HomeMy Public PortalAbout2011.01.13 Regular Council MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
January 13, 2011
Agenda
Call to Order and Roll Call
Approve the Agenda
Reports
Pledge of Allegiance
Public Comment
Proclamation
Business Agenda
Consent Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:32 p.m.
Council Member Aymon, Mayor Bailey, Council Member Delaney, Council Member Scott
and Council Member Witte all answered roll call. A quorum was present.
City staff present was Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Dennis
Coyle, Parks and Recreation Director; John Anderson, Airport Manager; Eric McCormick, Golf
Course Superintendent; Jerry Summers, Police Chief; Carol Coyle, Grant Coordinator; Peter
Borner, Public Works Director; David Simmonds, Information Systems Manager; Denise
Tangen, Deputy City Clerk; BessieJo Wagner, City Clerk (via phone).
Mayor Bailey approved the agenda.
REPORTS
Department Reports
Lindley Kirkpatrick, City Manager, gave a brief update to Council. Mr. Kirkpatrick stated that
the status of energy retrofit is going well, the roof had been completed, the light retrofit at the
Public Works building was almost complete and the light retrofit for City Hall would begin in a
couple of weeks. The request for bid for the HVAC retrofit is out and should be ready for action
at the next City Council meeting.
McCall City Council Regular Meeting
January 13, 2011
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Mr. Kirkpatrick also stated that the fiscal ' 10 audit is underway and making good progress. The
City's management staff is preparing employee evaluations.
There was a brief discussion about the aging report and whether there were some accounts that
may need to be sent to collections.
Council Member Witte commented on the Central District Health presentation on smoke free
parks. There was a brief discussion as to how the concept could be enforced. The Council asked
that Central District Health bring the same presentation to the Council.
Council requested copies of the Parks and Recreation Master Plan and the Bike Path Master Plan.
The Council would also like to plan a joint work session with the Parks and Recreation Advisory
Committee.
Council requested that Code enforcement priorities be put into writing and forwarded to Council.
Committee Minutes
The Council received copies of the following committee minutes:
• Airport Advisory Committee — December 2, 2010
• Library Board of Trustees — November 19, 2010
• McCall Urban Renewal Agency — May 18, 2010
• McCall Urban Renewal Agency — August 25, 2010
• McCall Urban Renewal Agency — September 29, 2010
• McCall Urban Renewal Agency — October 29, 2010
• McCall Urban Renewal Agency — November 16, 2010
• Planning and Zoning Commission — October 22, 2010
• Planning and Zoning Commission — November 2, 2010
• McCall Historic Preservation Commission — June 7, 2010
• McCall Improvement Committee — September 23, 2010
• McCall Improvement Committee — October 28, 2010
• Tree Advisory Committee — August 12, 2010
Mayor Bailey led the audience in the Pledge of Allegiance at 5:58 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:00 p.m.
Hearing no comments, Mayor Bailey closed the public comment.
McCall City Council Regular Meeting
January 13, 2011
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PROCLAMATION
AB 11-06 Arbor Day Proclamation
Mayor Bailey moved to proclaim April 29, 2011 as Arbor Day and authorize the Mayor to
sign the proclamation. Council Member Aymon seconded the motion. In a voice vote all
members voted aye and the motion carried.
BUSINESS AGENDA
AB 11-01 Parks and Recreation Appointment
Dennis Coyle, Parks and Recreation Director, stated that the Parks and Recreation Advisory
Committee recommended the re -appointment of Shorty (Jim) Clarke to the Parks and Recreation
Advisory Committee.
Council Member Delaney moved to Reappoint Jim Clarke to the Parks and Recreation
Advisory Board to expire in September of 2013. Council Member Scott seconded the
motion. In a voice vote all members voted aye and the motion carried.
Mayor Bailey thanked Mr. Clarke for his work and commitment to the Parks and Recreation
Advisory Committee.
AB 11-02 A-1 Storage and Car Wash Refund Request
Ted Larsen, the current owner of A-1 Storage and Car Wash, requested a refund of certain water
and sewer fees paid over the past four years for service at the car wash. Staff denied his refund
request, and he appealed that denial to the Council. The following relevant facts were discussed:
a letter describing each of the fees in detail was sent to Mr. Larsen's legal address before service
began, Mr. Larsen signed a contract for service in which he agreed to pay the required fees, he
received a detailed monthly statement, and he paid his full bill each month.
Mr. Larson addressed the council stating that he was requesting a refund of $28,697, on the
premise that he did not understand the amounts he was being charged and therefore those charges
were not appropriate.
Council Member Delaney pointed out that he signed the contract and the letter sent by the City
clearly stated that he could request to be disconnected.
Council Member Witte stated that the City did not appear to be in error and the there should not
be a precedent set for future possible requests.
Bill Nichols, City Attorney, stated that the Council could hold the record open to next meeting
for more information. Mr. Nichols stated he would look at the usage agreement and give a legal
opinion at the next meeting
McCall City Council Regular Meeting Page 3 of 6
January 13, 2011
Council Member Delaney felt that there was enough information presented and did not think that
the Council should wait.
Council Member Aymon wanted to ensure that the City was consistent.
Mayor Bailey stated that there was a general consensus to hold the decision until the next
meeting.
Mr. Nichols requested that the other contracts be provided to Mr. Larson, the Council and to Mr.
Nichols.
It was clarified that Mr. Larson would be notified of the agenda for the next meeting.
Council Member Scott recused at 6:43 p.m.
AB 11-07 Hangar 605 Renewal and Extension of Lease Term
John Anderson, Airport Manager, recommended the lease extension of Hangar 605 to J.B. Scott.
Council Member Delaney moved to approve the Extension of Lease agreement on hangar
605 to J.B. Scott for an additional term of 16 years beginning July 1, 2011 and authorize
the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In
a roll call vote Council Member Delaney, Council Member Witte, Council Member Aymon,
and Mayor Bailey, all voted aye and the motion passed.
Council Member Scott returned to the Council.
AB 11-08 2011 Season Golf Rates
Eric McCormick, Golf Superintendent, stated that he and the Golf Advisory Committee
recommended that the golf rates for 2011 remain at the 2010 rates.
Council Member Scott moved to approve the recommendation that the golf rates for 2011
remain at the 2010 rates. Council Member Delaney seconded the motion. In a roll call vote
Council Member Scott, Council Member Delaney, Council Member Aymon, Mayor Bailey,
and Council Member Witte, all voted aye and the motion passed.
CONSENT AGENDA
Staff recommended approval of the following items:
• Special Minutes — April 21, 2010
• Special Minutes — April 23, 2010
• Special Minutes — June 11, 2010
• Special Minutes — July 23, 2010
• Regular Minutes — November 4, 2010
• Regular Minutes — November 18, 2010
• Regular Minutes — December 2, 2010
McCall City Council Regular Meeting
January 13, 2011
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Council discussed the Payette Lakes Water and Sewer District settlement agreement. Council
also discussed a personnel issue.
()PEN SESSION
At 8:55 p.m. Mayor Bailey moved to return to open session. Council Member Scott
seconded the motion. In a voice vote all members voted aye and the motion carried.
AB 11-13 Approve Settlement Agreement with the Payette Lakes Recreational Water &
Sewer District
The Council took no action on this item.
AB 11-14 Select the City's representative to the wastewater treatment Technical Advisory
Group
The Council unanimously appointed Peter Borner to be the City's representative to the
wastewater treatment Technical Advisory Group (TAG). Mr. Borner joins Dale Caza, the Sewer
District's representative, on the TAG. The TAG is a creation of the Settlement Agreement, and
will advise the City Council and Sewer District Board about long-term wastewater treatment
options. Mr. Borner and Mr. Caza will jointly select a third member of the TAG. The TAG's
work will begin after the Settlement Agreement is finalized by both the City and the District.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 9:00 p.m.
onald C. Bailey, Mayor
BessieJo Wagn: ; ity" Cler
McCall City Council Regular Meeting
January 13, 2011
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