outs Cross Country Ski's — 13 different loans, not including the 10 pairs we loanded to MDSD high school club Youth Baseball - 58 June ls' 2009 Youth Softball - 62 June 2"d 2009 Youth Tennis Lessons June 22"d 2009 - 16 June 29`h 2009 - 9 July 20'h 2009 - 11 July 27'h 2009 - 10 Youth Mountain Biking - 19 June 22"d 2009 Youth Outdoor Games - 34 June 29'h 2009 T-Ball - 59 July 6'h 2009 Youth Swimming Lessons July 13'h 2009 - 19 July 27'h 2009 - 21 Youth Soccer Camp - 41 July 13`h 2009 Youth Fishing Day July 23`d 2009 - 15 July 24'h 2009 - 8 Local Craft Fair (2009) August 15'h 2009 Youth Skateboarding Lessons - 16 August 3`d 2009 Youth Soccer Program (New 09') September TBD Youth Flag Football September TBD Potential Art Classes!!!! ADULT PROGRAMS: Skateboard Loaner Program Adult Softball 238 July 6'h 2009 5:30pm — lOpm Adult Flag Football August 31 s' 2009 6pm — 8pm Adult Skateboarding Lessons TBD Senior Softball League - 52 Dutch Oven Cooking - 11 FALL (Later September — November) Fall sees the continuation of Youth Soccer, Flag Football & Adult Flag Football ,Youth Soccer Adult Dutch Oven Cooking (TBD) WINTER (December — April) Youth: Cross Country ski loaner program Snow Shoe Loaner Program Youth Basketball Dec TBD Youth Winter Skills Jan TBD Youth Cross Country Classes (TBD) Youth Snow Shoeing Classes (TBD) Youth Ice Fishing Day TBD Adult: Adult Volley Ball November 4x4 Adult Basketball Jan Adult Dodgeball Mar SPECIAL EVENTS: U-12, U-14, U16 Girls Fast Pitch Softball Tournament (14 Teams) Concrete Rodeo Tour MINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) August 27, 2009 The Executive Session portion of the August 27, 2009 minutes were amended on April 22, 2010 to ensure compliance with the requirements of IC §67-2344 (2). EXECt TIN SESsION At 10:27 p.m. Council Member Delaney made a motion to go into executive session for Litigation — Pursuant to Idaho Code §67-2345(1)(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Council Member Bailey seconded the motion. In a roll call vote Council Member Delaney, Council Member Bailey, Council President Scott, and Council Member Witte all voted yes and the motion carried. Council discussed litigation issues and possible strategies and solutions. Donald C. Bailey, Mayor