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HomeMy Public PortalAbout2011.04.28 Regular Council MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) April 28, 2011 Agenda Call to Order and Roll Call Approve the Agenda Work Session Pledge of Allegiance Public Comment Business Agenda Consent Agenda Executive Session (cancelled) Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Aymon, Mayor Bailey, and Council Member Swanson all answered roll call. Council Member Scott and Council Member Witte were absent. City staff present was Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Dennis Coyle, Parks and Recreation Director; Monika Trapp, Parks Supervisor; Joni Noble, Parks Lead; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Peter Borner, Public Works Director; Jerry Summers, Police Chief; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Mayor Bailey approved the agenda with the cancellation of the Executive Session. WORK SESSION Council Member Scott joined the meeting at 5:36 p.m. Council Member Witte Joined the meeting at 5:39 p.m. AB 11-69 Noxious Weed Plan Dennis Coyle, Parks and Recreation Director, reviewed the City of McCall's Noxious Weed Management Plan with Council. McCall City Council Regular Meeting Page 1 of 6 April 28, 2011 Mayor Bailey led the audience in the Pledge of Allegiance at 5:59 p.m. PUBLIC COMMENT Mayor Bailey called for public comment at 6:00 p.m. Hearing no comments, Mayor Bailey closed the public comment. BUSINESS AGENDA AB 11-70 Parks and Recreation Advisory Committee Member Appointment Dennis Coyle, Parks and Recreation Director, stated that the Parks and Recreation Advisory Committee members supported the appointment of Gusti Laidlaw to the committee. Mayor Bailey moved to approve the appointment of Gusti Laidlaw to the Parks and Recreation Advisory Board with the term to expire in December of 2012. Council Member Witte seconded the motion. In a voice vote all members voted aye and the motion carried. AB 11-71 Tree Committee Member Appointment - Richard Rehberg Dennis Coyle, Parks and Recreation Director, presented the appointment of Richard Rehberg to the Tree Advisory Committee. Council Member Witte moved to appoint Richard Rehberg to the Tree Committee to a term to expire April 2014. Council Member Aymon seconded the motion. In a voice vote all members voted aye and the motion carried. AB 11-66 CUP-11-01 Solace Natural Medicine Michelle Groenevelt, Community Development Director, presented the Solace Natural Medicine Conditional Use Permit (CUP) Application to Council. Ms. Groenevelt stated that there had been two public comments submitted by neighbors which inquired as to the possibility of access off of Wooley Way. Peter Borner, Public Works Director, stated that it was not feasible to have access off of Wooley Way due to the classification of the street and the configuration of the applicant's lot. There was no attendance from the community at the public hearing held by the Planning and Zoning Commission for this application. There was a brief discussion on the signage that the applicant would be requesting and the process. Council Member Aymon asked how the Planning and Zoning Commission addressed the concerns of the neighbors. Ms. Groenevelt stated that the Planning and Zoning Commission considered the concerns and concluded that the applicant met the criteria for a CUP therefore granted the application. McCall City Council Regular Meeting Page 2 of 6 Apri128, 2011 Brandi Solace, 301 Colorado Street, applicant stated that a neighbor had requested that some shrubbery be planted to create a boundary. Ms Solace stated that she was working with the neighbors to come to amenable solutions. Council Member Witte stated that she was sensitive to the neighbors' concerns because when someone buys a house in a neighborhood, there is some expectation that the zoning code would protect the area from commercial activities to maintain the character of the neighborhood. Ms. Groenevelt clarified that the business is three days a week by appointment only during the times of 9:30 am and 5:00 pm. Ms. Solace clarified further by stating that her operating hours would be 9:30 am to 5:00 pm on Tuesdays and then 9:30 am to 1:00 pm on Thursdays. Ms. Solace stated that she has experienced very little to no drive by interest. In the conditions of approval Mayor Bailey suggested that condition #8 under the decision part of the findings and conclusions, requiring the applicant to place a "slow" sign in the neighborhood, should be the City's responsibility and therefore be eliminated. Mayor Bailey also suggested that the applicant should be required to add house numbers to the exterior of the building. Mayor Bailey also inquired as to condition #6 which references an email, stating that the email should be attached to the conditions. Ms. Solace stated that the City Engineer suggested that a culvert be placed under the drive way to address some drainage issues; however since the snow had melted it had been confirmed that a culvert was already in place. Council Member Scott thought that the neighbors' concerns were valid; however the proposal shows minimal traffic. Council Member Swanson moved to approve CUP-11-01 subject to the presented Findings and Conclusions and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Swanson, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Witte all voted aye and the motion passed. Council Member Scott was recused for the next item. AB 11-67 SUB-06-07 and PUD-06-03: Alpine Village Fifth Amendment to the Development Agreement Michelle Groenevelt, Community Development Director, introduced the Alpine Village Fifth Amendment to the Development Agreement to Council. There was no discussion. Council Member Witte moved to adopt the Fifth Amendment to Development Agreement Alpine Village Planned Unit Development and authorize the Mayor to sign. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Council Member Aymon, and Mayor Bailey all voted aye and the motion passed. McCall City Council Regular Meeting Page 3 of 6 April28, 2011 Council Member Scott returned to the Council. AB 11-68 SUB-08-05 Spring Mountain Ranch #5 - Plat Recordation Deadline Extension Request Michelle Groenevelt, Community Development Director, introduced the Spring Mountain Ranch #5 - Plat Recordation Deadline Extension Request. Mayor Bailey stated that once the final plat is recorded then the applicant will be able to sell the lots. The applicant will also be required to pay taxes on each lot and pay the Home Owners Association $400 a year. Mayor Bailey indicated that due to the current economy it was in the best interest of the applicant to wait a year prior to recording the final plat. Council Member Witte moved to approve the plat recordation extension request. Council Member Scott seconded the motion. In a roll call vote Council Member Witte, Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion passed. AB 11-73 Water System Policy - Resolution 11-07 Peter Borner, Public Works Director, introduced the annual Water System Policy and resolution to Council. Mayor Bailey inquired as to the plan for the Westside storage location. Mr. Borner stated that there was not a specific location determined at that time. Council Member Witte questioned the validity of the tables as they relate to one another and to the resolution. Mr. Borner stated that he would get clarification and a correction to section 3 of the resolution and bring this item back to Council. No Council Action AB 11-72 Wastewater Policy and Resolution 11-06 Peter Borner, Public Works Director, introduced the annual Wastewater Policy and resolution to Council. Council Member Witte questioned Section 9 of the resolution as to whether the Council was actually directing staff to continue to direct its energy at finding additional sources of land for land application and to evaluate those pieces of land in accordance with Consent Order requirements once they are identified. Mayor Bailey stated that as part of the Technical Advisory Group (TAG) plan there should be one possible alternative to request additional land. Council Member Witte requested a report from the TAG Committee periodically. Council Member Scott suggested adding "as needed" or "as appropriate" to section 9 after "Council directs staff." Council Member Scott moved to adopt Resolution 11-06 as amended and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a McCall City Council Regular Meeting April28, 2011 Page 4 of 6 roll call vote Council Member Scott, Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte all voted aye and the motion passed. AB 11-78 FY10 Fund Balance Linda Stokes, City Treasurer, presented the FY10 Fund Balance to the Council. Mayor Bailey asked if it made sense to have a required minimum balance in the Golf Fund since they would never be able to obtain it. Lindley Kirkpatrick, City Manager, stated that it was not the staffs position that the Golf Fund would never have the required minimum balance. Mayor Bailey asked staff to find out when and why the sewer loan of $150,000 from the general fund was made and what the plan was to repay it. Council Member Witte asked if the City of McCall minimum fund balances were standard for cities. Bill Nichols, City Attorney, clarified that there is no standard and that it is dependent on the community. The idea behind having a fund balance policy was to make it so that smaller cities or counties would not need to borrow money to account for the time when the cash flow was less prior to receiving revenue. Council Member Scott moved to forgive the short-term internal balance owed by Golf Fund to the General Fund. Council Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member Witte all voted aye and the motion passed. AB 11-74 Re -assignment of Council Liaison Duties Mayor Bailey suggested that Council Member Swanson be designated Council Liaison to the Urban Redevelopment Agency and to the Sage Community Resources to replace former Council Member Delaney. There was no objection from the Council. CONSENT AGENDA Staff recommended approval of the following items: • Special Minutes February 25, 2011 • Regular Minutes March 24, 2011 • Special Minutes April 5, 2011 • Warrant Registers Dated April 22, 2011 • Payroll Report for Period ending April 15, 2011 • Alcohol and Catering Licenses Activity Report • AB 11-76 Shred -it Agreement renewal • AB 11-77 Bike Fest 2011 • AB 11-75 Authorize the City Treasurer to pay for payroll generated benefits as provided by the City's comprehensive benefit package - Resolution 11-08 A brief discussion took place regarding the Warrant Register and to correct the minutes. McCall City Council Regular Meeting April28, 2011 Page 5 of 6 Council Member Witte moved to approve the Consent Agenda with the minutes corrected. Council Member Aymon seconded the motion. In a roll call vote Council Member Witte, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Swanson, all voted aye and the motion passed. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 7:25 p.m. ATTEST: BessieJo Wag _c) a# Pr ity Cle cC44, a��g i� aSik O #4? °49 1D �� 00% onald C. Bailey, Mayor McCall City Council Regular Meeting Page 6 of 6 April 28, 2011