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HomeMy Public PortalAbout01.28.10 Regular Minutes ApprovedMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) January 28, 2010 Agenda Call to Order and Roll Call Work Session Pledge of Allegiance Approve the Agenda Public Hearing Public Comment Consent Agenda Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:34 p.m. Mayor Bailey, Council Member Delaney, Council Member Kulesza, Council Member Scott and Council Member Witte answered roll call. A quorum was present. City staff present was Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Michelle Groenevelt, Community Development Director; Eric McCormick, Golf Course Superintendent; Tim Swanson, Interim Public Works Director; Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; John Anderson, Airport Manager; Anne Kantola, Library Director; and BessieJo Wagner, City Clerk. WORK SESSION AB 10-23 Establishment of Warren Wagon Road Right -of -Way — Priddy Property Rod Skiftun, Surveyor, presented a detailed explanation of the history of Right -of -Way issues on Warren Wagon Road. Currently, the majority of the Warren Wagon Road Right -of -Way (ROW) is undefined, meaning that it is a portion of land left over from the platting of parcels on either side of the road. This has led to legal uncertainty regarding the exact location of the City's ROW. At the recommendation of Mr. Skiftun, property owner, Ed Priddy, who has significant frontage (approximately 275 feet) along Warren Wagon Road, is willing to work with the City to take the steps necessary to formally establish the Warren Wagon Road ROW for the extent of his property. McCall City Council Regular Meeting January 28, 2010 Page 1 of 7 Mr. Skiftun stated that he would be willing to draw up legal descriptions for the neighboring property at no cost to the owner or to the City. Mayor Bailey pointed out that the property owner would be gaining property. He also stated that to define the property lines would be beneficial to all including the City. Mayor Bailey acknowledged that Mr. Skiftun's intensions were to define the properties correctly to prevent issues in the future. Mr. Nichols weighed in stating that the City would be giving up the ability to claim the piece of property that would be quit -claimed to Mr. Priddy. He also stated that the City would gain 30' from center of the road instead of 25' and a consistent right-of-way along Warren Wagon Road. Mayor Bailey concluded that it was the general consensus of the Council to direct staff to pursue the establishment of the Warren Wagon Road Right -of -Way for the Priddy property, including the drafting of necessary documents and survey. Mayor Bailey led the audience in the Pledge of Allegiance at 6:08 p.m. PUBLIC HEARING AB 10-27 Adoption of Resolution 10-5 - Golf Rate Increase Eric McCormick, Golf Course Superintendent, stated that due to increasing costs of maintaining the golf course, the Golf Advisory Committee and Staff recommended that City Council raise golf rates. The 2009 rates remained the same as the 2008 rates. In order to maintain the quality of the course that our golfers have come to expect we will need to increase fees. The increase was based on 5% then rounded up to the next whole dollar. The proposed rates are still below the rates of the other courses in the area. If the rounds played are equal to the rounds played in 2009, the revenue from the increased rates will generate approximately $50,000 additional revenue Mayor Bailey opened the Public Hearing on raising Golf Rates 6:12 pm. Tim Swanson, President of the Men's Association, stated that the rate increase is needed. Allan Morrison, Golf Professional and Manager of the Club House stated that the proposed rates are very competitive and would remain the lowest rates in the area. Hearing no further comments, Mayor Bailey closed the public hearing at 6:15 p.m. Council Member Scott questioned the holiday rate Council Member Delaney asked that Mr. Morrison give the Council a work session to understand the cash flow at the Golf Course. McCall City Council Regular Meeting Page 2 of 7 January 28, 2010 Council Member Delaney moved to adopt Resolution 10-5 establishing a golf rate increase amending the language under Special Rates from: Friday -Sunday - after 2p.m. — 9 holes $21.00 Friday -Sunday after 5p.m. — 9 holes $10.00 To; Friday -Sunday — Holidays after 2p.m. — 9 holes $21.00 Friday -Sunday — Holidays after 5p.m. — 9 holes $10.00 and authorize the mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote, Council Member Delaney, Council Member Scott, Mayor Bailey, Council Member Kulesza, and Council Member Witte all voted aye and the motion passed. AB 10-26 Adoption of Resolution 10-6 - Establishing Additional Library Fees Anne Kantola, Library Director, explained that the proposed fees were additional fees due to the ability to provide color copies and scan documents. Mayor Bailey opened the Public Hearing on establishing additional Library fees 6:27 pm. Hearing none, Mayor Bailey closed the public hearing. Council Member Kulesza moved to adopt Resolution 10-6 to establish additional Library fees, amended as follows: Under Section 1 change: Scan Documents to Personal Computer (per job) $2.00 To: Scan Documents to Personal Computer $2.00 (up to 10 pages per job) And Under Section 4 (B) change: Medicare/Medicaid To: Medicaid and authorize the Mayor to sign all necessary documents. Council Member Delaney seconded the motion. In a roll call vote, Council Member Kulesza, Council Member Delaney, Council Member Witte, Mayor Bailey, and Council Member Scott all voted aye and the motion passed. AB 10-28 Adoption of Resolution 10-7 - Utility Payment Convenience Fee Linda Stokes, City Treasurer, explained to Council that Merchant Account and Gateway Fees are charged on Debit card, VISA and MasterCard payment types. She explained that these fees can be passed on to the Utility customer via a "convenience fee". Industry standard is 4% of the transaction amount. No Late Payments, LLC offers a "revenue neutral" option to governmental agencies. She stated that with "revenue neutral" the City sets up a collection account to accept payments, including the convenience fee which is paid by the Utility customer. Then all payment revenue, less the convenience fee, is transferred to the City's checking account; leaving the McCall City Council Regular Meeting Page 3 of 7 January 28, 2010 convenience fee in the collection account, so the contracted company, No Late Payments, pays all associated banking costs from the convenience fee. Mayor Bailey opened the Public Hearing on establishing a Utility Convenience Fee at 6:35 p.m. Hearing none, Mayor Bailey closed the public hearing. Council Member Delaney moved to adopt Resolution 10-7 establishing a Utility Convenience Fee and authorize the mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote, Council Member Delaney, Council Member Scott, Mayor Bailey, Council Member Kulesza, and Council Member Witte all voted aye and the motion passed. Council Member Delaney moved to approve the Transaction Processing Agreement with No Late Payments, LLC establishing a revenue account and authorize the mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote, Council Member Delaney, Council Member Scott, Mayor Bailey, Council Member Kulesza, and Council Member Witte all voted aye and the motion passed. Council Member Witte and Council Member Delaney Recused at 6:37 p.m. AB 10-22 Adoption of Rezone Ordinance - ZON-06-03: Crossbar Condominiums Brad Kraushaar, City Planner, gave a brief explanation of the rezone ordinance and introduced Andy Laidlaw, who was representing the applicant and would be available should there be any questions. Mayor Bailey opened the Public Hearing on the adoption of Rezone Ordinance — ZON-06- 03: Crossbar Condominiums at 6:45 p.m. Hearing none, Mayor Bailey closed the public hearing. Mayor Bailey stated that when the project originated there was much debate over the proposed rezone. Council Member Kulesza moved to approve the presented Development agreement for ZON-06-03. Council Member Scott seconded the motion. In a roll call vote, Council Member Kulesza, Council Member Scott and Mayor Bailey all voted aye and the motion passed Council Member Kulesza moved to suspend the rules and read by title only one time only Ordinance No. 872. Council Member Scott seconded the motion. In a roll call vote, Council Member Kulesza, Council Member Scott and Mayor Bailey all voted aye and the motion passed Mrs. Wagner read by title only one time only Ordinance No. 872. McCall City Council Regular Meeting Page 4 of 7 January 28, 2010 Mr. Nichols pointed out that the development agreement needed to be signed prior to the Ordinance being adopted and recommended that the previous motion be rescinded and restated. Council Member Kulesza moved to rescind the motion to suspend the rules and read by title only one time only Ordinance No. 872. Council Member Scott seconded the motion. In a roll call vote, Council Member Kulesza, Council Member Scott and Mayor Bailey all voted aye and the motion passed Council Member Kulesza moved have the first reading by title only Ordinance No. 872. Council Member Scott seconded the motion. In a roll call vote, Council Member Kulesza, Council Member Scott and Mayor Bailey all voted aye and the motion passed The first reading of Ordinance 872 was read by Mrs. Wagner. Council Member Delaney and Council Member Witte returned to the Council at 6:53 p.m. PUBLIC COMMENT Mayor Bailey called for public comment at 6:54 p.m. Hearing no comments, Mayor Bailey closed the public comment. CONSENT AGENDA Staff recommended approval of the following items: • Minutes January 14, 2010 • Warrant Registers printed on 1/22/10 • Payroll Report for Period ending 1/08/10 • AB 10-24 Alcohol Catering Permits • AB 10-30 Engineering Services Agreement, T-O Engineers, Rehabilitation of Runway 16-34 McCall • AB 10-32 Application to Hang a Highway Banner — Chamber of Commerce for Winter Carnival (Added 1/26/10) • AB 10-33 Adoption of Resolution 10-8 New F-35 Mission (Added 1/26/10) Council Member Scott moved to approve the Consent Agenda and authorize the Mayor to sign all necessary documents. Council Member Delaney seconded the motion. In a roll call vote, Council Member Scott, Council Member Delaney, Mayor Bailey, Council Member Kulesza, and Council Member Witte all voted aye and the motion passed. McCall City Council Regular Meeting Page 5 of 7 January 28, 2010 BUSINESS AGENDA Council Member Witte Recused at 7:12 p.m. AB 10-25 Environmental Advisory Committee High School Representative Appointment The mission of the Environmental Advisory Committee (EAC) to the City of McCall is to identify and promote a unifying policy of objectives for environmental stewardship and sustainability within the City of McCall Departments and the community. The EAC consists of 6 members (all positions are filled) and 1 high school representative. The previous high school representative served until August 2009. The EAC position has been in the school announcements and Staff did not receive any letters of interest until recently. Anika Miller, freshman, and Delilah Broome, senior, have both expressed interest in the position. Council expressed their appreciation of both applicants and the high quality of their applications. It was suggested that Miss Broome be appointed now and Miss Miller be appointed in September after Miss Broome graduates from high school. Council Member Kulesza moved to appoint Delilah Broome as the high school representative to the EAC. Council Member Scott seconded the motion. In a voice vote, all members voted aye and the motion passed. Council Member Witte returned to the Council. AB 10-31 Taxiway Relocation Environmental Assessment Preferred Alternative Selection John Anderson, Airport Manager, introduced Rainse Anderson and Sarah Lucas, with W&H Pacific who presented a short Power Point presentation. During the presentation the Council asked clarifying questions to ensure understanding of the process. Council deliberated over which Alternative would be the most beneficial for the City of McCall. Council Member Kulesza spoke in favor of Alternative 3 and acquiring the additional land as it meets the needs at this time. Council Member Scott was in favor of Alternative 4, but sees value in Alternative 3. Council Member Delaney was in favor of Alternative 3 and acquiring the land and sees value in Alternative 4. Council Member Witte brought up the possible safety issues with the different Alternatives. Council Member Kulesza moved to select Alternative 3 with a taxiway separation of 300 feet and acquiring the additional 7.91 acres of land and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote, Council Member Delaney, Council Member Witte, Mayor Bailey, Council Member Kulesza, and Council Member Scott all voted aye and the motion passed. McCall City Council Regular Meeting Page 6 of 7 January 28, 2010 Council took a brief recess at 8:31 AB 10-29 Airport Advisory Committee Annual Report to City Council Walt Lee, AAC Committee Chair presented the City Council with the Airport Advisory Committee's Annual report. Mayor Bailey Challenged the Council to formulate a plan to celebrate McCall's Centennial in 2011. CO1MlFTII MIMITES The Council received copies of the following minutes: • Call Improvement Committee — November 12, 2009 • McCall Library Board of Trustees — December 9, 2009 • Tree Advisory Committee — December 9, 2009 • McCall Historic Preservation Commission — November 10, 2009 • Urban Renewal Agency — September 15, 2009 • Parks and Recreation Advisory Committee — October 28, 2009 Parks and Recreation Advisory Committee — December 10, 2009 Without further business, the Mayor adjourned the meeting at 9:01 p.m. aldC. Ba ey, Mayor ATTEST: o Wag r,City Cle McCall City Council Regular Meeting January 28, 2010 Page 7 of 7