HomeMy Public PortalAbout2022-12-08 packetAmended Notice of Meeting & Tentative Agenda
City of J effe rson Public Works & Pl a nn ing Committee
Thursday, December 8 , 2022
7:30a.m.
John G . Christy Municipal Building , 320 East McCarty Street
Council Chambers Room (Upper Level)
~ Note: VIRTUAL and IN-PERSON MEETING
To join virtually:
https://jeffersoncity .webex .com/jeffersoncity/j .php?MTID =md283c477ce3b8417127122b6ef6221cl
To join virtually call-in available at 1-404-397-1516
Meeting number (access code): 2495 342 0034
Meeting password : 1234
TENTATIVE AGENDA
1. Introductions
2 . App roval of the November 10 , 2022 Committee meeting minutes
3. Business
1) Parking Garage Discussion (Britt Smith)
2) High Street Viaduct Scope and Fee (David Bange)
3) Cost for Bus Service on Black Friday (Gerry Stegeman)
4) Missouri River Flood Study (Britt Smit h)
5) Ya rd Waste and Compost Si te Contract (David Grellner)
6) Algoa and Wildwood Proposed Roadway Extensions and Potential Annexation (Cole County
Commission)
4 . Citizen oppo rt uni ty to address Council/S taff on Stormwater and Other Public Work s Issues
5. Reports : Neighbo rhood Service Grant Updates (Rachel Senzee)
6. Adjourn
NOTES
Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under
the Americans w it h Disabilities Act. Please allow three business days to process the request.
Please call (573) 634-641 0 wi t h questions regarding agenda items .
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers and Virtual
Committee Members Present:
Ron Fitzwater
David Kemna
Mike Lester
Mark Schreiber
Scott Spencer
Staff Present:
November 10, 2022
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Eric Seaman, Wastewater Division Director
Don Fontana, Stormwater Engineer
Jon Fitch, Civil Engineer II
Sonny Sanders, Director of Planning & Protective Services
Matt Kreyling, Building Official
Rachel Senzee, Neighborhood Services Supervisor
Anne Stratman, Neighborhood Services Specialist
Katrina Williams, Planner II
Eric Barron, Planning/MPO Manager
Matt Schofield, Fire Chief
Jessica Rackers, IT
Ryan Moehlman, City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Attendance
8 of 8
7 of 8
8 of 8
8 of 8
7 of 8
Chairman Fitzwater called the meeting to order at 7:30a.m. A quorum was present at this
time. The following guests attended. the meeting: Councilman Derrick Spicer, Eric Landwehr,
Jessica Steinmetz, Mel Steinmetz, Bonnie Steinmetz, and Harry Otto.
1) Introductions
No formal introductions were made at this time.
2) Approval of the October 13, 2022 Committee meeting minutes
Councilman Spencer requested the minutes be amended by adding "Councilman
Spencer requested Committee members to participate in the subject deeper."
Councilman Lester moved and Councilman Schreiber seconded to approve the October 13
minutes with Councilman Spencer's amendment, motion carried.
Chairman Fitzwater requested to move Item 3.4. to the top of the agenda.
Minutes/Jefferson City Public Works and Planning Committee
November 10, 2022
3) Business
4. Cole County Roadway Corridor Projects-Militia Drive and Wildwood (Eric
Landwehr)
2
Mr. Landwehr gave a presentation on the projects. He stated the Wildwood Drive
extension became a City/County Cooperative Project in 2012. There has been recent
discussion with affected property owners and they are on board. This project could be
ready for construction in 2024. The Militia Drive extension is a possible location for a
future Hwy 179 connection to the east or connection to Route M. Recent conversations
with city and county leaders and property owners have brought this idea to the forefront.
There was discussion among Committee members, staff and those present
regarding funding, priorities, and multi-modal transportation projects.
1. Basin 10 Sanitary Sewer Improvements with CCPW in Westview
Subdivision (Eric Seaman)
Mr. Seaman explained Cole County Public Works will be improving streets and
stormwater in the Westview Subdivision in 2023. By bidding the City's sanitary sewer
improvements with Cole County's work will be construction cost savings in traffic control
and restoration. Staff recommends a design contract with Bartlett and West, Inc. to take
advantage of these savings.
Councilman Kemna moved and Councilman Schreiber seconded to refer the
contract to the City Council with recommendation to approve.
2. Sign C.ode Update (Matt Kreyling)
Mr. Kreyling explained staff is wanting specific direction of the requests
pertaining to the Advertising and Sign code .
•. There was discussion among Committee members and staff regarding temporary
sigmige .. .and feather flags. Chairman Fitzwater requested Councilman Spencer
coordinatE! with staff on changes to the code.
3. CDBG Policies and Procedures Manual Resolution (Rachel Senzee)
Ms. Senzee explained this is the last year for this plan and a new plan will be
presented in 2024. Ms. Stratman stated the plan needs approval by the Council
effective January 1 , 2023.
Councilman Kemna moved and Councilman Lester seconded to refer the
resolution to the City Council with recommendation to approve, motion carried.
5. Annexation (Councilman Spencer)
Minutes/Jefferson City Public Works and Planning Committee
November 10,2022
3
Councilman Spencer requested to discuss any areas for potential growth within the
City.
There was discussion among Committee members and staff regarding areas of
potential growth for the City, properties must be contiguous, the need for an Annexation
Committee, concern with fire response times, the annexation plan done in 1996, and
property owners are required to sign a voluntary annexation form for sewer outside the
city limits.
Councilman Spencer moved and Councilman Lester. seconded to recommend
the City Council put together an annexation committee to r&Siiew annexation, motion
carried.
4) Citizen opportunity to address Council/$taff on Stormwater and Other
Public Works Issues)
Councilman Fitzwater requested Committ~e members review the parking study for
the work session on Monday evening.
5) Reports: Neighborhood Service Grant Update• (~achel Senzee)
Ms. Senzee gave an update on the grants. She explained staff is continually looking for
opportunities for use of grant funds. She stated this item will be a continual agenda item to
update the public about funding opportunities, give .CopQcil the information to provide their
respective constituency, and provide information to support,'budgetary decisions.
5 Capital Area Active Transportation Plan Update (Katrina Williams)
0 ~ ''
Ms. Williams explained the public meetings for the Transit Fare Increases public
hearings, one which was held last evening and another is scheduled for November 17 from 9-11
a.m. She ~~,ated .a public survey will be open through December 9. The results of the public
survey and:'apublic meeting will be reviewed by City Council.
Ms. Williams then explained the new plan will integrate the existing plan (Capital Area
Pedestrian and Bicycle plan from 2016 with the new plan. Staff received over 763 surveys
during the first round of engagement. Between December 1 and 2, there will be three
opportunities to participate in a Walk-Audit in the Southside/Old Munichburg neighborhood.
6) Adjourn
Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this
time (8:54 a.m.), motion carried.
Department of Public Works Memorandum
320 E. McCarty Street ·Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www .jeffcitymo .org
Date :
To:
From :
Subject:
December 6, 2022
Public Work and Planning Committee
Britt E. Smith, P.E.~
Parking Division Updates
Staff request the committee's concurrence for staff to purse a scope and fee negotiation
with Structural Engineering Associates to develop bid specifications for repairs to the
Jefferson Street parking deck as well as repairs to Level 4C of the Main Garage. The
project is envisioned to include:
1. Precast panel repair;
2 . Waterproof membrane and drainage improvements;
3. Guard cable repair to the lower level;
4. Miscellaneous corrosion and concrete repairs to the stair towers; and
5. Pre-stressed cable repair in the Madison Street Garage .
The project is anticipated to be less than $50,000 and once finalized would be present
to the full council on the consent agenda .
cc: Matt Morasch, P.E.
Memorandum
320 East McCarty Street • Jefferson City, M i ssouri 6510 1 • P: 573 .634 .6410 • F: 573.634.6562 • www.jeffersoncitymo .gov
Date :
To:
From :
Subject:
December 5, 2022
Public Works and Planning Committee
David Bange P.E., City Engineer '\) rB
Proposal for the Conceptual Design Phase of the High Street Viaduct
Staff has received a proposal from Bartlett & West for conceptual design phase services pertaining to
the High Street Viaduct and is presenting it to the Committee for their approval.
The initial phase will establish the base conditions at the site and explore a number of possible bridge
options. These options will include both the bridge structure and possible alternate termination points
on the project's eastern end.
From these options three w ill be chosen for further exploration which will including roadway geometry,
creek impacts and hydraulics , and high-level cost estimates .
Input on these options will be sought from stakeholders, the Ste of Missouri , elected officials , and the
public. The feedback will be evaluated and will be used to inform the decision as to the preferred
concept.
Once a concept is chosen typical sections will be developed as will plan and profile drawings of High
Street and Missouri Boulevard. Bridge elevation drawings will also be produced as will a cost estimate.
As the total funding for this project has not been identified the proposal also contains an allowance of
Bartlett & West to help with the application for grants if that were to be part of the funding mechanism .
Barring significant changes staff would anticipate bringing this in the form of a design contract to the to
the Council for a first reading on December 19, 2022 .
If you have any questions you may contact me at 634-6433 .
U:\Pub li c Works\Engineeringldbange\PUBLIC WORKS & PLANNING\2022112-2022\High Street Viaduct B&W Proposal.docx
EXHIBIT A
PROPOSAL FOR PROFESSIONAL SERVICES
FOR
HIGH STREET VIADUCT REPLACEMENT
A. SCOPE OF SERVICES
GENERAL BACKGROUND
The High Street Viaduct bridge in Jefferson City is deteriorating and needs to be replaced. As
part of the bridge replacement, additional work at the bridge ends may be included. The initial
phase of design is focused on developing a concept for the new bridge. This phase will include
investigating multiple options to arrive at a recommended solution that considers feedback
from key stakeholders. The solution will define the bridge type, size, typical section and
aesthetic treatments, along with associated roadway improvements. The first phase will include
a conceptual evaluation of hydraulics along with some key stakeholder meetings as better
defined in the detailed scope. This phase also includes some assistance in helping the City apply
for grants for the project. Subsequent phases are expected to include preliminary and final
design.
TASK 1 -INITIAL CONCEPTS ($9,750 Lump Sum)
1.1 Collect data and prepare project base map.
1.2 Site visit to review surrounding infrastructure and potential impacts.
1.3 Develop marker-level sketch of initial concepts.
1.4 Develop initial bridge typical section options that consider bridge width, railing and
lighting.
1.5 Meet with the city staff to brainstorm initial concepts and narrow down to three to move
forward.
TASK 2-REFINED CONCEPTS ($82,750 Lump Sum)
2.1 Refine bridge typical section.
2.2 Develop initial bridge span arrangements and types.
2.3 Develop initial roadway geometry for three chosen options.
2.4 Incorporate affects and potential restoration of Wears Creek and surrounding
greenspace.
2.5 Perform high-level hydraulics on initial options to understand conceptual bridge length
and impact to water surface profile.
2.6 Evaluate initial retaining wall needs to understand general location and size.
2.7 Develop concept drawing showing the new bridge and roadway construction for three
options showing initial plan and profile view.
2.8 Develop order-of-magnitude level estimate for initial concepts.
2.9 Meet with the City staff to discuss three options.
2.10 Incorporate City feedback into initial concept drawings.
PN 16197.212 -1-November 2022
TASK 3-STAKEHOLDER ENGAGEMENT ($4,500 Lump Sum)
3.1 Meet with State of Missouri Office of Administration to discuss initial concepts and to
better understand the State's plans for changes at the capitol that could relate to traffic
movements or parking areas.
3.2 Meet with St. Peters Church to present initial options, any impacts to Mulberry Street
and understand concerns.
3.3 Engage the US Army Corps of Engineers to discuss impacts to Wears Creek and better
understand any permitting concerns.
3.4 Engage MoDOT to understand impacts to retaining walls behind their building.
3.5 Attend Public Works Committee meeting to discuss initial alternatives and project
status.
TASK 4-FINAL CONCEPT ($63,500 Lump Sum)
4.1 Refine concepts based on feedback to date to finalize concepts and develop
recommendation to City.
4.2 Meet with City staff to discuss recommendations and determine final concept to move
forward.
4.3 Develop bridge layout, type and size for chosen concept.
4.4 Develop roadway geometry for chosen concept.
4.5 Review impacts to Wears Creek, hydraulics and restoration options for chosen concept.
4.6 Develop retaining wall sizes and locations for chosen concept.
4.7 Develop drawings to show chosen concept. Anticipated to include:
4.7.1 Overall plan view
4.7.2 Bridge typical section
4.7.3 Roadway typical section
4.7.4 Plan/ profile of High Street
4. 7.5 Plan/ profile of Missouri Boulevard
4.7.6 Bridge elevation views
4.8 Develop cost estimate for chosen concept to be used for budget and grant purposes.
4.9 Meet with City staff to discuss chosen concept drawings and costs and obtain feedback.
4.10 Incorporate final comments from City.
4.11 Attend City Council Meeting to discuss conceptual phase.
TASK 5-GRANT FUNDING (Hourly plus Expenses Not to Exceed $30,000)
5.1 Assist with finding and applying for grants as requested by the City. Depending on the
chosen grants to pursue, this could include multiple grant applications. However, some
more complex grant applications could exceed the funds available with this contract.
These funds will not be expended without prior approval from City staff. The hourly
rates and reimbursable expenses are shown in the attached fee schedule (Exhibit B).
PN 16197.212 -2-November 2022
B. CLIENT'S RESPONSIBILITY
1. Make available to the Consultant all records, survey plats, warranty deeds, survey,
reports, maps, financial information, and other data pertinent to provisions for the
services required under this contract.
2. Examine all plans, specifications and other documents submitted by the Consultant and
render decisions promptly to prevent delay to the Consultant.
3. Designate one employee as the City's representative with respect to all services to be
rendered under this agreement. This individual shall have the authority to transmit
instructions, receive information and to interpret and define the CLIENT's policies and
decisions pertinent to Consultant's services.
4. Perform all topographic, boundary and utility surveys for the project.
C. TIME FOR COMPLETION
1. Notice to Proceed: January 2, 2023 (Anticipated)
2. Initial Brainstorming Meeting: January 20,2023
3. Survey by City: March 3, 2023
4. Refined Concepts: May 8, 2023
5. Final Concept: July 24, 2023
D. SUMMARY OF COSTS
TASK 1: INITIAL CONCEPTS
(Lump Sum)
TASK 2: REFINED CONCEPTS
(Lump Sum)
TASK3: STAKEHOLDERENGAGEMENT
(Lump Sum)
TASK4: FINAL CONCEPT
(Lump Sum)
TASK 5: GRANT FUNDING
(Hourly plus Expenses Not-to-Exceed)
TOTAL NOT-TO-EXCEED
PN 16197.212 -3-
$9,750
$82,750
$4,500
$63,500
$30,000
$190,500
November 2022
~EF
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Mi ssouri 65101 • P 573 -634-6410 • F 573-634-6562 •
www .jeffersoncitymo .gov
Date: December 6, 2022
To : Public Works and Planning Committee
Through: Matt Morasch, Public Works Director
From : Gerry Stegeman, Interim Transit Director
Subject: Cost for Transit service on Black Friday
The rough estimate for Transit to provide service on Black Friday would be about $7500-$9500
(labor with overtime and fuel estimate). This includes both fixed routes and handi-wheels and
office support staff (supervisors, dispatchers, etc).
Transit did provide service on Black Friday in the early 1990's, but it was suspended for low
ridership . The low ridership was likely due to several factors including which we believe are still
relevant today;
• Medical offices are typically closed;
• State Offices are closed;
• Baggage is limited to what a rider can carry and stow safely;
• Riders may have alternate transportation because a friend or family member may be
able to transport them because more of them may also be on a holiday from work;
• In present day more shopping can and does occurs on-line .
Another factor to consider is being able to staff the system. Transit like many other city
departments is often short staffed and is having trouble hiring (down 8 of 32 currently). With our
present staffing , we often have difficulty allowing for vacation time, etc. Having staff work on a
holiday exacerbates that issue . Because of the facts noted above we would not recommend
reinstating the service .
US Army Corps
of Etngineers ®
U.S Army Corps of Engineers, Kansas City District
News Release
Cost share agreement signed for feasibility
study in Jefferson City, Missouri
Published Nov. 29, 2022
Col. Travis Rayfield, U.S. Army Corps of Engineers, Kansas City District commander (right), and
Dru Buntin, Missouri Department of Natural Resources director (left), partnered to sign a Feasibility
Cost Share Agreement for a feasibility study on the area around river mile 142 with Lt. Gov. Mike
Kehoe (middle) as their witness, on Nov. 28, 2022, in Jefferson City Missouri. I Photo by Andrew
Richmond, Missouri Department of Natural Resources
JEFFERSON CITY, Mo. --
The U.S. Army Corps of Engineers, Kansas City District, and the State of Missouri partnered to sign
a Feasibility Cost Share Agreement for a feasibility study on the area around river mile 142, on Nov.
28, 2022, in Jefferson City Missouri.
https://www. nwk. us ace .army. m ii/Des ktopMod u les/ ArticleCS/Print. aspx? Portalld=29&Moduleld=6228&Article=3230 117 1/2
This signing signified the first formal step in the partnership for the Jefferson City FCSA Missouri
River Flood Risk and Resiliency Study, which is a spin-off of the Lower Missouri River Basin
System Plan, a larger study that involves four states-Nebraska, Iowa, Kansas and Missouri.
The System Plan will reassess how USACE operates the lower Missouri River Basin and offer
different flood risk and resiliency options for the river as a whole that have the best federal interest.
The spin-off study conducted in Jefferson City will offer flood risk and resiliency options specific for
the area around river miles 142, an area that has been impacted by flooding multiple times over
two decades.
"This signing is just the first step in our unified local approach to an extensive look into flood risk
reduction, potential environmental impacts, the likely economic benefits and more for Jefferson
City. The goal will be to find the best possible measures and strategies for this area," Col. Travis
Rayfield, Kansas City District commander, said.
Contact
Kansas City District Public Affairs
816-389-3486
CENWK-PA@usace.army.mil
Release no. 22-055
https://www.nwk.usace.army.miVDesktopModules/ArticleCS/Print.aspx?Portalld=29&Moduleld=6228&Article=3230117 2/2
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works and Planning Committee
THROUGH: Sonny Sanders, Director of Planning and Protective Services
FROM· David Grellner, Environmental Health Manager
DATE: December 1, 2022
RE: Yard Waste and Compost Site Contract
The Yard Waste and Compost Site Contract with All Season's Landscaping will expire on
October 31,2023. The final year of the five-year contract runs from November 1, 2022
to October 31, 2023 at a cost of $201,600 to the City of jefferson. The current yard waste
and compost site is located at 2417 Southridge Drive. Planning and Protective Services
staff is currently preparing the request for proposal for the future contract which will
begin on November 1, 2023 if funds are allocated for this service. Attached is the request
for proposal for yard waste and compost site services for reference. Average usage is
approximately 17,500 customers per year, with an average of 24,000 cubic yards of yard
waste per year. Highlights of the proposal are:
• No charge to city residential users for yard waste drop-off and pick-up of
compost; shall charge non-city residents and businesses for use of the facility.
• Cost proposal requested for drop off fee for yard waste disposal for non-city
residents and all businesses.
• Curbside on Demand Yard Waste Pick-Up. Requested cost proposal for customer
fee-based curbside on demand pick-up option for residents. Residents can request
a special yard waste pick-up from the contractor on a demand basis only for a fee.
• No charge to City of jefferson Departments for dropping off of yard waste at the
facility. The Department of Parks and Recreation has expressed interest to
explore waste options for the disposing of larger wooded material to the yard
waste site from their daily operations.
Also included in the request for proposal:
• A system description of the yard waste facility on set-up and daily operation
• Hours of operation of the facility plus a holiday schedule
• Advertising methods of the facility to include publications and signage
• Reporting methods of volume of yard waste that is being dropped-off and
number of customers requesting yard waste pick-up. Additional information will
be requested regarding patron usage (resident vs. non-resident/commercial
usage).
• Plans for disposal of the yard waste and compost
This past summer the City of Jefferson Purchasing Department released a Request for
Information (RFI) to vendors to explore options for best management practices for yard
waste management in the City of Jefferson. The Purchasing Department received one
response to the RFI (attached to memorandum for reference).
Attached is a 2018 comparison chart of other Missouri municipal yard waste I compost
programs for reference.
Staff is requesting input from the Public Works and Planning Committee on whether to
pursue a new yard waste and compost contract for the next five-year period and for any
suggestions or input to the current proposal.
REQUEST FOR PROPOSAL
YARD WASTE DROP OFF AND COMPOSTING
PART I
INTRODUCTION AND GENERAL INFORMATION
The City of Jefferson, Missouri is requesting proposals from qualified service providers for
yard waste drop-off site(s) and composting services. The city wishes to have a yard waste drop-off
site and composting systems capable of handling yard waste generated in Jefferson City, Missouri
available to its citizens. The yard waste drop off site(s) must be operated in a way that insures a
clean and orderly appearance at the location. The public must be accommodated by easy access to .
the drop off of yard waste and the pick up of compost and mulch.
The City will contract with the successful offeror following negotiations to provide one or
more drop off site(s) and a composting site.
The fee schedule for all charged users and all increases must be approved by the City of
Jefferson.
The contract will be for one year from date of award with up to four (4) additional one
year renewal periods.
The successful bidder shall procure and maintain the insurance as listed in the
sample contract for the life of the agreement. ·
The successful bidder shall be responsible for securing and maintaining all required
permits (City, State, and Federal).
PART II
BACKGROUND
The current contract agreement provides for a centrally located site within the C~ty of
Jefferson maintained by the contractor, at the contractorrs expe~se. During the past three years
the average volume of yard waste has been 29,100 cubic yards'ofprocessed material per year.
PART III
SCOPE OF WORK
The City of Jefferson wishes to explore all possible options for continuing yard waste
services by a drop-off site or sites and a composting site. In addition, the City wishes to
consider a contractor operated curbside pick-up on demand of yard waste for citizens within the
corporate city limits of the city. The City is soliciting proposals, as outlined below. Contractors
may respond with one or more options.
I
OPTIONS AND COSTS
A. DROP-OFF SITE, in which the contractor designs, constructs and operates their own drop-
off site(s) and compost site.
B. Pick up of yard waste curbside on a resident demand basis within the corporate limits of
Jefferson City. Contractor must describe method of picking up yard waste curbside on a
demand basis. It is. contemplated that costs for such on demand service would be the
responsibility of the requesting resident but would be subject to a standard set of rates
established in the contract.
PARTV
PROPOSAL REQUIREMENTS
The contractor should address each section on the attached sheet under Part X. Additional
description may be added by the offeror. The following categories are areas of concern for the
City of Jefferson, and contractors should provide a brief description under each section.
A. System Description.
1. In this section, please describe the composting system or option that you propose to
utilize. Also describe the procedures for patron residential and commercial identification
(Source of Identification) and recording methods of volumes of materials.
2. Volume reports shall be submitted to the City on a monthly basis and must be received
before payment will be made. Volume reports shall include the number of patrons each
month and the volume of yard waste received. The report shall also include the number
of completed requests for pick -up of yard waste curbside for residents.
B. Site Considerations
1. Please provide the site location and the size of the site.
2. The site location must be on privately owned property on the south side of the Missouri
River on appropriately zoned property within the corporate city limits of the City of
Jefferson.
3. The site must provide easy access by the public to the drop off of yard waste and the
pick up of compost and mulch.
4. Entrance, Exit and public vehicle access areas must be clearly marked, paved and
·maintained.
5. Contractor shall clearly display at its entrance identifying information and operating
hours of the yard waste drop off and compost site. The drop-off area for yard waste
must be clearly identified with the type of yard waste to be deposited and location of
2
free mulch and compost must be identified for the residential citizens. Fee schedules
shall be posted for those that are non-residents or businesses.
C. Zoning Considerations
Jefferson City Zoning allows "Yard Waste and Composting Site" as a permitted use in
the M-2 General Industrial zoning district, as a Conditional Use in the RU Rural zoning
district, and as a Special Exception Use in the M-1 Light Industrial and C-2 General ·
Commercial districts.
Properties zoned M-2 would be approvable as a composting site.
Properties zoned M-1, C-2, or RU would require a special permit, with applicable vote
by the approving body.
Composting sites are subject to Zoning Code Specific Use Standards as follows:·
33. Composting Site
A. Location. Composting facilities may be authorized in the districts specified
by Exhibit 35-28 Land Use Matrix. ·
B. Performance Standards
(1) No. materials or compost shall be stored within 25 feet of any
property line.
(2) No excessive dust, noise, vibration, smoke, fumes, odors, or glare
shall be detected beyond the property line.
(3)· Minimum parcel size of four (4) acres is required.
(4) Subject to other applicable local, state, and_ federal permits are
required.
If the presumptive successful bidder's proposed yard waste location requires a
zoning amendment or zoning permit to comply with application ~oning
requirements, the award of the bid shall be processed in conjunction with any
required zoning approval actions and final bid award shall be subJect to final
approval of such zoning amendment or zoning permit.
D. Operation ofthe Drop-OffSite(s)
1. Please indicate the number of people that would be available to operate the site(s) and the
number of days or hours per week that the site(s) will be open. Both winter and summer
schedules shall be included.
Below are the current operating hours.
Summer (March 16 through November 30)
8:00a.m. to 7:00p.m. Monday through Friday
8:00a.m. to 5:00p.m. Saturday
Noon to 5:00 p.m. on Sunday
3
Winter (December 1 through March 15)
8:00a.m. to 5:00p.m. Monday through Friday
8:00a.m. to 5:00p.m. Saturday
Noon to 5:00p.m. on Sunday
-
Indicate the proposed hours of operation and hours available for accepting yard waste.
The hours of operation must include weekend and evening availabilities.
2. Offer shall include a list of holidays, by date and name, that will be observed by closing
the operation.
3. The city is requesting an option for the contractor to provide curbside on demand pick-up
of residential yard waste within the corporate limits of the City of Jefferson. If the offeror
provides this service, the following minimum information should be included.
Terms required to provide the service
Days and hours pick-tip services would be available
A proposed cost for the service to residents
E. Advertising
1. Offeror shall include a plan for advertising the yard waste drop off site( s) and mulch and
composting pick up. If the proposal includes different hours of operation on a seasonal
basis, the contractor shall be responsible for advertising the seasonal change.
Advertising shall include notices in the local newspaper no less than twice per year
regarding the seasonal change and the services provided by the yard waste facility.
Contractor shali notify the City of Jefferson when advertising is distributed.
F. Marketing Compost
1. It will be the responsibility of the site operator to dispose of the processed material in an
appropriate manner. In this section, indicate uses or markets you anticipate for the
compost product your process will provide. Assuring a proper disposal for the materials is
a minimum requirement for acceptable proposals. Indicate the methods of maintaining an
adequate supply of composted material available to the public at no cost.
G. Financing and Financial Projections
1. Contractor should provide a financing plan which describes the sources and uses of funds.
Please indicate in your proposal the role you propose the city to play in financing any
facilities.
2. Estimate the required per ton tipping or service fee to process and market material at your
facility. Please include assumptions for other revenue sources such as market sales.
Include estimates for capital necessary to operating equipment and annual operation and
4
maintenance expenses.
3. · Include the method of controlling and cost recovery and volumes of usage.
4. If your proposal requires an initial term longer than one (1) year, please specify the
necessary term and the reason.
5. Additional financial information may be requested during the negotiating process and/or
future contract negotiations.
H. EVALUATION PROCESS
After determining that a proposal satisfies the mandatory requirements stated in the
Request for Proposal, the comparative assessment of the relative .benefits and deficiencies of the
proposal in relationship to published evaluation criteria shall be made by using subjective
judgment. Award of a contract resulting from this Request for Proposal shall be based on the
lowest and best proposal received in accordance with the evaluation criteria stated below:
Cost 35 points
Cost to Non-Residential and Businesses
Proposed Method of Performance
Location of Site( s)
5 points
30 points
10 points
10 points
10 points
City's Role in Operation
Experience and Reliability
1. COST
A. Cost to the City of Jefferson
Offeror must provide cost for the option or options as set forth in the cost sheet of
this Request for Proposal. All costs must be shown on the cost sheet of the RFP
which must be completed, signed and returned with the offeror's proposal.
Any cost and/or pricing data submitted or related to the Offeror's proposal
including any cost and/or pricing data related to contractual extension options
shall be subject to evaluation if deemed to be in the best interest of the City.
B. Cost to Users
Contractor shall submit each of the following options.
1. Contractor shall not charge city residential users (as defined) for yard waste
drop-off or pick-up of compost and mulch. Contractor shall charge all non-city
residents and all businesses.
2. Contractor shall provide a fee schedule for charges required to provide
·residential on demand curbside pick-up of yard waste.
3. The City of Jefferson Departments shall have access to the site without charge
to dispose of yard waste.
5
2. PROPOSED METHOD OF PERFORMANCE
Proposals will be evaluated based on the offeror's distinctive plan for performing
the requirements of the RFP. The offeror should present a written narrative which
demonstrates the method or manner in which the offeror proposes to satisfy the
requirements of the Scope of Work, regardless of which option( s) offeror chooses
and/or provides.
3. LOCATION OF SITE(S)
As previously stated in this RFP, this proposal will be evaluated on the offeror's
ability to provide their own drop-off site, operate the facility, and provide
transfer services to the composting site.
4. CITY'S ROLE IN OPERATION
The offeror must state the role the City of Jefferson.is expected to pay in the
yard waste drop-off site/composting project.
5. EXPERIENCE AND RELIABILITY
Experience and reliability of the offeror's organization is considered in the
evaluation process. Therefore, the offeror is advised to submit any
information which documents successful and reliable experience in past
performances, especially those performances related to requirements of this
RFP. Also indicate ownership of your firm.·
The above information may be shown on the form attached (Experience and
Reliability) to this RFP or in a similar manner.
PARTY
. P~OPOSAL CONDITIONS AND SUBMISSION INFORMATION
The following statements are the basis upon which companies shall prepare and submit
proposals:
A. Twelve (12) copies of the proposal are due in the City of Jefferson, Office of the Purchasing
Agent located at 320 East McCarty Street, Jefferson City, Missouri 65101 by 3:00p.m.
Central Standard Time on May 10,2018. Proposals will be received only; they will not be
publicly opened. ·
B. All costs of the preparation and submittal of proposals shall be borne by the organization
submitting the proposal.
C. The City of Jefferson reserves the right to reject any or all proposals or to negotiate a
contract vvith any or all respondents, or to reissue a request for proposals, or to issue an
additional request for proposals.
6
D. All proposals and associated materials become the property of the City of Jefferson.
E. The City of Jefferson reserves the right to waive minor irregularities in any or all proposals
if it is determined that such action is in the interest of the City of Jefferson.
F. The City of Jefferson does not discriminate in the choice of contractors on the basis of race,
color, creed, religion, national origin, sex, age, political affiliation, marital status or
disability.
G. Contractors are legally responsible for their proposals. Contractors are required to agree
not to collaborate or collude for the purpose of restricting competition. ·
H. The successful offerors (the contractor and/or contractors) may be required to enter into an
agreement with the City of Jefferson which incorporates the contractual conditions shown
below.
I. Proposal Bond
A proposal bond in the amount of five percent (5%) of the total proposed amount for the
first year of the contract must be submitted with the proposal. The bond may be by
certified cashier's check or through a corporate surety company authorized to do business
in the State of Missouri.
J. Performance Bond
The contractor must furnish a performance bond in the amount of one hundred percent
(100%) of the offer. The successful contractor must submit the performance bond to the
City of Jefferson upon signing the resulting contract. The performance bond must be issued
by a company authorized to do business in Missouri or secured with a certified check, cash,
or cashier's check and made payable to the City of Jefferson in the amount specified. The
ordinance number and dates of performance must be specified in the performance bond.
Personal or company checks are not acceptable.
In the event the City of Jefferson exercises its option to extend the contract for an
additional period, the contractor must maintain the validity and enforcement of the bond
pursuant to the provision of this paragraph for the extended period.
K. Receipt of Proposals
Proposals must be priced, signed, sealed anq retu,rned to the Finance Department, Division
of Purchasing by the proposal receipt date. The proposal will be received only, the proposal
will not be read aloud, so it is not necessary to be present. Proposals will be available for
review after the earlier of the making of a recommendation to the City Council or the
acceptance or rejection of all proposals.
L. Preparation of Response
The contractor must respond to this RFP by submitting all data required herein in order
7
for his/her proposal to be evaluated and considered for award. Failure to submit such data
shall be de~med sufficient cause for disqualification of a proposal from further
consideration for award.
To facilitate the evaluation process, the contractor-is encouraged to organize the proposal
into distinctive sections that correspond with the individual evaluation categories described
herein. Each distinctive .section should be titled with each individual evaluation category
and ail material related to that category should be included therein. ·
PART VI
SAMPLE CONTRACT .
8
THIS PAGE MUST BE INCLUDED IN PROPOSAL
PART VII
COST OF PROPOSAL BY YEAR
YEAR ONE
DROP-OFF SITE -VENDOR OWNED
Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
and mulch. Contractor shall charge all non-city residents and all businesses.
A. Cost to the City
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12 months $ _____ _ $ _____ _
B. Cost to Users
DROP OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below.
Minimum and/or
Level Pick up
$ _____ _
Heaped Pickup
$ ____ _
Comments/ Additional Information:
Large or Commercial
Vehicles -Per Cubic Yard
$ ______ _
-~----------------
C. List the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits of the City of Jefferson.
Minimum and/or
Level Pick up
$ ___ ____;___
Heaped Pickup
$ ___ _
9
Large or Commercial
Vehicles -Per Cubic Yard
$ ______ _
THIS PAGE MUST BE INCLUDED IN PROPOSAL
. Describe all applicable user fees for curbside residential yard waste pick up on demand.
OTHER -Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A.. Cost to the City
B. Cost to Users:
YEAR TWO
DROP-OFF SITE-VENDOR OWNED
Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
and mulch. ContraCtor shall charge all non-city residents and all businesses.
A. Cost to the City
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12 months $ ____ _ $-----,------
10
THIS PAGE MUST BE INCLUDED IN PROPOSAL
B. Cost to Users
DROP OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below.
Minimum and/or
Level Pick up
$ ____ _
Heaped Pickup
$ ____ _
Large or Commercial
Vehicles -Per Cubic Yard
$-~-----
Comments/ Additional Information: ------------------
C. List the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits of the City of Jefferson.
Minimum and/or
Level Pick up
$_----:-----
Heaped Pickup
$ ___ _
Large or Commercial
Vehicles -Per Cubic Yard
$ ______ _
Describe all applicable user fees for curbside residential yard waste pick up on demand.
OTHER -Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A. Cost to the City
11
THIS PAGE MUST BE INCLUDED IN PROPOSAL
B. Cost to Users:
YEAR THREE
DROP-OFF SITE-VENDOR OWNED
Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
and mulch. Contractor shall·charge all non-city residents and all businesses.
A. Cost to the City
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12 months $ ____ _ $ ____ _
B. Cost to Users
DROP OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below.
Minimum and/or
Level Pick up
$ ____ _
Heaped Pickup
$ ____ _
Comments/ Additional Information:
Large or Commercial
Vehicles -Per Cubic Yard
$ ______ _
-------------~----
12
.. '• ~.
THIS PAGE MUST BE INCLUDED IN PROPOSAL
C. List the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits of the City of Jefferson.
Minimum and/or
Level Pick up
$. ____ _
Heaped Pickup
$ ____ _
Large or Commercial
Vehicles -Per Cubic Yard
$ ______ _
Describe all applicable user fees for curbside residential yard waste pick up on demand.
OTHER -Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A. Cost to the City
B. Cost to Users:
13
TIDS PAGE MUST BE INCLUD~D IN PROPOSAL
YEAR FOUR
DROP.:.OFF SITE-VENDOR OWNED
Contractor shall not charge city r~sidential users for yard waste drop-off or pick-up of compost
and mulch. Contractor shall.charge all non-City residents and all bu~inesses.
A. Cost to the City
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12 months $. ____ _ $.
B. Cost to. Users
' .
DROP: OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below .
. Minimum and/or
Level Pick up
$ _____ ....,.
Heaped Pickup
$ ___ _
Large or Commercial
Vehicles -Per Cubic Yard
$. ______ _
Comments/Additional Information: _______________ _
C. List the Cost applicable. to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits of the City of Jefferson.
Minimum and/or
Level Pick up
$ ____ _
Heaped Pickup
$. ____ _
14
Large or Commercial
Vehicles -Per Cubic Yard
.$. ______ _
THIS PAGE MUST BE INCLUDED IN PROPOSAL
Describe all applicable user fees for curbside residential yard waste pick up on demand.
OTHER -Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A. Cost to the City
·B. Co~t to Users:
YEAR FIVE
DROP-OFF SITE-VENDOR OWNED
Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
·and mulch. Contractor shall charge all non-city residents and all businesses.
A. Cost to the City
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12 months $ ____ _ $ _____ _
15
TIDS PAGE MUST ·BE INCLUDED IN PROPOSAL
B. Cost to Users
DROP OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below.
Minimum and/or
Level Pick up
$ _____ _
Heaped Pickup
$ ___ _
Comments/ Additional Information:
Large or Commercial
Vehicles -Per Cubic Yard
$ ______ _
------------~-------------------
C. List·the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits of the City of Jefferson.
Minimum and/or
Level Pick up
$ ____ _
. Heaped Pickup
$ ___ _
Large or Commercial
Vehicles -Per Cubic Yard
$ ______ _
Describe all applicable user fees for curbside residential yard waste pick up on demand.
16
THIS PAGE MUST BE INCLUDED IN PROPOSAL
OTHER -Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A. Cost to the City
B. Cost to Users:
Discount for prompt payment on invoices only_%_ days.
Discount will not be evaluated on bid.
This prices contained in this proposal are firm for __ days. ·
Do you represent a disadvantaged business enterprise? YES _NO_
Do you agree to cooperative procurement by Cole County? YES _NO _
Do you agree to cooperative procurement by Housing Authority? YES _NO_
Bid tabulation to be sent to fax number ___________ _
NAME OF COMPANY _________________ _
AGENT AND TITLE _________ _
ADDRESS _______________________ __
TELEPHONE ________ DATE ____ _
BIDDER SIGNATURE _________ _
Forril of Business: _ Sole Proprietorship _Partnership _Corporation _Limited Liability Corporation
17
NOTICE TO BIDDERS
· Section 285.525-285.550 RSMo Effective January 1, 2009
Effective January 1, 2009 and pursuant to .R.SMO 285.530 (1), No business entity or employer
shall knQwingly employ, hire for employment, or continue to employ an unauthorized alien to
perform work within the state of Missouri. · · ·
As a condition for the award of any contract or grant in excess of five thousand dolhirs by the
state or by any political subdivision of the state to a business entity~ or for a any business e'-l.tity
receiving a state administered or subsidized tax credit, tax abatement, or loart from the state, the
business entity shall, by sworn affidavit and provision of documentation, affirm its enrollment
atid participation in a federal work authorization program with ·respect to the employees working
in connection with the contracted services. Every such business entity shall sign an affidavit
·affirming that it does not knowingly employ any person who is an unauthorized alien in
connecti<:>n with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program and shall verify
the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer
·shall retain a copy of the dated verification report received from the federal government. Any
business entity that participates in such program shall have an affirmative defense that such
business entity has not violated subsection 1 of this section. [RSMO 285.530 (4)]
. .
For vendors that are not already enrolled and participating in a federal work authorization
program, E-Verify is an example of this type ofprogram. Information regarding E-Verify is
available at http://www.dhs,.gov/xpreyprot/programs/gc 1185221678150.shtm.
18
State of
Affidavit of Compliance with Section 285.525-285.550 RSMo
For All Agreements in Excess of $5,000.00
Effective January 1, 2009
-----------------------)
County of ________ _
) ss
)
Before me, the undersigned Notary Public, in and for the County of _________ ~
State of ____________ , personally appeared
(name), name of company), (a corporation), (a partnership), (a sole proprietorship), a limited liability company)
and is authorized to make this affidavit, and being duly sworn upon oath deposes and says as follows:
(1) that said company is enrolled in and participates in a federal work authorization program
with respect to the employees working in connection with the contracted services; and
(2) that said company does not knowingly employ any person who is an unauthorized alien
in connection with the contracted services.
The terms used in this affidavit shall have the meaning set forth in Section 285.500 RSMo., et seq~
Documentation of participation in a federal work authorization progr~m is attached to this
affidavit.
Signature ___________ _
Name ---------------------------
Subscribed and sworn to before me this ___ day of _______ _
Notary Public
My commission expires: ________ _
19
Sample E-Verify Memo of Understanding-MOU Electronic Signature Page
Company ID Number: XXXXXXX
The foregoing constitutes the full agreement on this subject between the SSA, DHS (Departlnent
of Homeland Security), and the Employer. ·
The individuals whose signatures appear below represent that they are authorized to enter into
this MOU on behalfofthe Employer and DHS respectively.
To be accepted as a participant in E-Verify, you should only sign the Employer's Section of the
signature page. If you have any questions, contact E-Verify Operations at 888-464-4218.
Employer, Your Company Name
~ohn Doe
Name (Please type or print) Title
Electronically Signed 01/01/2009
Signature Date
Verification
Department of Homeland Security -Division
USCIS Verification Division
Name (Please type or print) Title
Electronically signed 01101/2009
Signature Date
20
THIS PAGE MUST BE INCLUDED IN PROPOSAL
PIDORSERVICESPERFORMEDFOR: --------------------------
Address ---------------------------------------
Person Familiar with Performance ----------------------
Title--------------~~-----Telephone __________________ _
Contract Period: From To --------------
Description/Summary of Services Performed
PIDORSERVICESPERFORMEDFOR: -------------------------
Address ---------------------------------------
Person Familiar with Performance ----------------------
Title------------'---------'---------Telephone __________________ _
Contract Period: From To --------
Description/Summary of Services Performed
21
THIS PAGE MUST BE INCLUDED IN PROPOSAL
PIDORSERVICESPERFORMEDFOR: -------------------------
Admess ______________________________________ _
P_erson Familiar with Performance---------------------
Title---------------'--------Telephone _________________ __
Contract Period: From To ----------,---
Description/Summary of Services P~rformed
PIDORSERVICESPERFORMEDFOR: ________________________ _
Admess -------------------~-----------------
Person Familiar with Performance
----------~---------
Title----------~----------Telephone ______________ __
Contract Period: . From ____ _ To _______ _
Description/Summary of Services. Performed
22
TillS PAGE MUST BE INCLUDED IN PROPOSAL
PART IX
PERSONNEL STAFFING
STAFF MEMBER BACKGROUND AND EXPERTISE
1. Nrune ________________ __
Title -------------------
2. Nrune ------------------
Title -------------------
3. Nrune ------------------
Title -------------------
4. Nrune ____________ ~----
Title ------------~-----
5. Nrune ------------------
Title -------------------
6. Nrune ------------------
Title -------------------
Attach additional pages if needed.
23
:: .. ·
. . ·: ·~. .. ,., .
· THIS·PAGE MUST BE INCLU)).ED IN PROPOSAL
PART X
PROPOSAL DESCRiPTION
B. SiteConsiderations: ·
:.,.: .. ·
.;:···
: ...... . . .. ~ · ....... ".. : .
. . ;,··
. j.; ·.-;·· .. :-..
. '
... · .·
··.· ..
·'. ,,:· ~ ; ,. :
. ' .. :'·' ':.: .. -·_, '· ,· •' . ·,
. c~ : . ::;()peratio11ofthe Drop-Of Site(s):
...... ·
:.,;·,'·· '; .··.,._I.
24
·.·:(,·' .. · ~~
:• '·' ......
THIS PAGE MUST BE INCLUDED IN·PROPOSAL .
D. Advertising:
E. Marketing Compost:
F .• ·· . Financing and Financial Projections:
'; · ... :. ·-·.
. .;
j
~ . ' ' . ; ~~ .; . . .. :· ·~· _;,-.,:; . '·
.:. · .. :··
··' .... · ..
.,,··.
25
THIS PAGE MUST BE INCLUDED IN PROPOSAL
ANTI-COLLUSION STATEMENT
STATE OF ________________ ~
)
COUNTY OF _______ _)
---------------being first duly sworn, deposes and says that he is
----~~~-~--------of ______ ~~~~-------
Titie of Person Signing Name of Offeror
That all statements made and facts set out in the offer for the above project are true and correct;
and that the offeror (the person, firm, association, or corporation maJ9.ng said offer) has not,
either directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise then any action in restraint of free competitive bidding in connection with such offer
of any contract which result from its acceptance.
Affiant further certifies that offeror is not financially interest in, or financially /affiliated with,
any other offeror for the above project.
(By)--------~-'----
(By) ___________ _
Sworn to before·me this_. ___ day of _ __,..-----
Notary Public
My commission expires: ____________ __
26
PART XI
DEFINITIONS
Business: Stores, restaurants, hotels, offices, wholesale establishments, retail establishments,
hospitals, plants, shops, manufacturing establishments, schools, churches, large multi-family
residential, and other commercial establishments. This term shall not be construed to include
residences, duplexes, and small multi-family dwellings.
Curbside on Demand Yard Waste Pick-Up: A service provided by the contractor for a
customer paid fee that provides curbside pick-up of yard waste on a customer demand basis
only. Yard waste shall be limited to tree limbs and brush (six inches or less in diameter and a
maximum length of 4 feet), garden vegetation, grass clippings and leaves (must be bagged or
placed in a disposable container), wood chips, or flocked/unflocked Christmas trees.
Residential User: Any person or family unit living in or owning a single family home, duplex,
mobile home, or small multi-family residential unit within the City.
Residential, One Family or Single Family: A detached single family structure designed or
intended for occupancy by one person or by one family. Each mobile home in a non-
containerized area shall be deemed a "single family residence", and each pad space shall be
deemed a single family structure.
Residential, Two-Family or Duplex. A building designed and intended for occupancy by two
(2) families in separate living quarters, including housing units described as "attached single
family"-and ''townhomes", so long as the structure contains a maximum of two dwelling units
only.
Residential, Small Multi-Family: A building designed for or intended for occupancy by three
or four families in separate living quarters.
Residential, Large Multi-Family: A building designed for or intended for occupancy by five
(5) or more families in separate living quarters.
Residential Complex: A group of residential buildings, regardless of the number of units
contained with the buildings on the same parcel or on multiple parcels under a common
ownership or management.
Source of Identification: Sour9es used to identify users at the yard waste drop-off facility to
certify whether the user is a resident, non-resident, business, landlord, or commercial user.
Identification sources are, but not limited to, driver license, current utility billing, or current
property tax form.
Statement of Yard Waste Source: A document provided by the City of Jefferson for those
residential users who use a service other than themselves to transport yard waste to the Jefferson
City Yard Waste Drop-Off Facility to verify the yard waste deposited came from their residential
property and is to be deposited free of charge. ·
27
·Statement of Source for Residential Yard Waste for Landlords: A document provided by
the City of Jefferson for those landlords who own residential rental property in the City of
Jefferson and who utilize a service other than themselves to transport yard waste originating
from their rental property and is to be deposited at the yard waste site free of charge.·
Yard Waste: Shall mean grass clippings, leaves, yard and garden vegetation, wood chips, limbs
and brush (six inches or less in diameter and a maximum length of 4 feet), Christmas trees
(flocked or unflocked). This term does not include stumps, roots, or shrubs with intact root
·balls.
OTHER
Curbside on Demand Pick-Up: For a customer paid fee, Contractor shall provide all labor,
materials, and equipment to provide an on-demand curbside pick-up of yard waste for the
·residents of the City of Jefferson, Missouri.
Contractor shall establish a plan allowing for residential users to contact Contractor and identify
curbside yard waste pick-up need and for scheduling the pick-up. ·
Service shall be curbside pick-up on demand basis from the customer. Yard waste shall be
limited to tree limbs (six inches or less in diameter and a maximum length of 4 feet), grass
clippings and leaves (must be bagged or placed in a disposable container), wood chips, or
flocked/unflocked Christmas trees.
28
YARD WASTE DROP-OFF SITE AND COMPOSTING SERVICE
CONTRACT
This agreement made and entered into the date last executed by a party as indicated below,
by and between the City of Jefferson, a municipal corporation, hereinafter "City", and All Seasons
Landscaping and Construction, Inc., hereinafter "Co.ntractor", witnesseth:
That for and in consideration of the mutual promises herein contained, the parties hereby agree
as follows:
1. Scope of Services.
The City agrees to engage the services of the Contractor to perform the services set out in
Response to Proposal No. 2978 and incorporated herein as Exhibit A. The Contractor shall operate a
drop-off site located at 2417 Southridge Drive, Jefferson City, Missouri, and shall be solely
responsible for the operation of said site and the proper disposal of all materials brought to said site.
Exhibit A to this Contract and the letter dated July 20, 2018 from David Grellner and agreed upon by
Contractor, attached to this contract as Exhibit B, are incorporated in full into this contract. To the
extent there is any conflict, the terms of Exhibit B shall control over Exhibit A and this Contract and
Exhibit A shall control over this Contract.
2. Additional Services.
The City may add to services activities of a similar nature. The Contractor shall undertake such
changed activities only upon the direction of the City. All such directives and changes shall be in written
form and approved by the Director of Planning and Protective Services and shall be accepted and
countersigned by the Contractor or its agreed representatives.
3. Term.
This contract shall be for the period of one year beginning on November 1, 2018, and
terminating on October 31, 2019, provided that the City shall have the right to cancel at any time upon
giving one hundred twenty (120) days' notice. This contract shall automatically renew for up to four (4)
additional one year periods, subject to annual appropriation by the City Council.
4. Insurance.
Contractor shall procure and maintain at its own expense during the life of this contract:
(a)
(b)
(c)
(d)
Workmen's Compensation Insurance for all of its employees to be engaged in work
under this contract.
Contractor's Public Liability Insurance in an amount not less than $3,000,000 for all
claims arising out of a single occurrence and $500,000 for anyone person in a single
accident or occurrence, except for those claims governed by the provisions of the
Missouri Workmen's Compensation Law, Chapter 287, RSMo., and Contractor's
Property Damage Insurance in an amount not less than $3,000,000 for all claims
arising out of a single accident or occurrence and $500,000 for anyone person in a single
accident or occurrence. The City shall be named as an additional insured.
Automobile Liability Insurance in an amount not less than $3,000,000 for all claims
arising out of a single accident or occurrence and $500,000 for anyone person in a
single accident or occurrence. The City shall be named as an additional insured.
Subcontracts. In case any or all of this work is sublet, the Contractor shall require thi&J (!_, r
Subcontractor to procure and maintain all insurance required in Subparagraphs (a),
(b), and (c) hereof and in like amounts.
(e) Scope of Insurance and Special Hazard. The insurance required under Sub-
-paragraphs (b) and (c) hereof shall provide adequate protection for the Contractor and
its subcontractors, respectively, against damage claims which may arise from
operations under this contract, whether such operations be by the insured or by
anyone directly or indirectly employed by it, and also against any special hazards
which may be encountered in the performance of this contract.
NOTE: Paragraph (e) is construed to require the procurement of Contractor's protective
insurance (or contingent public liability and contingent property damage policies) by a
general contractor whose subcontractor has employees working on the project, unless the
general public liability and property damage policy (or rider attached thereto) of the
general contractor provides adequate protection against claims arising from operations
by anyone directly or indirectly employed by the Contractor.
(f) The Certificates of Insurance furnished to the City showing proof of compliance with
these insurance requirements shall contain a provision that coverage under such
policies shall not be canceled or materially changed until at least fifteen days prior
written notice has been given to the City. Certifies of Insurance must be on file with
the City prior to beginning work.
5. Contractor's Responsibility for Subcontractors.
It is further agreed that Contractor shall be as fully responsible to the City for the acts and
omissions of its subcontractors, and of persons either directly or indirectly employed by them, as
Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate
provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor
by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give
Contractor the same power regarding termination of any subcontract as the City may exercise over
Contractor under any provisions of this contract. Nothing contained in this contract shall create any
contractual relations between any subcontractor and the City or between any subcontractors.
6. Termination for Cause.
The City reserves the right to terminate this contract by giving at least five (5) days prior written
notice to the Contractor, without prejudice to any other rights or remedies of the City should the
Contractor be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of
its creditors, or if a receiver should be appointed for Contractor or for any of its property, or if Contractor
should persistently or repeatedly refuse or fail to supply enough properly skilled workmen or proper
material, or if Contractor should refuse or fail to make prompt payment to any person supplying labor or
materials for the work under the contract, or persistently disregard instructions of the City or fail to
observe or perform any provisions of the contract.
7. , Indemnity.
To the fullest extent permitted by law, the Contractor shall indemnity, defend and hold hannless
the City , its elected and appointed officials, employees, and agents, from and against all claims,
damages, and expenses, including but not limited to attorneys' fees arising out or resulting from the
performance of the Work, provided that any such claim, damage, loss or expense attributable to bodily
injury, sickness, disease or death or to injury to or destruction of tangible property (other than the Work
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itself) including the loss of use resulting therefrom and is caused in whole or in part by any negligent act .;("
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or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any oftheni
or anyone for those acts any of them may be liable, regardless of whether or not it is caused in part by a
party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise
reduce any other right or obligation of indemnity which would otherwise exist as to any party or person
described in this paragraph. ·
8. Compensation.
The City agrees to pay the Contractor for services rendered under this contract:
151 Year -$192,000.00
2nd Year-$194,400.00
Jrd Year -$196,800.00
4th Year-$199,200.00
5th Year ~ $201,600.00
Payment shall be made on a monthly basis in arrears following submission of an invoice by
Contractor.
9. Charges to Users. Contractor may charge all non-residents of the City and commercial operators
regardless of their location:
Year 1 Year2 Year3 Year4 YearS
Minimum and/or Level Pickup $10.00 $10.00 $10.00 $10.00 $10.00
Heaped Pickup $15.00 $15.00 $15.00 $15.00 $15.00
Large or Commercial Vehicles
-per cubic yard $10.00 $10.00 $10.00 $10.00 $10.00
Contractor shall not charge City of Jefferson residential users any fee for use of the compost site.
The City of Jefferson Departments shall be allowed to dispose yard waste without charge.
10. ~
The site is to be located at 2417 Southridge Drive, .Jefferson City, Missouri, which is within
the corporate city limits of the City of Jefferson but south of the Missouri River and appropriately
zoned. Contractorownsthepropertylocated at2417 Southridge Drive, Jefferson City, Missouri.
11. Waste Guarantee and Acceptable Waste.
Contractor shall accept organic material including tree limbs and brush 6" or less· in diameter
and smaller cut into four foot lengths, grass clippings, leaves, wood chips, yard and garden vegetation,
flocked and unflocked Christmas trees, and similar material. Contractor shall accept processed materials
from City departments at no additional charge.
12. Unusual Weather Event.
In the event of abnormal or unusual weather which causes a significant increase in the volume of
material which would go to Contractor pursuant to this contract, the City shall self-impose a moratorium
on the delivery of processed materials by City departments to Contractor for a period of five (5) days
from the event. After the five (5) days have expired, the City may resume its delivery of processed
material at no additional charge to the City.
13. Marketing Compost.
It will be the responsibility of the site operator to dispose of the processed material in an
appropriate manner. Part X, Section F of the Contractor's bid proposal indicates uses or markets anticipated
for the compost product Contractor will provide.
14. Days and Houts of Operation.
The days and hours of operation are as specified in the proposal, but not to be less than the
following: ·
15. Reports.
Summer (March 16 through November 30)
8:00 a.m. to. 7:00 p~m. Monday through Friday
8:00 a.m. to 5:00 p.m. Saturday ·
Noon to 5:00p.m. on Sunday
Winter (December 1 through March 15)
8:00a.m. to 5:00p.m. Monday through Saturday
Noon to 5:00p.m. Sunday
Vohime reports shall be submitted to the City on a monthly basis and are to be received before
payment will he made. The reports shall include the volume ofyard waste received and the number of
patrons each month.
16. Performance Bond.
The Contractor must furnish a performance bond in the amount of one hundred percent (100%)
of the offer. The Contractor must submit the performance bond to the City of Jefferson upon signing this
contract. The performance bond .must be issued by a company authorized to do business in Missouri or
secured with a certified check, cash, or cashier's check and made payable to the City of Jefferson in the
amount specified. The ordinance number and dates of performance must be specified in the performance
bond. Per~ona1 or company checks are not acceptable. In the event the City of JefferSon exercises its
option to extend this contract for an additional period, th~;: Contractor must maintain the validity and
enforcement of the bond purs1jant to the provisioti of this paragraph for the extended period.
17. Nondiscrimination.
The Contractor agrees in the performance of this contract not to discriminate on the ground or
because ofrace, creed, color; national origin or ancestry, sex; religion, handicap, age, or political opinion
or affiliation, against any employee of Contractor or applicant for employment and shall include a
similar provision in all subcontracts let or awarded hereunder. The Contractor agrees to comply with all
federal, state, and local nondisCrimination laws and orcUnances.
18. Illegallminigration.
Prior to commencement of the work:
a. Contractor shall, by sworn affidavit and provision of documentation, afflrtn its enrollment
and participation in a federal work authorization program with respect to the. employees working in
connection with the contracted services. ·
b. Contractor shall sign an affidavit affirn'iing that it does not knowingly employ any person
who is rui unauthorized alien in connection with the contracted services.
c. lf Contractor i!> a sole propri.etorship, partnership, or littrited partnership, Contractor shall
provide proof of citizenship or lawful presence of the owner prior to iss.uance of the Notice to Proceed.
19. Nonsolicitation.
The Contractor warrants that they have not employed or retained any coinpany or person, other
than a bona fide employee working solely for the Contractor, to solicit or secure tllis contract, and that
they have not paid or agreed to pay any company or person, other than a bona fide employee working jJ&
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solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting fi·om the award or making of this contract. For breach or
violation of this warranty, the City shall have the right to annul this contract without liability, or, in its
discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of
such fee, commission, percentage, brokerage fee, gifts, or contingent fee.
20. Compliance With Applicable Law.
The Contractor must agree to comply with all federal, state and local laws or ordinances, and
all applicable rules, regulations, and standards established by an agency of such govemmental
units, which are now or hereafter promulgated insofar as they relate to the Contractor's
performance of the provisions of the agreement. It shall be the obligation of the Contractor to apply
for, pay for and obtain all permits and/or licenses required by any governmental agency for the
provision of those services contemplated herein.
21. Cancellation Due to Unavailability ofFunds In Succeeding Fiscal Perici'ds.
When funds are not appropriated by the City Council or otherwise made available to
support continuation of performance in a subsequent fiscal period, the contract shall be cancelled.
In the event that funds are not appropriated for the contract, the Contractor shall not prohibit or
otherwise limit the City of Jefferson to pursue and contract for alternate ·solutiOns_ as deemed
necessary for the conduct of City affairs.
22. Independent Contractor Status.
In performing the services under this agreement, the Contractor will direct the operation in all
respects and will determine the method, means and manner of perfom1ance including, but not limited
to, such matters as choice of any lawful routes, points of service, and time of services. The parties
intend to create by this agreement the relationship of an independent contractor and not an employee-
employer, co-partnership, joint venture, or any other relationship. Neither the Contractor nor any of
their employees, agents, or representatives is to be considered employees of the City insofar as the
subject matter of this agreement is concerned or in performing services under this agreement.
23. Assignment.
The Contractor shall not assign any interest in this contract, and shall not transfer any interest
in the same (whether by assignment or novation), without prior written consent of the City thereto. Any
such assignment is expressly subject to all rights and remedies of the City under this agreement,
including the right to change or delete activities from the contract or to terminate the same as
provided herein, and no such assignment shall require the City to give any notice to any such assignee
of any actions which the City may take under this agreement, though City will attempt to so notify
any such assignee.
24. Jurisdiction.
This agreement and every question arising hereunder shall be interpreted according to the laws
and statutes of the State of Missouri.
25. Notices.
All notices required to be in writing may be given by first class mail addressed to the Director of
Planning and Protective Services, City of Jefferson, 320 East McCarty, Jefferson City, Missouri
65101, and All Seasons Landscaping and Construction, Inc., 2417 Southridge Drive, Jefferson City,
Missouri, 65109. The date of delivery of any notice shall be the second full day after the day of its
mailing. y.t
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CITY OF JEFFERSON
,.
ATTEST:
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City Clerk ~< ·'". · ".· · ·. ·
APPROV.t:D. f\S,TO FORM:
. I
ALL SEASONS LANDSCAPING
AND
CONSTRU iON
ATTEST_v
.}1. ~\~cJ(~ Title:~
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RESPONSE TO PROPOSAL
PROPOSAL NO. 2978
YARD WASTE AND COMPOSTlNG
Prepared by:
All Seasons Landscaping and Construction, Inc.
· Current Yard Waste and Compost Site Contractor
EXHIBIT A
..
TABLE OF CONTENTS
Required and Necessary City Service/System Description ......................... A
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Site Considerations ....................................................................... B
Zoning Considerations ................................................................... C
Operation of the Yard Waste and Compost Site Facility ............................ D
Advertising ..................................... ~ ......... , ................................. E
. Marke.ting Compost ....................................................................... ~F
Financing and Financial Projections ................................................... CJ
Suggestions for the Evaluation ofCuiTent Contractor ............................... H
Proposal/Bid Bond .......................................................................... 1
Part VII Cost ofProposal (pages 9-17ofRFP) .................... ~ .................. J
Affidavit of Compliance (page 19 ofRFP) .......................................... K
E .. Verify Memo of Understanding (page 20 ofRFP) ............................... L
Prior Services Perfonned (pages 21-22 ofRFP) .................................•.. M
'
Part IX Personnel Staffing (page 23 of RFP) ........................................ N
Part X Proposal Description (page 24 .. 25 ofRFP) ................................... O
Anti-Collusion Statement (page 26 ofRFP) ......................................... P
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REQUIRED AND NECESSARY CITY SERVICE .
The Missouri General Assembly enacted section 260.250, R.S. Mo., which
prohibits "yard waste" in solid waste areas or landfills after January 1, 1992, unless
otherwise authorized. Section 260.200.1(57), R.S. Mo., defines "yard waste" as
"leaves, grass clippings, yard and garden vegetation and Christmas trees. ·.The term
does not include stumps, roots or shrubs with intact root balls." 19:,
Further, Jefferson City Code prohibits the disposal of yard waste or "compostable
materials" into a solid waste landfill. "Disposal shall be in accordance with state
and federal law and all applicable ordinances." J.C. Code, Sec. 30-32. See also.
Sec. 30-36, which provides the definition for ''yard waste" as "[g]rass clippings,
leaves, tree trimmings, tree limbs, shrub trimmings, wood chips, and na~ and
flocked Christmas trees.'' I d.
J.C. Code, Sec. 30-9 also provides the definition for "compostable materials as
"[!]eaves, grass clippings, yard and garden vegetation. The tenn does not include
stump, roots or shrubs with intact root ball." hb See also, J.C. Code, Sec. 30-3.A.
Please note that neither definition includes old mulch, rocks,. dirt, trash, lumber,
fence posts, landscaping timbers, etc., which are considered "solid waste." J .C.
Code, Sec. 30-1(28), defines "solid waste."
It should also be quite clear that yard waste should not be disposed of in solid
waste areas or landfills simply because of the tremendous costs that will be passed
on to the.solid waste districts and municipalities, like Jefferson City, Missowi (City).
Further, the burning of yard waste has both safety and pollution concerns. See, J.C.
Code, Sec. 1345, (City ban on open burning).
The bottom line is that residents, as well as businesses, and the City itself :peed a
place to dispose of yard waste and compostable materials. The City has provided
for many years a yard waste and compost site facility, which is a required and
necessary service for the economical disposition of yard waste. ·
Current Site Has Met the Requirements of This RFP
The current Site has and will continue to meet all of the City requirements of the
Request for Proposals No. 2978, contained in Part V, and specifically,· the
Perfonnance Standards set forth on pages 2-3. See also, Part X ofRFP.
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REQUIREMENTS OF PROPOSAL NO. 2978 MET BY CURRENT SITE/
CONTRACTOR
Please allow the following information to satisfy Part V, pages 2-4 and Part X,
pages 24-25 of Request for Proposal No. 2978 (RFP).
A. System Description
As requested in paragraph 1 in System Description, page 2 of the RFP, the
composting system at the current Jefferson City, Missouri Yard Waste and Compost
Site facility (Site) utilizes local organic materials primarily from Jefferson City
res~dents. As the City's RFP on page 2 recognizes, during the past three (3) years,
the current Site has accepted and processed an average of nearly 30,000 cubic yards
of materials per year. All of the materials (yard waste .and compostable materials)
are separated into two (2) basic types: Brush and Grass/Leaves.
Yard waste in the form of brush that is less than six (6) inches in diameter and in
a maximum length of four (4) feet is considered acceptable at the Site. The brush is
· ground lnto mulch and made available for sale to the public. The revenue generated
from this process offsets the costs incurred with labor, equipment and Site operation. . .
Yard waSte that is compostable materials is considered acceptable at the Site and
~s processed by placing into windrows with the correct carbon/nitrogen ratios, water
added and monitored on a regular basis by Site staff. In addition, staff will turned
tl)~ materials a minimum of three (3) times in order to aerated the windrows, which
creates a very premium high quality compost .
Compost has been and will continue to be provided to City residents FREE of
charge. Ifloaded by Site staff, the loading fee is $15.00 per cubic yard. Compost at
the Site is provided in a bin that is clearly marked and accessible on two (2) sides
for loading purposes.
Also, requested in paragraph 1 in System Description, page 2 of the RFP, the
current Site accepts residential yard waste generated from City residents. All "City
.residents" are permitted to use the current Site, and that yard waste is accepted free
of charge.
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. A "City resident" is a person that actually resides at property within the City, and
the "residential yard waste" being delivered to the Site by that person is from that
property. Further, residential yard .waste from rental property in the City delivered
by the te~ant of that property is also accepted free of charge. (See, Definition for
"Place of residence" R.S.Mo. Section 1.020(14), "place where the family of any
person permantly resides ... and the place where any person ... generally lodges."
"Commercial yard waste" is also accepted at the. current Site for a reasonable fee
based on ~e cubic yard amount of yard waste delivered to the Site. "Commercial
yard waste" is generated from rental property in the City delivered by the owner and
not the tenant of that property.
In addition, "commercial yard waste" is also generated by individuals,
businesses, lawn care, landscaping and tree companies that are hired for, among
other things, to cut and/or haul any yard waste from any property. Many times these
types of businesses are hauling yard waste from many sources making a
determination of the source of yard waste impossible for Site staff. Thus, those
businesses will also be charged a reason.able fee based on the ~ubic yard amount of
that yard waste.
This approach is both the standard and custom throughout the yard waste
recycling industry, and it allows for the fair, equal and uniform treatment of all
businesses, inch.~.ding the rental business. Favoritism or bias in any form is bad
policy, and there is no sound reason to favor any business at the Site. Therefore,
Site staff will continue to use this common sense approach in the future for this RFP.
Please note: The difference ~ith regard to "residential solid waste" which means
"solid waste from a residential user." J.C. City Code, Sec. 30-l.A.23, and clearly not
applicable to the City's RFP. A "residential user" may not even be a "City resident"
See, RFP, Part XI, pages 27-28. The definitions provided in the RFP refer to the
exception to require landlords of rental property in the City to provide trash service
to those rental properties unless an assignment is made to the tenant. See, J.C. Code,
Sec. 30-1(26). Thus, those definitions provided in the city's RFP, at pages 27-28,
are not applicable with regard to "residential yard waste."
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Staff of the current Site use and will continue in the future to use, a common sense
approach to make the .proper determination of the source and type of yard waste
,being delivered.· Simply put, the procedure for patron identification is by Kindly
greeting, requesting the name and address of each patron. This information is
entered on a daily compost log. Occasionally, additional information or
identification is requested from the patron, like a driver's license, mail, voter
identification card, midmogis.com (property owner information).
Site staff then requests whether the purpose for using the Site is residential or
commercial, and the yard waste is inspected to determine whether ~t is acceptable.
All yard waste being delivered. to the Site is inspected and a determination as to the
cubic yard amount is made prior to unloading same. This information is also entered
on the daily compost log.
If the pa'tr9n is not a City resident or is delivering acceptable commercial yard
waste to the Site, then an appropriate and reasonable fee is charged based on the
cubic yard amount of yard waste. All fees are collected prior to unloading acceptable
yard waste. At this point, the patron is directed to the designated areas for unloading.
This common sense approach has been very successfully used by Site staff for
nearly eight (8) years. During the past three (3) years, the average number of patrons
to the current Site is over 22,000 per year. Site staff has successfullyperformed this
task.
Please review the recent City survey, which clearly shows overwhelming support
for the current Site and its staff. Further, Site staffbas given comment cards to
numerous patrons to be sent to the City. In fact, property owners that reside very
near the Site have also submitted comment cards. The Council members and
selection committee are invited to review same.
Further, as requested in paragraph 2 in System Description, page 2 of the RFP,
for almost (5) years, Site staff has prepared and submitted to the City a sufficient
monthly. volume report of yard waste accepted at· the current Site, along with the
number. of patrons using the Site during that time period. At the time of drop off,
Site staff detennines the volume of yard waste being delivered on a uniform
standard, i.e., (I) one cubic yard being a level pickup truck load of unprocessed
· material. Site staff will continue submitting monthly volume reports to the City in
the future.
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B. Site Considerations
The City has successfully contracted with All Seasons Landscaping and
Construction, Inc. (Contractor) for nearly eight (8) years to provide the current yard
waste and compost site (Site) facility. It should be noted that the Contractor is a
successful and respected local business operating in the central Missouri area for
nearly twenty (20) years. Further, the Contractor has been involved in the successful
competition of numerous other past City projects.
The current and future Site is located at 2417 Southridge Drive, Jefferson City,
Cole County, Missouri; attached hereto is an ·aerial photograph and map of the Site
for Council review. The Contractor seeks to continue its contractual relationship
with the City and to provide the yard waste and compost site facility in the future,
pursuant to this RFP.
The current Site is owned by Contractor and consists of approximately six (6)
acres. The Site is centrally located on the south side of the Missouri River and within
the City boundaries. The Site has clearly marked and paved separate entrance and
exit ways. The Site is level making access both convenient and easy for use by the
patrons. The Site has a posted speed limit of 5 miles per hour to ensure the safety of
both the patrons and pedestrians.
Further, yard waste is unloaded and disposed of by patrons on a paved area to
keep the accepted yard waste free of debris. This also provides additional safety,
along with more convenience to 'the patrons. If the yard waste is contained in a bag
or bags, then all bags must be emptied by the patrons. Patrons are encouraged to
reuse or recycle these bags.
Initially, Site staff accepted yard waste in compostable bags but found that the
bags contained a large amount of unacceptable materials( trash). Plus, this caused
great confusion among the Site patrons, some believing the Site accepted all bags
(including plastic).
The Site also offers premium compost to the patrons. In fact, the current compost
at the Site is a valuable soil supplement because it contains organic matter which
greatly enhances the soil structure. At the Site, compost is located in a bin that is
open on two (2) sides for easy access and loading by several City residents,
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In addition, the Site is well maintained, orderly and kept clean by Site staff. The
Site is equipped with a complete first aid center and fire extinguishers in case of any .
emergency, and the Site has a complete security camera system. The Site also
provides a restroom for use by the public, and a large sign at the Site entrance, which
displays contact information and hours of operation for the Site. All of the current
Site fee schedules are posted on the City's website.
Further, the current Site complies with all Missouri Department of Natural
Resource (MDNR) requirements. All necessary operating pennits have been
.obtained and properly renewed. All appropriate erosion controls are in place, water
quality is monitored and water runoff is maintained on-site. In addition, weekly
inspections are conducted by staff for the Contractor and in compliance with all
record keeping requirements. The bottom line here is that the current Site is in good-
standing with the MDNR.
.Jefferson City Yard Waste/Compost Silo, 2417 Sou thridge Dr., Jefferson City, MO 65109
SWPPP Site Plan, May 2010
Prepared by GREDE.LL Engineering Resources. Inc. Page 1 of 1
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C. Zoning Considerations
The current Site is and will continue to be zoned ~-2, which is the proper zoning
requirement for the yard waste and compost site faciJity. No. rezoning is required
for the current and future Site. Further, absolutely no materials, including compost
are stored within twenty-five (25) feet of any property line, and there is no excessive
dust, noise, vibration, smoke, fumes, odors or glare beyond the Site property. In
fact, the Site has an extremely large and dense tree line buffer zone between all
adjoining properties. Finally, the current Site is nearly six (6) acres and in
compliance with all necessary MDNR pennits.
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D. Operation of the Yard Waste and Compost Site Facility
For nearly eight (8) years, the current Site has maintained adequate staffing
during the hours of operation, and Site staff is under constant supervision by the
Contractor. Specifically, at a minimum one (I) staff member will be at the Site the
. following hours of operation at aJI times with additional staff as necessary:
Hours of Operation
Summer Hours March 16-November 30
Monday-Friday 8:00a.m. -7:00p.m.
Saturday 8:00a.m.-5:00p.m.
Sunday 12:00 p.m.-5:00p.m.
Winter Hours December I -March 15
Monday-Saturday 8:00a.m.-5:00p.m.
Sunday 12:00 p.m.-5:00p.m.
Please note that the above hours of operation will remain the same for the future Site
for this RFP.
The Site will be closed for the following holidays:
Memorial Day*, Independence Day (July 4), Labor Day*, Thanksgiving
Day*, Christmas Eve Day (December 24), Christmas Day (December 25),
New Year's Eve Day (December 31), New Year's Day (January I), Easter*
and the Friday after Thanksgiving Day*.
*The date for these Holidays varies each year.
Please note that Contractor reserves the right to accept and reject any materials
from any dump truck, dump bed, dump trailer or similar equipment. In the past,
unacceptable materials where contained in these loads which caused substantial
damage to Contractor's processing equipment.
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As in the past and for this RFP, the City shall be allowed to dispose of a maXimum
of thirty-five (35) tandem axle trucks per year of acceptable yard waste at the current
Site free of charge. The City has always had access to the current Site and will
continue to have access the future Site.
In order to prevent the Site from being overwhelmed, in an unusual weatlter
~(to be determined by Contractor), the Contractor shall have the right to charge
an additional drop fee. Also, the Contractor shall have the right to charge an
additional drop fee if the yard waste accepted by the Contractor exceeds 30,000
cubic yards in any year provided for in this RFP. The additional drop fee rate shall
be determined by the Contractor for the City, and Contractor shall notify City within
a period of five (5) business days of same. This additional drop fee or negotiated
fees are necessary to process and dispose of excess materials generated by this
unusual weather event.
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F. Marketing Compost
The compost at the current Site is a product that is in very high demand by the
general public. The current Site has processed a sufficient amount of organic and
all natural compost to satisfy the needs of the city residents for years into the future.
The current. Site has an ongoing system that produces· compost in three (3) phases,
and all accepted yard .waste is properly disposed of and meets all the requirements
of the City'.s RFP.
However, the supply of compost is limited, and therefore, will be provided as it
becomes available. Further, Contractor reserves the right to limit the amount of
compost made available to. any city resident. The current Site has always provided
and will continue to provide compost to city residents free of charge, if loaded by
them. If compost is loaded by Site staff, there is a current loading fee of$15.00 per
cubic yard.
G. Financing and Financial Projections
The funding from the City's RFP is for costs and expenses incurred in the
ordinary course of operating the future compost Site. These costs and expenses
include, but are not limited to, payments associated with the real property, personal
prpperty, equipment, maintenance, fu~l, Site improvements, utilities, labor and other
unforeseen expenses associated with the future Site. There has been no financing
req11ired from the City for the current Site, and none will be in the future. Further,
Contractor has received no other funding or grants from any other governmental
source. All City payments for the Site should be made as in the past and in
accordance with this RFP.
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H. Suggestion for the Evaluation of Current Contractor for Future RFP
The following is provided to assist in the evaluation of this Contractor.
Cost: Council Members should note that this Contractor will not only continue to
provide the high level of service as in the past but will continued to improve the level
of service provided to the City residents and Site patrons. Result: 35 points
;
Cost to Non-Residential and Businesses: · Council Members should recognize that
the current Contractor charges non-City residents and businesses a very reasonable
and appropriate drop fee and will continue to do the same in the years provided for
· in this RFP. Result: 5 points
Proposed Method 'of Performance: Council Members please review the current
Contractor's response to Sections A. System Description and B. Site Considerations.
After review, it should be quite clear that the current Contractor has and will continue
to provide a safe, clean and convenient Site to all patrons, including City residents.
Result: 30 points
Location of Site: The current and future Site location will remain in the same
location it has been for nearly eight (8) years. The Site location has met and
continues to meet the requirements of this RFP. Result: 10 points
City's Role in Operation: The City has no responsibility in the operation of the
current Site and will continue to have no responsibility in the operation of the future
Site. Result: 10 points
Experience and Reliability: Surprisingly, there are only ten (I 0) points allocated
to this evaluation category. Please note that no form is attached as referenced in this
RFP regarding Experience and Reliability. At any rate, the current Site has been
operating continuously for nearly eight (8) years without any interruption in service
whatsoever. Result: 10 points
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Bond Number -=2:=.:38;..:;39.;;.;7..=.5 ___ _
Bid Bond
KNOW ALL BY THESE PRESENTS, That We, All Seasons Landscaping & Conslruction Inc as Principal,
and WEST BEND MUTUAL INSURANCE COMPANY, a corporation organized under the laws of the State of Wisconsin
and having its principal office in Middleton. Wisconsin, in said State. as Surety, are held and firmly bound unto
City of Jefferson, 320 E McCarty St. Jefferson City, MO 65101 as Owner, in the full and just sum of
Five Petcent ( 5 %) of amount bid for the payment .
whereof said Principal binds its heirs. administrators, and executors and said Surety binds itself, its successors
and assigns firmly by these presents
WHEREAS, said Principal has submitted to said Owner a bid or proposal for
City Yard Waste & Composting
NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that if within Sixty days hereof and In
accordance with said proposal a contract shall be awarded to said Principal and the said Principal shall enter into a
contract for said work and shall furnish bond with surety as required for Its faithful performance then this obligation
shall be void, otherwise remain In full force and virtue.
Signed and Sealed this 1.;.;5 ___ day of ...:.M;.:;:;a;:...y ------• 20 18
Principal:
All Seasons Landscaping & Construction Inc
--'8""""-: --------------(SEAL)
Witness: -----------Name Typed: Krfstopher Scheperle President
Title
Title
Agency Name: MID-AMERICA SPECIALTY MARKETS
Address: 2800 FORUM BLVD.; SUITE 48
COLUMB~ ,MO 65203
Phone Number: (573) 447-4990
MICHIGAN ONLY: This policy is exempt from the filing requirements of Section 2236 of the Insurance Code of 1956,
1958 PA218 and MCL 500.2236.
NB 01921117 Page 1 of 1
PO Box 620976 I Middleton, Wl53562 I Phone: (608) 410-3410 1 Fax: (877) 674-2663 1 www.thesilverlining.com
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WEST BEND THE SILVER LINING •
A MUTUAL INSURANCE COMPANY•
Bond No. __ 2_3_83_9_75 __
POWER OF ATTORNEY
Know all men by these Presents, That West Bend Mutual Insurance Company, a corporation having its principal office in the City of West
r·.-~ Bend, Wisconsin does make, constitute and appoint: ·
j'.· ~
Ia RANDY SIEBERG
, .... l. , lawful Attorney(s)·ln·fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds,
61 un~ertakings and contracts of suretyship, prOvided that no bolid or undertaking or contract of suretyship executed under this authority
shall exceed in amount the sum of: Four Hundred Thousand Dollars ($400,000)
i ·; This Power of Attorney ·is granted and is signed and seated by facsimile under and by the authority of lhe following Resolution adopted
tiil by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21 51 day of December,
1999. .
[ Appointment of Actorney·ln·Fact. The president or any vice president, or any other officer of West Bend Mutua/Insurance
iiiil Con1pony may appoint by written certificate AlLorneys·ln·Fact co ace on behalf of the company in t.he execution of and attesting of
borids a11d Ulldct"tukings and otl1er written obligatory instruments of like nature. The signature of any officer authorized hereby
~ and tl1e corporate seal may be affixed by facsimile co any such power of attorney or to ar!)f certificate refirting therefore and any r! Sl/c/1 poayer of attOriJey or certificate bearing SUCh facsimile signatures Or facsimile seal shall be valid and binding UpOn the
liiij company. ond DIU' such power so executed and certified by facsimile signatures and facsimile-seal shall be valid and binding upon
the company ill Lhe future with respect to any bond or undertaking or other writi11g obligatory in natut"e to which it is attached.
Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. · ri tJ In witness whereof, the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned
n and its corporate ·~llo be hen!io duly-by its secreta.: 22rd day ol !"ber. 201.7.
i.; -.. ~t-lF ~ ffbc tJ.Jiz-
ld Christopher C. Z ~ i//f:PP'ORAr~yf. Kevin A. Steiner ·
Secretaty \.el;~ Chief Executi\•e Officer/President
State of Wisconsin '· ••. _ ...... ..-
County of Washington
F1 On the 22nd day of September, 2017, before me personally came Kevin A. Steiner, to me known being by duly sworn. did depose and
~ . say that he resides in the County of Washington, State of WISConsin; that he is the President of West Bend Mutual Insurance Company,
the corporation described in and which executed the above instrument; that he knows the seal of the said corporation; that the seal
t·-r. affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he
U signed his name thereto by like order. • •• ·;:&·,······. lf· ·/). /J. ·-·· .,J.._ A. _
'Gil -:::.~ ..... -... •• ~
:· T,.i' ••••• ••
: f 1li)TNt)'' : JuU edum
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i: -:. • .,.\.PuaL\0 ht i Senior orporate Attorney tii ··"'i~~-~· .. "'.'-..·" Notary Public, Washington Co., WI •• •• OFWtsfi.e· ........ My Commission is Pennanent
.-.. f'; The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin ~ corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force
effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney Is now in force.
~ Signed and sealed at West Bend, Wisconsin this~ day of May 2018 •
. ~l CJ/ 4A C)
r:: ~l !~ClRAr~\li ~;f.,o~ ~ ,,. SP.AL !Jf} Heather Dunn ~,~~· Vice President-Chief Financial Officer
Notice: Any questions concerning this Power of Attorney may be directed to the Bond Manager at NSI, a dMslon of West Bend
Mutual Insurance Company.
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TWS PAGE MUST BE INCLUDED IN PROPOSAL
PARTVll
COST OF PROPOSAL BY YEAR
YEAR ONE
PROP-OFF SITE-VENDOR OWNEP
Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
and mulch. Contractor shall charge an non-city residents and all businesses.
A. Cost to the City
B.
c.
Qty
Fee to the City 12 months
Cost to Users
Unit Cost/Month
sa~ o11o.,"o •
To~ Cost Per Year
$ /1o{OIJO. ~0
DROP OFF FEE SCHEDULE FOR NON·RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the spaCe below.
Minimum and/or
Level Pick up
$ /#,~/)
Heaped Pickup
$ /,f.~Pt:J
Large or Commercial
Vehicles-Per Cubic Yard
s._~_~_._IJI!J_,.;A-=~"+-v_
Comments/ Additional Information: -----------------------------------------
List the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits of the City of Jefferson.
Minimum and/or
Level Pick up
S N/4 ,
Heaped Pickup
$ .AI/A • I
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THIS PAGE MUST BE INCLUllED IN PROPOSAL
Describe all applicable user fees for curbside resideJ;rtial yard waste pick: up on demand.
. --· ··-·-:.0---·------
Bislc·plck-up service is $50 minimum. All yard waste must be put In a recyclable paper bag purchased
by resident. Basic service lnclu~es pick-up of 2 bags, additional bags are $2 each. Payment must be
made to contractor before pick-up Is scheduled.
OTHER-Any approach ·to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users. . ·
A. Cost to the City
B. Cost to Users:
YEAR TWO
DROP-OFF SITE .. ymiDOR OWNEP
Contractor shall not charge city residcmtial users for yard :waste drop-off or pick-up of compost
and mulch. Contractor shall charge all non-city residents and all busin~es.
A. Cost to the City
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12months s/h~:lOO~ I)() $ /9£/. '/IJIJ: IXJ
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Cost to Users
DROP OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below.
Minimum and/or
Level Pick up
s Jo~oo
Heaped Pickup
$ jS", oo
Large or Commercial
Vehicles-Per Cubic Yard
s ;o.a>,o/
Comments/Additional Information: ---------------
List the Cost applicable to users for curbside pick-up of residential yard waste on a.
customer demand basis only in the city limits of the City of Jefferson.
Minimum and/or
Level Pick up
s N/4
I
Heaped Pickup
$ /II~
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Large or Commercial
Vehicles -P. r Cubic Yard
Describe all applicable user fees for cmbside residential yard waste pick up on demand.
Basic pick-up service Is $50 minimum. All yard waste must be put in a recyclable paper bag purchased
by resident. Basic service Includes pick-up of 2 bags, additional bags are $2 each. Payment must be
made to contractor before pick-up Is scheduled.
OTHER-Any approach to yard waste disposal not listed above. Vendor shall list all
• costs to the City and all costs to Users.
A. Cost to the City
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YEAR THREE
DROP-OFF SITE-VENDOR OWNED
Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
and mulch. Con1ractor shall charge all non-city residents and all businesses.
A. Cost to the City
B.
Qty Unit Cost/Month Total Cost Per Year
Fee to the City
Cost to Users
DROP OFF FEB SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
· Plea5e set out the proposed fee schedule for commercial and others in the space below.
Minimum and/or
Level Pick up Heaped ~ickup
s /S. ()0
Large or Commercial
Vehicles-Per Cubic Yard
s ·. /o.o~Ay
Comments/Additional Information: --------------
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TIUS PAGE MUST BE INCLUDED IN PROPOSAL
List the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits ofthe City of Jefferson.
Minimum and/or
Level Pick up
s /VI~
I
Heaped Pickup
s4-
Large or Commercial
Vehicles-Per Cubic Yard
s_M_,_~--=-tt _
I
Describe all applicable user fees for curbside residential yard waste pick up on demand.
Basic pick-up service Is $50 minimum. All yard waste must be put in a recyclable paper bag purchased
by resident. Basic service includes pick-up of 2 bags, additional bags are $2 each. Payment must be
made to contractor before pick-up Is scheduled.
OTHER-Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A. Cost to the City
B. Cost to Users:
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TWS PAGE MUST BE INCLUDED IN PROPOSAL
YEAR FOUR
DROP-OFF SITE-VENDOR OWNED
·Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
and mulch. Contractor shall charge all non-city residents and all businesses.
A. Cost to the City
B.
c.
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12months
Cost to Users
DROP OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below.
Minimwn and/or
Level Pick up
$ /(),.()tJ
Heaped Pickup
$ IS# t>D
Large or Commercial
Vehicles -Per Cubic Yard
s IO.tJo 4v'
Comments/Additional Information: ---------------
List the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits ofthe City of Jefferson.
Minimum and/or
Level Pick up
$ JJ/4
I
Heaped Pickup
$ ,v,4
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Large or Commercial
Vehicles -Per Cubic Yard
$ __ JJ._,.~_4 __ _
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THIS PAGE MUST BE INCLUDED IN PROPOSAL
Describe all applicable user fees for curbside residential yard waste pick up on demiUld.
OTHER -Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A. Cost to the City
B. Cost to Users:
YEAR FIVE
PROP-OFF SITE-VENDOR OWNED
Contractor shall not charge city residential users for yard waste drop-off or pick-up of compost
and mulch. Contractor shall charge all non-city residents and all businesses.
A. Cost to the City
Qty Unit Cost/Month Total Cost Per Year
Fee to the City 12 months $ I', J~o. bD
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THIS PAGE MUST BE INCLUDED IN PROPOSAL
Cost to Users
DROP OFF FEE SCHEDULE FOR NON-RESIDENTS AND ALL BUSINESSES:
Please set out the proposed fee schedule for commercial and others in the space below.
Minimum and/or
Level Pick up
s jo .. oo
Heaped Pickup
s /S .. oo
Large or Commercial
Vehicles-Per Cubic Yard
$ /O.D*
Comments/Additional·Information: ____ __._ _________ _
List the Cost applicable to users for curbside pick-up of residential yard waste on a
customer demand basis only in the city limits of the City of Jefferson.
· Minimum and/or
Level Pick up
s.___.N"--~0~4=------
Heaped Pickup
$ IJ/e~,.
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Large or Commercial
Vehicles-Per Cubic Yard
s. __ JtJ~~;.::..._-
'
Describe all applicable user fees for curbside residential yard waste pick up on demand.
Basic pick-up service is $50 minimum. All yard waste must be put In a recyclable paper bag purchased
by resident. Basic service includes pick-up of 2 bags, additional bags are $2 each. Payment must be
made to contractor before pick-up Is scheduled.
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THIS PAGE MUST BE INCLUDED IN PROPOSAL
OTHER-Any approach to yard waste disposal not listed above. Vendor shall list all
costs to the City and all costs to Users.
A. Cost to the City
B. Cost to Users:
Discount for prompt payment on invoices only 0%_ days.
Discount will not be evaluated on bid.
This prices contained in this proposal are finn for ~0 days.
Do you represent a disadvantaged business enterprise? YES_ NO Y
Do you agree to cooperative procurement by Cole County? YES ~0
Do you agree to cooperative procurement by HouJing Authority? YES ,bo _
Bid tabulation to b• sent to.fiot •••i hc~t~rk @ ;,..,q;t('.,A-,.
~4t
NAMEOFCOMPANY /Ill Jl.50A.F iA.fl.'lf';, 'I&.~~;,, k
f<t,'s J4"f'ec4.. &~-$;~;
s fQPM'c,:e, (.. /),, "'"
Form of Business: _Sole Proprietorship _Partnership ~Corporation _ Limited Liability Corporation
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Affidavit of Compliance with Section 285.525-285.550 RSMo
For.AU Agreemeats in Excess of $5,000.00
Effective January 1, 2009
State of_ .... /Jh--....:,;...s_·s;;..t:~_~......;..;:..:l:..... __ _
County of __ G=...ft.-~....._ __ _
)
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Before me, the undersigned Notary Public, in and for the County of ___ t1_t!J_k~e ____ ...,J
_:;...._ _ __;,_~=.JL----:---.J· personally appeared
.......Llq£1~~~~~~~7fi~.~S'~~~·~~~~~~~ ,/.,c..
and is authorized to make this affidavit, and being duly sworn upon oath deposes and says as follows:
( 1) that said company is enrplled in and participates in a federal work authorization program
with respect to the employees working in connection with the contracted services; and
(2) that said company does not knowingly employ any person who is an unauthorized alien
in connection with the contracted services. ·
The tenns used in this affidavit shall have the meaning set forth in Section 285.500 RSMo .• et seq.
Documentation of participation in a federal work authorization program is attached to tbls
allldaYit.. Signature~
Name t/d6W J::. ~
Subscribed and sworn to before me this 7
19
· JC)tsHUA A, HANI..IN
Notar~· Public -Notary Seal
STATE OF. MISSOURI
Counl)' of Cole
My CnmmiS&ion E~lres 9/1512019
Cotnmlaalon # 15638231
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E-Verify ____ .~:
CompanyiD Number: 1291447
Approved by:
Employer
All Seasons Landscaping & Construction. Inc.
Name (Please Type or Print) rrltle
Krtstopher K Scheperte
I
jSignature Date
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! Electronically Signed 0411812018
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jDepartment of Homeland Security-Verification Division
Name (Please Type or Print) rr.ue
USCIS Veri~catlon Division
. :
~ignature Date
Eleclronically Signed 04118/2018
Page13 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
E. -'•er·l-f".·-----•· · ~ .•. ~-. ~ ........ .
Company ID Numbe'r: 1291447
I Information Required for the E-Verify Program
nfonnatlon relating to your Company:
All Seasons Landscaping & Construction, Inc.
!Company Nama
'
2417 Soulhrldge Drive
Jeffmon City, MO 65109
Company Facility Address
.
!company Alternate Address
I
' County or Parish COLE
Employer ldenttflcatton Number 454212328
North American Industry 238 Classification Systems Code
Parent Company
Number of Employee& 5to9
Number of Sites Verified for 1
Page14 of 17 E-Verify MOU for Employers 1 Revision Dale 06101/13
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PRlORSERVI~PERFORMEDFOR: (1~ D{ Jetter.._"
Address 3Jo E. ~(l<n~ J/
. Je[{qs-cl t{/y 1 (YJt; fpS/o (
Person Familiar with Performance J411~ ~ /)1, /'~
Title , Telephone 573-t,3Y,-(p Y/o
ContractPeriod: From ~P/)() To Cu,(fteAJf
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Description/Summary of Services Perfonned
yJ hJask. JN'/,. eJ IJ 3; It-41~ t'b"J1ell ¥uc..-bi:J~
PRIOR SERVICES PERFORMED FOR: P1 ~ k
Address L/# lr ~ '(j) lht ;SOll.t.j
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CJ/ke (f,IIS./-u~~ a·
~/vj)_ edu~.f..
Person Familiar with Performance _,.L...!...;::-!-____:;,~~.;;__--
Title ____________ _
Contract Period: From J/t 7 To -..L+-£......L..--
Description!Summary of Services Performed
!~t~.s-4/1 !Je'~ ._tt!e ~ I .s~~f??J
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PRIOR SERVICES PERFORMED FOR: /'1/IJO,( /,.; ler:tJr.:J
Address c:J/0 r ~~s.fa:.J b;VG
c.)"fkrso~ 0vfv MD ~S I 0 9
Person Familiar with Performance r~;li.,J L4!t..
Title _,.;;;..$.-:;~;..::'.1~-...;:"~:;......_.;;..,.._...£.....-
Contract Period: From {1/Jz
I
Description/Summary of Services Performed
· . ullj;~tt, t:"A''Y'~. ~ru~sp~, J"J
. PRIOR SERVICES PERFORMED FOR: ~,_,~f/JOI~~ lk/l'l(ot-JIJ«..J lhs~Ct~;; •
Address Pk~U,
C: hJtJ {pS /I) t;
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PART IX
PERSONNEL STAFFING
STAFF MEMBER
2.Name~~~~~~~
Title --""-~~~=--=-~~~
5. Name J/41{, J'/,~A)
Title <y.'~izmed ~~-h.<.
6. Name ______________ __
BACKGROUND AND EXPERTISE
Jl.J. ?)eM-S eQepP6/ .s~i
SyervllPr
/()-/-rJlbirS
e;.uy~
~ Title ________ _
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PART. X
PROPOSALDESCRtPTION
A. System Description:
~e.~ V+. ';I
B. Site Considerations:
· s·ee..;-6-b, ~.
C. Operation of the Drop..QfSite(s):
.:5eL; Wb D.
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D. Advertising: .
. See -hob t;"~ _,
E. Marketing Compost:
F. Financing and Financial Projections:
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ANTI-COLLUSION STATEMENT
STATE OF /lJ;ssoe&L.-f )
COUNTY OF {b/e, _j
That all statements made and facts set out in the offer for the above project are true and correct;
and that the offeror (the person, finn, association, or corporation making said offer) bas not,
either directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise then any action in restraint of free competitive bidding in connection with such offer
of any contract which result ftom its acceptance.
Affiant further certifies that offeror is not financially interest i , r
any other offeror for the above project.
(By)
(By) __________ _
Sworn to before me this 2 day of /h o.v2tC6,'"
~d~ ~tal'YPllblic .
·My commission expires: q(f>:/fCJ
26
JOSHUA R. HANLIN
Notary Public -Notary Seal
STATE OF MISSOURI
County of Cole
My Commis.sion Expires 9/15/2019
Commission t# 15638231
CitY of Jefferson
Department of Planning & Protective Sew/ces
320 E. Mccarty Street
Jefferson City, MO 65101
July 20, 2018
All Season Landscaping and Construction
Attn: Kris Scheperle
2417 Southridge Drive
Jefferson City, MO 65109
Re: Yard Waste and Compost Site RFP
Dear Kris,
EXHIBIT.
I B
Ca"le Tergln. Mayor
Sonny Sanders, AICP, Director
Phone: 67~634-6410
Ftut: 573·634-6457
Thank you for meeting with Sonny Sanders and me on May 31st regarding the proposal
you submitted for the City of Jefferson Yard Waste and Composting Services. The
purpose of the meeting was to discuss the proposal you submitted and to clarify and
negotiate items proposed for yard waste and compost services from your company.
The following items were discussed and clarified du~ing the meeting:
1. The yard waste and compost facility will be located at 2417 Southridge Drive,
Jefferson City, Missouri. The facility i.s located on approximately 6 acres, south
of the Missouri River, and is properly zoned M-2 which meets Jefferson City
zoning regulations. All Federal, State, and Local Permits required have been
obtained by the contractor and a copy of the permits will be provided to the City
of Jefferson.
2. Entrance and exit areas are paved and clearly marked~ . Designated locations for
yard waste drop off are clearly marked for the customer. An attendant is
available to properly identify customers using the facility and to ascertain whether
they are using the facility for residential use or commercial use.
3. City residents will be allowed to deposit yard waste at the facility free of charge.
Non-resident and all businesses will be charged a fee for use of the facility as
listed in the request for proposal. Tenants of rental units are allowed to deposit
yard waste free of charge. Landlords using the facility will be classified as
business users.
4. Acceptable waste includes tree limbs 6" in diameter and smaller, cut into four foot
lengths, grass clippings, leaves, wood chips, and similar material. Also unflocked
Christmas Trees will be accepted. Waste not accepted will be root balls, old
mulch, dirt, rock, trash, and similar material. The City of Jefferson Departments
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations
or alternative formats as required under the Americans with Disabilities Act.
Please allow three business days to process the request.
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will be allowed to bring a combined total of thirty-five tandem axle trucks loads of
yard waste per year without charge.
5. Free compost for city residents will be clearly labeled and easily accessible for
pick-up by the resident when supply allows. This does not include mulch as
requested In the proposal. Contractor will charge customers $15.00 per cubic
yard of compost when using its own equipment to load compost.
6. Contractor will determine the volume brought to the facility by customers In cubic
yards and report monthly to the City of Jefferson number of customers using the
facility and volume of yard waste received before payment is made from the City
to the contractor. Also the number of customers who receive completed yard
waste curbside on demand pick-up services will be reported to the City of
Jefferson on a separate report.
7. Operating hours of the facility will be:
. Summer (March 16 through November 30)
8:00 a.m. to 7:00 p.m. Monday through Friday
8:00 a.m. to 5:00 p.m.· Saturday
Noon to 5:00 p.m. on Sunday
Winter (December 1 through March 15)
8:00 a.m. to 5:00 p.m. Monday through Friday
8:00 a.m. to 5:00 p.m. Saturday
Noon to 5:00 p.m. on Sunday
Holidays the facility will be closed are: Memorial Day, Independence Day (July
4), labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve
Day, Christmas Day, New Year Eve Day, New Year's Day, Easter.
8. Advertising for the yard waste site will include notice in the Jefferson City News
Tribune no less than twice per year. This will include the seasonal hour changes
and seivices offered.
9. Cost of the proposal for yard waste and compost services to the City of Jefferson
is listed below:
a. Year 1-$192,000.00 for November 1, 2018 to October 31,2019
b. Year 2-$194,400.00 for November 1, 2019 to October 31, 2020
c. Year 3-$196,800.00 for November 1, 2020 to October 31, 2021
d. Year4-$199,200.00 for November 1, 2021 to October 31,2022
e. Year 5-$201,600.00 for November 1, 2022 to October 31,2023
10.Contractorwlll provide yard waste curbside on demand services to City of
Jefferson residents when requested by the resident. Basic yard waste pick-up
services will be $50.00 minimum. This includes two (2) 30 gallon paper
recyclable yard waste bags filled by the resident. Each additional 30 gallon yard
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations
or alternative formats as required under the Americans with Disabilities Act
Please allow three business days to process the request.
waste bag will be $2.00 per filled bag. Resident must schedule and pay
contractor in advance before yard waste is picked up. Resident must purchase .
own recyclable paper 30 gallon bags from vendors to utilize this seNice.
Location of the yard waste pick-up will be located curbside by the street.
11. In the event of a weather event or other disaster that contributes to an unusual
amount of yard waste, the Contractor and City of Jefferson Officials will meet to
determine that the event Is unusual for the area and determine a rate for an
additional drop fee when the amount exceeds 30,000 cubic yards In any year
provided for in the proposal.
12. Contractor will maintain all necessary insurance as required.
Please review the above listed items. Please sign and date on the line below if you
agree with the above items discussed. Return the signed letter to the City of Jefferson,
Attn: David Grellner, 320 E. McCarty Street, Jefferson City, MO 65101.
If you have questions, please contact me at 573-634-6410 or dgrellner@jeffcitvmo.org
Sincerely,
David Grellner
Environmental HeaHh Manager
cc: Sonny Sanders, Director of Planning and Protective SeNices
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations
or alternative formats as required under the Americans with Disabilities Act
Please allow three business days to process the request.
., ...
THIS IS A REQUEST FOR INFORMATION (RFI) ONLY;
THIS IS NOT A FORMAL BID SOLICITATION
NO AWARDS WILL RESULT
The City of Jefferson, herein referred to as City, is seeking information from the vendor
community to better understand the options to manage a yard waste management program for the
residents of Jefferson City, MO as well as serve the needs of the Parks, Recreation and Forestry
Department (Parks) within the City. Its intended purpose is to provide a facility for the residents
of Jefferson City, Parks, and possibly allow commercial users to dispose of yard waste.
The current program allows for the following:
• Residents within the city limits may take trimmings and yard waste originating from their
personal property to a facility at no cost to residents as long as less than 30,000 cubic
yards of yard waste is received in a year.
• Yard waste provider may charge a fee if an excess of 30,000 cubic yards of yard waste is
received. Exceeding 30,000 cubic yards would typically only happen if an unusual
weather-related event would take place such as a tornado, ice storm, or other severe
weather event. Should this happen, the City can act to divert the yard waste to other
facilities.
• Yard waste accepted consists of the following:
o Tree limbs (6" or less in diameter and a maximum length of 4')
o Grass clippings
o Leaves
o Woodchips
o Unflocked Christmas trees
• Yard waste not accepted consists of the following:
o Rootballs
o Oldmulch
o Dirt
o Rocks
o Trash and similar materials
• Residents are allowed to pick up compost and mulch as it is available at no cost to
residents. A fee is charged if the compost/mulch is loaded by the provider.
• Residents may use "on-demand" for curbside pickup of yard waste where yard waste is
placed in 30-gallon paper compostable yard waste bags and placed on the curb. The
current provider then schedules the pickup for a fee.
• Non-residents and commercial users may use the services for a fee.
• The City is allowed to dispose of a maximum of 35 tandem axel trucks per year of
acceptable yard waste at no charge to the City.
The City desires to explore new ideas as to how this program can be managed. The City would
like to see how a program could be designed where there is no cost to the City and the following
minimum requirements include but not be limited to the following:
• The City can drop off as much yard waste as desired to include large limbs and tree balls
up to 36 " in diameter.
• The contractor will provide to the City at least 100 cubic yards of wood chip compost at
no cost to the City. Wood chip compost will be picked up by the City. Wood chip
compost in excess of 100 cubic yards may be at a cost to the City as indicated on the
pricing form.
• Contractor provides a facility for residential yard waste to be dropped off where it will be
recycled into other products such as compost or mulch.
• Allow compost/mulch to be available to the residents of Jefferson City (this can be at a
cost or at no cost).
• Allow for commercial yard waste to be dropped off (this can be at a cost or at no cost).
• Contractor is allowed to determine rates for residential and commercial users as well as
the resulting products produced from the intake of the yard waste. It is desired that
residents are allowed to drop off yard-waste at no cost since this is how it has been in the
past.
In response to this RFI, vendors may provide high level overviews of their solution , however, the
City seeks sufficiently detailed information in order to be ab le to understand the full range of
services available. The City is not looking for a full proposal at this time or pricing. This
information will be used to develop a request for proposal once the City has determined what
possibilities are available for the yard waste program. It is the desire that vendors will think
outside the box and explore new and innovative ways of managing yard waste for the residents
of Jefferson City and provide material back to the Park's Department.
Responses and infom1ation/material submitted must be non-proprietary and non-confidential.
Please be aware RFI responses are considered an open record under section 610.021 RSMo
after/if an RFP is issued.
To ensure full consideration, vendor responses must be submitted through Bonfire or emailed to
Leigh Ann Corrigan (lcoiTigan@ jeffersoncitymo .gov ) on or before 5:00pm (CST), March 25th,
2022 . If response is to be emailed , include the following in the subject line:
RFI405X-Yard Waste Collection Solution
If you should have any questions, please contact Leigh Ann CmTigan at 573-634-6325 or
lcoiTigan @jeffersoncitymo.gov. I sincerely appreciate your interest in this important service for
the City of Jefferson.
Sincerely,
Leigh Ann Corrigan
Purchasing Agent
City of Jefferson
l
Flow Chart of Desired Process
Resident or City has yard waste materials to dispose of.
Various sizes. City may have large tree cuttings . Business
owners may a lso have commercial yard waste
Resident or City delivers yard waste to vendor's site at
no or low cost. Residents with commercial yard waste
may also drop off yard wastf for a designated fee
Vendor uses yard waste to create
other products such as mulch
1
Vendor makes yard waste products Vendor makes yard waste products
available to the City available to the residents or
commercial businesses or any other
consumer at cost determined by
vendor
Korte Enterprises LLC
1129 Cedar City Drive
Jefferson City, MO 65109
Project: Yard Waste Collection for the City of Jefferson
Ref. # RFI4063-09/22
This letter is in regard to the City of Jefferson request for ideas on a yard waste drop off facility. If
the goal is to save money then the cheapest way to accomplish the elimination of yard waste could be
to have the citizens deposit it at the local landfill and then have Republic Services process and dispose
of it. This would eliminate the need to check every load to ensure that no trash is included. The City of
Columbia has a model similar to this where they grind the up debris, and it is full of trash so that it isn't
fit to become clean power plant fuel or mulch and compost. If the goal however is to recycle the
material and keep it out of the landfill then people need to inspect every load to keep trash out of the
facility so the material can be recycled. 99.9% of the carbon material can be recycled if it can be kept
free of trash. This requires that site staff members inspect every load. There are four reasons that this
cannot be done at a low cost.
The first reason is the fact that there must be a person at the facility to receive the material from the
citizens or they will deliver trash along with the brush and clippings and this adds a large labor cost
component. Furthermore the compost must be separated from the larger material that becomes mulch
or wood chips. Even with Sundays excluded it would take a minimum of two full time and one part
time staff member to complete this task, or one who worked 20 hours of overtime and a part time
worker.
The second reason is that if the lack of a city contract payment is to be made up with per user fees
then there will need to be a third well paid and trustworthy person to process the transactions given the
volume of traffic that is likely, especially on holiday weekends. This will also greatly slow down the
facility on the weekends when the citizens are most likely to use it. Cars are already backed up on the
road for a great distance on busy weekends.
The third reason is that the mulch buying market in Jefferson City is unlikely to be able to use more
than a fraction of the yard waste generated. The rest of the material would make good clean fuel for
power plants but it would be worth only $1.25 per cubic yard if sold wholesale.
The fourth reason it that a grinder to grind all of this material now costs ~ound $750,000 and they
burn a lot of diesel fuel in operation.
The above costs lead to the main reason that the site can't be run cheaply and that is the labor cost
versus the value of the carbon material the site would generate. At this time all of the carbon fmal
products are priced very low compared to labor rates, so the carbon final products produced by the site
in an area outside a major metropolitan area likely can't cover the cost of the facility much less turn a
profit. The city is supposed to be provided with reports from the existing facility and these should be
consulted to get actual numbers. None were provided with this request.
The question that needs to be asked is what is the environmental cost of adding this yard waste to
the landfill or allowing it to be burnt. That cost could be added to the cost of landfill processing and
compared to bids for a yard waste recycling facility. Recycling may be cheaper for the community
after all even if it comes with an up front cost.
From our perspective the cost of the compost site could be lowered by removing the Sunday hours
which greatly add to the labor complexity and cost, and then also including the large woody debris
from the City Streets Department and the Parks Department which would simplify movement of that
material into a centralized location saving time, wages, and fuel which would offset the cost of the site.
Sincerely,
Joshua Korte
A B D F G H I J K L M
1 YARD WASTE AND COMPOST SERVICE COMPARISON
2 Jeffurson Citv. MO Joplin MO St Charles, MO St. Peters MO Chesterfield MO Cape Girardeau MO I Columbia, MO Kirksville, MO
Yard Waste Yes YES YES YES
I
YES YES YES YES
3 Drop/Compost Service
4 Population 43,013 52195 69,293 52,575 47,659 37,941 I 120,612 17 505
f-4. Land (sq. miles) 37.58 35.68 24.03 22.37 31.5 28.49 63.5 14.43
6
Total Households 16,884 20,930 26,715 20,861 18,060 14,380 43,065 6,714
7
Department Planning and Public Works/Parks Republic Services St. Peters Earth Republic Services Public works Public Works Public Works
Responsible for Yard Protective Services Department Recycling Centre Facility
Waste Contract Department) Republic
Waste-(Tree Limbs
Only)
8 i
r-2-Current Yard Waste :Contractor/All Seasons City Departments and Republic Services City of St. Peters Republic Services City of Cape Girardeau City of Columbia City of Kirksville Public I
Provider Landscaping Republic Waste I Public Works
i
Public Works Works
! '
10 I I
Residents Drop otT
I
Yes Yes (Brush Only) No Yes No Yes Yes Yes
Yord Waste
11
Yard-Waste Curbside
I
No Yes (leaves) Parks Yes (weekly)March-No
I
Weekly Pay by the bag. I Yes (on trash days) No
Pick-Up Department December (Spec. pick Contact Public Works
12 up Jan-Feb. for Pick-up : I
Type of Material I Grass, Leaves, Brush Grass, Leaves, Brush Grass, Leaves, Brush Grass, Leaves, I Grass, Leaves, Brush Grass, Leaves, Brush Grass. Leaves, Brush Grass, Leaves, Brush
Accepted Brush
I 13
Hours of Operation I Mar. 16-Nov.30 (8a.m.-Varies on type of Weekly Curbside Pick-Mon-Sat 7:30a.m.-.! Weekly Collection Curbside (City) or Curbside (City) Mon-Sat.-7:00 a.m.-
7 p.m. Mon-Fri) ( 8 materiai-Thrird Sat.-up March-December 4:30p.m. (Jan & bring to Recycling 4:00 p.m. at Public
a.m.-5 p.m Sat)(Noon March-Oct 8 a.m-2 p.m. (Citizens may also Feb). ( Mar-May-i Center
I
Works Facility
to 5 Sunday) Dec 1-purchase bags from Mon-Sat 7:30 a.m-1 I
Mar. 15 (Same as grocery stores and set 4:30 p.m. & Sun
above) at curbside for low 12:00 p.m.-
volume) 3:30p.m. (June-Dec.
7:30 a.m.-4:30p.m.
Mon-Sat.) Sunday-
Closed
14
Charge to Rosidonts Free when taken to City Site No (tree limb and brush only) Yes No (15 truck load Yes (Republic Services Picks up) Free when taken to city site Free when taken to citysite Free when taken to city site
15
max.)
'IIIU; Iln;u4