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HomeMy Public PortalAbout04.21.10 Special Minutes ApprovedMINUTES McCall City Council Special Meeting Legion Hall - McCall City Hall (Lower Level) April 21, 2010 Agenda Call to Order and Roll Call Work Session - Budget Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the special meeting of the McCall City Council to order at 1:00 p.m. Mayor Bailey, Council Member Kulesza, and Council Member Delaney answered roll call. Council Member Witte and Council Member Scott were absent. A quorum was present. City staff present was Lindley Kirkpatrick, City Manager; and Linda Stokes, City Treasurer; Jerry Summers, Police Chief; Eric McCormick, Golf Superintendent; Levi Brinkley, Water Sewer; John Lewinski, Water Sewer; Susan Devere, Public Works Administrative Assistant; Nathan Stewart, Staff Engineer, Dennis Coyle, Parks and Recreation Director; John Anderson, Airport Manager; Carol Coyle, Grant Coordinator; Michelle Groenevelt, Community Development Director; Rick Scherette, Streets Supervisor; David Simmonds, Information Systems Manager; Anne Kantola, Library Director; Cindy Blackman, Personnel Manager; and BessieJo Wagner, City Clerk Committee Members present were Shorty Clark, Parks And Recreation Advisory Committee; Walt Lee, Airport Advisory Committee; Caroline Torino, McCall Improvement Committee; Roger Snodgrass, Golf Advisory Committee and LOT Commission; Brian Corcoran, Historic Preservation Commission; Claire Rem sberg, Environmental Advisory Committee; Nancy Butler, Library Board of Trustees; and Phil Feinberg, Planning and Zoning Commission. WORK SESSION — BUDGET General Discussion The Council had general discussion on the revenue forecasts and assumptions. There was much focus on personnel costs. It was stated that merit increase would be budgeted at $96,000. Council Member Delaney inquired as to what was typically happening in private industry. Mayor Bailey recommended that a merit increase be budgeted. Council Member Kulesza stated that he would also support money budgeted for a merit increase with further discussion as to the amount to be budgeted. Council Member Delaney would suggest a smaller number than 3% be budgeted. McCall City Council Special Meeting April21, 2010 Page 1 of 4 Cindy Blackman, Personnel Manager, indicated that the cost of benefits would most likely go up significantly and would budget about a 15% increase for benefits. The increase would be passed onto the employees with dependent coverage. Council Member Kulesza raised the question as to whether some employees may want more medical costs paid as opposed to a merit increase. Discussion ensued on the costs of benefits. Local Option Tax (LOT) Funding The Council discussed whether it was appropriate for the City to put in for such a large amount of requests for City projects. The Council also discussed alternate ways to respond to apparent funding shortfall. The discussion included ranking the projects and the projects on the bottom of the priority list would be the projects to get cut instead of doing a percentage across the board. It was stated that the LOT Commission would be meeting prior to May 28, 2010. Golf Fund The Council discussed what to do with the $175000, in the general fund that had been used for capital purchases in previous years. Council Member Delaney suggested that it would make sense for the money to be allocated to the Golf Course to alleviate the deficit in the golf fund. There was continued discussion of forgiving the "loan" of $700,000, from the General Fund to the Golf Fund and what that would mean. Mayor Bailey suggested that the Council look at a way to purchase a new building for the golf maintenance. Council Member Delaney suggested that the Council get a better understanding of what the needs are for the Golf Course. Council Member Kulesza stated that he agreed and would also like to look at some of the other funds and projects that may need help as well. The Council came to a general consensus that some property tax money should be allocated to the golf course. Council Member Witte joined the meeting at 2:15 p.m. Committee Priorities — Committee Chairs share their suggestions for the FY11 Budget ➢ Parks and Recreation Advisory Committee - Shorty Clark Mr. Clark shared with the Council the Parks and Recreation Committees suggestions for the FY11 budget. He stated that they had applied for Local Option Tax funds for bike path maintenance. Following is a list of the other items Mr. Clark called out as priorities for the Parks and Recreation Committee: ✓ Browns Park pathways ✓ Gazebo for Browns Park to host a variety of events ✓ Riverfront Park development ✓ Christmas tree lights - LED replacements ✓ Recreation uniforms and equipment ✓ Parks — Vehicles — replacement needs • John Deer — mower blower sweeper = $25,000 • Utility terrain vehicles • $63,000 worth of vehicle equipment replacements ➢ Planning and Zoning Commission - Phil Feinberg Mr. Feinberg shared with the Council the Planning and Zoning Commissions suggestions for the FY11 budget. Mr. Feinberg commented that the Browns Park improvements of a McCall City Council Special Meeting Page 2 of 4 April21, 2010 Gazebo and the path reconstruction would benefit the overall economic climate for McCall. He also stated that he would like for the City to consider a place to where people could email their comments. ➢ Environmental Advisory Committee - Claire Remsberg Ms. Remsberg shared with the Council the Environmental Advisory Committee's suggestions for the FY11 budget. Ms. Remsberg stated that the committee was looking at a Community Composting System in conjunction with the Parks Department and Golf Course. The committee is planning a hazardous equipment collection day to give the community an opportunity to dispose of household hazardous waste such as paint. Ms. Remsberg stated that the committee is looking into the use of LED lights in the City street lights. ➢ Historic Preservation Commission - Brian Corcoran Mr. Corcoran shared with the Council the Historic Preservation Commission's suggestions for the FY11 budget. Mr. Corcoran stated that much of the commission's efforts would be on the McCall Centennial. The commission is planning to display Reader Boards around town that depicts the History of McCall. ➢ Library Board of Trustees - Nancy Butler Ms. Butler shared with the Council the Library Board of Trustees' suggestions for the FY11 budget. She stated that there is much is going on at the library and they are very limited with the amount of space they have. Ms. Butler stated that the library has no storage, and no meeting room. The building is about a third of the size it should be. The Trustees are advocating for a new building. Ms. Butler indicated that the Friends of the Library would assist in getting a bond on the ballot for a new library. ➢ McCall Improvement Committee - Caroline Trino Ms. Trino stated that the McCall Improvement Committee gives money to improve the City. She indicated that the committee raises money throughout the Community. Ms Trino gave a brief history of the accomplishments of the McCall Improvement Committee. The committee's priorities were as follows: ✓ Clean up efforts on 3rd street ✓ Support recycling The Committees focus will be on the America in Bloom Project for 2010. She stated that it will be a good opportunity to put McCall on a different kind of map. They will focus on what makes the City attractive for people to come. The competition is July 26 and 27, 2010. ➢ Golf Course Advisory Committee - Roger Snodgrass Mr. Snodgrass stated the City Course in good shape and their focus is to maintain a high level of maintenance. There is always a need for new equipment. ➢ Local Option Tax Commission - Roger Snodgrass Mr. Snodgrass presented Council with the Local Option Tax Commissions recommendations for FY11 LOT Funds. He stated that the Commission's recommendations were very conservative. The Commission requested that Council put together a priority list of the submittals McCall City Council Special Meeting Page 3 of 4 April21, 2010 Airport Advisory Committee - Walt Lee Mr. Lee shared with the Council the Airport Advisory Committee's suggestions for the FYI l budget. The primary projects were as follows: ✓ Solar grant fund $10,000 ✓ Rehabilitation of runway ✓ Sewer project ✓ Environmental Assessment almost done — September — then approved FAA by December ✓ $45,000 requested for a building to Protect Snow removable equipment currently spending $5000 a year to rent a hangar for next 3-4 years Council Discussion with departments not represented by a committee Council Member Delaney commented on the goal of going paperiess, stating to take small steps as it is a huge undertaking. There was a comment on Community Development and the list of projects was rather long. Council expressed some concerns regarding concrete chlorine disinfection basins at the wastewater treatment facility and the possibility of needed repairs and or replacement. There was a question as to the cost of removing the sludge as part of wastewater treatment; it was stated to be about $2 million. Council Member Delaney commented on the Streets Department project at 3rd Street from Lake Street to Deinhard that the improvements will include storm water, curbs, gutters, sidewalks and street reconstruction and may require that Deinhard be widened for the storm water improvements. Mayor Bailey would like for staff to revisit the services of Sterling Codifiers. ADJOURNMENT Without further business, Mayor Bailey adjourned the meeting at 4:00 p.m. onald C. Bailey, Ma or McCall City Council Special Meeting April21, 2010 Page 4 of 4