Loading...
HomeMy Public PortalAbout11.04.09 Regular Minutes Approved MINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall -Lower Level) November 4,2009 Agenda Call to Order and Roll Call Reports Joint Meeting with Planning and Zoning Commission Public Comment Consent Agenda Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Kulesza called the regular meeting of the McCall City Council to order at 5:32 p.m. Council Member Bailey, Council Member Delaney, and Mayor Kulesza answered roll call. Council Member Witte and Council Member Scott was absent. City staff present were Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Jerry Summers, Police Chief; Cindy Blackman, Personnel Manager; Linda Stokes, City Treasurer; Rick Scherette, Streets Supervisor; Anne Kantola, Library Director; Dennis Coyle, Parks and Recreation Director; Eric McCormick, Golf Superintendent; John Anderson, Airport Manager; Michelle Groenevelt, Community Development Director; Carol Coyle, Grant Coordinator; Cathie Largent, Code Enforcement Officer; and BessieJo Wagner, City Clerk. Council Member Witte joined the meeting at 5:33. COUNCIL WORKSESSION Consolidated Department Report Mr. Kirkpatrick updated the Council on upcoming meeting dates. He also updated the Council on the status of the Public Works Director position. He stated that the last round of applications did not work out and he and the personnel manager continuing to look at applications and are contemplating the way the position is being advertised. Council would like to finalize a date for the town hall style meeting by the November 19, 2009. Question on the new policy for grease traps on restaurants and what would constitute an upgrade. It was stated that with any new use applications the new standard would be required and as any current users develop issues with the current system an upgrade would be required. McCall City Council Regular Meeting Page 1 of 6 November 4, 2009 Mr. Kirkpatrick updated the Council on some personnel changes that have occurred throughout City staff which included Nancy Lockhart's retirement from the Police department after 25 years of service. With Mrs. Lockhart's retirement, a vacancy for an administrative assistant opened up and was filled by Lorraine Brush from the Public Works department. The clerk/treasurer administrative assistant position was filled by Laurie Radcliffe. Dennis Coyle, parks and recreation Director and Kurt Wolf, Recreation Supervisor, started on October 26, 2009. An officer was terminated due to violations while at POST. Mayor Kulesza led the audience in the Pledge of Allegiance at 6:00 p.m. Mayor Kulesza approved the agenda and added time at the end of the meeting for Council discussion. JOINT MEETING WITH THE PLANNING AND ZONING COMMISSION AB 09-240 Downtown Parking Study and Needs Assessment Presentation The Planning and Zoning Commissioners present were Jim Betts, Doug Russell, and Linda Corder. Michelle Groenevelt, Community Development Director gave a brief introduction to how the Parking study was approached and the citizens involved in the committee. The study Team from Desman presented the Parking Study in detail to the Council and the Planning and Zoning Commission. (The complete study was included in the Council Packets.) Planning and Zoning Commissioner, Kim Apperson joined the meeting at 6:25. The presentation included a general discussion of what to do with pay for parking and snow removal. Council Member Delaney stated that the study was useful and answered many of the questions the City had in regard to parking. The Council identified the parking garage at Timbercrest as an underutilized parking area. City staff is working on what the status of the Timbercrest garage is. The garage needs to be better signed so that people can find it. Council Member Bailey brought forth the point that not all angle parking is hazardous. He stated that back in angle parking was much safer. There was a brief discussion on the different ways to park and what would be safest. Council Member Bailey also stated that the City should consider the open lots on Third Street for a structure right on the corner to better utilize the space. There was discussion as to snow removal and alternatives. It was discussed that snow melting machines were very expensive and that the snow would still need to be moved to the location of the snow melting machine. Rick Scherette, Street Supervisor, stated that the current method of snow removal was the most effective way to remove snow. McCall City Council Regular Meeting Page 2 of 6 November 4, 2009 Robert Lyons stated that some people were concerned with the safety of the Timbercrest parking garage. Council Member Delaney stated that lighting used to be more of an issue but there was currently decent lighting in the lower level. Ms. Groenevelt stated that the upper part of the parking garage was not yet finished. It was discussed that the lighting and maintenance needs to happen to make the parking structure more useable. Mayor Kulesza called for a recess at 7:36 p.m. The meeting reconvened at 7:46 p.m. PUBLIC COMMENT Mayor Kulesza called for public comment at 7:46p.m. Hearing no comments, Mayor Kulesza closed the public comment. CONSENT AGENDA Staff recommended approval of the following items: • Minutes—8/13/09 • Warrant Register printed on 10/29/09 • Payroll Report for pay period ending 10/16/09 • AB 09-231 Alcohol Catering Permits • AB 09-232 Alcohol Beverage License report • AB 09-238 Personal Property Lease Agreement — Artist Leasing Art to the City of McCall—Amber Conger • AB 09-242 Airport Hangar Lease for Snow Removal Equipment Storage from Merrill Air Ventures, LLC • AB 09-244 Application to hang a Highway Banner — McCall Artists Connection Shore Lodge Art Show Some discussion took place to clarify the warrant register and correct the minutes. Council Member Delaney moved to approve the Consent Agenda with the minutes corrected and authorize the mayor to sign all necessary. Council Member Witte seconded the motion. In a roll call vote, Council Member Delaney, Council Member Witte, Council Member Bailey, and Mayor Kulesza all voted aye and the motion passed. BUSINESS AGENDA AB 09-239 Canvassing November 3, 2009 Election- One 2-Year Council Seat, and Three 4-Year Council Seats -Resolution 09-12 Adoption Mayor Kulesza congratulated the winners of the election and thanked the candidates who ran for Council. He stated that it helps to improve government overall when citizens are willing to step up and run for office. Mrs. Wagner read Resolution 09-12 by title only. McCall City Council Regular Meeting Page 3 of 6 November 4, 2009 Council Member Bailey made a motion to proclaim the election results final and adopt Resolution No. 09-12 as corrected to include the names of the three candidates for the two year seat and authorize the Mayor to sign all necessary documents. Council Member Delaney seconded the motion. In a roll call vote, Council Member Bailey, Council Member Delaney,Mayor Kulesza, and Council Member Witte, all voted aye and the motion passed. AB 09-234 Historic Preservation Commission Appointment- Sandi Hammond Carol Coyle, Grant Coordinator and staff liaison for the Historic Preservation Commission, stated that the commission recommended Sandi Hammond be appointed. Council Member Delaney moved to approve the appointment of Sandi Hammond to the McCall Historic Preservation Commission for a term of 3 years, ending in October 2012. Council Member Witte seconded the motion. In a voice vote all members voted aye. AB 09-216 Airport Advisory Committee Appointment—Tim Cochrane John Anderson, Airport Manager, Airport Advisory Committee recommended that Tim Cochrane be appointed to the Airport Advisory Committee. Council Member Delaney moved to approve the appointment of Tim Cochrane to the Airport Advisory Committee for a three year term to expire March 2013. Council Member Bailey seconded the motion. In a voice vote all members voted aye. AB 09-230 Golf Advisory Committee Appointment—Robyn Grove Mr. Kirkpatrick explained the process for the recommendation. Council Member Bailey moved to approve the appointment of Robyn Grove to the Golf Advisory Committee, Women's Association. Council Member Delaney seconded the motion. In a voice vote all members voted aye. AB 09-235 2nd Amendment to Refund Policy for Community Housing Fees to eliminate refunds -Resolution 09-110 Adoption Michelle Groenevelt gave a brief explanation for the second amendment to the refund policy. Council Member Witte, felt that some kind of notification be done for those who have not requested a refund. Mr. Kirkpatrick reminded Council that about 50% of the fees were paid voluntarily. Council Member Bailey moved to adopt Resolution 09-10 and authorize the Mayor to sign all necessary documents. Council Member Delaney seconded the motion. Discussion on the motion — Council Member Witte wanted to know why it would be a problem to notify the people that have not received the refund and felt that it was only fair to notify those that had not applied for a refund. Mayor Kulesza asked if it was reasonable to assume that the remainder of the people were voluntarily contributors, Ms Groenevelt stated that there were a combination of those of who volunteered to pay the community housing fee and those who were required to pay it under ordinance. McCall City Council Regular Meeting Page 4 of 6 November 4, 2009 Council Member Witte moved to amend the motion to send a notice to all those who qualify for a refund and a copy of the news paper notice to the last known address of the payer of the fee. Council Member Delaney seconded the motion. In a voice vote all members voted aye. Council Member Bailey restated the original motion to adopt Resolution 09-10 and authorize the Mayor to sign all necessary documents and amend it to include that the expiration date for a refund be December 31, 2009 and a notification be placed in the paper at least 2 times within the next 6 weeks. Council Member Delaney seconded the motion. In a roll call vote, Council Member Delaney, Council Member Bailey, Mayor Kulesza, and Council Member Witte, all voted aye and the motion passed. AB 09-236 Airport Ordinance incorporating Noise Mitigation Program - Ordinance Adoption Council Member Delaney moved to suspend the rules, and read by title only, one time only Ordinance No. 869. Council Member Witte seconded the motion. In a voice vote all members voted aye and the motion passed. Mrs. Wagner read Ordinance No. 869 by title only, one time only. Council Member Delaney moved to adopt Ordinance No. 869 with the following corrections: • Page 1, in the third line of the title change "IDAHOTO"to "IDAHO TO" • Page 2, 8.16.2 (F) Change "Airport Manager of"to "Airport Manger or" • Page 3, 8.16.4 add to end of first sentence "but compliance is encouraged" • Page 4, top of page second line capitalize the word "Runway" Council Member Bailey seconded the motion. In a roll call vote Council Member Delaney, Council Member Bailey,Mayor Kulesza, and Council Member Witte all voted yes. Mayor Kulesza asked about the possibility of a monitoring program. John Anderson, Airport Manager, explained that he had a report from the Transportation Research Board that addressed how to monitor airport operations. He stated that the ways they had addressed monitoring at non tower airports were: • Acoustical, with a tape recording devise • An airport guest log • Fuel sales • Pneumatic devises, traffic counter • Video image detection • Visual count Mr. Anderson stated that most of these methods have been found to be non-effective. The acoustical counters are very labor intensive. The guest log would be non-conclusive as there would be no way to tell if everyone had signed in and then it would not account for the touch and go traffic. Fuel sales would also be ineffective as not everyone purchases fuel. The pneumatic devise would have to be put on a taxiway and were easily torn up. The visual count would be labor intensive as a person would have to sit and watch to be able to count. Video Image detection was proven to be an accurate way to capture the count, however it would be costly - $20,000. Mr. Anderson stated that he would continue to follow up on the possibility of using a McCall City Council Regular Meeting Page 5 of 6 November 4, 2009 transponder type monitoring. Mayor Kulesza would like to see that overtime a mechanism be found to monitor aircraft at McCall Airport. Mayor Kulesza asked what would be the percentage of aircraft, which uses McCall Airport, that have radios. Mr. Anderson stated that the percentage is very high. Mayor Kulesza suggested that the airport could look at possibly recording the radio chatter to know how many come and go. There was general discussion as to how to monitor traffic at the McCall Airport. AB 09-237 Revision of the 2003 Personnel Policy Manual—Adoption Cindy Blackman, Personnel Manager, presented the final version of the Personnel Policy Manual to Council. Council Member Bailey Adopt the revision of the Personnel Policy Manual with correction of typing and formatting errors. Council Member Delaney seconded the motion. In a roll call vote Council Member Bailey, Council Member Delaney, Mayor Kulesza, and Council Member Witte all voted yes. DISCUSSION Economic development discussion —Mayor Kulesza gave a brief overview of options of how the economic development funds could be spent. Council Member Witte suggested that future elections are run by seat. There was a general interest from the Council to have a future Council agenda item to discuss the idea further. ADJOURNMENT The Council received copies of the following minutes: • Tree Advisory Committee - October 14, 2009 • Urban Renewal Agency—September 15, 2009 • Planning and Zoning Commission—September 1, 2009 • McCall Improvement Committee— September 24, 2009 ADJOURNMENT Without further business, the Mayor adjourned the meter g at 9:20 p. Gooss ummolo / cCALL • =41' •�4 4",: Kulesza, Mayor / ATTEST: 7 ��/ = ti SEAL o = `.h►:' � , .A1 -'_.4 ...' * Bess eJo Way%e City Cl:' ociA McCall City Council Regular Meeting 4"films.q00�� Page 6 of 6 November 4, 2009