HomeMy Public PortalAbout11/20/84 CCM158
PAYROLL CHECKS - NOVEMBER 20, 1984
8010 Robert Anderson
8011 Jill Hodapp
8012 Mark Moran
8013 Michael Rouillard
8014 Michael Sankey
8015 James Dillman
8016 Robert Dressel
8017 Francis Pumarlo
8018 Karen Dahlberg
8019 JoEllen Hurr
8020 Donna Roeh1
8021 Sylvia Rudolph
8022 Sandra Larson
8023 Janice Perterson
8024 Farmers State Bank of Hamel
8025 Commissioner of TAxation
8026 PERA
8027 Social Security-REtirement Division
836.68
609.31
838.05
914.18
1,048.44
874.79
677.39
575.56
364.91
579.83
735.03
486.53
153.75
20.00
1,450.00
822.00
712.52
401.36
$ 12,100.33
ORDER CHECKS - NOVEMBER 20, 1984
3386 Government Training Service
3387 United States Stamped Envelope Agency
3388 Pera
3389 Social Security -Retirement Division
108.00
220.70
963.94
419.33
$ 1,711.97
159
The Council of the City of Medina met in regular session on Tuesday, November 20, 1984
at 7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, William Reiser, Anne
Heideman, Thomas Crosby; Clerk -Treasurer, Donna Roehl; Planning and Zoning
Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police
Chief, Michael Sankey; Engineer, Glenn Cook; Attorney, Richard Schieffer.
1. ADDITIONAL AGENDA ITEMS
Moved by Heideman, seconded by Scherer to discuss the following additional items:
Dockside
Seminar regarding Metropolitan Agencies
Motion declared carried
2. MINUTES OF NOVEMBER 7, 1984
Moved by Reiser, seconded by Heideman to approve the minutes of November 7, 1984, as
presented.
Motion declared carried
3. MINUTES OF NOVEMBER 13, 1984
Moved by Reiser, seconded by Scherer to approve minutes of November 13, 1984, as presented.
Motion declared carried
4. SALE OF $725,000 G.O. IMPROVEMENT BONDS
Richard Schieffer explained that an error in publication of hearing notices needed to be
corrected so that the Bond Opinion could be completed. He stated that the project hearing
notices were not published the two times as required by State Statute.
Moved by Heideman, seconded by Scherer to adopt Resolution 84-83, scheduling a Public Hear-
ing on December 18, 1984 at 8:30 P.M. to consider the Hamel Sewer Repair Project.
Motion declared carried
Richard Ehlers of Ehlers and Associates introduced Jeanne Fredrick of their firm who would
be working with Medina in the future.
He explained that the cities bond rating had been upgraded from a Baa to an A and he con-
gratulated the city on the way in which the city is being managed,from a growth standpoint,
and the way in which the finances are managed.
He presented the following five bids received at 7:30 P.M., this date:
First Nat'l. Bank, St. Paul; First Nat'l. Bank, Mpls.; Moore, Juran & Co.; 9.5862% net
interst rate; Price $710,790.
Piper, Jaffray & Hopwood; Norwest Sec.; Allison -Williams Co; M.H.Novick & Co.; 9.6263% net
interest rate; Price $711,225.
Dain Bosworth, Paine, Webber, Jackson & Curtis; 9.3747 % net interest cost; Price $710,790.
Juran & Moody; American Nat'l. Bank; 9.4592% net interest rate; Price, $710,790.
Dougherty, Dawkins, Stand & Yost; 9.2341% net interst rate; Price, $713,012.50.
He asked that that be allowed to tabulate the bids for accuracy before bid was awarded.
Thomas Crosby arrived at 7:45 P.M.
5. WICHITA TR. STREET LIGHTS
Moved by Scherer, seconded by REiser to table the request for a street light on Wichita Tr.
cul de sac, at the applicants request.
Motion declared carried
6. PLANNING AND ZONING DEPARTMENT
Arthur Peabody, Subdivision
JoEllen Hurr explained that Arthur Peabody wishes to subdivide 66+ acres on Tamarack Dr.
into 6 parcels, each over 10 acres in size. She stated that two private roadway agreements
were needed; one for 4 lots and the other to serve 2 lots. She stated that the existing
barn is 100 ft. from a new lot line and would need to be recognized, as such.
Moved by Crosby, seconded by Scherer to authorize Staff to prepare a resolution approving
the Arthur Peabody subdivision with the following conditions:
160
All lots to have 110 ft. frontage on cul de sac.
Two roadway agreements; one for 4 lots and one for 2 lots.
Right of Way on Tamarack Dr. to be dedicated.
Motion declared carried
Alpana Aluminum Co.
Moved by Crosby, seconded by Reiser to authorize Glenn Cook, JoEllen Hurr and Jim Dillman
to study the request that the city take over maintenance`ot the �cul-desar. at Alpana Alum-
inum Co.
Motion declared carried
Planning Conference
Moved by Crosby, seconded by Scherer to authorize Leonard Leuer, Ron Rogers and Tom Anderson
to attend a Planning Conference on November 30th at a cost of $36.00 each.
Motion declared carried
Arthur Emerson Subdivision
Moved by Reiser, seconded by Crosby to approve Resolution 84-84, subdivision of the Arthur
Emerson property on Willow Dr. and Hwy. 55.
Motion declared carried Abstaining, Thomas Anderson
7. GENERAL OBLIGATION BOND SALE ( CONTINUED)
Richard Ehlers stated that the calculation on the bids were correct and he recommended
awarding the sale to Dougherty, Dawkins, Strand & Yost, Inc.
Moved by Crosby, seconded by Scherer to adopt REsolution 84-85, accepting bid of Dougherty,
Dawkins, Strand and Yost, Inc. for $725,0000 General Obligation Bonds.
Motion declared carried
8. WATER SYSTEM INFORMATIONAL PUBLIC HEARING, 8:10 P.M.
Glenn Cook presented two alternatives for supplying water to properties west of the
existing Hamel Water Service Area. One alternative is to extend the Hamel water lines
and the second suggestion is to construct a well and reservoir in an area west of the
Hamel Service Area. He reported that there are two wells in Hamel each pumping about
250 gpm and that there is a 50,000 gallon storage tank. He explained that a sprinkling
system requires 500 gpm pumping capacity. He explained that there are 1200 acres in the
area that could be served but only about 840 acres of the total, developable. He stated
that the cost of the first alternative would be $425,000 and the second alternative would
cost $430,000.
Sheldon Coplin, 1595 Hamel Rd., asked about construction of laterals.
Mr. Cook stated that cost would be over and above the cost for main line installation.
Thomas Anderson stated that the city was looking for propery owners intersted in developing
their property, that might be interested in a central system.
John Sorum, 4005 Apache Dr., asked how it would affect his property, as he only had five acres.
Mr. Anderson stated that he lives in an industrial zone and he asked whether he was interested
in developing his property.
Robert Mealman, 1212 Hwy. 55, asked where the water line would be constructed.
Mr. Cook stated that it would be located north of Hwy. 55.
Mr. Mealman asked what would happen when they widen Hwy. 55.
Mr. Cook stated that it would be constructed in the road right-of-way.
Mr. Mealman stated that Mlnnegasco had plans to locate lines between the railroad tracks
and Hwy. 55.
Bernard Roskop, 3082 Hwy. 55, Asked how he would be assessed, as he owns 40 acres of swamp.
Mr. Cook stated that would be taken from the total acreage.
Richard Brummer, 4125 Apache Dr., Asked how the property would be assessed.
Mr. Anderson stated that it would be paid for over a 10 year period at about 10% interest.
Mr. Roskop asked if the Federal Government takes care of such projects.
Mr. Anderson stated that new projects are usually not funded, whereas repair projects may
be funded.
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Mr. Cook stated that Economic Development projects need to indicate an amount of 161
new jobs that will be created.
Albert Yngve, partner in property west of Willow Dr., south of Hwy. 55, Stated that he
would support such a project as they would like to develop their property.
Harvey Dahl, 4035 Apache Dr., asked what would happen if the majority of the property
owners did not want the project.
Mr. Anderson stated that the City Council has the ability to make that decision. He
stated that he would like to make use of the money that the Walter G. Anderson Co. would
be spending on their individual system, put toward a larger system.
Thomas Crosby stated that he would like to explore the possibility of purchasing from the
Anderson Co., at some future date.
Moved by Crosby, seconded by Heideman to close the Public Hearing.
Motion declared carried
Public Hearing closed at 8:55 P.M.
Moved by Crosby, seconded by Heideman to discuss the project with property owners who are
interested in developing their property so as to tailor an assessment district and to find
out whether or not the city could utilize the Anderson Co. system, some time in the future.
Motion declared carried
9. PLANNING AND ZONING DEPARTMENT (CONTINUED)
Resolutions regarding Walter G. Anderson Co.; Dickey Natural Systems; RMT, Inc.; Rex Gregor
Moved by Heideman, seconded by Scherer to table action on resolutions for the above appli-
cants until December 4th.
Motion declared carried
Rex Gregor, Accessory Building
JoEllen Hurr reported that Mr. Gregor had begun construction of the accessory building
before a variance had been granted and as a result a "Stop Work" order had been issued.
Attorney, Ron Black, stated that he had tried to research the ordinance regarding primary
structure and he believed that because Mr. Gregors property is used agriculturally the
primary structure could be the building on which construction had started.
JoEllen Hurr stated that Mr. Gregor had said that he could not combine the two parcels
because of ownership but that the tax book lists both parcels in his name.
Thomas Crosby asked if a variance was needed if one agreed with Mr. Black's interpretation.
Mrs. Hurr stated that she did not know if the bulding met the 50 ft. setback requirements.
Mr. Gregor stated that his surveyor had placed the stakes according to requirements.
Thomas Adnerson asked if a house had been planned for the larger parcel.
Mrs. Hurr stated that it could not meet the septic requirements.
Mr. Crosby stated that he believed that, in effect, the two parcels had been combined.
Mrs. Hurr stated that she had not seen any documentation to the contrary.
Moved by Crosby, seconded by Heideman to grant a variance to Rex Gregor to construct an
accessory building on his property on Holy Name Dr. for the following reasons:
The rationale for granting the variance is because 1984 tax records indicate Rex Gregor
as owner/taxpayer; f�hats At appears that lots are combined by reason of common ownership
her.-
and operation and that the proposed building is a proper accessory building for the property.
L'.76.encll OSSess-d et Penaitw e%"„/a,lent arc: mil bci,ld,,ny Pcr n t fee a- f, * -1-v., . +h t
the a.epitcant ¢'Fled 46' abi- .- u "\-c ance
Richard Schieffer stated that the tae records are not conclusive and that the County Recorder
records need to be researched, particularly dates; also that terms of the ordinance need to
be researched.
Motion declared carried
Rex Gregor, Garage Setback Variance
JoEllen Hurr explained that a "Stop Work" order had been issued to Mr. Gregor because the
setbacks of the garage foundation did not meet those granted in the variance.
Thomas Crosby stated that there three issues needed to be resolved:
Penalty on garage
Garage not built in authorized location
Penalty for building accessory building prior to issuance of variance.
1 v 2Mrs. Hurr stated�tthhat the garage foundation had been placed 13' 1" at one corner
which is 11 inches closer to the side yard lot line than was allowed.
A representative of Hogar Construction stated that the Building Inspector had checked the
footings and had approved pouring of the cement.
Moved by Crosby, seconded by Heideman to grant Rex Gregor an additional 11 inch setback
variance to construct a garage at 2592 Holy Name Dr. and to authorize staff to prepare
a resolution accordingly and t$ Marge_ _normal- on-thti'--acee-s-sory
bu ldi , n -val ati ef- e-bu ld ng.
Motion declared carried
10. MINNEGASCO FRANCHISE
Moved by Heideman, seconded by Crosby to have Richard Schieffer draft a correction summary
for the Minnegasco Franchise ordinance.
Motion declared carried
11. MINNESOTA EDUCATIONAL COMPUTING CORPORATION (MECC) PAYROLL SOFTWARE
Moved by Heideman, seconded by Crosby topurchase the MECC Payroll Software for $238.00
plus $100 for a one day training session which Donna Roehl will attend.
Motion declared carried
12. MINUTES OF COUNCIL MEETINGS
Discussion of options for providing minutes of Council meetings to the general public.
Moved by Heideman, seconded by Crosby, to provide, at City expense, copies of Council
meeting minutes, upon individual request.
Motion declared carried
13. ZONING ADMINISTRATOR AND OFFICE ASSISTANT
Council discussed memo from Anne Heideman regarding job descriptions and salary minimums
for full time Zoning Administrator and Office Assistant.
Moved by Crosby, seconded by Heideman to approve the establishment of Full time Zoning
Administrator and Office Assistant posistions effective February 1, 1985 and to abolish
the posist3.o�Part time Zoning Administ`rat�or andepfficee Asst,�stiaan ,,c_effe,cit �v ?}luary
iI made o ha v v + e yeas c { 'n in the event
31, 1985,
that full time posistions are not filled by that date.
Motion declared carried
14. IMPROVEMENT PROJECTS, PUBLIC HEARINGS
Moved by Heideman, seconded by Scherer to adopt Resolution 84-86, calling for a Public
Hearing on December 18, 1984 at 9:00 P.M. to discuss the Hunter Dr. improvement project.
and to order publication of Hearing Notice so as to fullfill State requirements.
Motion declared carried
Moved by Heideman, seconded by Scherer to adopt Resolution 84-87, calling for a Public
Hearing on December 18, 1984 at 8:00 P.M. to discuss the Rolling Green Storm Sewer and
Hunter Dr. north improvement project and to order publication so as to satify State
requirements.
Motion declared carried
15. BILLS
Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 3386-3389 in
the amount of $1711.97 and Payroll Checks # 8010-8027 in the amount of $12,100.33.
Motion declared carried
16. METRO AGENCY SEMINAR
Moved by Heideman, seconded by Scherer to authorize Donna Roehl and Thomas Anderson
to attend a seminar on December 8, 1984 on how to deal with Metropolitan Agencies at
a cost of $25.00 each.
Motion declared carried
Moved by Heideman, seconded by Scherer to adjourn.
Motion declared carried
Meeting adj urned at 10:30 P.M.
r Zy /( �ke__Alerk-Treasurer