HomeMy Public PortalAboutORD16299BILL NO. 2022-086
SPONSORED BY Councilmember Schreiber
ORDINANCE NO. /C zq,9
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A
SUPPLEMENTAL APPROPRIATION TO THE JEFFERSON CITY POLICE
DEPARTMENT AMENDING THE 2022-2023 ANNUAL BUDGET AND AUTHORIZING
THE EXPENDITURE OF SUCH FUNDS, AND AWARDING A CONTRACT TO
INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE FOR PROMOTIONAL
ASSESSMENT SERVICES.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. There is hereby granted a supplemental appropriation within the Jefferson
City Police Department Budget in the amount of 29,750.00 as outlined in Exhibit A.
Section 2. The Jefferson City Police Department is authorized to utilize this money
for the purchase of IACP corporation promotional services using Drug Forfeiture Justice
Funds.
Section 3. This agreement with IACP shall be substantially the same in form and
content as Exhibit B attached hereto.
Section 4. This Ordinance shall be in full force and effect from and after the date of
its passage and approval.
Passed: �tarfih6,K 11, Approved: ( !" Z & �: =
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Presiding Offi Mayor Pry �m 'or, e42,U)cLW
ATTEST:
APPROVED AS TO FORM:
City Clerk City tto ey
CERTIFICATION BY MAYOR
Pursuant to Article VII, Section 7.1(5.) Of the Charter of the City of Jefferson, Missouri, I
hereby certify that the sums appropriated in the ordinance are available in the various funds
to meet the requirements of this bill.
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Bill 2022-086
Exhibit A
SUPPLEMENTAL APPROPRIATION
FISCAL YEAR 2022-2023 BUDGET
General Fund:
Revenue
10-100-495995 Transfer From (to) Surplus' $ 29,750.00
Expenditure
10-300-522026 Drug Forfeiture - Justice
'The Reserve for Drug Forfeiture - Justice account, which is part of the City's restricted fund
balance, had a balance of $61,773.58 at the end of the fiscal year 2022.
$ 29,750.00
FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid IFB4078 — Police Promotional Assessments
Police Department, Opened November 17, 2022
RECOMMENDATION:
Staff recommends the award of bid IFB4078 to the International Association of Chiefs of Police of
Alexandria, Virginia for promotional assessment services. Bids were solicited twice. The first round of
proposals exceeded the Police Department's budgeted amount. Only one proposal was received during the
second round. This proposal was evaluated and deemed to be a satisfactory bid meeting all the
requirements. The cost for the promotional assessment services is $29,750.
BIDS RECEIVED:
IACP, Alexandria, VA
Bid Amount
$29,750
This bid was advertised in the News Tribune on 10/12/2022 and posted on Bonfire. Bid notifications
were sent to 243 vendors of which 8 were recommended vendors.
FISCAL NOTE:
Expended or
Account Number
Description
FY 2023 Budget
Encumbered
Bid Amount
Balance
4.
Amount
Drug Forfeiture -
10-300-522026
1 Justice, General Funds
$0*
$0
$29,750.00
$0
Bid Iota[
$29,750.00
*Funds will be appropriated to this account upon approval of the supplemental appropriation request.
ATTACHMENTS — SUPPORTING DOCUMENTATION
Signature:
P I sing Agent 12/1/22
CITY OF JEFFERSON
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and
between the City of Jefferson, a municipal corporation of the State of Missouri, by and through its Police
Department, hereinafter referred to as "City", and International Association of Chiefs of Police hereinafter
referred to as "Contractor".
WITNESSETH:
THAT WHEREAS, the City desires to engage the Contractor to render certain services for the
Promotional Exam & Assessment Services for the Police Department, hereinafter described in Exhibit A.
WHEREAS, Contractor has made certain representations and statements to the City with respect
to the provision of such services and the City has accepted said proposal to enter into a contract with the
Contractor for the performance of services by the Contractor.
NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City
and the Contractor as follows:
1. Scope of Services.
Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for the
Promotional Exam and Assessment Services, as set forth in Exhibit A. In the event of a conflict between
this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail.
2. Payment.
The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the
payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City
of Jefferson's Police Department, and in accordance with the rates and/or amounts stated in the bid of
Contractor dated 11 / 16/2022 which are by reference made a part hereof. No partial payment to Contractor
shall operate as approval or acceptance of work done or materials furnished hereunder. No change in
compensation shall be made unless there is a substantial and significant difference between the work
originally contemplated by this agreement and the work actually required. The total amount for services
rendered under this contract shall not exceed Twenty -Nine Thousand Seven Hundred Fifty Dollars and
Zero Cents. ($29,750.00)
3. Term.
This contract shall commence on the date last executed by a party as indicated below. The Contractor shall
perform said work within one (1) year, from December 1, 2022 to November 30, 2023, in accordance with
the contract documents as set forth in Exhibit A.
4. Additional Services.
The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth
in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified
in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of
the City. All such directives and changes shall be in written form and approved by the City and shall be
accepted and countersigned by the Contractor or its agreed representatives.
5. Personnel to be Provided.
The Contractor represents that Contractor has or will secure at its expense all personnel required to perform
the services called for under this contract by the Contractor. Such personnel shall not be employees of or
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have any contractual relationship with the City except as employees of the Contractor. All of the services
required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all
personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to
perform such services. None of the work or services covered by this contract shall be subcontracted except
as provided in Exhibit A without the written approval of the City.
6. Contractor's Responsibility for Subcontractors.
It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its
subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts
and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted
in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set
forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding
termination of any subcontract as the City may exercise over Contractor under any provisions of this
contract. Nothing contained in this contract shall create any contractual relations between any subcontractor
and the City or between any subcontractors.
7. Independent Contractor.
The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor
or any of its employees as agents or employees of the City.
8. Benefits not Available.
The Contractor shall not be entitled to any of the benefits established for the employees of the City and
shall not be covered by the Workmen's Compensation Program of the City.
9. Nondiscrimination.
The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of
race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against
any employee of Contractor or applicant for employment and shall include a similar provision in all
subcontracts let or awarded hereunder.
10. Illegal Immigration.
Prior to commencement of the work:
a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment
and participation in a federal work authorization program with respect to the employees
working in connection with the contracted services.
b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services.
C. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall
provide proof of citizenship or lawful presence of the owner.
11. Notice to Proceed.
The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken
and completed in accordance with the schedule contained in Exhibit A.
12. Termination.
If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under
this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this
contract, the City shall thereupon have the right to terminate this contract by giving written notice to the
Contractor of such termination and specifying the effective date thereof, at least five (5) days before the
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effective day of such termination. The City reserves the right to terminate this contract for convenience by
giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or
remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor
through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior
written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings,
maps, models, photographs, and reports or other materials prepared by the Contractor under this contract
shall, at the option of the City, become its property, and the compensation for any satisfactory work
completed on such documents and other materials shall be determined. Notwithstanding the above, the
Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any
such breach of contract by the Contractor.
13. Waiver of Breach.
Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be
deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be
deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or
conditions herein.
14. Authorship and Enforcement.
Parties agree that the production of this document was the joint effort of both parties and that the contract
should not be construed as having been drafted by either party. In the event that the City successfully
enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any
other relief, its reasonable attorney's fees, expenses and costs.
15. Severability.
If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or
unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or
enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not
so adjudged.
16. Assignment.
The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same
(whether by assignment or novation), without prior written consent of the City thereto. Any such assignment
is expressly subject to all rights and remedies of the City under this agreement, including the right to change
or delete activities from the contract or to terminate the same as provided herein, and no such assignment
shall require the City to give any notice to any such assignee of any actions which the City may take under
this agreement, though City will attempt to so notify any such assignee.
17. Existing Data.
All information, data and reports as are existing, available and necessary for the carrying out of the work,
shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the
Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable
for the accuracy of the information furnished by the City.
18. Confidentiality.
Any reports, data or similar information given to or prepared or assembled by the Contractor under this
contract which the City requests to be kept as confidential shall not be made available to any individual or
organization by the Contractor without prior written approval of the City.
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19. Indemnity.
To the fullest extent permitted by law, the Contractor will defend, indemnify and hold harmless the City,
its elected and appointed officials, employees, and agents from and against any and all claims, damages,
losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work,
provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease,
or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of
use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor,
any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.
Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation
of indemnity which would otherwise exist as to any party or person described in this paragraph.
20. Insurance.
Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial
general liability insurance with a reputable, qualified, and financially sound company licensed to do
business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not
less than "A," that shall protect the Contractor, the City, and the City's officials, officers, and employees
from claims which may arise from operations under this agreement, whether such operations are by the
Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability
insurance shall include, but shall not be limited to, protection against claims arising from bodily and
personal injury and damage to property, resulting from all Contractor operations, products, services or use
of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual
Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An
endorsement shall be provided which states that the City is named as an additional insured and stating that
the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements
of this section, or not renewed without 30 days advance written notice of such event being given to the City.
21. Documents.
Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be
delivered upon request to and become the property of the City upon termination or completion of work.
Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under
this contract shall be made available, upon request, to the City without restrictions or limitations on their
use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and
delivering same.
22. Books and Records.
The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and
other evidence pertaining to costs incurred in connection with this contract, and shall make such materials
available at their respective offices at all reasonable times during the contract and for a period of three (3)
years following completion of the contract.
23. Nonsolicitation.
The Contractor warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not
paid or agreed to pay any company or person, other than a bona fide employee working solely for the
Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent
upon or resulting from the award or making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the
contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage,
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brokerage fee, gifts, or contingent fee.
24. Delays.
That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the
Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set
forth in this contract; and that under no circumstances will the Contractor be liable for indirect or
consequential damages.
25. Amendments.
This contract may not be modified, changed or altered by any oral promise or statement by whosoever
made; nor shall any modification of it be binding upon the City until such written modification shall have
been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may
not be responsible for paying for changes or modifications that were not properly authorized.
26. Governing Law.
The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri
shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit
and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce
this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action.
27. Notices.
All notices required or permitted hereinunder and required to be in writing may be given by first class mail
addressed to the following addresses. The date and delivery of any notice shall be the date falling on the
second full day after the day of its mailing.
If to the City:
City of Jefferson
Department of Law
320 East McCarty Street
Jefferson City, Missouri, 65101
If to the Contractor:
International Association of Chiefs of
Police
Meghann Casanova
44 Canal Center Plaza, Ste 200
Alexandria, VA 22314
[Signatures to Follow on Next Page]
CITY OF JEFFERSON, MISSOURI
Mayor P R -t2w ifi✓'
Date: � 22
ATTES
®RNAMIA,
APPROVED AS TO FORM:
----
TA rnev
INTERNATIONAL ASSOCIATION OF
CHEIFS OF POLICE
Title:
Date:
ATTEST:
Title:
EXHIBIT]ItN-CP",
International
Of
44 Canal Center Plaza, Suite 200 1 Alexandria, VA 22314, USA 1 703.836.6767 or 1.800.THEfACP I www.thelACP.org
November 16, 2023
Leigh Ann Corrigan
Office of the Purchasing Agent
City of Jefferson
320 E M cCa rty St
Jefferson City, MO 65101
Dear Ms. Corrigan,
Thank you for the opportunity to submit a proposal in response to request for proposal for
police promotional assessment services for Captain, Lieutenant, and Sergeant positions.. This
letter serves to attest to our interest in the proposal and the accuracy of the information
contained herein.
The International Association of Chiefs of Police (IACP) is a recognized global leader in policing,
committed to advancing safer communities through thoughtful, progressive police leadership.
The IACP is proposing a process to identify highly qualified leaders whose management style
and knowledge of law enforcement are consistent with the priorities of your department. The
IACP will conduct a job analysis for each of the ranks being tested and develop a written exam
and assessment center exercises specifically for the Jefferson City Police Department.
Sincerely,
Meghann Casanova
Senior Program Manager
International Association of Chiefs of Police
Exam and Assessment Services
Jefferson city Police Department, M4
Contact information for the
International Association of Chiefs of Police
Meghann Casanova
44 Canal Center Plaza, Suite 200
Alexandria, VA 22314
casanova@thelACP.org I professionalservices@thelACP.org
(703) 647-6819 (direct line) 1 (800) THE IACP
International Association of Chiefs of Police
Contents
Association (Firm) Information.......................................................................................................1
International Association of Chiefs of Police (IACP)...................................................................1
ContactInformation.................................................................................................................... 2
AssessmentServices....................................................................................................................... 3
Optional Remote Delivery of Services........................................................................................ 3
JobAnalysis................................................................................................................................. 3
WrittenExam.............................................................................................................................. 2
Assessment Center Development............................................................................................... 3
Assessment Center Administration............................................................................................ 4
Assessment Center Results and Documentation........................................................................ 5
ProjectTimeline.............................................................................................................................. 6
AdditionalForms............................................................................................................................. 7
Prepared for: Jefferson City Police Department, Missouri
International Association of Chiefs of Police
Association (Firm) Information
International Association of Chiefs of Police (IACP)
International Association of Chiefs of Police
44 Canal Center Plaza, Suite 200
Alexandria, VA 22314
(703) 836-6767 or 1-800-THE-IACP
www.theiacp.org
The International Association of Chiefs of Police (IACP) is the world's largest and most
influential professional association for police leaders. With more than 31,000 members in over
165 countries, the IACP is a recognized global leader in policing. Since 1893, the association has
been advancing leadership and professionalism in policing worldwide.
IACP is a 501(c) 3 non-profit corporation chartered in the District of Columbia (1943) and
headquartered in Alexandria, Virginia. It has a full-time staff of 130 employees. In addition to
chiefs of police and law enforcement personnel of other ranks, IACP members include criminal
justice researchers, university faculty, and members of many other professions. IACP promotes
the highest standards of performance and conduct within the police profession.
The IACP differs from private firms that offer assessment services. We are motivated by our
commitment to improving the law enforcement profession. Assisting law enforcement agencies
in the promotion of this leadership helps us attain that goal. The IACP helps agencies identify
highly qualified leaders whose management style and knowledge of law enforcement are
consistent with the priorities of your department. The key components and benefits of
engaging the services of IACP include:
■ Credibility. IACP commands preeminent status among police executive associations.
This confers special prestige and credibility to these studies. Government officials, the
public, and law enforcement officers and officials highly respect and value the findings
and recommendations of IACP.
■ Exclusive Focus. IACP concentrates its efforts exclusively on law enforcement matters.
IACP does not diffuse its interests and capacities. The obligation of IACP is to law
enforcement innovation and professionalism, and this is a driving force in these efforts.
■ Performance Record. The range of engagements conducted by IACP, and the number of
repeat clients, attest to the product value and client satisfaction. IACP has worked with
law enforcement clients of every conceivable size, structure, and mission, and the IACP
team is equipped to deal with any issue or circumstance affecting your organization and
community.
■ Resource Depth. IACP headquarters staff comprises nearly 130 former police executives
and practitioners, social scientists, technology specialists, management analysts, and
Prepared for: Jefferson City Police Department, Missouri
International Association of Chiefs of Police
trainers, who possess collectively, 21st century policing capacities in every facet of law
enforcement policy and practice. Augmented by a national and international network of
consultants and committee members, IACP staff and resources are unsurpassed in-
depth and quality.
■ Innovations Leadership. Developing and discovering contemporary approaches and
innovations to stimulate law enforcement effectiveness and productivity and protect
communities is central to the IACP mission. IACP continually assesses the needs of the
law enforcement profession and the public served, and the IACP consciously and
continuously expands the portfolio of staff and expertise accordingly, allowing IACP to
provide the most up-to-date and comprehensive services to clients.
Contact Information
Meghann Casanova
Senior Program Manager
International Association of Chiefs of Police
44 Canal Center Plaza, Suite 200, Alexandria, VA 22314
Direct 703-647-6819 1 Email kellev@thelACP.org
Steven Izaguirre
Project Coordinator
International Association of Chiefs of Police
44 Canal Center Plaza, Suite 200, Alexandria, VA 22314
Direct 703-647-72091 Email izaguirre@thelACP.org
Prepared for: Jefferson City Police Department, Missouri 2
International Association of Chiefs of Police
Assessment Services
The IACP will develop for the Jefferson City Police Department promotional exam (optional)
with an assessment center for the ranks of sergeant, lieutenant, and captain.
The procedures described below outline the IACP approaches to the promotional assessment
process. The written exam is comprised of 100 multiple choice questions sourced from internal
and external reading materials decided on by the agency in coordination with IACP. In the
assessment center, candidates participate in a series of exercises that simulate critical aspects
of the target job. The assessment center candidates will participate in up to three exercises.
Trained assessors observe each candidate's performance and evaluate the candidates' behavior
on predefined dimensions that relate to success on the job.
Optional Remote Delivery of Services
The IACP can conduct all interviews, meetings, and assessments remotely. The IACP is well
versed in utilizing internal video conferencing platforms to host direct communication with the
Jefferson City Police Department, their candidates, and the assessors.
IACP can utilize a digital meetings platform to administer the assessment center. Two weeks
prior to the administration of the training, a technology test will be held where the department
and the assessors will be able to try out the platform to ensure their setup is adequate.
System Requirements:
■ Broadband internet
■ Webcam (for video), microphone, and speaker
■ Windows: 1 GHz or better processor. Windows 7 or later
■ Mac: 1 GHz or better processor. Mac OS X® 10.10 or later
Job Analysis
A job analysis is a complete definition of a target job, including a comprehensive list of tasks,
duties, and responsibilities, as well as a list of the minimum knowledge, skills, and abilities
required to perform the job. The IACP will perform a job analysis for each rank being tested.
Initial Data Collection: The department will provide the IACP with existing information
concerning the target jobs (job descriptions, class specifications, training manuals, SOPs, etc.).
IACP will conduct a review of these materials and draw on them with new data collection to
complete each job analysis.
Data Collection: IACP representatives will make observations and conduct interviews with
subject matter experts. Special attention will be given to the human behaviors required in the
position. Data will be collected concerning:
Prepared for: Jefferson City Police Department, Missouri
International Association of Chiefs of Police
■ Tasks, duties, and responsibilities
■ Knowledge, skills, and abilities
■ Examples of effective and ineffective job behavior
Survey: The IACP will develop and administer a job analysis survey to incumbents based on the
data collected in previous steps. Information will be collected and integrated by the IACP and
reviewed for accuracy by subject matter experts at your agency.
The job analysis results inform the development of the written examination and assessment
center exercises to ensure they reflect the requirements of the target ranks. This provides the
method for content validation.
Written Exam
Written examinations are multiple-choice tests covering the domain of job knowledge required
for the promotional ranks.
Reading List: The reading list is an important first step in the process. IACP will work with
Jefferson City Police Department to craft a balanced list of sources, both internal and external,
that are appropriate for the target ranks. This list should be finalized and distributed to
candidates at least three months prior to the exam administration.
Study Guide: These guides include a list of sources for the examination, sample items, and
instructions to help candidates prepare for the examination. Study guides are provided to
candidates well before test administration.
Test Development: Test development is directly based on job analysis information, providing
the basis for content validity. Multiple-choice job knowledge items will be developed from
sources on the reading list.
Administration: The department can self-administer the exam on its own under structured
conditions. IACP will provide all instructions and materials needed for administration.
Test Security: The IACP will maintain tight security parameters for all testing materials. During
the test development process, only IACP staff and item writers will have access to the test
materials. During the test administration process, test materials will be stored in a secure
location with only authorized user access. Candidates will not be let into the testing space with
electronics or other non -approved materials. All scoring reports and materials shared with WPD
will be password protected to ensure only authorized access.
Review: Candidates will review their examinations under controlled conditions. IACP will
consider any appeals or comments and make recommendations.
Prepared for: Jefferson City Police Department, Missouri 2
International Association of Chiefs of Police
Results and Documentation: Candidate scoresheets will be sent back to the IACP for computer
scoring of test responses. All work conducted will be documented, and a complete score report
will be given to the organization.
Assessment Center Development
Based on information obtained in the job analysis, IACP can develop the following exercises,
which evaluate dimensions that reflect the requirements of the target job. The IACP can
develop exercises that represent these unique situations and provide information as to the
abilities of candidates to deal effectively with such challenges.
Exercise Types:
■ In -Basket
■ Oral Interview
■ Budget Presentation
■ Analysis Presentation
■ Role Play
In -Basket (All Ranks)
The In -Basket exercise closely simulates the day-to-day supervisory and decision -making
activities performed by the target rank. The exercise presents candidates with many problems
at varying levels of complexity. The candidates are given scenarios typically handled at the
target rank and instructed to provide appropriate responses in writing. These scenarios may be
presented in the form of a letter, email, memo, graph, table, or other internal documents. Each
of the items will require a response from the candidate, and some items are related.
Oral Interview (All Ranks)
This exercise allows the candidate to respond to questions regarding their skills and experience.
The questions are a mix of behavioral questions (in which candidates describe their relevant
skills and experience) and performance -based questions (in which candidates respond to
scenarios that are commonly handled by the target rank).
Analysis Presentation (All Ranks)
Candidates are presented with background information on a selected relevant topic and
directed to prepare a presentation. They are given a designated period to give their
presentation, which is followed by a question -and -answer session designed to challenge their
presentation. The Analysis Presentation exercise simulates public presentations and/or
presentations to command staff or subordinates.
Role Play (All Ranks)
The role play exercise simulates a meeting between the candidate and a citizen, a subordinate
employee, or a stakeholder of some kind. Although the exercise is a simulation, candidates
Prepared for: Jefferson City Police Department, Missouri 3
International Association of Chiefs of Police
reveal their supervisory/interpersonal skills in establishing rapport with the role player,
uncovering relevant information, assessing the problem, listening carefully to the role player's
responses and making use of that information, and coming up with a solution that will address
the problem.
Budget Presentation (Lieu tenon ts/Coptoins)
This exercise allows candidates to illustrate how their knowledge of department operations and
procedures has prepared them for the target rank. During the exercise, candidates are asked to
prepare and present a budget, followed by a question -and -answer session designed to
challenge their presentation.
Dimensions Evaluated: Candidates are systematically evaluated based on benchmarks tied to
behavioral dimensions that capture the leadership competencies necessary to act as a police
leader successfully.
■ Oral Communication
■ Written Communication
■ Delegation and Control
■ Interpersonal Insight
Assessment Center Administration
■ Problem Solving
■ Planning and Organization
• Judgement
■ Decisiveness
The IACP can administer an assessment center, including the following aspects:
Candidate Orientation: A virtual orientation session will be conducted for candidates. The
orientation will describe the process and include illustrative examples. The duration of the
orientation is approximately two hours.
Assessor Recruitment: Either the IACP or the department will be responsible for the
recruitment of assessors. The total number of assessors needed is directly based on the number
of candidates going through the assessment center.
Assessor Training: Assessors will participate in training conducted by the IACP. The core of this
training will be practice and feedback, using the actual exercises to be used and the associated
assessor report forms. Training takes a half day to one full day.
Assessment Center Administration: Assessment center candidates will participate in exercises
during an all -day, intensive assessment period.
All activities will be scheduled in advance, and an IACP Administrator will monitor all
procedures.
Prepared for: Jefferson City Police Department, Missouri 4
International Association of Chiefs of Police
Test Security: The IACP will maintain tight security parameters for all testing materials. Only
IACP staff and exercise developers will have access to the test materials during the assessment
center development process. At the start of assessor training, assessors are educated on the
importance of test security and sign a non -disclosure agreement. Once the scoring process is
over, only IACP staff will have access to the test materials.
Report Writing/Scoring: Each assessor reviews the data collected on a candidate to assign a
numerical score on the job -related dimensions measured by the assessment center exercises.
The scores are made independently and without discussion with other assessors. Not only are
the numerical scores recorded, but ratings are supported by specific examples of behavior
observed in each exercise.
Assessment Center Results and Documentation
Following the conclusion of the assessment center, the IACP will prepare a final report for the
agency that includes a summary of candidate performance data. Information concerning
candidates includes an overall summary score and ratings and behavioral information
concerning each candidate's strengths and weaknesses in performance -related dimensions.
Data Integration: After the completion of exercises and report writing, data concerning
candidates are combined. This integration is accomplished by a statistical combination of data.
The final rating on each performance dimension is based on multiple raters evaluating
performance in different situations. The result is a comprehensive picture of each candidate's
capabilities and a quantitative evaluation of job -related dimensions.
Candidate Feedback: Individual feedback reports consist of a candidate's competency and total
score compared to the group average. The IACP will prepare these reports for distribution to
participating candidates.
Prepared for: Jefferson City Police Department, Missouri
International Association of Chiefs of Police
Project Timeline
Activity
Kick-off Call for Project Planning
Estimated Timeframe
Month 1
Job Analysis (Interviews, Surveys)
Month 1
Candidate Orientation
Month 1
Written Exam and Assessment Center Development
(Includes review of the exam by JCPD prior to administration)
Months 2 and 3
Written Exam Administration
Month 4
Written Exam Scores
5 days after administration
Assessment Center Administration
Month 4
Assessment Center Scores and Candidate Feedback Reports
2 weeks after administration
Prepared for: Jefferson City Police Department, Missouri
International Association of Chiefs of Police
Additional Forms
Prepared for: Jefferson City Police Department, Missouri
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International Association of Chiefs of Police
44 Canal Center Plaza, Suite 200
Alexandria, VA 22314
Direct: 703-836-6767
Main Line: 800-THE-IACP
Fax: 703-836-4543
www.thelACP.org