HomeMy Public PortalAbout20200622plCC6701-32
DOCUMENTS IN THIS PACKET INCLUDE:
LETTERS FROM CITIZENS TO THE
MAYOR OR CITY COUNCIL
RESPONSES FROM STAFF TO LETTERS FROM CITIZENS
ITEMS FROM MAYOR AND COUNCIL MEMBERS
ITEMS FROM OTHER COMMITTEES AND AGENCIES
ITEMS FROM CITY, COUNTY, STATE, AND REGIONAL AGENCIES
Prepared for: 06/22/2020
Document dates: 6/3/2020 – 6/10/2020
Set 6 of 12
Note: Documents for every category may not have been received for packet
reproduction in a given week.
Palo Alto Police Department
Policy Manual
Chaplains
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Chaplains - 272
(f)Being alert to the needs of members and their families.
376.7.2 ASSISTING THE DEPARTMENT
The responsibilities of a chaplain related to this department include, but are not limited to:
(a)Assisting members in the diffusion of a conflict or incident, when requested.
(b)Responding to natural and accidental deaths, suicides and attempted suicides, family
disturbances and any other incident that in the judgment of the Watch Commander or
supervisor aids in accomplishing the mission of the Department.
(c)Responding to all major disasters, such as natural disasters, bombings and similar
critical incidents.
(d)Being on-call and, if possible, on-duty during major demonstrations or any public
function that requires the presence of a large number of department members.
(e)Attending department and academy graduations, ceremonies and social events and
offering invocations and benedictions, as requested.
(f)Participating in in-service training classes.
(g)Willingness to train others to enhance the effectiveness of the Department.
376.7.3 ASSISTING THE COMMUNITY
The duties of a chaplain related to the community include, but are not limited to:
(a)Fostering familiarity with the role of law enforcement in the community.
(b)Providing an additional link between the community, other chaplain coordinators and
the Department.
(c)Providing liaison with various civic, business and religious organizations.
(d)Promptly facilitating requests for representatives or leaders of various denominations.
(e)Assisting the community in any other function as needed or requested.
(f)Making referrals in cases where specialized attention is needed or in cases that are
beyond the chaplain's ability to assist.
376.8 COMMAND STRUCTURE
(a)Under the general direction of the Chief of Police or his/her designee, chaplains shall
report to the Senior Chaplain and/or Watch Commander.
(b)The Chief of Police shall make all appointments to the Chaplain Program and will
designate a Senior Chaplain/Chaplain Commander.
(c)The Senior Chaplain shall serve as the liaison between the Chaplain Unit and the
Chief of Police. He/she will arrange for regular monthly meetings, act as chairman of
all chaplain meetings, prepare monthly schedules, maintain records on all activities of
Palo Alto Police Department
Policy Manual
Chaplains
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Chaplains - 273
the Chaplain Unit, coordinate activities that may concern the members of the Chaplain
Unit and arrange for training classes for chaplains.
376.9 OPERATIONAL GUIDELINES
(a)The Chaplain shall be permitted to ride with officers during any shift and observe Palo
Alto Police Department operations, provided the Watch Commander has been notified
and approved of the activity.
(b)The Chaplain shall not be evaluators of employees and shall not be required to report
on an employee's performance or conduct.
(c)In responding to incidents, the Chaplain shall never function as an officer.
(d)When responding to in-progress calls for service, the Chaplains may be required to
stand-by in a secure area until the situation has been deemed safe.
(e)The Chaplain shall serve only within the jurisdiction of the Palo Alto Police Department
unless otherwise authorized by the Chief of Police or his designee.
(f)The Chaplain shall have access to current personnel rosters, addresses, telephone
numbers, duty assignments and other information that may assist in their duties. Such
Information will be considered confidential and each chaplain will exercise appropriate
security measures to prevent distribution of the information.
376.9.1 UNIFORMS AND BADGES
A distinct uniform, badge and necessary safety equipment will be provided for the Chaplains. This
uniform may be similar to that worn by the personnel of this department.
376.10 TRAINING
The Department will establish a minimum number of training hours and standards for department
chaplains. The training may include stress management, death notifications, post-traumatic stress
syndrome, burnout for officers and chaplains, legal liability and confidentiality, ethics, responding
to crisis situations, the law enforcement family, substance abuse, suicide, officer injury or death,
and sensitivity and diversity, as approved by the Personnel and Training Lieutenant.
Policy
379
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Child and Dependent Adult Safety - 278
Child and Dependent Adult Safety
379.1 PURPOSE AND SCOPE
This policy provides guidelines to ensure that children and dependent adults are not left without
appropriate care in the event their caregiver or guardian is arrested or otherwise prevented from
providing care due to actions taken by members of this department (Penal Code § 833.2(a)).
This policy does not address the actions to be taken during the course of a child abuse or
dependent adult investigation. These are covered in the Child Abuse and Adult Abuse policies.
379.2 POLICY
It is the policy of this department to mitigate, to the extent reasonably possible, the stressful
experience individuals may have when their parent or caregiver is arrested. The Palo Alto
Police Department will endeavor to create a strong, cooperative relationship with local, state and
community-based social services to ensure an effective, collaborative response that addresses
the needs of those affected, including call-out availability and follow-up responsibilities.
379.3 PROCEDURES DURING AN ARREST
When encountering an arrest or prolonged detention situation, officers should make reasonable
attempts to determine if the arrestee is responsible for children or dependent adults. In some
cases this may be obvious, such as when children or dependent adults are present. However,
officers should inquire if the arrestee has caregiver responsibilities for any children or dependent
adults who are without appropriate supervision. The following steps should be taken (Penal Code
§ 13517.7(b)(1)):
(a)Inquire about and confirm the location of any children or dependent adults.
(b)Look for evidence of children and dependent adults. Officers should be mindful that
some arrestees may conceal the fact that they have a dependent for fear the individual
may be taken from them.
(c)Consider inquiring of witnesses, neighbors, friends and relatives of the arrestee as to
whether the person is responsible for a child or dependent adult.
Whenever reasonably possible, officers should take reasonable steps to accomplish the arrest of
a parent, guardian or caregiver out of the presence of his/her child or dependent adult. Removing
children or dependent adults from the scene in advance of the arrest will generally ensure the
best outcome for the individual.
Whenever it is safe to do so, officers should allow the parent or caregiver to assure children or
dependent adults that they will be provided care. If this is not safe or if the demeanor of the parent
or caregiver suggests this conversation would be non-productive, the officer at the scene should
explain the reason for the arrest in age-appropriate language and offer reassurance to the child
or dependent adult that he/she will receive appropriate care.
Palo Alto Police Department
Policy Manual
Child and Dependent Adult Safety
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Child and Dependent Adult Safety - 279
379.3.1 AFTER AN ARREST
Whenever an arrest is made, the officer should take all reasonable steps to ensure the safety of
the arrestee’s disclosed or discovered children or dependent adults.
Officers should allow the arrestee reasonable time to arrange for care of children and dependent
adults. Temporary placement with family or friends may be appropriate. However, any decision
should give priority to a care solution that is in the best interest of the child or dependent adult. In
such cases the following guidelines should be followed:
(a)Allow the person reasonable time to arrange for the care of children and dependent
adults with a responsible party, as appropriate.
1.Officers should consider allowing the person to use his/her cell phone to facilitate
arrangements through access to contact phone numbers, and to lessen the
likelihood of call screening by the recipients due to calls from unknown sources.
(b)Unless there is evidence to the contrary (e.g., signs of abuse, drug use, unsafe
environment), officers should respect the parent or caregiver’s judgment regarding
arrangements for care. It is generally best if the child or dependent adult remains
with relatives or family friends that he/she knows and trusts because familiarity with
surroundings and consideration for comfort, emotional state and safety are important.
1.Except when a court order exists limiting contact, the officer should attempt
to locate and place children or dependent adults with the non-arrested parent,
guardian or caregiver.
(c)Provide for the immediate supervision of children or dependent adults until an
appropriate caregiver arrives.
(d)Notify Child Protective Services or the Division of Aging and Adult Services, if
appropriate.
(e)Notify the field supervisor or Watch Commander of the disposition of children or
dependent adults.
If children or dependent adults are at school or another known location outside the household
at the time of arrest, the arresting officer should attempt to contact the school or other known
location and inform the principal or appropriate responsible adult of the caregiver’s arrest and of
the arrangements being made for the care of the arrestee’s dependent. The result of such actions
should be documented in the associated report.
379.3.2 DURING THE BOOKING PROCESS
During the booking process the arrestee shall be allowed to make additional telephone calls to
relatives or other responsible individuals as is reasonably necessary to arrange for the care of any
child or dependent adult. These telephone calls should be given as soon as practicable and are
in addition to any other telephone calls allowed by law (Penal Code § 851.5(c)).
Palo Alto Police Department
Policy Manual
Child and Dependent Adult Safety
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Child and Dependent Adult Safety - 280
If an arrestee is unable to resolve the care of any child or dependent adult through this process,
a supervisor should be contacted to determine the appropriate steps to arrange for care. These
steps may include additional telephone calls or contacting a local, county or state services agency.
379.3.3 SUPPORT AND COUNSELING REFERRAL
If, in the judgment of the handling officers, the child or dependent adult would benefit from
additional assistance, such as counseling services, contact with a victim advocate or a crisis
telephone number, the appropriate referral information may be provided.
379.4 DEPENDENT WELFARE SERVICES
Whenever an arrestee is unwilling or incapable of arranging for the appropriate care of any
child or dependent adult, the handling officer should contact the appropriate welfare service or
other department-approved social service to determine whether protective custody is appropriate
(Welfare and Institutions Code § 305).
Only when other reasonable options are exhausted should a child or dependent adult be
transported to the police facility, transported in a marked patrol car or taken into formal protective
custody.
Under no circumstances should a child or dependent adult be left unattended or without
appropriate care.
379.5 TRAINING
The Personnel and Training Lieutenant is responsible to ensure that all personnel of this
department who may be involved in arrests affecting children or dependent adults receive
approved POST-approved training on effective safety measures when a parent, guardian or
caregiver is arrested (Penal Code § 13517.7).
379.6 POLICY ISSUE DATE
Updated 12-8-16
Policy
381
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Service Animals - 281
Service Animals
381.1 PURPOSE AND SCOPE
The purpose of this policy is to provide the guidelines necessary to ensure the rights of individuals
who use service animals to assist with disabilities are protected in accordance with Title II of the
Americans with Disabilities Act of 1990 (ADA).
381.1.1 DEFINITIONS
Definitions related to this policy include:
Service animal - A dog that is trained to do work or perform tasks for the benefit of an individual
with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability.
The work or tasks performed by a service animal must be directly related to the individual's
disability (28 CFR 35.104; Health and Safety Code § 113903).
Service animal also includes a miniature horse if the horse is trained to do work or perform tasks
for people with disabilities, provided the horse is housebroken, is under the handler’s control, the
facility can accommodate the horse’s type, size and weight, and the horse’s presence will not
compromise legitimate safety requirements necessary for safe operation of the facility (28 CFR
35.136(i)).
381.2 POLICY
It is the policy of the Palo Alto Police Department to provide services and access to persons with
service animals in the same manner as those without service animals. Department members shall
protect the rights of persons assisted by service animals in accordance with state and federal law.
381.3 IDENTIFICATION AND USE OF SERVICE ANIMALS
Some service animals may be readily identifiable. However, many do not have a distinctive
symbol, harness or collar.
Service animals may be used in a number of ways to provide assistance, including:
•Guiding people who are blind or have low vision.
•Alerting people who are deaf or hard of hearing.
•Retrieving or picking up items, opening doors or flipping switches for people who have
limited use of their hands, arms or legs.
•Pulling wheelchairs.
•Providing physical support and assisting with stability and balance.
•Doing work or performing tasks for persons with traumatic brain injury, intellectual
disabilities or psychiatric disabilities, such as reminding a person with depression to
take medication.
•Alerting a person with anxiety to the onset of panic attacks, providing tactile
stimulation to calm a person with post-traumatic stress disorder, assisting people with
Palo Alto Police Department
Policy Manual
Service Animals
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Service Animals - 282
schizophrenia to distinguish between hallucinations and reality, and helping people
with traumatic brain injury to locate misplaced items or follow daily routines.
381.4 MEMBER RESPONSIBILITIES
Service animals that are assisting individuals with disabilities are permitted in all public facilities
and areas where the general public is allowed. Department members are expected to treat
individuals with service animals with the same courtesy and respect that the Palo Alto Police
Department affords to all members of the public (28 CFR 35.136).
381.4.1 INQUIRY
If it is apparent or if a member is aware that an animal is a service animal, the individual generally
should not be asked any questions as to the status of the animal. If it is unclear whether an animal
meets the definition of a service animal, the member should ask the individual only the following
questions (28 CFR 35.136(f)):
•Is the animal required because of a disability?
•What task or service has the service animal been trained to perform?
If the individual explains that the animal is required because of a disability and has been trained to
work or perform at least one task, the animal meets the definition of a service animal and no further
questions as to the animal’s status should be asked. The individual should not be questioned
about his/her disability nor should the person be asked to provide any license, certification or
identification card for the service animal.
381.4.2 CONTACT
Service animals are not pets. Department members should not interfere with the important work
performed by a service animal by talking to, petting or otherwise initiating contact with a service
animal.
381.4.3 REMOVAL
If a service animal is not housebroken or exhibits vicious behavior, poses a direct threat to the
health of others, or unreasonably disrupts or interferes with normal business operations, an officer
may direct the handler to remove the animal from the premises. Barking alone is not a threat nor
does a direct threat exist if the person takes prompt, effective action to control the service animal
(28 CFR 35.136(b)).
Each incident must be considered individually and past incidents alone are not cause for excluding
a service animal. Removal of a service animal may not be used as a reason to refuse service to
an individual with disabilities. Members of this department are expected to provide all services as
are reasonably available to an individual with a disability, with or without a service animal.
381.4.4 COMPLAINTS
When handling calls of a complaint regarding a service animal, members of this department
should remain neutral and should be prepared to explain the ADA requirements concerning service
Palo Alto Police Department
Policy Manual
Service Animals
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Service Animals - 283
animals to the concerned parties. Businesses are required to allow service animals to accompany
their handlers into the same areas that other customers or members of the public are allowed
(28 CFR 36.302).
Absent a violation of law independent of the ADA, officers should take no enforcement action
beyond keeping the peace. Individuals who believe they have been discriminated against as a
result of a disability should be referred to the Civil Rights Division of the U.S. Department of Justice
(DOJ).
Policy
385
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Off-Duty Law Enforcement Actions - 284
Off-Duty Law Enforcement Actions
385.1 PURPOSE AND SCOPE
The decision to become involved in a law enforcement action when off-duty can place an officer
as well as others at great risk and must be done with careful consideration. This policy is intended
to provide guidelines for officers of the Palo Alto Police Department with respect to taking law
enforcement action while off-duty.
385.2 POLICY
Initiating law enforcement action while off-duty is generally discouraged. Officers should not
attempt to initiate enforcement action when witnessing minor crimes, such as suspected
intoxicated drivers, reckless driving or minor property crimes. Such incidents should be promptly
reported to the appropriate law enforcement agency.
Officers are not expected to place themselves in unreasonable peril. However, any sworn member
of this department who becomes aware of an incident or circumstance that he/she reasonably
believes poses an imminent threat of serious bodily injury or death, or significant property damage
may take reasonable action to minimize the threat.
When public safety or the prevention of major property damage requires immediate action, officers
should first consider reporting and monitoring the activity and only take direct action as a last
resort.
In all cases where enforcement action is taken outside the jurisdiction of Palo Alto, officers are
required to adhere to the current policies, procedures, rules and guidelines of the Policy Manual.
385.3 FIREARMS
Officers of this department may carry firearms while off-duty in accordance with federal regulations
and department policy. All firearms and ammunition must meet guidelines as described in the
department Firearms Policy. When carrying firearms while off-duty officers shall also carry their
department-issued badge and identification.
Officers should refrain from carrying firearms when the consumption of alcohol is likely or when
the need to carry a firearm is outweighed by safety considerations. Firearms shall not be carried
by any officer who has consumed an amount of an alcoholic beverage or taken any drugs
or medications or any combination thereof that would tend to adversely affect the officer’s senses
or judgment.
385.4 DECISION TO INTERVENE
There is no legal requirement for off-duty officers to take law enforcement action. However, should
officers decide to intervene, they must evaluate whether the action is necessary or desirable, and
should take into consideration the following:
Palo Alto Police Department
Policy Manual
Off-Duty Law Enforcement Actions
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Off-Duty Law Enforcement Actions - 285
(a)The tactical disadvantage of being alone and the fact there may be multiple or hidden
suspects.
(b)The inability to communicate with responding units.
(c)The lack of equipment, such as handcuffs, OC or baton.
(d)The lack of cover.
(e)The potential for increased risk to bystanders if the off-duty officer were to intervene.
(f)Unfamiliarity with the surroundings.
(g)The potential for the off-duty officer to be misidentified by other peace officers or
members of the public.
Officers should consider waiting for on-duty uniformed officers to arrive, and gather as much
accurate intelligence as possible instead of immediately intervening.
385.4.1 INTERVENTION PROCEDURE
If involvement is reasonably necessary the officer should attempt to call or have someone else
call 9-1-1 to request immediate assistance. The dispatcher should be informed that an off-duty
officer is on-scene and should be provided a description of the officer if possible.
Whenever practicable, the officer should loudly and repeatedly identify him/herself as an Palo Alto
Police Department officer until acknowledged. Official identification should also be displayed.
385.4.2 INCIDENTS OF PERSONAL INTEREST
Officers should refrain from handling incidents of personal interest, (e.g., family or neighbor
disputes) and should remain neutral. In such circumstances officers should call the responsible
agency to handle the matter.
385.4.3 CIVILIAN RESPONSIBILITIES
Civilian personnel should not become involved in any law enforcement actions while off-duty
except to notify the local law enforcement authority and remain at the scene, if safe and practicable.
385.4.4 OTHER CONSIDERATIONS
When encountering a non-uniformed officer in public, uniformed officers should wait for
acknowledgement by the non-uniformed officer in case he/she needs to maintain an undercover
capability.
385.5 REPORTING
Any off-duty officer who engages in any law enforcement activity, regardless of jurisdiction, shall
notify the Watch Commander as soon as practicable. The Watch Commander shall determine
whether a report should be filed by the employee.
Officers should cooperate fully with the agency having jurisdiction in providing statements or
reports as requested or as appropriate.
Policy
390
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Illness and Injury Prevention - 286
Illness and Injury Prevention
390.1 PURPOSE AND SCOPE
The health and safety of the employees of the Palo Alto Police Department is important to
executive and management staff, and critical to the operation of this department and the delivery
of services to the community.
The purpose of this policy is to establish an ongoing and effective Injury and Illness Prevention
Program (IIPP) for the Palo Alto Police Department, in accordance with the requirements of 8 CCR
§ 3203. This policy specifically applies to illnesses and injuries that result in lost time beyond the
date of the incident or that require medical treatment beyond first aid. Though this policy provides
the essential framework required for an IIPP, it may be supplemented by procedures outside the
Policy Manual.
The IIPP guidelines are to be followed and adopted by all personnel. Supervisory and
management personnel are charged with ensuring that these guidelines and directives are
implemented.
390.2 RESPONSIBILITY
The City Safety Officer, acting as the Department's IIPP administrator, has the authority and
responsibility for implementing the provisions of this policy and the IIPP. Supervisors are
responsible for implementing and maintaining the IIPP in their work areas and for answering
questions from employees about the IIPP.
390.3 COMPLIANCE
The City Safety Officer is responsible for ensuring that all safety and health policies and
procedures are clearly communicated and understood by all employees. The Administrative
Services Supervisor should take reasonable steps to ensure that all workers comply with safety
rules and maintain a safe work environment, including, but not limited to:
(a)Informing workers of the provisions of the IIPP.
(b)Recognizing employees who perform safe work practices.
(c)Ensuring that the employee evaluation process includes the employee's safety
performance.
(d)Ensuring the Department's compliance with mandates regarding:
1.Bloodborne pathogens (8 CCR § 5193).
2.Airborne transmissible diseases (8 CCR § 5199).
3.Heat illness (8 CCR § 3395).
4.Respiratory protection (8 CCR § 5144).
Palo Alto Police Department
Policy Manual
Illness and Injury Prevention
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Illness and Injury Prevention - 287
Supervisors are responsible for training, counseling, instructing or making informal verbal
admonishments anytime safety performance is deficient. Supervisors may also initiate discipline
when it is reasonable and appropriate under the Conduct Policy.
All employees should use safe work practices, follow all directives and policies and assist in
maintaining a safe work environment.
390.4 COMMUNICATION
Supervisors shall establish and maintain communication with employees on health and safety
issues. This is essential for an injury-free, productive workplace.
(a)The City Safety Officer will ensure that a system of communication is in place which
facilitates a continuous flow of safety and health information between supervisors and
employees. This system shall include:
1.New worker orientation, including a discussion of safety and health policies and
procedures.
2.Regular employee review of the IIPP.
3.Workplace safety and health training programs.
4.Regularly scheduled safety meetings.
5.Posted or distributed safety information.
6.A system for workers to anonymously inform management about workplace
hazards.
7.Establishment of a labor/management safety and health committee, which will:
(a)Meet regularly.
(b)Prepare a written record of the safety and health committee meeting.
(c)Review the results of periodic scheduled inspections.
(d)Review investigations of accidents and exposures.
(e)Make suggestions to management for the prevention of future incidents.
(f)Review investigations of alleged hazardous conditions.
(g)Submit recommendations to assist in the evaluation of employee safety
suggestions.
(h)Assess the effectiveness of the Department's efforts to meet the following
mandates:
1.Bloodborne pathogens (8 CCR § 5193)
2.Airborne transmissible diseases (8 CCR § 5199)
Palo Alto Police Department
Policy Manual
Illness and Injury Prevention
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Illness and Injury Prevention - 288
3.Heat illness prevention (8 CCR § 3395).
390.5 HAZARD ASSESSMENT
Safety inspections are crucial to a safe work environment. These inspections identify and evaluate
workplace hazards utilizing the applicable sections of the Hazard Assessment Checklist to ensure
a thorough inspection. These checklists can be found at on the California Department of Industrial
Relations website.
390.5.1 ADMINISTRATIVE SERVICES SUPERVISOR INSPECTION DUTIES
The City Safety Officer shall ensure an Identified Hazard and Correction Record (located on the
California Department of Industrial Relations website) is completed for each inspection.
390.5.2 PATROL OFFICERS INSPECTION DUTIES
Officers are charged with daily vehicle inspection of an assigned vehicle and of personal protective
equipment prior to working in the field. Officers shall complete an Identified Hazard and Correction
Form if an unsafe condition cannot be immediately corrected. Officers should forward this report
to their supervisor.
390.5.3 SUPERVISOR ASSESSMENT DUTIES
Supervisors should inform the City Safety Officer when the following occurs:
•New substances, processes, procedures or equipment that present potential new
hazards are introduced into the work environment.
•New, previously unidentified hazards are recognized.
•Occupational injuries and illnesses occur.
•New and/or permanent or intermittent workers are hired or reassigned to processes,
operations or tasks for which a hazard evaluation has not been previously conducted.
•Whenever workplace conditions warrant an inspection.
The City Safety Officer will take appropriate action to ensure the IIPP addresses potential hazards
upon such notification.
390.6 ACCIDENT/EXPOSURE INVESTIGATIONS
Employees must report all injuries that are a result of a workplace accident and any hazardous
substance exposure to a supervisor. A supervisor receiving such a report should personally
investigate the incident or ensure that an investigation is conducted. Investigative procedures for
workplace accidents and hazardous substance exposures should include:
•A visit to the accident scene as soon as possible.
•An interview of the injured worker and witnesses.
•An examination of the workplace for factors associated with the accident/exposure.
Palo Alto Police Department
Policy Manual
Illness and Injury Prevention
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Illness and Injury Prevention - 289
•Determination of the cause of the accident/exposure.
•Corrective action to prevent the accident/exposure from reoccurring.
•A record of the findings and corrective actions taken, using the Investigation/Corrective
Action Report (http://www.dir.ca.gov/DOSH/etools/09-031/InvestigationReport.pdf).
390.7 HAZARD CORRECTION
All employees should report and/or take reasonable steps to correct unsafe or unhealthy work
conditions, practices or procedures in a timely manner. Employees should make their reports to
a supervisor (as a general rule, their own supervisor).
Supervisors should make reasonable efforts to correct unsafe or unhealthy work conditions in a
timely manner based on the severity of the hazards. Hazards should be corrected when observed
or discovered, when it is reasonable to do so. When a hazard exists that cannot be immediately
abated without endangering employees or property, supervisors should protect or remove all
exposed workers from the area or item, except those necessary to correct the existing condition.
Employees who are necessary to correct the hazardous condition shall be provided with the
necessary protection.
All significant actions taken and dates they are completed shall be documented on an Identified
Hazard and Correction Form. This should be forwarded to the Administrative Services Supervisor
via the chain of command.
390.8 TRAINING AND INSTRUCTION
The City Safety Officer shall work with the Personnel and Training Lieutenant to ensure that
all workers, including supervisors, are trained on general and job-specific, workplace safety and
health practices. Training shall be provided as follows:
•To all new employees for those tasks that were not sufficiently covered by previous
training from an academy or another training provider.
•To all workers given new job assignments for which training has not previously been
provided.
•Whenever new substances, processes, procedures or equipment are introduced to
the workplace and represent a new hazard.
•Whenever the department is made aware of a new or previously unrecognized hazard.
•To supervisors to familiarize them with the safety and health hazards to which workers
under their immediate direction and control may be exposed.
•To all workers with respect to hazards that are specific to each employee's job
assignment.
Palo Alto Police Department
Policy Manual
Illness and Injury Prevention
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Illness and Injury Prevention - 290
•An explanation of the department's IIPP, emergency action plan and fire prevention
plan; measures for reporting any unsafe conditions, work practices and injuries; and
informing a supervisor when additional instruction is needed.
•The use of appropriate clothing, including gloves, footwear and personal protective
equipment.
•Information about chemical hazards to which employees could be exposed.
•The availability of toilet, hand-washing and drinking-water facilities.
•Provisions for medical services and first aid, including emergency procedures.
•Steps to prevent heat illness (8 CCR § 3395).
390.9 RECORDKEEPING
The City Safety Officer will do the following to implement and maintain IIPP records:
(a)Make available the Identified Hazards and Correction Record Form to document
inspections, any unsafe condition or work practice, and actions taken to correct unsafe
conditions and work practices.
(b)Make available the Investigation/Corrective Action Report (http://www.dir.ca.gov/
DOSH/etools/09-031/InvestigationReport.pdf) to document individual incidents or
accidents.
(c)Develop a Worker Training and Instruction Form to document the safety and health
training of each employee. This form will include the employee's name or other
identifier, training dates, type of training, and training providers.
(d)Retain inspection records and training documentation for a minimum of one year.
390.10 TRAINING SUBJECTS
The City Safety Officer should work with the Personnel and Training Lieutenant to ensure training
is provided on the following topics:
•Driver safety
•Safe procedures for handling, cleaning and/or storing weapons
•Good housekeeping and fire prevention
•Back exercises/stretches and proper lifting techniques
•Lock-out/tag-out procedures
•Hazardous materials
•Building searches
•Slips and falls
Palo Alto Police Department
Policy Manual
Illness and Injury Prevention
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Illness and Injury Prevention - 291
•Ergonomic hazards, including working on ladders or in a stooped posture for prolonged
periods
•Personal protective equipment
•Respiratory equipment
•Hazardous chemical exposures
•Hazard communication
•Physical hazards, such as heat/cold stress, noise, and ionizing and non-ionizing
radiation
•Bloodborne pathogens and other biological hazards
•Other job-specific hazards
Policy
391
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department
Native American Graves Protection and
Repatriation - 292
Native American Graves Protection and
Repatriation
391.1 PURPOSE AND SCOPE
This policy is intended ensure the protection and security of ancient or historic grave sites,
including notification of personnel responsible for cultural items, in compliance with the Native
American Graves Protection and Repatriation Act (NAGPRA) (25 USC § 3001 et seq.).
391.1.1 DEFINITIONS
Definitions related to this policy include (43 CFR 10.2):
Funerary objects and associated funerary objects - Objects that, as part of the death rite or
ceremony of a culture, are reasonably believed to have been placed intentionally at the time of
death or later with or near individual human remains, or that were made exclusively for burial
purposes or to contain human remains.
Native American human remains - The physical remains of the body of a person of Native
American ancestry.
Objects of cultural patrimony - Objects having ongoing historical, traditional or cultural
importance that is central to the Native American group or culture itself and therefore cannot be
appropriated or conveyed by any individual, including members of the Native American group or
Native Hawaiian organization. Such objects must have been considered inalienable by the Native
American group at the time the object was separated from the group.
Sacred objects - Specific ceremonial objects needed by traditional Native American religious
leaders for the practice of traditional Native American religions.
391.2 POLICY
It is the policy of the Palo Alto Police Department that the protection of Native American human
remains, funerary objects, associated funerary objects, sacred objects or objects of cultural
patrimony is the responsibility of all members. Such protection includes minimizing destruction,
contamination, inadvertent disruption or complicated custody transfer processes.
391.3 COMPLIANCE WITH THE NATIVE AMERICAN GRAVES PROTECTION AND
REPATRIATION ACT
Upon discovery or arrival upon a scene where it reasonably appears that a Native American grave,
human remains, funerary objects, associated funerary objects, sacred objects or objects of cultural
patrimony are exposed or otherwise unsecured, members shall secure the site in the same manner
as a crime scene. All activity at the scene other than scene preservation activity must cease (43
CFR 10.4).
No photography or video recording may be permitted by the media or any group or individual who
may wish to exhibit the remains.
Palo Alto Police Department
Policy Manual
Native American Graves Protection and Repatriation
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Native American Graves Protection and
Repatriation - 293
Without delay, the appropriate agency or group shall be notified to respond and take control of
the scene. These include the following (43 CFR 10.4):
•Federal land - Appropriate agency at the U.S. Department of the Interior or U.S.
Department of Agriculture
•State land/Private land - [Medical Examiner/JOP], when appropriate (Health and
Safety Code § 7050.5)
•Tribal land - Responsible Indian tribal official
391.4 EVIDENCE AND PROPERTY
If the location has been investigated as a possible homicide scene prior to identification as a
NAGPRA site, investigators shall work with other appropriate agencies and individuals to ensure
the proper transfer and repatriation of any material collected. Members shall ensure that any
remains or artifacts located at the site are expediently processed (43 CFR 10.6).
391.5 POLICY UPDATES
New Policy: 5-4-17
Policy
392
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Gun Violence Restraining Orders - 294
Gun Violence Restraining Orders
392.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for petitioning and serving gun violence
restraining orders and accounting for the firearms obtained pursuant to those orders.
392.1.1 DEFINITIONS
Definitions related to this policy include:
Gun violence restraining order - Civil restraining order prohibiting a named person from
controlling, owning, purchasing, possessing, receiving, or otherwise having custody of any
firearms or ammunition, including an ammunition magazine (Penal Code § 18100).
392.2 POLICY
It is the policy of the Palo Alto Police Department to petition and serve gun violence restraining
orders in compliance with state law and to properly account for firearms and ammunition obtained
by the department pursuant to such orders.
392.3 GUN VIOLENCE RESTRAINING ORDERS
An officer who reasonably believes a person is a present danger to him/herself or another person
by controlling, owning, purchasing, possessing, receiving, or otherwise having custody of a firearm
may request permission from his/her supervisor to petition the court for a gun violence restraining
order.
Officers petitioning the court should use the forms established by the Judicial Council (Penal
Code § 18105). The petition should describe the number, types, and locations of any firearms
and ammunition that the officer believes to be possessed or controlled by the person (Penal Code
§ 18107). The petition should also describe why less-restrictive alternatives are ineffective or
inadequate for the circumstances (Penal Code § 18125; Penal Code § 18150; Penal Code §
18175).
If it is not practical under the circumstances to submit a written petition, an officer may orally
request an order, and then prepare and sign a declaration under penalty of perjury that recites
the oral statements provided to the judicial officer and memorialize the order of the court on the
appropriate Judicial Council form (Penal Code § 18140).
392.4 SERVICE OF GUN VIOLENCE RESTRAINING ORDERS
An officer serving any gun violence restraining order shall:
(a)Verbally ask the subject of the order if he/she has any firearm, ammunition, or
magazine in his/her possession or under his/her custody or control (Penal Code §
18160).
(b)Request that any firearms or ammunition be immediately surrendered and issue a
receipt for the surrendered items (Penal Code § 18120).
Palo Alto Police Department
Policy Manual
Gun Violence Restraining Orders
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Gun Violence Restraining Orders - 295
(c)Take into temporary custody any firearm or other deadly weapon discovered in plain
view or pursuant to consent or other lawful search (Penal Code § 18250).
(d)Inform the restrained person of any scheduled hearing regarding the order (Penal
Code § 18160).
(e)Transmit the original proof of service form to the issuing court as soon as practicable
but within one business day (Penal Code § 18115).
(f)As soon as practicable, but by the end of his/her shift, submit proof of service to the
Records Manager for prompt entry into the California Restraining and Protective Order
System (Penal Code § 18115).
The officer should also inform the restrained person that he/she is required, within 24 hours, to
surrender to a law enforcement agency any other firearms and ammunition he/she owns or that
are in his/her custody or control or sell them to a firearms dealer. This notification should be
documented.
All firearms and ammunition collected shall be handled and booked in accordance with the
Property and Evidence Policy.
392.4.1 SERVICE OF ORAL GUN VIOLENCE RESTRAINING ORDERS
If a gun violence restraining order is obtained orally, the officer shall (Penal Code § 18140):
(a)Serve the order on the restrained person in the manner outlined above, if the restrained
person can reasonably be located.
(b)File a copy of the order with the court as soon as practicable after issuance.
(c)Ensure the order is provided to the Technical Services Division for entry into the
computer database system for protective and restraining orders maintained by the
Department of Justice.
392.5 SEARCH WARRANTS
If a person who has been served with a gun violence restraining order refuses to surrender any
firearm or ammunition, the officer should consider whether to seek a search warrant. If a search
warrant is to be obtained, the preparation and service of the search warrant shall be done in
accordance with the Warrant Service Policy. Additionally, (Penal Code § 1542.5):
(a)The officer serving the warrant shall take custody of any firearm or ammunition that is
controlled, possessed or owned by the person who is the subject of the gun violence
restraining order, including any discovered pursuant to the warrant, a consensual
search or other lawful search.
(b)If the location being searched is jointly occupied and the firearm or ammunition is
owned by a person other than the restrained person, the firearm or ammunition should
not be seized if the following conditions are met:
1.The firearm or ammunition can be stored in a manner that does not allow the
restrained person to have control or access.
Palo Alto Police Department
Policy Manual
Gun Violence Restraining Orders
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Gun Violence Restraining Orders - 296
2.There is no evidence that the owner unlawfully possesses the firearm or
ammunition.
(c)If a locked gun safe belonging to someone other than the subject of a gun violence
restraining order is discovered, the officer shall not search the contents of the safe
unless the owner consents or there is a valid search warrant for the safe. Any search
of the safe must be done in the owner’s presence.
392.6 RECORDS MANAGER RESPONSIBILITIES
The Records Manager is responsible for ensuring:
(a)Proof of service of any gun violence restraining order served by an officer or received
from the clerk of the court is entered in the computer database system for protective
and restraining orders maintained by the Department of Justice within one business
day of service if served by an officer, or within one business day of receipt of proof
of service if served by a person other than a law enforcement officer (Penal Code §
18115).
(b)Oral orders are entered into the California Restraining and Protective Order System
(Penal Code § 18140).
(c)Copies of receipts of surrendered firearms or ammunition issued by other agencies
for gun violence restraining orders issued by the [Department/Office] are properly
maintained (Penal Code § 18120).
392.7 COURT-ORDERED FIREARMS AND AMMUNITION SURRENDERS
Authorized members shall accept firearms and ammunition from any individual who is the subject
of a gun violence restraining order. The member receiving any firearm or ammunition shall:
(a)Record the individual’s name, address and telephone number.
(b)Record the serial number of the firearm.
(c)Prepare an incident report and property report.
(d)Provide a property receipt to the individual who surrendered the firearms and
ammunition.
(e)Package and submit the firearms and ammunition in accordance with the Property
and Evidence Policy.
392.8 RELEASE OF FIREARMS AND AMMUNITION
Firearms and ammunition that were taken into temporary custody or surrendered pursuant to a
gun violence restraining order shall be returned to the restrained person upon the expiration of
the order and in accordance with Penal Code § 18120 and the Property and Evidence Policy.
392.9 POLICY UPDATES
Policy added: 5-3-17
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Patrol Operations - 297
Chapter 4 - Patrol Operations
Policy
400
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Patrol Function - 298
Patrol Function
400.1 PURPOSE AND SCOPE
The purpose of this policy is to define the patrol function and address
intraorganizational cooperation and information sharing.
400.2 INFORMATION SHARING
To the extent feasible, all information relevant to the mission of the [Department/Office] should be
shared among all divisions and specialized units on a timely basis. Members should be provided
with opportunities on a regular basis to share information during the daily [briefing]s and to attend
[briefing]s of other divisions or specialized units.
Additionally, information should be shared with outside agencies and the public in conformance
with [department/office] policies and applicable laws. Members are encouraged to share
information with other units and divisions.
400.3 CROWDS, EVENTS AND GATHERINGS
Officers may encounter gatherings of people, including but not limited to, civil demonstrations,
civic, social and business events, public displays, parades and sporting events. Officers should
monitor such events as time permits in an effort to keep the peace and protect the safety and rights
of those present. A patrol supervisor should be notified when it becomes reasonably foreseeable
that such an event may require increased monitoring, contact or intervention.
Officers responding to an event or gathering that warrants law enforcement involvement should
carefully balance the speech and association rights of those present with applicable public safety
concerns before taking enforcement action.
Generally, officers should consider seeking compliance through advisements and warnings for
minor violations and should reserve greater enforcement options for more serious violations or
when voluntary compliance with the law is not achieved.
Officers are encouraged to contact organizers or responsible persons to seek voluntary
compliance that may address relevant public safety/order concerns.
Officers should consider enforcement of applicable state and local laws, such as Penal Code
602.1 (obstructing or intimidating business operators), when the activity blocks the entrance or
egress of a facility or location and when voluntary compliance with the law is not achieved.
400.4 POLICY
The Palo Alto Police Department provides patrol services 24 hours a day, seven days a week and
will prioritize responses to requests for emergency services using available resources to enhance
the safety of the public and [department/office] members.
Palo Alto Police Department
Policy Manual
Patrol Function
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Patrol Function - 299
400.5 FUNCTION
Patrol will generally be conducted by uniformed officers in clearly marked law enforcement
vehicles in assigned jurisdictional areas of Palo Alto. The function of patrol is to respond to calls
for assistance and reports of criminal activity, act as a deterrent to crime, enforce state and local
laws, identify community needs, provide support and assistance to the community and respond
to emergencies.
Patrol services include, but are not limited to:
(a)Responding to emergency calls for service.
(b)Apprehending criminal offenders.
(c)Providing mutual aid and assistance to other agencies for emergency and law
enforcement-related activities.
(d)Preventing criminal acts, traffic violations and collisions, maintaining public order and
discovering hazardous situations or conditions.
(e)Responding to reports of criminal and non-criminal acts.
(f)Responding to routine calls for service, such as public assistance or public safety.
(g)Carrying out crime prevention activities such as residential inspections, business
inspections and community presentations.
(h)Carrying out community oriented policing and problem-solving activities including the
application of resources to improve or resolve specific problems or situations and
contacting or assisting members of the public in a positive way.
(i)Directing and controlling traffic.
Policy
402
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Racial- or Bias-Based Profiling - 300
Racial- or Bias-Based Profiling
402.1 PURPOSE AND SCOPE
This policy provides guidance to department members and establishes appropriate controls to
ensure that members of the Palo Alto Police Department do not engage in racial- or bias-based
profiling or violate any related laws while serving the community.
402.1.1 DEFINITIONS
Definitions related to this policy include:
Racial- or bias-based profiling - An inappropriate reliance on factors such as race, ethnicity,
national origin, religion, sex, sexual orientation, economic status, age, cultural group, disability
or affiliation with any other similar identifiable group as a factor in deciding whether to take law
enforcement action or to provide service. This includes gender identity or expression (Penal
Code § 13519.4).
402.2 POLICY
The Palo Alto Police Department is committed to providing law enforcement services to the
community with due regard for the racial, cultural or other differences of those served. It is the
policy of this department to provide law enforcement services and to enforce the law equally, fairly
and without discrimination toward any individual or group.
Race, ethnicity or nationality, religion, sex, sexual orientation, economic status, age, cultural
group, disability or affiliation with any other similar identifiable group shall not be used as the basis
for providing differing levels of law enforcement service or the enforcement of the law.
402.3 RACIAL- OR BIAS-BASED PROFILING PROHIBITED
Racial- or bias-based profiling is strictly prohibited. However, nothing in this policy is intended
to prohibit an officer from considering factors such as race or ethnicity in combination with other
legitimate factors to establish reasonable suspicion or probable cause (e.g., suspect description
is limited to a specific race or group).
402.4 MEMBER RESPONSIBILITY
Every member of this department shall perform his/her duties in a fair and objective manner and
is responsible for promptly reporting any known instances of racial- or bias-based profiling to a
supervisor.
The practice of racial/bias based profiling is illegal and will not be tolerated by this Department
(Penal Code § 13519.4(f)). It is the responsibility of every member of this department to
prevent, report, and respond appropriately to clear discriminatory or biased practices. Investigative
detentions, traffic stops, arrests, searches and property seizures by officers will be based on a
standard of reasonable suspicion or probable cause. Officers must be able to articulate specific
facts and circumstances that support their actions. Race or ethnicity cannot be the sole basis for
establishing reasonable suspicion or probable cause. Officers may take into account the reported
Palo Alto Police Department
Policy Manual
Racial- or Bias-Based Profiling
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Racial- or Bias-Based Profiling - 301
physical description including race or ethnicity of a specific suspect or suspects based on credible,
relevant information that links that person or persons to possible criminal activity.
Race or ethnicity shall not be motivating factors in making law enforcement decisions, including
decisions about the disposition of people or their property. Each officers shall do the following
when conducting pedestrian, bicycle and vehicle stops:
(a)Be courteous and professional
(b)Greet the person and state the reason for the stop as soon as practical
(c)On vehicle stops, the officer shall provide this information before asking the driver for
his or her license and registration, unless doing so would compromise officer or public
safety
(d)Ensure that the detention is no longer than necessary to take appropriate action for the
known or suspected offense, and the person understands the purpose of reasonable
delays
(e)Answer any questions the person may have including explaining options for traffic
citation disposition, if relevant.
(f)If the reasonable suspicion for the stop is dispelled or it was determined that the stop
was made in error, the officer will explain why the error occurred and appropriately
apologize
(g)When requested, officers will provide their name and ID number either verbally or in
writing.
402.4.1 REASON FOR DETENTION
Officers detaining a person shall be prepared to articulate sufficient reasonable suspicion to justify
a detention, independent of the individual’s membership in a protected class.
To the extent that written documentation would otherwise be completed (e.g., arrest report, Field
Interview (FI) card), the involved officer should include those facts giving rise to the officer’s
reasonable suspicion or probable cause for the detention, as applicable.
Nothing in this policy shall require any officer to document a contact that would not otherwise
require reporting.
402.5 SUPERVISOR RESPONSIBILITY
Supervisors shall monitor those individuals under their command for any behavior that may conflict
with the purpose of this policy and shall handle any alleged or observed violation of this policy in
accordance with the Personnel Complaints Policy.
(a)Supervisors shall ensure that all Agents and Officers assigned to their teams are
familiar with the content of this policy and are in compliance with it.
Palo Alto Police Department
Policy Manual
Racial- or Bias-Based Profiling
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Racial- or Bias-Based Profiling - 302
(b)Supervisors should discuss any issues with the involved officer and his/her supervisor
in a timely manner.
(c)Supervisors shall initiate investigations of any actual or alleged violations of this policy.
(d)Supervisors should ensure that no retaliatory action is taken against any member of
this department who discloses information concerning racial- or bias-based profiling.
402.6 TRAINING
Training on racial- or bias-based profiling and review of this policy should be conducted as directed
by the Personnel and Training Unit.
(a)All sworn members of this department will be scheduled to attend Peace Officer
Standards and Training (POST)-approved training on the subject of racial- or bias-
based profiling.
(b)Pending participation in such POST-approved training and at all times, all members
of this department are encouraged to familiarize themselves with and consider racial
and cultural differences among members of this community.
(c)Each sworn member of this department who received initial racial- or bias-based
profiling training will thereafter be required to complete an approved refresher course
every five years, or sooner if deemed necessary, in order to keep current with changing
racial, identity and cultural trends (Penal Code § 13519.4(i)).
402.7 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE
The Internal Affairs Unit Manager and the Records Manager or the authorized designee shall
ensure that all data required by the Department of Justice (DOJ) regarding complaints of racial
bias against officers is collected and reported annually to DOJ (Penal Code § 13012; Penal Code
§ 13020).
402.8 POLICY ISSUE DATE
Updated: 12-8-16
Policy
404
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Briefing Training - 303
Briefing Training
404.1 PURPOSE AND SCOPE
Briefing training is generally conducted at the beginning of the officer’s assigned shift. Briefing
provides an opportunity for important exchange between employees and supervisors. A supervisor
generally will conduct Briefing; however officers may conduct Briefing for training purposes with
supervisor approval.
Briefing should accomplish, at a minimum, the following basic tasks:
(a)Briefing officers with information regarding daily patrol activity, with particular attention
given to unusual situations and changes in the status of wanted persons, stolen
vehicles, and major investigations
(b)Notifying officers of changes in schedules and assignments
(c)Notifying officers of new Interim Directives or changes in Interim Directives
(d)Reviewing recent incidents for training purposes
(e)Providing training on a variety of subjects
404.2 PREPARATION OF MATERIALS
The supervisor conducting Briefing is responsible for preparation of the materials necessary for
a constructive briefing. Supervisors may delegate this responsibility to a subordinate officer in his
or her absence or for training purposes.
Policy
406
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Crime And Disaster Scene Integrity - 304
Crime And Disaster Scene Integrity
406.1 PURPOSE AND SCOPE
The protection and integrity of a crime scene is of the utmost importance for the successful
apprehension of criminals and successful prosecution. The integrity of a disaster scene is equally
as critical for the protection of life and property and investigation by proper authorities.
406.2 CRIME SCENE RESPONSIBILITY
The first officer at the scene of a crime or major incident is generally responsible for taking
reasonable efforts to preserve the scene. Officers shall also consider officer safety and public
safety, including reasonable efforts to render medical aid to any obviously injured parties. Once
an officer has assumed or been assigned to maintain the integrity of the crime/disaster scene, the
officer shall continue to do so until he/she is relieved by a supervisor.
406.2.1 FIRST RESPONDER CONSIDERATIONS
The following list generally describes the functions which the first responder should reasonably
attempt to take at a crime or disaster scene. This list is not intended to be all-inclusive, is not
necessarily in order and may be altered according to the demands of each situation, the availability
of resources, capacity of personnel and totality of each circumstance:
(a)Ensure no suspects are still in the area.
(b)Broadcast emergency information, including all requests for additional assistance.
(c)Provide first aid to injured parties if it can be done safely.
(d)Evacuate the location as required.
(e)Secure the inner and outer perimeter if needed.
(f)Protect items of apparent evidentiary value.
(g)Identify potential witnesses.
(h)Start a chronological log noting critical times and personnel allowed access.
406.2.2 EXECUTION OF HEALTH ORDERS
Any sworn member of this department is authorized to enforce all orders of the local health officer
that have been issued for the purpose of preventing the spread of any contagious, infectious or
communicable disease (Health and Safety Code § 120155).
406.3 SEARCHES AT CRIME OR DISASTER SCENES
Officers arriving at crime or disaster scenes are often faced with the immediate need to search for
and render aid to victims and determine if suspects are present and continue to pose a threat. Once
officers are satisfied that no additional suspects are present and/or there are no injured persons
to be treated, those exigent circumstances will likely no longer exist. Officers should thereafter
secure the scene and conduct no further search until proper authority for the search is obtained.
Palo Alto Police Department
Policy Manual
Crime And Disaster Scene Integrity
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Crime And Disaster Scene Integrity - 305
406.3.1 CONSENT
Officers should seek consent to search from authorized individuals where possible. However, in
the case of serious crimes or major investigations, it may be prudent to obtain a search warrant.
Consent may be sought even in cases where a search warrant has been granted.
Policy
407
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department
Community Service Officers Assigned to Patrol
- 306
Community Service Officers Assigned to Patrol
407.1 PURPOSE
The Police Department is committed to enhancing the quality of life in Palo Alto by providing
excellent service to the community. Community Service Officers assigned to patrol provide
enhanced service to the community by responding to non-emergency calls for service, freeing
police officers to focus on proactive policing and emergency responses. Community Service
Officers assigned to patrol serve as ambassadors for the Police Department by increasing the
department’s ability to respond to community needs.
407.2 DUTIES
(a)Assist officers with field duties, community presentations, and neighborhood outreach
events.
(b)Investigate crime reports which are low risk in nature and are not in progress.
(c)Investigate non-injury traffic collisions and write collision reports.
(d)Identify, preserve, collect, photograph and analyze evidence associated with low risk
criminal incidents.
(e)Report problems or calls for assistance as appropriate.
(f)Enforce municipal and vehicle code violations as appropriate.
(g)Conduct traffic control when necessary.
(h)Assist with crowd control & traffic management during non-violent incidents.
(i)Serve witness subpoenas to cooperative parties.
(j)Testify in court as necessary.
(k)Transport victims, witnesses, juveniles and injured people as needed.
(l)Transport Police Department vehicles as necessary.
(m)Facilitate equipment maintenance as directed.
(n)Assist with parking control & enforcement.
(o)Assist with marking and tagging abandoned vehicles.
(p)Participate in mandated and authorized training as required.
(q)Perform citation sign-offs.
(r)Assist with the “Adopt-a-School” program through high visibility directed patrol.
(s)Perform other duties as assigned.
407.3 RESPONSIBILITIES
(a)Burglary Auto (and attempts)
Palo Alto Police Department
Policy Manual
Community Service Officers Assigned to Patrol
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Community Service Officers Assigned to Patrol
- 307
(b)Burglary Residential (storage locker)
(c)Burglary Residential (bike from garage)
(d)Casualty / Fall (Injury on City Property)
(e)Casualty / Miscellaneous
(f)Lost/Found Property
(g)Public Incident / Miscellaneous (trees falling on property/cars)
(h)Sick & Cared for / Miscellaneous
(i)Vandalism / Misdemeanor
(j)Theft Grand / Auto Accessories
(k)Theft Grand / From Auto
(l)Theft Petty / Auto Accessories
(m)Theft Petty / From Auto
407.4 ENFORCEMENT
Community Service Officers assigned to patrol are civilian employees and are not sworn police
officers:
(a)Community Service Officers shall not engage in traffic stops, emergency driving, make
physical arrests or transport prisoners.
(b)Community Service Officers shall notify dispatch of any criminal activity they come
upon and request the aid of a police officer.
407.5 VEHICLES
(a)Vehicles assigned to and utilized by the Community Service Officers assigned to patrol
will be constructed, configured, maintained, equipped, and used in accordance with
the department’s policies and procedures.
(b)CSO vehicles are not designated as “Authorized Emergency Vehicles” and shall not
be equipped with a siren or lighted red lamps (21055 CVC).
(c)CSO vehicles shall not be equipped or used for the transportation of prisoners.
(d)Each CSO assigned to patrol is responsible for inspecting the condition of their
assigned vehicle prior to beginning their shift. Vehicle damage will be reported and
documented in the vehicle log binder.
(e)CSO vehicles may be utilized as necessary to block off streets, provide transportation
during emergencies, transporting stranded motorists, witnesses, or victims as directed
by a Patrol Division supervisor.
(f)CSO vehicles shall be clearly marked with “Palo Alto Police Community Service
Officer” decals and other markings designated to increase the safety of the CSO and
citizens.
Palo Alto Police Department
Policy Manual
Community Service Officers Assigned to Patrol
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Community Service Officers Assigned to Patrol
- 308
407.6 SUPERVISION
Community Service Officers serving in the Patrol and Parking capacity will report to the Special
Operations Supervisor, who will have overall control of the structural operation of the division. The
Special Operations Supervisor will be responsible for performance issues, administrative reports,
establishing employee expectations, and completing employee evaluations.
Community Service Officers assigned to patrol will receive day-to-day direction from the on-duty
Watch Commander and/or Field Supervisor. Community Service Officers are expected to work
cooperation with all department members and abide by the department’s chain of command.
Community Service Officers should follow the directions of sworn personnel in the field when
those directions are given to maintain order or protect life or property.
Policy
410
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Ride-Along Policy - 321
Ride-Along Policy
410.1 PURPOSE AND SCOPE
The Ride-Along Program provides an opportunity for citizens to experience the law enforcement
function first hand. This policy provides the requirements, approval process, and hours of operation
for the Ride-Along Program.
410.1.1 ELIGIBILITY
The Palo Alto Police Department Ride-Along Program may be offered to residents, students and
those employed within the City. Every attempt will be made to accommodate interested persons
however any applicant may be disqualified without cause.
The following factors may be considered in disqualifying an applicant and are not limited to:
•Being under 15 years of age
•Prior criminal history
•Pending criminal action
•Pending lawsuit against the Department
•Denial by any supervisor
410.1.2 AVAILABILITY
The Ride-Along Program is available on most days of the week, with certain exceptions. The
ride-along times are from 10:00 a.m. to 11:00 p.m. Exceptions to this schedule may be made as
approved by the Chief of Police, Division Captain, or Watch Commander.
410.2 PROCEDURE TO REQUEST A RIDE-ALONG
Generally, ride-along requests will be scheduled by the Personnel and Training. The participant
will complete a ride-along waiver form. Information requested will include a valid ID or California
driver’s license, address, and telephone number. If the participant is under 18 years of age, a
parent/guardian must be present to complete the Ride-Along Form.
The Personnel and Training will schedule a date, based on availability, at least one week after the
date of application. If approved, a copy will be forwarded to the respective Watch Commander as
soon as possible for his/her scheduling considerations.
If the ride-along is denied after the request has been made, a representative of the Department
will contact the applicant and advise him/her of the denial.
410.2.1 PROGRAM REQUIREMENTS
Once approved, civilian ride-alongs will be allowed to ride no more than once every six months.
An exception would apply to the following: Cadets, Explorers, RSVP, Chaplains, Reserves, police
applicants, and all others with approval of the Watch Commander.
Palo Alto Police Department
Policy Manual
Ride-Along Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Ride-Along Policy - 322
An effort will be made to ensure that no more than one citizen will participate in a ride-along during
any given time period. Normally, no more than one ride-along will be allowed in the officer's vehicle
at a given time.
Ride-along requirements for policeExplorers are covered in Policy 1048.
410.2.2 SUITABLE ATTIRE
Any person approved to ride along is required to be suitably dressed in collared shirt, blouse or
jacket, slacks and shoes. Sandals, T-shirts, tank tops, shorts and ripped or torn blue jeans are
not permitted. Hats and ball caps will not be worn in the police vehicle. The Watch Commander
or field supervisor may refuse a ride along to anyone not properly dressed.
410.2.3 PEACE OFFICER RIDE-ALONGS
Off-duty members of this department or any other law enforcement agency will not be permitted
to ride-along with on-duty officers without the expressed consent of the Watch Commander. In
the event that such a ride-along is permitted, the off-duty employee shall not be considered on-
duty and shall not represent themselves as a peace officer or participate in any law enforcement
activity except as emergency circumstances may require.
410.2.4 RIDE-ALONG CRIMINAL HISTORY CHECK
All Ride-along applicants are subject to a criminal history check. The criminal history check may
include a local records check and a Department of Justice Automated Criminal History System
check through CLETS prior to their approval as a ride-along with a law enforcement officer
(provided that the ride-along is not an employee of the Palo Alto Police Department) (CLETS
Policies, Practices and Procedures Manual § 1.6.1.F.2.).
410.3 OFFICER'S RESPONSIBILITY
The officer shall advise the dispatcher that a ride-along is present in the vehicle before going into
service. Officers shall consider the safety of the ride-along at all times. Officers should use sound
discretion when encountering a potentially dangerous situation, and if feasible, let the participant
out of the vehicle in a well-lighted place of safety. The dispatcher will be advised of the situation
and as soon as practical have another police unit respond to pick up the participant at that location.
The ride-along may be continued or terminated at this time.
The Personnel and Training is responsible for maintaining and scheduling ride-alongs. Upon
completion of the ride-along, the yellow form shall be returned to the Personnel and Training with
any comments which may be offered by the officer.
410.4 CONTROL OF RIDE-ALONG
The assigned employee shall maintain control over the ride-along at all times and instruct him/her
in the conditions that necessarily limit their participation. These instructions should include:
(a)The ride-along will follow the directions of the officer
Palo Alto Police Department
Policy Manual
Ride-Along Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Ride-Along Policy - 323
(b)The ride-along will not become involved in any investigation, handling of evidence,
discussions with victims or suspects, or handling any police equipment
(c)The ride-along may terminate the ride at any time and the officer may return the
observer to their home or to the station if the ride-along interferes with the performance
of the officer’s duties
(d)Ride-alongs may be allowed to continue riding during the transportation and booking
process provided this does not jeopardize their safety
(e)Officers will not allow any ride-alongs to be present in any residences or situations
that would jeopardize their safety or cause undue stress or embarrassment to a victim
or any other citizen
(f)Under no circumstance shall a civilian ride along be permitted to enter a private
residence with an officer without the expressed consent of the resident or other
authorized person
410.5 POLICY ISSUE DATE
Updated: 12-8-16
Policy
412
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Hazardous Material Response - 324
Hazardous Material Response
412.1 PURPOSE AND SCOPE
Hazardous materials present a potential harm to employees resulting from their exposure. To
comply with Title 8, California Code of Regulations, § 5194, the following is to be the policy of
this department.
412.1.1 HAZARDOUS MATERIAL DEFINED
A hazardous material is a substance which by its nature, containment and reactivity, has the
capability of inflicting harm during exposure; characterized as being toxic, corrosive, flammable,
reactive, an irritant or strong sensitizer and thereby posing a threat to health when improperly
managed.
412.2 HAZARDOUS MATERIAL RESPONSE
Employees may encounter situations involving suspected hazardous materials, such as at the
scene of a traffic accident, chemical spill or fire. When employees come into contact with a
suspected hazardous material, certain steps should be taken to protect themselves and citizens.
The following steps should be considered at any scene involving suspected hazardous materials:
(a)Attempt to identify the type of hazardous substance. (Identification can be determined
by placard, driver's manifest or statements from the person transporting).
(b)Notify the Fire Department.
(c)Provide first-aid for injured parties if it can be done safely and without contamination.
(d)Begin evacuation of the immediate area and surrounding areas, depending on the
substance. Voluntary evacuation should be considered; however, depending on the
substance, mandatory evacuation may be necessary.
(e)Notify the local health authority. Such notification is mandatory when a spilled or
released item is a pesticide (Health and Safety Code § 105215).
(f)Notify the Department of Toxic Substances Control. This is mandatory when an
officer comes in contact with, or is aware of, the presence of a suspected hazardous
substance at a site where an illegal controlled substance is or was manufactured
(Health and Safety § 25354.5).
412.3 REPORTING EXPOSURE(S)
Department personnel who believe that they have been exposed to a hazardous material shall
immediately report the exposure to a supervisor. Each exposure shall be documented by the
employee in an employee memorandum that shall be forwarded via chain of command to the
Commanding Officer. Should the affected employee be unable to document the exposure for any
reason, it shall be the responsibility of the notified supervisor to complete the memorandum.
Palo Alto Police Department
Policy Manual
Hazardous Material Response
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Hazardous Material Response - 325
Injury or illness caused or believed to be caused from exposure to hazardous materials shall be
reported the same as any other on-duty injury or illness in addition to a crime report or incident
report.
Anthrax Exposure: Santa Clara County Protocols Section 19 - Anthrax Exposure Protocol shall
be utilized as a guideline when personnel respond to suspected anthrax exposure incident. All
personnel are required to read and follow Santa Clara County Protocols Section 19 - Anthrax
Exposure Protocol.
412.3.1 SUPERVISOR RESPONSIBILITY
When a supervisor has been informed that an employee has been exposed to a hazardous
material, he/she shall ensure that immediate medical treatment is obtained and appropriate action
is taken to lessen the exposure.
To ensure the safety of employees, safety equipment is available through supervisory personnel.
Safety items not maintained by the Department will be obtained through the Fire Department.
Policy
418
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mental Illness Commitments - 336
Mental Illness Commitments
418.1 PURPOSE AND SCOPE
This policy provides guidelines for when officers may take a person into custody for psychiatric
evaluation and treatment (5150 commitment) (Welfare and Institutions Code § 5150).
418.2 POLICY
It is the policy of the Palo Alto Police Department to protect the public and individuals through legal
and appropriate use of the 72-hour treatment and evaluation commitment (5150 commitment)
process.
418.3 AUTHORITY
An officer having probable cause may take a person into custody and place the person in an
approved mental health facility for 72-hour treatment and evaluation when the officer believes that,
as a result of a mental disorder, the person is a danger to him/herself or others or the person is
gravely disabled (Welfare and Institutions Code § 5150; Welfare and Institutions Code § 5585.50).
When determining whether to take a person into custody, officers are not limited to determining
the person is an imminent danger and shall consider reasonably available information about the
historical course of the person’s mental disorder, which may include evidence presented from any
of the following (Welfare and Institutions Code § 5150; Welfare and Institutions Code § 5150.05):
(a)An individual who is providing or has provided mental health treatment or related
support services to the person
(b)A family member
(c)The person subject to the determination or anyone designated by the person
418.3.1 VOLUNTARY EVALUATION
If an officer encounters an individual who may qualify for a 5150 commitment, he/she may inquire
as to whether the person desires to voluntarily be evaluated at an appropriate facility. If the person
so desires, the officers should:
(a)Transport the person to an appropriate facility that is able to conduct the evaluation
and admit the person pursuant to a 5150 commitment.
(b)If at any point the person changes his/her mind regarding voluntary evaluation, officers
should proceed with the 5150 commitment, if appropriate.
(c)Document the circumstances surrounding the individual’s desire to pursue voluntary
evaluation and/or admission.
418.4 CONSIDERATIONS AND RESPONSIBILITIES
Any officer handling a call involving an individual who may qualify for a 5150 commitment should
consider, as time and circumstances reasonably permit:
Palo Alto Police Department
Policy Manual
Mental Illness Commitments
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mental Illness Commitments - 337
(a)Available information that might assist in determining the cause and nature of the
person’s action or stated intentions.
(b)Community or neighborhood mediation services.
(c)Conflict resolution and de-escalation techniques.
(d)Community or other resources available to assist in dealing with mental health issues.
While these steps are encouraged, nothing in this section is intended to dissuade officers from
taking reasonable action to ensure the safety of the officers and others. If the individual reasonably
appears to the officers to be in need of medical care, officers should ensure that it is obtained as
soon as it is safe to do so.
Officers should consider a 5150 commitment over arrest when mental health issues appear to
be a mitigating factor for people who are suspected of committing minor crimes or creating other
public safety issues.
418.4.1 SECURING OF PROPERTY
When a person is taken into custody for evaluation, or within a reasonable time thereafter, and
unless a responsible relative, guardian or conservator is in possession of the person's personal
property, the officer shall take reasonable precautions to safeguard the individual’s personal
property in his/her possession or on the premises occupied by the person (Welfare and Institutions
Code § 5150).
The officer taking the person into custody shall provide a report to the court that describes the
person’s property and its disposition in the format provided in Welfare and Institutions Code §
5211, unless a responsible person took possession of the property, in which case the officer shall
only include the name of the responsible person and the location of the property (Welfare and
Institutions Code § 5150).
418.5 TRANSPORTATION
Officers may transport individuals in a patrol unit and shall secure them in accordance with the
Handcuffing and Restraints Policy. Should the detainee require transport in a medical transport
vehicle and the safety of any person, including the detainee, requires the presence of an officer
during the transport, Watch Commander approval is required before transport commences.
418.6 TRANSFER TO APPROPRIATE FACILITY
Upon arrival at the facility, the officer will escort the individual into a treatment area designated
by a facility staff member. If the individual is not seeking treatment voluntarily, the officer should
provide the staff member with the written application for a 5150 commitment and remain present
to provide clarification of the grounds for detention, upon request.
Absent exigent circumstances, the transporting officer should not assist facility staff with the
admission process, including restraint of the individual. However, if the individual is transported
and delivered while restrained, the officer may assist with transferring the individual to facility
Palo Alto Police Department
Policy Manual
Mental Illness Commitments
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mental Illness Commitments - 338
restraints and will be available to assist during the admission process, if requested. Under normal
circumstances, officers will not apply facility-ordered restraints.
418.7 DOCUMENTATION
The officer shall complete an application for a 72-Hour detention for evaluation and treatment,
provide it to the facility staff member assigned to that patient and retain a copy of the application
for inclusion in the case report.
The application shall include the circumstances for officer involvement; the probable cause to
believe the person is, as a result of a mental health disorder, a danger to others or him/herself or
gravely disabled; and all information used for the determination of probable cause (Welfare and
Institutions Code § 5150; Welfare and Institutions Code § 5150.05).
The officer should also provide a verbal summary to any evaluating staff member regarding the
circumstances leading to the involuntary detention.
418.7.1 <STRONG>ADVISEMENT</STRONG>
The officer taking a person into custody for evaluation shall advise the person of:
(a)The officer’s name and agency.
(b)The fact that the person is not under criminal arrest but is being taken for examination
by mental health professionals and the mental health staff will advise him/her of their
rights.
(c)The name of the facility to which the person is being taken.
(d)If the person is being taken into custody at his/her residence, he/she should also be
advised that he/she may take a few personal items, which the officer must approve,
and may make a telephone call or leave a note indicating where he/she is being
taken. The officer should also ask if the person needs assistance turning off any
appliance or water.
The advisement shall be given in a language the person understands. If the person cannot
understand an oral advisement, the information shall be provided in writing (Welfare and
Institutions Code § 5150).
418.8 CRIMINAL OFFENSES
Officers investigating an individual who is suspected of committing a minor criminal offense and
who is being taken on a 5150 commitment should resolve the criminal matter by issuing a warning
or a Notice to Appear as appropriate.
When an individual who may qualify for a 5150 commitment has committed a serious criminal
offense that would normally result in an arrest and transfer to a jail facility, the officer should:
(a)Arrest the individual when there is probable cause to do so.
(b)Notify the appropriate supervisor of the facts supporting the arrest and the facts that
would support the 5150 commitment.
Palo Alto Police Department
Policy Manual
Mental Illness Commitments
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mental Illness Commitments - 339
(c)Facilitate the individual’s transfer to jail.
(d)Thoroughly document in the related reports the circumstances that indicate the
individual may qualify for a 5150 commitment.
In the supervisor’s judgment, the individual may instead be arrested or booked and transported
to the appropriate mental health facility. The supervisor should consider the seriousness of the
offense, the treatment options available, the ability of this [department/office] to regain custody
of the individual, [department/office] resources (e.g., posting a guard) and other relevant factors
in making this decision.
418.9 FIREARMS AND OTHER WEAPONS
Whenever a person is taken into custody for a 5150 commitment, the handling officers should
seek to determine if the person owns or has access to any firearm or other deadly weapon defined
in Welfare and Institutions Code § 8100. Officers should consider whether it is appropriate and
consistent with current search and seizure law under the circumstances to seize any such firearms
or other dangerous weapons (e.g., safekeeping, evidence, consent).
Officers are cautioned that a search warrant may be needed before entering a residence or
other place to search, unless lawful, warrantless entry has already been made (e.g., exigent
circumstances, consent). A search warrant may also be needed before searching for or seizing
weapons
The handling officers shall issue a receipt describing the deadly weapon or any firearm seized,
and list any serial number or other identification that is on the firearm. Officers shall advise the
person of the procedure for the return of any firearm or other weapon that has been taken into
custody (Welfare and Institutions Code § 8102 (b)) (see Property and Evidence Policy).
418.9.1 <STRONG>PETITION FOR RETURN OF FIREARMS AND OTHER WEAPONS</
STRONG>
Whenever the handling officer has cause to believe that the future return of any confiscated
weapon might endanger the person or others, the officer shall detail those facts and circumstances
in a report. The report shall be forwarded to the Investigative Services, which shall be responsible
for initiating a petition to the Superior Court for a hearing in accordance with Welfare and
Institutions Code § 8102(c), to determine whether the weapon will be returned.
The petition to the Superior Court shall be initiated within 30 days of the release of the individual
from whom such weapon has been confiscated, unless the [Department/Office] makes an ex parte
application to the court to extend the time to file such a petition, up to a maximum of 60 days.
At the time any such petition is initiated, the [Department/Office] shall send written notice to the
individual informing him/her of the right to a hearing on the issue, that he/she has 30 days to
confirm with the court clerk any desire for a hearing and that the failure to do so will result in the
forfeiture of any confiscated weapon.
Palo Alto Police Department
Policy Manual
Mental Illness Commitments
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mental Illness Commitments - 340
418.10 TRAINING
This [department/office] will endeavor to provide Peace Officer Standards and Training (POST)-
approved advanced officer training on interaction with persons with mental disabilities, 5150
commitments and crisis intervention.
418.11 POLICY ISSUE DATE
Updated: 12-8-16
Updated: 10-11-18
Updated: 08-15-19
Policy
420
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Cite and Release Policy - 341
Cite and Release Policy
420.1 PURPOSE AND SCOPE
This policy provides guidance on when to release adults who are arrested for a criminal
misdemeanor offense on a written notice to appear (citation) and when to hold for court or bail.
420.2 POLICY
It is the policy of the Palo Alto Police Department to release all persons arrested on misdemeanor
or other qualifying charges on a citation with certain exceptions (Penal Code § 853.6).
If there is a reason for non-release, the [Department/Office]’s mission to protect the community
will be the primary consideration when determining whether to release any individual in lieu of
holding for court or bail.
420.3 RELEASE BY CITATION
Except in cases where a reason for non-release as described below exists, adults arrested for
a misdemeanor offense, including a private persons arrest, shall be released from custody on a
citation (Penal Code § 853.6).
The citing officer shall, at the time the defendant signs the notice to appear, call attention to the
time and place for appearance and take any other steps he/she deems necessary to ensure that
the defendant understands his/her written promise to appear.
420.3.1 FIELD CITATIONS
In most cases an adult arrested for a misdemeanor offense may be released in the field on a
citation in lieu of physical arrest when booking and fingerprinting is not practicable or immediately
required provided the individual can be satisfactorily identified, there is no outstanding arrest
warrant for the individual and none of the below described disqualifying circumstances are present
(Penal Code § 853.6; Penal Code § 1270.1). In such cases the arresting officer should check the
booking required box on the citation form to indicate that the person will be photographed and
fingerprinted at a later time when ordered by the court.
When a booking photo or fingerprints are needed for the furtherance of any investigation, the
person should be released on citation after booking instead of on a field citation.
420.4 NON-RELEASE
420.4.1 NON FIELD RELEASE
A subject arrested on a misdemeanor warrant with bailof $15000.00 or greater will not be released
in the field, but will be booked into county jail.
Palo Alto Police Department
Policy Manual
Cite and Release Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Cite and Release Policy - 342
420.4.2 DISQUALIFYING OFFENSES
An adult arrested on any of the following disqualifying charges shall not be released on citation
and shall be transported to the appropriate detention facility or held for court or bail after booking
(Penal Code § 1270.1):
(a)Misdemeanor domestic battery (Penal Code § 243(e)(1))
(b)Felony domestic battery (Penal Code § 273.5)
(c)Serious or violent felonies (Penal Code § 1270.1(a)(1))
(d)Felony intimidation of witnesses and victims (Penal Code § 136.1)
(e)Rape of a spouse (Penal Code § 262)
(f)Violation of a protective order and the arrested person has made threats, used
violence, or has gone to the protected person’s workplace or residence (Penal Code
§ 273.6)
(g)Stalking (Penal Code § 646.9)
(h)Misdemeanor violations of a protective order relating to domestic violence if there is
a reasonable likelihood the offense will continue or the safety of the individuals or
property would be endangered (Penal Code § 853.6)
420.4.3 REASONS FOR NON-RELEASE
A person arrested for a misdemeanor shall be released on a citation unless there is a reason for
non-release. The Watch Commander may authorize a release on citation regardless of whether a
reason for non-release exists when it is determined to be in the best interest of the [Department/
Office] and does not present an unreasonable risk to the community (e.g., release of an intoxicated
or ill person to a responsible adult).
Reasons for non-release include (Penal Code § 853.6(i)):
(a)The person arrested is so intoxicated that he/she could be a danger to him/herself or
to others. Release may occur as soon as this condition no longer exists.
(b)The person arrested requires medical examination or medical care or is otherwise
unable to care for his/her own safety
1.The Palo Alto Police Department shall not release an arrestee from custody
for the purpose of allowing that person to seek medical care at a hospital, and
then immediately re-arrest the same individual upon discharge from the hospital,
unless the hospital determines this action will enable it to bill and collect from a
third-party payment source (Penal Code § 4011.10).
(c)The person is arrested for one or more of the offenses listed in Vehicle Code § 40302,
Vehicle Code § 40303, and Vehicle Code § 40305.
(d)The person has been cited, arrested, or convicted for theft from a store or vehicle in
the previous six months, or there is probable cause to believe the person is guilty of
committing organized retail theft, as defined in Penal Code § 490.4(a).
Palo Alto Police Department
Policy Manual
Cite and Release Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Cite and Release Policy - 343
(e)There are one or more outstanding arrest warrants for the person or failures to
appear in court on previous misdemeanor citations that have not been resolved (see
Misdemeanor Warrants elsewhere in this policy).
(f)The person could not provide satisfactory evidence of personal identification.
1.If a person released on citation does not have satisfactory identification in his/her
possession, a right thumbprint or fingerprint should be obtained on the citation
form.
(g)The prosecution of the offense or offenses for which the person was arrested or the
prosecution of any other offense or offenses would be jeopardized by the immediate
release of the person arrested.
(h)There is a reasonable likelihood that the offense or offenses would continue or resume,
or that the safety of persons or property would be imminently endangered by the
release of the person arrested.
(i)The person arrested demands to be taken before a magistrate or has refused to sign
the notice to appear.
(j)There is reason to believe that the person would not appear at the time and place
specified in the notice to appear. The basis for this determination shall be specifically
documented. An arrest warrant or failure to appear that is currently pending shall
constitute reason to believe that the person will not appear. Other reasons may
include:
(a)Previous failure to appear is on record
(b)The person lacks ties to the area, such as a residence, job, or family
(c)Unusual circumstances lead the officer responsible for the release of prisoners
to conclude that the suspect should be held for further investigation
When a person is arrested on a misdemeanor offense and is not released by criminal citation, the
reason for non-release shall be noted on the booking form. This form shall be submitted to the
Watch Commander for approval and included with the case file in the Technical Services Division.
420.4.4 COUNTY SPECIFIC GUIDELINES FOR NON-RELEASE
420.5 MISDEMEANOR WARRANTS
An adult arrested on a misdemeanor warrant may be released, subject to Watch Commander
approval, unless any of the following conditions exist:
(a)The misdemeanor cited in the warrant involves violence.
(b)The misdemeanor cited in the warrant involves a firearm.
(c)The misdemeanor cited in the warrant involves resisting arrest.
(d)The misdemeanor cited in the warrant involves giving false information to a peace
officer.
Palo Alto Police Department
Policy Manual
Cite and Release Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Cite and Release Policy - 344
(e)The person arrested is a danger to him/herself or others due to intoxication or being
under the influence of drugs or narcotics.
(f)The person requires medical examination or medical care or was otherwise unable to
care for his/her own safety.
(g)The person has other ineligible charges pending against him/her.
(h)There is reasonable likelihood that the offense or offenses would continue or resume,
or that the safety of persons or property would be immediately endangered by the
release of the person.
(i)The person refuses to sign the notice to appear.
(j)The person cannot provide satisfactory evidence of personal identification.
(k)The warrant of arrest indicates that the person is not eligible to be released on a notice
to appear.
Release under this section shall be done in accordance with the provisions of this policy.
420.5.1 COMMUNITY ALTERNATIVES TO INCARCERATION
Santa Clara County Protocols, Section 11 - Juvenile Detention Reform Law Enforcment Policy For
The Incarceration of Juveniles shall be utilized as a guideline regarding the disposition of youthful
offenders. See Policy 324 - Juvenile Procedures for further details.
420.5.2 COUNTY SPECIFIC GUIDELINES
420.6 REQUESTING CASE NUMBERS
Most cases involving a criminal citation release will will require a case number. Traffic situations
and local code violations can be documented on the reverse side of the records copy of the citation.
Most Penal Code violations will require a case number to document the incident properly in a
report. This section does not preclude an officer from requesting a case number if he/she feels
the situation should be documented more thoroughly in a case report.
420.7 POLICY ISSUE DATE
Updated: 12-8-16
Policy
422
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department
Foreign Diplomatic and Consular
Representatives - 345
Foreign Diplomatic and Consular
Representatives
422.1 PURPOSE AND SCOPE
This policy provides guidelines to ensure that members of the Palo Alto Police Department
extend appropriate privileges and immunities to foreign diplomatic and consular representatives
in accordance with international law.
422.2 POLICY
The Palo Alto Police Department respects international laws related to the special privileges
and immunities afforded foreign diplomatic and consular representatives assigned to the United
States.
All foreign diplomatic and consular representatives shall be treated with respect and courtesy,
regardless of any privileges or immunities afforded them.
422.3 CLAIMS OF IMMUNITY
If a member comes into contact with a person where law enforcement action may be warranted and
the person claims diplomatic or consular privileges and immunities, the member should, without
delay:
(a)Notify a supervisor.
(b)Advise the person that his/her claim will be investigated and he/she may be released
in accordance with the law upon confirmation of the person’s status.
(c)Request the person’s identification card, either issued by the U.S. Department of State
(DOS), Office of the Chief of Protocol, or in the case of persons accredited to the
United Nations, by the U.S. Mission to the United Nations. These are the only reliable
documents for purposes of determining privileges and immunities.
(d)Contact the DOS Diplomatic Security Command Center at 571-345-3146 or toll free
at 866-217-2089, or at another current telephone number and inform the center of the
circumstances.
(e)Verify the immunity status with DOS and follow any instructions regarding further
detention, arrest, prosecution and/or release, as indicated by the DOS representative.
This may require immediate release, even if a crime has been committed.
Identity or immunity status should not be presumed from the type of license plates displayed on a
vehicle. If there is a question as to the status or the legitimate possession of a Diplomat or Consul
license plate, a query should be run via the National Law Enforcement Telecommunications
System (NLETS), designating “US” as the state.
Palo Alto Police Department
Policy Manual
Foreign Diplomatic and Consular Representatives
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Foreign Diplomatic and Consular
Representatives - 346
422.4 ENFORCEMENT
If the DOS is not immediately available for consultation regarding law enforcement action,
members shall be aware of the following:
(a)Generally, all persons with diplomatic and consular privileges and immunities may be
issued a citation or notice to appear. However, the person may not be compelled to
sign the citation.
(b)All persons, even those with a valid privilege or immunity, may be reasonably
restrained in exigent circumstances for purposes of self-defense, public safety or the
prevention of serious criminal acts.
(c)An impaired foreign diplomatic or consular representative may be prevented from
driving a vehicle, even if the person may not be arrested due to privileges and
immunities.
1.Investigations, including the request for field sobriety tests, chemical tests and
any other tests regarding impaired driving may proceed but they shall not be
compelled.
(d)The following persons may not be detained or arrested, and any property or vehicle
owned by these persons may not be searched or seized:
1.Diplomatic-level staff of missions to international organizations and recognized
family members
2.Diplomatic agents and recognized family members
3.Members of administrative and technical staff of a diplomatic mission and
recognized family members
4.Career consular officers, unless the person is the subject of a felony warrant
(e)The following persons may generally be detained and arrested:
1.International organization staff; however, some senior officers are entitled to the
same treatment as diplomatic agents.
2.Support staff of missions to international organizations
3.Diplomatic service staff and consular employees; however, special bilateral
agreements may exclude employees of certain foreign countries.
4.Honorary consular officers
5.Whenever an officer arrests and incarcerates, or detains for investigation for
over two hours, a person with diplomatic and consular privileges and immunities,
the officer shall promptly advise the person that he/she is entitled to have
his/her government notified of the arrest or detention (Penal Code § 834c).
If the individual wants his/her government notified, the officer shall begin the
notification process.
Palo Alto Police Department
Policy Manual
Foreign Diplomatic and Consular Representatives
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Foreign Diplomatic and Consular
Representatives - 347
422.5 DOCUMENTATION
All contacts with persons who have claimed privileges and immunities afforded foreign diplomatic
and consular representatives should be thoroughly documented and the related reports forwarded
to DOS.
422.6 DIPLOMATIC IMMUNITY TABLE
Reference table on diplomatic immunity:
Category Arrested or
Detained
Enter
Residence
Subject to
Ordinary
Procedures
Issued
Traffic
Citation
Subpoenaed
as Witness
Prosecuted Recognized
Family
Members
Diplomatic
Agent
No
(note (b))
No Yes No No Same as
sponsor (full
immunity &
inviolability)
Member of
Admin and
Tech Staff
No
(note (b))
No Yes No No Same as
sponsor (full
immunity &
inviolability)
Service Staff Yes
(note (a))
Yes Yes Yes No for
official acts.
Yes
otherwise
(note (a))
No immunity
or inviolability
(note (a))
Career
Consul
Officer
Yes if for a
felony and
pursuant to
a warrant
(note (a))
Yes
(note (d))
Yes No for
official acts
Testimony
may not be
compelled
in any case
No for
official acts.
Yes
otherwise
(note (a))
No immunity
or inviolability
Honorable
Consul
Officer
Yes Yes Yes No for
official acts
Yes
otherwise.
No for
official acts
Yes
otherwise
No immunity
or inviolability
Consulate
Employees
Yes
(note (a))
Yes Yes No for
official acts
Yes
otherwise.
No for
official acts.
Yes
otherwise
(note (a))
No immunity
or inviolability
(note (a))
Int’l Org
Staff
(note (b))
Yes
(note (c))
Yes
(note (c))
Yes Yes
(note (c))
No for
official acts.
Yes
otherwise
(note (c))
No immunity
or inviolability
Palo Alto Police Department
Policy Manual
Foreign Diplomatic and Consular Representatives
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Foreign Diplomatic and Consular
Representatives - 348
Diplomatic-
Level Staff
of Missions
to Int’l Org
No
(note (b))
No Yes No No Same as
sponsor (full
immunity &
inviolability)
Support
Staff of
Missions to
Int’l Orgs
Yes Yes Yes Yes No for
official acts
Yes
otherwise
No immunity
or inviolability
Notes for diplomatic immunity table:
(a)This table presents general rules. The employees of certain foreign countries may
enjoy higher levels of privileges and immunities on the basis of special bilateral
agreements.
(b)Reasonable constraints, however, may be applied in emergency circumstances
involving self-defense, public safety, or in the prevention of serious criminal acts.
(c)A small number of senior officers are entitled to be treated identically to diplomatic
agents.
(d)Note that consul residences are sometimes located within the official consular
premises. In such cases, only the official office space is protected from police entry.
Policy
426
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department
Reporting Police Activity Outside of
Jurisdiction - 353
Reporting Police Activity Outside of Jurisdiction
426.1 PURPOSE AND SCOPE
This policy provides general guidelines for reporting police activity while on or off-duty and
occurring outside the jurisdiction of the Palo Alto Police Department.
426.1.1 ASSISTANCE TO AGENCIES OUTSIDE THE CITY
When an officer is on-duty and is requested by an allied agency to participate in law enforcement
activity in another jurisdiction, he/she shall obtain prior approval from the immediate supervisor
or the Watch Commander. If the request is of an emergency nature, the officer shall notify the
Communications Center before responding and thereafter notify a supervisor as soon as practical.
426.1.2 LAW ENFORCEMENT ACTIVITY OUTSIDE THE CITY
Any on-duty officer, who engages in law enforcement activities of any type outside the immediate
jurisdiction of the Palo Alto shall notify his or her supervisor or the Watch Commander at the
earliest possible opportunity. Any off-duty officer who engages in any law enforcement activities,
regardless of jurisdiction shall notify the Watch Commander as soon as practical.
The supervisor shall determine if a case report or other documentation of the officer's activity is
required. The report or other documentation shall be forwarded to the officer's Division Captain.
Policy
428
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Immigration Violations - 354
Immigration Violations
428.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines to members of the Palo Alto Police
Department relating to immigration and interacting with federal immigration officials.
428.2 POLICY
It is the policy of the Palo Alto Police Department that all members make personal and professional
commitments to equal enforcement of the law and equal service to the public. Confidence in this
commitment will increase the effectiveness of this [department/office] in protecting and serving
the entire community and recognizing the dignity of all persons, regardless of their national origin
or immigration status.
428.3 VICTIMS AND WITNESSES
To encourage crime reporting and cooperation in the investigation of criminal activity, all
individuals, regardless of their immigration status, must feel secure that contacting or being
addressed by members of law enforcement will not automatically lead to immigration inquiry and/
or deportation. While it may be necessary to determine the identity of a victim or witness, members
shall treat all individuals equally and without regard to race, ethnicity or national origin in any way
that would violate the United States or California constitutions.
428.4 IMMIGRATION INQUIRIES PROHIBITED
Officers shall not inquire into an individual’s immigration status for immigration enforcement
purposes (Government Code § 7284.6).
428.5 DETENTIONS
An officer shall not detain any individual, for any length of time, for a civil violation of federal
immigration laws or a related civil warrant (Government Code § 7284.6).
428.5.1 INTENTIONALLY LEFT BLANK.
428.6 FEDERAL REQUESTS FOR ASSISTANCE
Requests by federal immigration officials for assistance from this [department/office] should be
immediately directed to the on-duty Watch Commander, who
in turn shall immediately report via the chain of command to the Chief of Police, or in his absence,
his designee.The Watch Commander is responsible for determining whether the requested
assistance would be permitted under the California Values Act (Government Code § 7284.2 et
seq.).The Chief of Police shall brief the City Manager, or his designee, as soon as possible.The
Palo Alto Police Department will not participate in the investigation or enforcement of immigration
law.
Palo Alto Police Department
Policy Manual
Immigration Violations
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Immigration Violations - 355
If an immigration agency operating in the City of Palo Alto calls for immediate officer safety
assistance in a life-threatening situation, the on-duty Watch Commander will coordinate the
appropriate number of resources to respond in order to keep the peace and preserve
lives.Additionally, if a criminal investigation results from that agency's actions (such as the
discharge of a firearm), the Palo Alto Police Department will have primary investigative
responsibility, per the Santa Clara County Officer-Involved Incident Investigation Protocol,
pertaining to the criminal investigation,until relieved by a higher authority.
428.7 IMMIGRATION WARRANTS
During the course of any routine investigation, if an officer learns that an individual has an
outstanding criminal felony immigration warrant, personnel may take that individual into custody
pursuant to the warrant and book them into jail. Personnel shall not detain or arrest an individual
for an outstanding civil immigration hold.
428.8 TIME FRAMES FOR COMPLETION OF REQUIRED FORMS
Officers and their supervisors who are assigned to investigate a case of human trafficking as
defined by Penal Code § 236.1 shall complete the appropriate documents needed for a T visa
application within 15 business days of the first encounter with the victim, regardless of whether it
is requested by the victim (Penal Code § 236.5).
Officers and their supervisors shall complete the appropriate documents needed for a U visa or T
visa application pursuant to Penal Code § 679.10 and Penal Code § 679.11 within 90 days of a
request from the victim or victim’s family related to one of their assigned cases. If the victim is in
removal proceedings, the certification shall be processed within 14 days of the request.
428.9 REPORTING TO LEGISLATURE
The Investigative Services supervisor or the authorized designee should ensure that U Visa and T
Visa certification requests are reported to the Legislature in January of each year and include the
number of certifications signed and the number denied. The report shall comply with Government
Code §9795 (Penal Code § 679.10; Penal Code § 679.11).
428.10 POLICY ISSUE DATE
Updated: 12-8-16
Updated: 3-2-17
Updated: 9/25/17
Updated: 4/5/18
Policy
430
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Emergency Utility Service - 356
Emergency Utility Service
430.1 PURPOSE AND SCOPE
The City Public Works Department has personnel available to handle emergency calls 24
hours per day. Calls for service during non-business hours are frequently directed to the Police
Department. Requests for such service received by this department should be handled in the
following manner.
430.1.1 BROKEN WATER LINES
The City's responsibility ends at the water meter; any break or malfunction in the water system
from the water meter to the citizen's residence or business is the customer's responsibility.Public
Works can only turn off the valve at the meter. The citizen can normally accomplish this.
If a break occurs on the City side of the meter, emergency personnel should be called as soon
as practical by the Communications Center.
430.1.2 ELECTRICAL LINES
City Public Works maintains electrical lines to street light poles. When a power line poses a hazard,
an officer should be dispatched to protect against personal injury or property damage that might
be caused by power lines. Public Works should be promptly notified, as appropriate.
430.1.3 RESERVOIRS, PUMPS, WELLS, ETC.
Public Works maintains the reservoirs and public water equipment, as well as several underpass
and other street drainage pumps. In the event of flooding or equipment malfunctions, emergency
personnel should be contacted as soon as possible.
430.1.4 EMERGENCY NUMBERS
A current list of emergency personnel who are to be called for municipal utility emergencies is
maintained by the Communications Center.
430.2 TRAFFIC SIGNAL MAINTENANCE
Public Works furnishes maintenance for all traffic signals within the City, other than those
maintained by the State of California.
430.2.1 OFFICER'S RESPONSIBILITY
Upon observing a damaged or malfunctioning signal, the officer will advise the the
Communications Center of the location and problem with the signal. The dispatcher should make
the necessary notification to the proper maintenance agency.
Policy
434
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Aircraft Accidents - 362
Aircraft Accidents
434.1 PURPOSE AND SCOPE
The purpose of this policy is to provide [department/office] members with guidelines for handling
aircraft accidents.
This policy does not supersede, and is supplementary to, applicable portions of the Crime
and Disaster Scene Integrity, Emergency Management Plan and Hazardous Material Response
policies.
434.1.1 DEFINITIONS
Definitions related to this policy include:
Aircraft - Any fixed wing aircraft, rotorcraft, balloon, blimp/dirigible or glider that is capable of
carrying a person or any unmanned aerial vehicle other than those intended for non-commercial
recreational use.
434.2 POLICY
It is the policy of the Palo Alto Police Department to provide an appropriate emergency response
to aircraft accidents. This includes emergency medical care and scene management.
434.3 ARRIVAL AT SCENE
Officers or other authorized members tasked with initial scene management should establish an
inner and outer perimeter to:
(a)Protect persons and property.
(b)Prevent any disturbance or further damage to the wreckage or debris, except to
preserve life or rescue the injured.
(c)Preserve ground scars and marks made by the aircraft.
(d)Manage the admission and access of public safety and medical personnel to the extent
necessary to preserve life or to stabilize hazardous materials.
(e)Maintain a record of persons who enter the accident site.
(f)Consider implementation of an Incident Command System (ICS).
434.4 AIRBORNE AIRCRAFT IN-FLIGHT EMERGENCY
434.4.1 PURPOSE AND SCOPE
It is the policy of this Department to make every reasonable effort to assist a wireless 911 caller
reporting an in-flight emergency on an aircraft, and to notify the appropriate authorities of the
circumstances. The need to act quickly is obvious; if there is a hijacking in progress, the federal
and state authorities will need to take immediate action to mitigate or eliminate the threat posed
by the in-flight emergency.
Palo Alto Police Department
Policy Manual
Aircraft Accidents
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Aircraft Accidents - 363
Three things need to happen:
(a)Identify the flight and direction of the aircraft;
(b)Determine the nature of the emergency;
(c)Notify the appropriate authorities
434.4.2 PROCEDURE
If the City of Palo Alto Communications Center receives a call from a passenger or crewmember
onboard an airborne aircraft, reporting a hijacking or other violent potential terrorist event, the
call taker needs to secure as much information as possible. Simultaneously, federal authorities
must be notified, so a second dispatcher needs to immediately notify NORAD, (phone number
is in CAD phone files). The dispatcher should announce themselves as a 911 dispatcher. A
separate notification should be made to the Transportation Security Administrative Services (TSA)
at 703-563-3240.
The call taker should attempt to determine the following information:
(a)The caller's name, seat number, cellular telephone number and if possible the home
telephone number.
(b)The flight information, including the name of the airline (United, Delta, etc.), the flight
number, the departure City and the destination City.
(c)The intent of the persons who have taken control of the aircraft or have interfered with
the flight crew and if the suspects taken control of the cockpit?
(d)If the aircraft is being used as a bomb/missile, does the caller know the possible target?
(e)Stay on the phone with the caller as long as possible, use normal caller interrogation
technique questions to keep them calm and to determine the number of suspects,
descriptions, weapons, etc. Convey all known information to NORAD.
(f)Continue with secondary questioning by having the caller be very specific with
what has happened or is happening, including the number of persons involved; any
indication of weapons (hand held or bombs); are there any individual hostages; has
there been any violence?
(g)Inform the caller that federal authorities have been notified. The dispatcher who has
contacted NORAD should ask if they would like to conference into the call with the
person on the aircraft. If you are going to conference the caller, let them know who
they will be talking to at NORAD and why.
(h)If the call is disconnected, make all efforts to re-contact them by telephone.
(i)Keep NORAD, FAA and CALWAS informed of the current situation.
Another circumstance that would lead to using the NORAD number is the report of a suspicious
airborne object. A suspicious airborne object would NOT include noise complaints about aircraft.
Palo Alto Police Department
Policy Manual
Aircraft Accidents
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Aircraft Accidents - 364
Below is an outline of the information NORAD would need for both circumstances:
Airborne Object
Name and Phone # of RP
Location of RP
Direction the object is flying
Altitude of the object
Speed of the object
Other descriptors
Aircraft Passenger Call
Name and Phone # of RP
Airline the RP is on
Destination Airport
Departure Airport
Time departed
Flight Number
434.5 INJURIES AND CASUALTIES
Members should address emergency medical issues and provide care as a first priority.
Those tasked with the supervision of the scene should coordinate with the National Transportation
Safety Board (NTSB) before the removal of bodies. If that is not possible, the scene supervisor
should ensure documentation of what was disturbed, including switch/control positions and
instrument/gauge readings.
434.6 NOTIFICATIONS
When an aircraft accident is reported to this [department/office], the responding supervisor shall
ensure notification is or has been made to NTSB, the Federal Aviation Administration (FAA), and
when applicable, the appropriate branch of the military.
Supervisors shall ensure other notifications are made once an aircraft accident has been reported.
The notifications will vary depending on the type of accident, extent of injuries or damage, and
the type of aircraft involved. When an aircraft accident has occurred, it is generally necessary to
notify the following:
(a)Fire department
(b)Appropriate airport tower
(c)Emergency medical services (EMS)
Palo Alto Police Department
Policy Manual
Aircraft Accidents
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Aircraft Accidents - 365
434.7 CONTROLLING ACCESS AND SCENE AUTHORITY
Prior to NTSB arrival, scene access should be limited to authorized personnel from the:
(a)FAA.
(b)Fire department, EMS or other assisting law enforcement agencies.
(c)[Medical Examiner/JOP].
(d)Air Carrier/Operators investigative teams with NTSB approval.
(e)Appropriate branch of the military, when applicable.
(f)Other emergency services agencies (e.g., hazardous materials teams, biohazard
decontamination teams, fuel recovery specialists, explosive ordnance disposal
specialists).
The NTSB has primary responsibility for investigating accidents involving civil aircraft. In the case
of a military aircraft accident, the appropriate branch of the military will have primary investigation
responsibility.
After the NTSB or military representative arrives on-scene, the efforts of this [department/office]
will shift to a support role for those agencies.
If NTSB or a military representative determines that an aircraft or accident does not qualify under
its jurisdiction, the on-scene [department/office] supervisor should ensure the accident is still
appropriately investigated and documented.
434.8 DOCUMENTATION
All aircraft accidents occurring within the City of Palo Alto shall be documented. At a minimum the
documentation should include the date, time and location of the incident; any witness statements,
if taken; the names of PAPD members deployed to assist; other City resources that were utilized;
and cross reference information to other investigating agencies. Suspected criminal activity should
be documented on the appropriate crime report.
434.8.1 WRECKAGE
When reasonably safe, members should:
(a)Obtain the aircraft registration number (N number) and note the type of aircraft.
(b)Attempt to ascertain the number of casualties.
(c)Obtain photographs or video of the overall wreckage, including the cockpit and
damage, starting at the initial point of impact, if possible, and any ground scars or
marks made by the aircraft.
1.Military aircraft may contain classified equipment and therefore shall not be
photographed unless authorized by a military commanding officer (18 USC §
795).
(d)Secure, if requested by the lead authority, any electronic data or video recorders from
the aircraft that became dislodged or cell phones or other recording devices that are
part of the wreckage.
Palo Alto Police Department
Policy Manual
Aircraft Accidents
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Aircraft Accidents - 366
(e)Acquire copies of any recordings from security cameras that may have captured the
incident.
434.8.2 WITNESSES
Members tasked with contacting witnesses should obtain:
(a)The location of the witness at the time of his/her observation relative to the accident
site.
(b)A detailed description of what was observed or heard.
(c)Any photographs or recordings of the accident witnesses may be willing to voluntarily
surrender.
(d)The names of all persons reporting the accident, even if not yet interviewed.
(e)Any audio recordings of reports to 9-1-1 regarding the accident and dispatch records.
434.9 DANGEROUS MATERIALS
Members should be aware of potentially dangerous materials that might be present. These may
include, but are not limited to:
(a)Fuel, chemicals, explosives, biological or radioactive materials and bombs or other
ordnance.
(b)Pressure vessels, compressed gas bottles, accumulators and tires.
(c)Fluids, batteries, flares and igniters.
(d)Evacuation chutes, ballistic parachute systems and composite materials.
434.10 MEDIA RELATIONS
The Press Information Officer ([PIO]) should coordinate a response to the media, including
access issues, road closures, detours and any safety information that is pertinent to the
surrounding community. Any release of information regarding details of the accident itself should
be coordinated with the NTSB or other authority who may have assumed responsibility for the
investigation.
Depending on the type of aircraft, the airline or the military may be responsible for family
notifications and the release of victims’ names. The [PIO] should coordinate with other involved
entities before the release of information.
Policy
436
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Training Officer Program - 367
Field Training Officer Program
436.1 PURPOSE AND SCOPE
The Field Training Officer Program is intended to provide a standardized program to facilitate the
officer’s transition from the academic setting to the actual performance of general law enforcement
duties of the Palo Alto Police Department.
It is the policy of this department to assign all new police officers to a structured Field Training
Officer Program that is designed to prepare the new officer to perform in a patrol assignment, and
possessing all skills needed to operate in a safe, productive and professional manner.
436.2 FIELD TRAINING OFFICER - SELECTION AND TRAINING
The Field Training Officer (FTO) is an experienced officer trained in the art of supervising, training
and evaluating entry level and lateral police officers in the application of their previously acquired
knowledge and skills.
436.2.1 SELECTION PROCESS
FTO's will be selected based on the following requirements:
(a)Desire to be an FTO
(b)Minimum of three years of patrol experience, two of which shall be with this department
(c)Demonstrated ability as a positive role model
(d)Participate and pass an internal oral interview selection process
(e)Evaluation by supervisors and current Field Training Sergeants
(f)Possess a POST Basic certificate
436.2.2 TRAINING
An officer selected as a Field Training Officer shall successfully complete a POST certified (40-
hour) Field Training Officer’s Course prior to being assigned as an FTO.
All FTOs must complete a 24-hour Field Training Officer update course every three years while
assigned to the position of FTO (11 CCR 1004).
All FTOs must meet any training mandate regarding crisis intervention behavioral health training
pursuant to Penal Code § 13515.28.
436.3 FIELD TRAINING OFFICER PROGRAM SUPERVISOR
The FTO Program supervisor should be selected from the rank of sergeant or above by the Field
Services Division Captain or a designee and should possess, or be eligible to receive, a POST
Supervisory Certificate.
The responsibilities of the FTO Program supervisor include the following:
(a)Assignment of trainees to FTOs
Palo Alto Police Department
Policy Manual
Field Training Officer Program
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Training Officer Program - 368
(b)Conduct FTO meetings
(c)Maintain and ensure FTO/trainee performance evaluations are completed
(d)Maintain, update and issue the Field Training Manual to each trainee
(e)Monitor individual FTO performance
(f)Monitor overall FTO Program
(g)Maintain liaison with FTO coordinators of other agencies
(h)Maintain liaison with academy staff on recruit performance during the academy
(i)Develop ongoing training for FTOs
The FTO Program supervisor will be required to successfully complete a POST approved Field
Training Administrator’s Course within one year of appointment to this position (11 CCR 1004(c)).
436.4 TRAINEE DEFINED
Any entry level or lateral police officer newly appointed to the Palo Alto Police Department who
has successfully completed a POST approved Basic Academy.
436.5 REQUIRED TRAINING
Entry level officers shall be required to successfully complete the Field Training Program,
consisting of a minimum of 10 weeks.
The training period for a lateral officer may be modified depending on the trainee’s demonstrated
performance and level of experience, but shall consist of a minimum of eight weeks.
To the extent practicable, entry level and lateral officers should be assigned to a variety of Field
Training Officers, shifts and geographical areas during their Field Training Program.
436.5.1 FIELD TRAINING MANUAL
Each new officer will be issued a Field Training Manual at the beginning of his/her Primary Training
Phase. This manual is an outline of the subject matter and/or skills necessary to properly function
as an officer with the Palo Alto Police Department. The officer shall become knowledgeable of
the subject matter as outlined. He/she shall also become proficient with those skills as set forth
in the manual.
The Field Training Manual will specifically cover those policies, procedures, rules and regulations
adopted by the Palo Alto Police Department.
436.6 EVALUATIONS
Evaluations are an important component of the training process and shall be completed as outlined
below.
436.6.1 FIELD TRAINING OFFICER
The FTO will be responsible for the following:
Palo Alto Police Department
Policy Manual
Field Training Officer Program
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Training Officer Program - 369
(a)Complete and submit a written evaluation on the performance of his/her assigned
trainee to the FTO Coordinator on a daily basis.
(b)Review the Daily Trainee Performance Evaluations with the trainee each day.
(c)Complete a detailed end-of-phase performance evaluation on his/her assigned trainee
at the end of each phase of training.
(d)Sign off all completed topics contained in the Field Training Manual, noting the
method(s) of learning and evaluating the performance of his/her assigned trainee.
436.6.2 IMMEDIATE SUPERVISOR
The immediate supervisor shall review and approve the Daily Observation Reports and Bi-weekly
evaluations for each trainee and forward them to the Field Training Administrator.
436.6.3 FIELD TRAINING ADMINISTRATOR
The Field Training Administrator will review and approve the Daily Observation Reports and for
each trainee submitted by the FTO through his/her immediate supervisor.
436.6.4 TRAINEE
At the completion of the Field Training Program, the trainee shall submit a confidential
performance evaluation on each of their FTOs and on the Field Training Program.
436.7 DOCUMENTATION
All documentation of the Field Training Program will be retained in the trainee's training files and
will consist of the following:
(a)Daily Observation Reports (DOR)
(b)End of phase evaluations
(c)A Certificate of Completion certifying that the trainee has successfully completed the
required number of hours of field training
(d)Once a trainee has completed the FTO Program, all documentation will be forwarded
to the Personnel and Training Division.
436.8 POLICY ISSUE DATE
Updated: 12-18-16
Policy
438
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Obtaining Air Support - 370
Obtaining Air Support
438.1 PURPOSE AND SCOPE
The use of a police helicopter can be invaluable in certain situations. This policy specifies potential
situations where the use of a helicopter may be requested and the responsibilities for making a
request.
438.2 REQUEST FOR HELICOPTER ASSISTANCE
If a supervisor or officer in charge of an incident determines that the use of a helicopter would be
beneficial, a request to obtain helicopter assistance may be made.
438.2.1 REQUEST FOR ASSISTANCE FROM ANOTHER AGENCY
After consideration and approval of the request for a helicopter, the Watch Commander, or his/her
designee, will call the closest agency having helicopter support available. The Watch Commander
on duty will apprise that agency of the specific details of the incident prompting the request.
438.2.2 CIRCUMSTANCES UNDER WHICH AID MAY BE REQUESTED
Police helicopters may be requested under any of the following conditions:
(a)When the helicopter is activated under existing mutual aid agreements
(b)Whenever the safety of law enforcement personnel is in jeopardy and the presence
of the helicopters may reduce such hazard
(c)When the use of the helicopters will aid in the capture of a suspected fleeing felon
whose continued freedom represents an ongoing threat to the community
(d)When a helicopter is needed to locate a person who has strayed or is lost and whose
continued absence constitutes a serious health or safety hazard
(e)Vehicle pursuits
While it is recognized that the availability of helicopter support will generally provide valuable
assistance to ground personnel, the presence of a helicopter will rarely replace the need for officers
on the ground.
Policy
440
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department
Field Interviews & Photographing of Field
Detainees - 371
Field Interviews & Photographing of Field
Detainees
440.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for conducting field interviews (FI) and pat-
down searches, and the taking and retention of photographs of persons detained in the field but
not arrested. Due to a variety of situations confronting the officer, the decision to FI or photograph
a field detainee shall be left to the discretion of the involved officer based on the totality of the
circumstances available to them at the time of the detention.
440.2 DEFINITIONS
Detention - Occurs when an officer intentionally, through words, actions or physical force
causes an individual to reasonably believe he/she is being required to restrict his/her movement.
Detentions also occur when an officer actually restrains a person's freedom of movement.
Consensual Encounter - Occurs when an officer contacts an individual but does not create a
detention through words, actions or other means. In other words, a reasonable individual would
believe that his/her contact with the officer is voluntary.
Field Interview - The brief detainment of an individual, whether on foot or in a vehicle, based on
reasonable suspicion for the purposes of determining the individual's identity and resolving the
officer's suspicions.
Field Photographs - Field photographs are defined as posed photographs taken of a person
during a contact, detention, or arrest in the field. Undercover surveillance photographs of an
individual and recordings captured by the normal operation of a Mobile Audio Video (MAV)
system when persons are not posed for the purpose of photographing are not considered field
photographs.
Pat-Down Search - This type of search is used by officers in the field to check an individual for
weapons. It involves a thorough patting down of clothing to locate any weapons or dangerous
items that could pose a danger to the officer, the detainee, or others.
Reasonable Suspicion - Occurs when, under the totality of the circumstances, an officer has
articulable facts that criminal activity may be afoot and a particular person is connected with that
possible criminal activity.
440.3 FIELD INTERVIEWS
Officers may stop individuals for the purpose of conducting an FI where reasonable suspicion is
present. In justifying the stop, the officer should be able to point to specific facts which, when
taken together with rational inferences, reasonably warrant the stop. Such facts include, but are
not limited to, the following:
Palo Alto Police Department
Policy Manual
Field Interviews & Photographing of Field Detainees
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Interviews & Photographing of Field
Detainees - 372
(a)The appearance or demeanor of an individual suggests that he/she is part of a criminal
enterprise or is engaged in a criminal act.
(b)The actions of the suspect suggest that he/she is engaged in a criminal activity.
(c)The hour of day or night is inappropriate for the suspect's presence in the area.
(d)The suspect's presence in the particular area is suspicious.
(e)The suspect is carrying a suspicious object.
(f)The suspect's clothing bulges in a manner that suggests he/she is carrying a weapon.
(g)The suspect is located in proximate time and place to an alleged crime.
(h)The officer has knowledge of the suspect's prior criminal record or involvement in
criminal activity.
440.3.1 INITIATING A FIELD INTERVIEW
An officer may initiate the stop of a person when there is articulable, reasonable suspicion to do
so. A person however, should not be detained longer than is reasonably necessary to resolve the
officer's suspicions.
Nothing in this policy is intended to discourage consensual contacts. Frequent and random
casual contacts with consenting individuals are encouraged by the Palo Alto Police Department
to strengthen our community involvement, community awareness and problem identification.
440.3.2 WITNESS IDENTIFICATION AND INTERVIEWS
Because potential witnesses to an incident may become unavailable or the integrity of their
statements compromised with the passage of time, officers should, when warranted by the
seriousness of the case, take reasonable steps to promptly coordinate with an on-scene supervisor
and/or criminal investigators to utilize available personnel for the following:
(a)Identify all persons present at the scene and in the immediate area.
1.When feasible, a recorded statement should be obtained from those persons
who claim not to have witnessed the incident but who were present at the time
it occurred.
2.Any potential witness who is unwilling or unable to remain available for a formal
interview should not be detained absent reasonable suspicion to detain or
probable cause to arrest. Without detaining the individual for the sole purpose
of identification, officers should attempt to identify the witness prior to his/her
departure.
(b)Witnesses who are willing to provide a formal interview should be asked to meet at a
suitable location where criminal investigators may obtain a recorded statement. Such
witnesses, if willing, may be transported by department personnel.
Palo Alto Police Department
Policy Manual
Field Interviews & Photographing of Field Detainees
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Interviews & Photographing of Field
Detainees - 373
1.A written, verbal or recorded statement of consent should be obtained prior to
transporting a witness in a department vehicle. When the witness is a minor,
consent should be obtained from the parent or guardian, if available, prior to
transportation.
440.3.3 FIELD INTERVIEW CARDS
It is the policy of the Palo Alto Police Department to record all information relevant to the identity
of suspicious persons who have been interviewed and released by an officer in the field. The
detention and recording of personal information of those persons deemed "suspicious" shall take
place only when due consideration is given to legal statutes, case law, and individual rights.
A Field Interview Card (F.I. Card) shall be completed when an officer is not certain that the
suspicious actions of the person being interviewed are legitimate. The following procedures shall
be adhered to in the completion, review and retention of F.I. cards:
All completed F.I. cards shall be reviewed and, if acceptable, signed by a supervisor. Those field
interview cards deemed to be unacceptable shall be destroyed. Approved F.I. cards shall be
forwarded to the ISD Office Specialist for entry into the Department computer system.
F.I. cards shall be filed for a period of six months. All F.I. cards that are older than six months shall
be destroyed by the ISD Office Specialist. The ISD Office Specialist shall also purge all information
from the Department computer that is related to those F.I. cards which have been destroyed.
440.4 PAT-DOWN SEARCHES
A pat-down search of a detained subject may be conducted whenever an officer reasonably
believes that the person may possess an object that can be utilized as an offensive weapon
or whenever the officer has a reasonable fear for his/her own safety or the safety of others.
Circumstances that may establish justification for performing a pat-down search include, but are
not limited to the following:
(a)The type of crime suspected, particularly in crimes of violence where the use or threat
of deadly weapons is involved.
(b)Where more than one suspect must be handled by a single officer.
(c)The hour of the day and the location or neighborhood where the stop takes place.
(d)Prior knowledge of the suspect's use of force and/or propensity to carry deadly
weapons.
(e)The appearance and demeanor of the suspect.
(f)Visual indications which suggest that the suspect is carrying a firearm or other weapon.
(g)The age and gender of the suspect.
Whenever possible, pat-down searches should be performed by officers of the same gender.
Palo Alto Police Department
Policy Manual
Field Interviews & Photographing of Field Detainees
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Interviews & Photographing of Field
Detainees - 374
440.5 FIELD PHOTOGRAPHS
Before photographing any field detainee, the officer shall carefully consider, among other things,
the factors listed below.
440.5.1 FIELD PHOTOGRAPHS TAKEN WITH CONSENT
Field photographs may be taken when the subject of the photograph knowingly and voluntarily
gives consent to be photographed.
440.5.2 FIELD PHOTOGRAPHS TAKEN WITHOUT CONSENT
Field photographs may be taken without consent only if they are taken during a detention that is
based upon reasonable suspicion of criminal activity, and the photograph serves a legitimate law
enforcement purpose related to the detention. Mere knowledge or suspicion of gang membership
or affiliation is not a sufficient justification for taking a photograph without consent. The officer
must be able to articulate facts that reasonably indicate that the subject was involved in or was
about to become involved in criminal conduct.
If, prior to taking a photograph, the officer's reasonable suspicion of criminal activity has been
dispelled, the detention must cease and the photograph should not be taken.
All field photographs and related reports shall be submitted to a supervisor and retained in
compliance with this policy.
440.6 SUPERVISOR RESPONSIBILITY
While it is recognized that field photographs often become valuable investigative tools, supervisors
should monitor such practices in view of the above listed considerations. This is not to imply that
supervisor approval is required before each photograph. Access to field photographs shall be
strictly limited to law enforcement purposes.
440.7 DISPOSITION OF PHOTOGRAPHS
All detainee photographs must be downloaded into the Digital Imaging Database. See Policy
Manual § 711 for procedures.
440.7.1 PURGING THE FIELD PHOTO FILE
The Records Manager will be responsible for ensuring that photographs maintained by the
Technical Services Division that are more than one year old and no longer serve a law enforcement
purpose are periodically purged and destroyed. Photographs that continue to serve a legitimate
law enforcement purpose may be retained longer than one year provided that a notation of that
fact is added to the file for each additional year that they are retained. Access to the FI photo file
shall be strictly limited to law enforcement purposes.
A photograph need not be purged but may be retained as an updated photograph in a prior booking
file if the person depicted in the photograph has been booked at the Palo Alto Police Department
and the booking file remains in the Technical Services Division.
Palo Alto Police Department
Policy Manual
Field Interviews & Photographing of Field Detainees
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Interviews & Photographing of Field
Detainees - 375
440.8 PHOTO REVIEW POLICY
Any person who has been the subject of a field photograph or an FI by this agency during any
contact other than an arrest may file a written request within 30 days of the contact requesting a
review of the status of the photograph/FI. The request shall be directed to the office of the Chief
of Police who will ensure that the status of the photograph or FI is properly reviewed according to
this policy as described below. Upon a verbal request, the Department will send a request form
to the requesting party along with a copy of this policy.
440.8.1 REVIEW PROCESS
Upon receipt of such a written request, the Chief of Police or his or her designee will permit the
individual to appear in person (any minor must be accompanied by their parent or legal guardian)
for a review of the status of the photograph/Fl.
Such a meeting will generally be scheduled during regular business hours within 30 days of the
receipt of the written request. An extension of the 30-day limit may be made either upon the mutual
convenience of the parties or if, at the discretion of the Chief of Police, there appears to be an
ongoing legitimate law enforcement interest which warrants a delay. If the delay could jeopardize
an ongoing investigation, nothing in this policy shall require the Chief of Police to disclose the
reason(s) for the delay.
A meeting for the review of the status of any non-arrest photograph/FI is not intended to be a
formal hearing, but simply an informal opportunity for the individual to meet with the Chief of Police
or his/her designee to discuss the matter.
After carefully considering the information available, the Chief of Police or designee will determine,
generally within 30 days of the original meeting, whether the photograph/FI was obtained in
accordance with existing law and Palo Alto Police Department policy and, even if properly
obtained, then whether there is any ongoing legitimate law enforcement interest in retaining the
photograph/FI.
If the Chief of Police or his/her designee determines that the photograph/FI was obtained in
accordance with existing law and department policy and that there is an ongoing legitimate law
enforcement interest in retaining the non-arrest photograph, the photograph/FI shall be retained
according to this policy and applicable law.
If the Chief of Police or his/her designee determines that the original legitimate law enforcement
interest in retaining a non-arrest photograph no longer exists or that it was obtained in violation
of existing law or Palo Alto Police Department policy, the original photograph will be destroyed
or returned to the person photographed, if requested. All other associated reports or documents,
however, will be retained according to department policy and applicable law.
If the Chief of Police or his/her designee determines that the original legitimate law enforcement
interest in retaining a non-arrest FI no longer exists or that the original F/I was not obtained in
accordance with established law or Palo Alto Police Department policy, the original FI may only
be destroyed upon the execution of a full and complete waiver of liability by the individual (and
guardian if a minor) arising out of that field contact.
Palo Alto Police Department
Policy Manual
Field Interviews & Photographing of Field Detainees
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field Interviews & Photographing of Field
Detainees - 376
If the Chief of Police or his/her designee determines that any involved Palo Alto Police Department
personnel violated existing law or department policy, the Chief of Police or designee shall
initiate a separate internal investigation which may result in additional training, discipline or other
appropriate action for the involved employees.
The person photographed/FI'd will be informed in writing within 30 days of the Chief of Police's
determination whether or not the photograph/FI will be retained. This does not entitle any person
to any discovery or access to any law enforcement records not otherwise authorized by law.
Policy
444
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Watch Commanders - 382
Watch Commanders
444.1 PURPOSE AND SCOPE
Each patrol shift must be directed by supervisors who are capable of making decisions
and communicating in a manner consistent with departmental policies, procedures, practices,
functions and objectives. To accomplish this goal, a Lieutenant heads each watch.
444.2 DESIGNATION AS ACTING WATCH COMMANDER
When a Lieutenant is unavailable for duty as Watch Commander, a Sergeant shall be designated
as acting Watch Commander. In rare occasions an Agent may be assigned as a Watch
Commander. This shall be done with the approval of the Field Services Division Captain.
Policy
446
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 383
Field-Based Video Policy
446.1 PURPOSE AND SCOPE
The Palo Alto Police Department has equipped officers with body-worn cameras to work in
conjunction with the in-car camera recording system in patrol vehicles to provide a record of
events and assist officers in the performance of their duties.The body-worn cameras and the in-
car camera system will work as one integrated field-based video system that captures the same
event and automatically links it to the Department’s evidence library. The body-worn cameras
may also be independently deployed for various non-patrol related assignments or when a police
vehicle is not available to use as an integrated field-based video solution.
This policy provides guidance on the use of these systems.
446.1.1 DEFINITIONS
Definitions related to this policy include:
Activate - Any process that causes the body-worn camera or the in-car camera recording system
to transmit or store video or audio data in an active mode.
Field-based video – The recorded audio, images, and media collected from the body-worn
camera and the in-car camera systems.
Body-worn camera – A wearable camera acting as a digital video recording system that captures,
processes, and stores video and audio evidence that can be uploaded to an evidence library for
evidence management. The body-worn camera is a component of the Department’s field-based
video system.
In-car camera system and Mobile Audio/Video (MAV) system- Synonymous terms which refer
to any system that captures audio and video signals, that is capable of installation in a vehicle,
and that includes at minimum, a camera, microphone, recorder and monitor.The in-car camera
system is a component of the Department’s field-based video system.
Field-based video technician - Personnel certified or trained in the operational use and repair
of the Vista body-worn camera or MAV system, duplicating methods, storage and retrieval
methods and procedures, and who have a working knowledge of video forensics and evidentiary
procedures.
Recorded media - Audio-video signals recorded or digitally stored on a storage medium or
portable media.
446.2 POLICY
It is the policy of the Palo Alto Police Department to use the body-worn camera in conjunction with
the in-car camera system to more effectively fulfill the department’s mission and to ensure these
systems are used securely and efficiently.
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 384
446.3 OFFICER RESPONSIBILITIES
The body-worn camera and the in-car camera system are different components of the field-based
video system and each must be logged onto separately in order for the media from an event to
be linked to the Department’s evidence library. The use of these systems is mandatory for sworn
Field Services Division personnel as outlined in this policy.
446.3.1 REQUIRED PROCEDURES FOR LOGGING ON AND SYNCING THE FIELD-BASED
VIDEO SYSTEMS
Body-worn camera:
(a)Officers will log onto a designated computer and complete the checkout process for
being assigned a body-worn camera unit.
(b)If an officer is not synching a body-worn camera unit to a police vehicle, the officer
will verify that the recording, stop, and classification functions are working properly.
To initiate a video recording using the body-worn camera, the officer must press the
“Start/Stop Record” button on the front of the body-worn camera unit. When the Start/
Stop Record button is pressed a red LED will be illuminated on the device to show
active recording status. To stop the recording, the officer must press the same button
(Start/Stop Record button) twice. After the first press of the button, the officer will be
prompted by the device to stop the recording. A second press of the button is required
to confirm and stop the recording.
(c)The recording then needs to be classified by a category selection. The available
event categories mimic those found within the in car video system. The officer must
toggle through the categories using the button on the side of the device (Display
Backlight Button) until the desired category is reached and then hold the side button
for 2 seconds to select and saved the event under that category. The LCD screen on
the top of the device will confirm the event was saved by displaying the word SAVED
on the screen.
(d)Officers will not be able to review audio/video from the body-worn camera unit after
verifying that the recording, stop, and classification functions are working properly, but
should ensure the unit’s red LED light is illuminated after activation to confirm the unit
is recording.
(e)Officers using a body-worn camera in conjunction with the in-car camera system will
sync their assigned body-worn camera unit to their police vehicle by placing it in the
vehicle’s docking station and allowing the sync process to be completed.This should
take between 15-20 seconds and officers should see the LED lights on the cradle
and body-worn camera unit flash several times during the process. Once the body-
worn camera unit is synched to the police vehicle, officers will then sign onto the in-
car system as detailed below.
(f)The supervisor will ensure Technical Services Division staff is notified of any system
malfunction that requires repair or maintenance.
(g)Body-worn camera recordings containing arrests, assaults, physical or verbal
confrontations, vehicle pursuits, vehicle searches in which contraband is recovered,
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 385
driving while intoxicated or under the influence arrests, or any prisoner transport shall
be treated as evidence and held for use in criminal prosecution.
In-car camera system:
(a)When using a police vehicle equipped with the in-car camera system, each officer shall
sign onto the in-car camera system by selecting their name from the drop down menu
on the system. Prior to going into service, each officer will ensure that the equipment
is functioning properly.
(b)Required procedures include checking the power source, checking connections to the
recording equipment AND checking that the system is recording both audio and visual
information (including a remote activation test).
(c)Any identified malfunction of the in-car camera system shall be reported immediately
to a supervisor. If a vehicle is kept in service without an operational in-car camera
system, a notation shall be made to Dispatch via radio transmission.
(d)The supervisor will ensure that Technical Services Division staff is notified of any
system malfunction that requires repair or maintenance.
(e)The officer may view in-car camera recordings in the field during their shift in
accordance with section 446.5 of this policy.
(f)In cases where the officer desires to have a particular recording flagged with a case
number, after it has been uploaded, the officer shall notify the authorized Department
personnel to mark the video recording for retention, and authorized Department
personnel will mark the recording to be held.
(g)In-car camera recordings containing arrests, assaults, physical or verbal
confrontations, vehicle pursuits, vehicle searches in which contraband is recovered,
driving while intoxicated or under the influence arrests, or any prisoner transport shall
be treated as evidence and held for use in criminal prosecution.
Officers shall utilize these procedures for signing onto the in-car camera system whether or not
they are utilizing the body-worn camera unit since each component of the field-based system must
be logged onto independently. Once the body-worn camera unit has been synched with the in-
car camera system, officers will ensure both systems are synched by initiating a test recording on
either the in-car camera system or from the body-worn camera unit.
446.4 ACTIVATION OF THE FIELD-BASED VIDEO SYSTEMS
(a) The in-car camera system remains on until turned off manually while the ignition is on. Turning
off the ignition will initiate the system's shutdown 30 minute timer which will have to be bypassed
if a longer recording is desired with the ignition off. The body-worn cameras are on from the time
the device is checked out, maintaining a 30 second recording loop, unless manually turned off
by the officer.
(b)Events are recorded on the body-worn camera and the in-car camera system automatically
under the following circumstances:
•Manual activation of the body-worn camera by the officer.
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 386
•Manual activation of the in-car system from the vehicle’s console.
•The patrol vehicle's emergency lights (position #2 or #3), siren, or PA (public address
system) are activated.
•The rear door of a K9 vehicle is opened.
•The rear door of a patrol vehicle is opened.
•The crash indicator is activated.
•The patrol vehicle attains a speed of 80 MPH.
(c)Unless otherwise required, the body-worn camera unit will act as the field-based video system’s
microphone.
(d)The body-worn camera and in-car camera system have pre-event recording capabilities and
will record events prior to manual or automatic activation into a memory buffer.30 seconds of
video only pre-event recording is saved upon activation of either of the systems.Additional "after
the fact" video only is available from the in-car system’s hard drive.It is available for retrieval until
overwritten.
(e)The in-car microphone is automatically activated when a recording is activated.
446.4.1 REQUIRED ACTIVATION OF THE FIELD-BASED VIDEO SYSTEMS
This policy is not intended to describe every possible situation in which the body-worn camera
and the in-car camera system may be used, although there are many situations where their
use is appropriate. The safety of officers and members of the public is the highest priority, and
the Department acknowledges there may be situations in which the operation of the field-based
video system is impractical or may be an impediment to public and officer safety. Additionally,
the Department recognizes human performance limitations during particularly stressful, critical
situations. Officers are not required to advise or obtain consent to utilize the field-based video
system from a private person when in a public place or in a location where there is an expectation
of privacy, but the officer is lawfully present.
Officers shall make every reasonable effort to activate the field-based video system during all
law enforcement contacts. Law enforcement contacts may include, but are not limited to, any
enforcement or investigative activity, vehicle or pedestrian stops, consensual encounters, citizen
flag downs, searches, taking or attempting to take a person into custody, use of force incidents,
citation issuance, and any dispatched or self-initiated call for service. An officer may also activate
the field-based video system anytime the officer believes it would be appropriate or valuable to
document an incident.
In instances when the field-based video system is not automatically activated, officers shall
activate their body-worn camera and/or the in-car camera system prior to arriving to a call for
service, or as soon as possible if the officer has self-initiated the call, to preclude arriving on scene
and being unable to activate the system.
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 387
In circumstances in which the officer is only utilizing the in-car camera system, it may not be
possible to capture images of the incident due to conditions or the location of the vehicle’s camera.
However, the audio portion of an event can be valuable evidence and is subject to the same
activation requirements as the field-based video system. Officers shall ensure they are utilizing
the audio mic specifically synched to the in-car camera system to capture any audio in this
circumstance.
446.4.2 CESSATION OF RECORDING
Once activated, the body-worn camera and in-car camera system should remain on until the
incident no longer holds evidentiary or investigative value. For purposes of this section, conclusion
of an incident has occurred when all arrests have been made, arrestees have been transported
and all witnesses and victims have been interviewed. Once the officer determines an incident
no longer holds evidentiary or investigative value, the officer shall make a verbal announcement
indicating the incident has concluded prior to deactivating the body-worn camera and/or the in
car camera system.
Members shall cease audio recording whenever necessary to ensure conversations are not
recorded between a person in custody and the person’s attorney, religious advisor or physician,
unless there is explicit consent from all parties to the conversation (Penal Code § 636).
Officers will also have discretion to stop a recording to protect the anonymity of an informant,
confidential source, or undercover officer or if it becomes necessary to discuss operational or
tactical issues of a confidential nature occurring in the field with a supervisor or another officer.
Under these circumstances, the officer will verbally note the reason for terminating the recording
prior to stopping the recording. If the incident still holds evidentiary or investigative value once the
officer has concluded a confidential conversation as described above, the officer will re-activate
the field-based video system until the recording no longer hold evidentiary or investigative value.
If the in-car camera system is activated, it must be stopped from the vehicle’s console. Once the
recording is stopped, the officer is required to select the appropriate classification for the event.
If the incident or Designated Report (DR) number is known at this time, the officer is required to
enter that number. If the vehicle is synched with a body-worn camera and the unit is in range,
the body-worn camera video will be stopped when the in-car camera is stopped. If the body-
worn camera unit is out of range or is not synched with the in-car camera system, the completed
recording must be stopped and classified using the body-worn camera unit.
446.4.3 WHEN ACTIVATION IS NOT REQUIRED
Activation of the body-worn camera and in-car camera system is not required when exchanging
information with other officers or during breaks, lunch periods, when not in service or actively on
patrol.
No member of this department may surreptitiously record a conversation of any other member
of this department.
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 388
446.4.4 SUPERVISOR RESPONSIBILITIES
Supervisors should determine if officers with non-functioning body-worn cameras or vehicles with
non-functioning in-car camera systems should go into service or switch to an alternate vehicle
or body-worn camera. If the non-functioning cameras are placed into service, the appropriate
documentation should be made, including notification of the Communications Center and the field-
based video technician
At reasonable intervals, supervisors should validate that:
(a)Beginning and end-of-shift recording procedures are followed.
(b)Videos are marked as required.
When an incident arises that requires the immediate retrieval of the recorded media (e.g.,
serious crime scenes, officer-involved shootings, department-involved collisions), a supervisor
shall respond to the scene and ensure that the appropriate supervisor, field-based video technician
or crime scene investigator properly retrieves the recorded media. The media may need to be
treated as evidence and should be handled in accordance with current evidence procedures for
recorded media.
Supervisors may activate the in-car camera system remotely to monitor a developing situation,
such as a chase, riot or an event that may threaten public safety, officer safety or both, when the
purpose is to obtain tactical information to assist in managing the event. Supervisors shall not
remotely activate the in-car camera system for the purpose of monitoring the conversations or
actions of an officer. Any time remote viewing is activated, a visual indicator will appear on the
in-car video screen and the supervisor who initiated the activation will direct dispatch to notify all
units that remote viewing is in progress.
446.5 REVIEW OF FIELD-BASED RECORDINGS
All recording media, recorded images and audio recordings are the property of the Department.
Unauthorized review and/or dissemination are strictly prohibited.
To prevent damage to, or alteration of, the original recorded media, it shall not be copied, viewed
or otherwise inserted into any device not approved by the department field-based video technician
or forensic media staff. A copy of the original media shall be used for viewing (unless otherwise
directed by the courts) to preserve the original media. The original media is stored and maintained
on the Department's server.
Recordings may be reviewed in any of the following situations:
(a)By the officer in preparation of a written report or a follow-up investigation
(b)By a supervisor or manager investigating a specific act of officer conduct or to mitigate
a citizen complaint or inquiry
(c)By a supervisor or manager for purposes of improving officer performance based on
an articulable training issue
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 389
(d)By a Department employee after approval of a manager who is participating in an
official investigation, such as a personnel complaint, administrative inquiry or a criminal
investigation
(e)By an officer who is captured on or referenced in the video or audio data and reviews
and uses such data for any purpose relating to his/her employment or court purposes
(f)By authorized personnel (e.g. District Attorney, supervisor, manager) during
discovery/court process. Recordings must be accessed through the proper process
(Penal Code 1054.5 - discovery or court order)
(g)Recordings may be shown for training purposes. If an involved officer objects to
showing a recording, his/her objection will be submitted to the Chief of Police to
determine if the training value outweighs the officer's objection for not showing the
recording. Recordings shown for training purposes will be presented in a fair and
unbiased manner.
(h)In no event shall any recording be used or shown for the purpose of ridiculing or
embarrassing any employee or member of the public.
In the event of an Officer-Involved Incident as defined in the Santa Clara County Chiefs’ Officer-
Involved Incident Guidelines the initial interview of an Involved Officer should occur before the
officer has reviewed any audio/video recordings of the incident. An Involved Officer will have an
opportunity to review recordings after the initial statement has been taken and after having been
admonished per the Officer-Involved Incident Guidelines.
When recordings are administratively reviewed, minor policy infractions, not criminal in nature,
discovered as a consequence of an unrelated viewing of the recording shall be addressed as a
training opportunity and will not be utilized to initiate disciplinary action unless the policy infraction
at issue has been documented as a reoccurring performance issue for the officer in question.
The field-based video systems are configured with high quality audio and have the capability to
capture a significant amount of video and audio when in operation, however, the systems are
limited in the scope of their audio and visual capabilities. An individual officer’s experience may
not include everything captured by the system. Similarly, the field based video systems may not
capture everything by the officer.
446.6 DOCUMENTING FIELD-BASED VIDEO USE
(a)If any incident is recorded with either the body-worn camera or the in-car camera
system, the existence of that recording shall be documented in the officer's report.
(b)If a citation is issued, the officer shall make a notation on the back of the officer's copy
of the citation, indicating that the incident was recorded.
(c)In the event of accidental recording, the officer shall submit a request to the field-based
video technician for the deletion of the accidentally recorded data.
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 390
446.7 RECORDING MEDIA STORAGE AND INTEGRITY
All field-based recordings will be retained in accordance with the established records retention
schedule. (Government Code § 34090.6).
Only the field-based video technician or authorized designee may erase video or reissue media
that has been previously recorded. Officers shall not erase, alter, reuse, modify or tamper with
video from any of the field-based video recording systems, including, but not limited to the in-car
camera system and the body-worn camera unit.
446.7.1 COPIES OF ORIGINAL RECORDING MEDIA
A copy of the original recording media will be made for use as authorized in this policy.
446.7.2 FIELD-BASED RECORDING AS EVIDENCE
Officers who reasonably believe that a field-based video recording is likely to contain evidence
relevant to a criminal offense, potential claim against the officer or against the Palo Alto Police
Department should indicate this in an appropriate report. Officers shall ensure relevant recordings
are preserved.
446.8 SYSTEM OPERATIONAL STANDARDS
(a)The in-car camera system vehicle installations should be based on officer safety
requirements and the vehicle and device manufacturer's recommendations.
(b)The body-worn camera and the in-car camera system shall be configured to record
for 30 seconds prior to an event.
(c)The body-worn camera and the in-car camera system shall not be configured to record
audio data occurring prior to activation.
446.9 FIELD-BASED VIDEO CUSTODIAN RESPONSIBILITIES
(a)The Technical Services Division (TSD) has overall responsibility for the field-based
video system and shall serve as custodian of these records
(b)All Police field-based video recordings, excepting test recordings or accidental
activations, shall be retained in accordance with California Government Code (CGC)
§34090 and CGC §34090.6 for a period of not less than one year.
(c)Release of field-based video recordings shall be conducted in accordance with Penal
Code §1054.5 (discovery requests for criminal prosecution), CGC §6250 (California
Public Records Act) and in accordance with Policy Manual §810 (Release of Records
and Information).
(d)All retrieved field-based video recordings will be uploaded into the field-based video
server within the same day as the recording unless hindered by equipment or network
malfunction or availability.
Palo Alto Police Department
Policy Manual
Field-Based Video Policy
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Field-Based Video Policy - 391
(e)Routine and evidentiary field-based video recordings on the server are backed up daily
on a redundant server so that recordings are accessible online by officers for a period
of not less than 365 days from the date of recording.
(f)All routine requests by authorized department personnel for online access to field-
based video recordings for court preparation or other official business, outside of the
normal online access period will be handled within 2-3 business days of the request.
(g)If an emergency need to access these recordings is required, the Technical Services
Division on-call Technician can be contacted for immediate restoration and access.
(h)The field-based video custodian or their designee shall be responsible for the
retrieval, storage, backup and duplication of all field-based video recordings in addition
to the ongoing maintenance of the systems and association components.
(i)All field-based video recordings will be retained in accordance with the established
records retention schedule (Government Code 34090.6).
(j)Field-based video recordings will be stored on a separate and secure server.
446.10 TRAINING
All members who are authorized to use the body-worn camera or the in-car camera system shall
successfully complete an approved course of instruction prior to its use.
446.11 POLICY ISSUE DATE
Updated: 7-10-18
Updated: 12-8-16
Policy
448
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mobile Data Computer Use - 392
Mobile Data Computer Use
448.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for the proper access, use and application of
the Mobile Data Computer (MDC) system in order to ensure appropriate access to confidential
records from local, state and national law enforcement databases, and to ensure effective
electronic communications between department members and the Communications Center.
448.2 POLICY
Palo Alto Police Department members using the MDC shall comply with all appropriate federal
and state rules and regulations and shall use the MDC in a professional manner, in accordance
with this policy.
448.3 RESTRICTED ACCESS AND USE
MDC use is subject to the Information Technology Use and Protected Information policies.
Members shall not access the MDC system if they have not received prior authorization and the
required training. Members shall immediately report unauthorized access or use of the MDC by
another member to their supervisors or Watch Commanders.
Use of the MDC system to access law enforcement databases or transmit messages is restricted
to official activities, business-related tasks and communications that are directly related to the
business, administration or practices of the Department. In the event that a member has questions
about sending a particular message or accessing a particular database, the member should seek
prior approval from his/her supervisor.
Sending derogatory, defamatory, obscene, disrespectful, sexually suggestive, harassing or any
other inappropriate messages on the MDC system is prohibited and may result in discipline.
It is a violation of this policy to transmit a message or access a law enforcement database under
another member’s name or to use the password of another member to log in to the MDC system
unless directed to do so by a supervisor. Members are required to log off the MDC or secure
the MDC when it is unattended. This added security measure will minimize the potential for
unauthorized access or misuse.
448.3.1 USE WHILE DRIVING
Use of the MDC by the vehicle operator should generally be limited to times when the vehicle
is stopped. When the vehicle is in motion, the operator should only attempt to read messages
that are likely to contain information that is required for immediate enforcement, investigative or
safety needs.
Short transmissions, such as a license plate check, are permitted if it reasonably appears that
it can be done safely. In no case shall an operator attempt to send or review lengthy messages
while the vehicle is in motion.
Palo Alto Police Department
Policy Manual
Mobile Data Computer Use
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mobile Data Computer Use - 393
448.4 PRIVACY EXPECTATION
Members forfeit any expectation of privacy with regard to messages accessed, transmitted,
received or reviewed on any department technology system (see the Information Technology Use
Policy for additional guidance).
448.5 DOCUMENTATION OF ACTIVITY
Except as otherwise directed by the Watch Commander or other department-established protocol,
all calls for service assigned by a dispatchershould be communicated by voice over the police
radio and electronically via the MDC unless security or confidentiality prevents such broadcasting.
MDC and voice transmissions are used to document the member's daily activity. To ensure
accuracy:
(a)All contacts or activity shall be documented at the time of the contact.
(b)Whenever the activity or contact is initiated by voice, it should be documented by a
dispatcher.
(c)Whenever the activity or contact is not initiated by voice, the member shall document
it via the MDC.
448.5.1 STATUS CHANGES
All changes in status (e.g., arrival at scene, meal periods, in service) will be transmitted over
the police radio or through the MDC system.
Members responding to in-progress calls should advise changes in status over the radio to
assist other members responding to the same incident. Other changes in status can be made on
the MDC.
448.5.2 EMERGENCY ACTIVATION
If there is an emergency activation and the member does not respond to a request for confirmation
of the need for emergency assistance or confirms the need, available resources will be sent to
assist in locating the member. If the location is known, the nearest available officer should respond
in accordance with the Officer Response to Calls Policy.
Members should ensure a field supervisor and the Watch Commander are notified of the incident
without delay.
Officers not responding to the emergency shall refrain from transmitting on the police radio until
a no-further-assistance broadcast is made or if they are also handling an emergency.
448.6 EQUIPMENT CONSIDERATIONS
448.6.1 MALFUNCTIONING MDC
Whenever possible, members will not use vehicles with malfunctioning MDCs. Whenever
members must drive a vehicle in which the MDC is not working, they shall notify the
Communications Center. It shall be the responsibility of the [dispatcher to document all information
that will then be transmitted verbally over the police radio.
Palo Alto Police Department
Policy Manual
Mobile Data Computer Use
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Mobile Data Computer Use - 394
448.6.2 BOMB CALLS
When investigating reports of possible bombs, members should not communicate on their MDCs
when in the evacuation area of a suspected explosive device. Radio frequency emitted by the MDC
could cause some devices to detonate.
448.7 POLICY ISSUE DATE
Updated: 12-8-16
Policy
452
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Medical Marijuana - 399
Medical Marijuana
452.1 PURPOSE AND SCOPE
The purpose of this policy is to provide members of this [department/office] with guidelines for
investigating the acquisition, possession, transportation, delivery, production or use of marijuana
under California’s medical marijuana laws.
452.1.1 DEFINITIONS
Definitions related to this policy include:
Cardholder - A person issued a current identification card.
Compassionate Use Act (CUA) (Health and Safety Code § 11362.5) - California law intended to
provide protection from prosecution to those who are seriously ill and whose health would benefit
from the use of marijuana in the treatment of illness for which marijuana provides relief. The CUA
does not grant immunity from arrest but rather provides an affirmative defense from prosecution
for possession of medical marijuana.
Identification card - A valid document issued by the California Department of Public Health to
both persons authorized to engage in the medical use of marijuana and also to designated primary
caregivers.
Medical marijuana - Marijuana possessed by a patient or primary caregiver for legitimate medical
purposes.
Medical Marijuana Program (MMP) (Health and Safety Code § 11362.7 et seq.) - California laws
passed following the CUA to facilitate the prompt identification of patients and their designated
primary caregivers in order to avoid unnecessary arrests and provide needed guidance to
law enforcement officers. MMP prohibits arrest for possession of medical marijuana in certain
circumstances and provides a defense in others.
Patient - A person who is entitled to the protections of the CUA because he/she has received
a written or oral recommendation or approval from a physician to use marijuana for medical
purposes or any person issued a valid identification card.
Primary caregiver - A person designated by the patient, who has consistently assumed
responsibility for the patient’s housing, health or safety, who may assist the patient with the medical
use of marijuana under the CUA or the MMP (Health and Safety Code § 11362.5; Health and
Safety Code § 11362.7).
Statutory amount - No more than 8 ounces of dried, mature, processed female marijuana flowers
(“bud”) or the plant conversion (e.g., kief, hash, hash oil), and no more than six mature or 12
immature marijuana plants (roots, stems and stem fibers should not be considered) (Health and
Safety Code § 11362.77).
Palo Alto Police Department
Policy Manual
Medical Marijuana
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Medical Marijuana - 400
452.2 POLICY
It is the policy of the Palo Alto Police Department to prioritize resources to forgo making arrests
related to marijuana that the arresting officer reasonably believes would not be prosecuted by
state or federal authorities.
California’s medical marijuana laws are intended to provide protection to those who are seriously
ill and whose health would benefit from the use of medical marijuana.
However, California medical marijuana laws do not affect federal laws and there is no medical
exception under federal law for the possession or distribution of marijuana. The Palo Alto
Police Department will exercise discretion to ensure laws are appropriately enforced without
unreasonably burdening both those individuals protected under California law and public
resources.
452.3 INVESTIGATION
Investigations involving the possession, delivery, production or use of marijuana generally fall into
one of several categories:
(a)Investigations when no person makes a medicinal claim.
(b)Investigations when a medicinal claim is made by a cardholder.
(c)Investigations when a medicinal claim is made by a non-cardholder.
452.3.1 INVESTIGATIONS WITH NO MEDICINAL CLAIM
In any investigation involving the possession, delivery, production or use of marijuana or drug
paraphernalia where no person claims that the marijuana is used for medicinal purposes, the
officer should proceed with a criminal investigation if the amount is greater than permitted for
personal use under the Control, Regulate and Tax Adult Use of Marijuana Act (Health and Safety
Code § 11362.1; Health and Safety Code § 11362.2). A medicinal defense may be raised at
any time, so officers should document any statements and observations that may be relevant to
whether the marijuana was possessed or produced for medicinal purposes.
452.3.2 INVESTIGATIONS INVOLVING A MEDICINAL CLAIM MADE BY A CARDHOLDER
A cardholder or designated primary caregiver in possession of an identification card shall not be
arrested for possession, transportation, delivery or cultivation of medical marijuana at or below
the statutory amount unless there is probable cause to believe that (Health and Safety Code §
11362.71; Health and Safety Code § 11362.78):
(a)The information contained in the card is false or falsified.
(b)The card has been obtained or used by means of fraud.
(c)The person is otherwise in violation of the provisions of the MMP.
(d)The person possesses marijuana but not for personal medical purposes.
Palo Alto Police Department
Policy Manual
Medical Marijuana
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Medical Marijuana - 401
Officers who reasonably believe that a person who does not have an identification card in his/her
possession has been issued an identification card may treat the investigation as if the person had
the card in his/her possession.
Cardholders may possess, transport, deliver or cultivate medical marijuana in amounts above
the statutory amount if their doctor has concluded that the statutory amount does not meet
the patient’s medical needs (Health and Safety Code § 11362.71; Health and Safety Code §
11362.77). Investigations involving cardholders with more than the statutory amount of marijuana
should be addressed as provided in this policy for a case involving a medicinal claim made by
a non-cardholder.
452.3.3 INVESTIGATIONS INVOLVING A MEDICINAL CLAIM MADE BY A NON-
CARDHOLDER
No patient or primary caregiver should be arrested for possession or cultivation of an amount
of medical marijuana if the officer reasonably believes that marijuana is in a form and amount
reasonably related to the qualified patient's current medical needs (Health and Safety Code
§ 11362.5). This arrest guidance also applies to sales, transportation or delivery of medical
marijuana, or maintaining/renting a drug house or building that may be a nuisance if otherwise in
compliance with MMP (Health and Safety Code § 11362.765).
Officers are not obligated to accept a person’s claim of having a physician’s recommendation
when the claim cannot be readily verified with the physician but are expected to use their judgment
to assess the validity of the person’s medical-use claim.
Officers should review any available written documentation for validity and whether it contains
the recommending physician’s name, telephone number, address and medical license number
for verification.
Officers should generally accept verified recommendations by a physician that statutory amounts
do not meet the patient’s needs (Health and Safety Code § 11362.77).
452.3.4 ADDITIONAL CONSIDERATIONS
Officers should consider the following when investigating an incident involving marijuana
possession, delivery, production, or use:
(a)Because enforcement of medical marijuana laws can be complex, time consuming,
and call for resources unavailable at the time of initial investigation, officers may
consider submitting a report to the prosecutor for review, in lieu of making an arrest.
This can be particularly appropriate when:
1.The suspect has been identified and can be easily located at a later time.
2.The case would benefit from review by a person with expertise in medical
marijuana investigations.
3.Sufficient evidence, such as photographs or samples, has been lawfully
obtained.
Palo Alto Police Department
Policy Manual
Medical Marijuana
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Medical Marijuana - 402
4.Other relevant factors, such as available [department/office] resources and time
constraints prohibit making an immediate arrest.
(b)Whenever the initial investigation reveals an amount of marijuana greater than the
statutory amount, officers should consider the following when determining whether the
form and amount is reasonably related to the patient’s needs:
1.The amount of marijuana recommended by a medical professional to be
ingested.
2.The quality of the marijuana.
3.The method of ingestion (e.g., smoking, eating, nebulizer).
4.The timing of the possession in relation to a harvest (patient may be storing
marijuana).
5.Whether the marijuana is being cultivated indoors or outdoors.
(c)Before proceeding with enforcement related to collective gardens or dispensaries,
officers should consider conferring with a supervisor, an applicable state regulatory
agency or other member with special knowledge in this area, and/or appropriate legal
counsel (Business and Professions Code § 26010; Business and Professions Code §
26060). Licensing, zoning, and other related issues can be complex. Patients, primary
caregivers, and cardholders who collectively or cooperatively cultivate marijuana for
medical purposes may be licensed or may have a defense in certain circumstances
(Business and Professions Code § 26032; Business and Professions Code § 26033).
(d)Investigating members should not order a patient to destroy marijuana plants under
threat of arrest.
452.3.5 EXCEPTIONS
This policy does not apply to, and officers should consider taking enforcement action for the
following:
(a)Persons who engage in illegal conduct that endangers others, such as driving under
the influence of marijuana in violation of the Vehicle Code (Health and Safety Code
§ 11362.5).
(b)Marijuana possession in jails or other correctional facilities that prohibit such
possession (Health and Safety Code § 11362.785).
(c)Smoking marijuana (Health and Safety Code § 11362.79):
1.In any place where smoking is prohibited by law.
2.In or within 1,000 feet of the grounds of a school, recreation center or youth
center, unless the medical use occurs within a residence.
3.On a school bus.
4.While in a motor vehicle that is being operated.
5.While operating a boat.
Palo Alto Police Department
Policy Manual
Medical Marijuana
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Medical Marijuana - 403
(d)Use of marijuana by a person on probation or parole, or on bail and use is prohibited
by the terms of release (Health and Safety Code § 11362.795).
452.3.6 INVESTIGATIONS INVOLVING A STATE LICENSEE
No person issued a state license under the Business and Professions Code shall be arrested
or cited for cultivation, possession, manufacture, processing, storing, laboratory testing, labeling,
transporting, distribution or sale of medical cannabis or a medical cannabis product related to
qualifying patients and primary caregivers when conducted lawfully. Whether conduct is lawful
may involve questions of license classifications, local ordinances, specific requirements of the
Business and Professions Code and adopted regulations. Officers should consider conferring with
a supervisor, the applicable state agency or other member with special knowledge in this area and/
or appropriate legal counsel before taking enforcement action against a licensee or an employee
or agent (Business and Professions Code § 26032).
452.4 FEDERAL LAW ENFORCEMENT
Officers should provide information regarding a marijuana investigation to federal law enforcement
authorities when it is requested by federal law enforcement authorities or whenever the officer
believes those authorities would have a particular interest in the information.
452.5 PROPERTY AND EVIDENCE SECTION SUPERVISOR RESPONSIBILITIES
The Property and Evidence Section supervisor should ensure that marijuana, drug paraphernalia
or other related property seized from a person engaged or assisting in the use of medical marijuana
is not destroyed pending any charges and without a court order. The Property and Evidence
Section supervisor is not responsible for caring for live marijuana plants.
Upon the prosecutor’s decision to forgo prosecution, or the dismissal of charges or an acquittal,
the Property and Evidence Section supervisor should, as soon as practicable, return to the person
from whom it was seized any useable medical marijuana, plants, drug paraphernalia or other
related property.
The Property and Evidence Section supervisor may release marijuana to federal law enforcement
authorities upon presentation of a valid court order or by a written order of the Investigative
Services supervisor.
Policy
454
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Bicycle Patrol Program - 404
Bicycle Patrol Program
454.1 PURPOSE AND SCOPE
The purpose of this policy is to establish working guidelines for the implementation, operation and
maintenance of a uniformed bicycle patrol program. The goals of the Department Bicycle Patrol
Program are to:
(a)Enhance prevention of crime and apprehension of criminals in the City of Palo Alto;
(b)Improve one-on-one citizen contact particularly in business districts;
(c)Conduct bicycle safety programs in the City of Palo Alto;
(d)Assist with crowd control at special events or functions within the City.
454.2 POLICY
Patrol bicycles may be used for regular patrol duty, traffic enforcement, parking control, or special
events. The use of the patrol bicycle will emphasize their mobility and visibility to the community.
Bicycles may be deployed to any area at all hours of the day or night, according to Department
needs and as staffing levels allow.
Requests for specific deployment of bicycle patrol officers shall be coordinated through the Bicycle
Patrol Unit supervisor or the Watch Commander.
454.2.1 ASSIGNMENTS
Assignment and effective utilization of the bicycle patrol officers will be the responsibility of the
Watch Commander and Bicycle Patrol Lieutenant or supervisor. Bicycle patrol officers may be
assigned as follows:
(a)As a member of a specialized bicycle patrol unit assigned areas of patrol responsibility
to best meet the needs of the community;
(b)To uniformed bicycle patrol as staffing permits and at the discretion of the shift
supervisor;
(c)To work special details at the discretion of the commanding officer responsible for the
event;
(d)Specialized bicycle patrol in designated areas as part of a Community Policing or
Problem Oriented Policing project at the discretion of the shift supervisor or command
staff member.
454.3 SELECTION OF PERSONNEL
Full-time and reserve police officers who have successfully completed the field training program
and are off probation are eligible for the uniformed Bicycle Patrol Program. Eligible officers must
complete, at a minimum, a 8 hour in-house course of police bicycle instruction. The instructor of
the training course shall have completed a POST approved instructor's course. Officers who have
Palo Alto Police Department
Policy Manual
Bicycle Patrol Program
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Bicycle Patrol Program - 405
completed 8 or more hours of similar training by another law enforcement agency are also eligible,
if he/she has proper documentation or certification. Training should include the following subjects:
(a)Bicycle care and maintenance;
(b)Safe bicycle operations;
(c)Officer safety tactics;
(d)Pedestrian/bicycle/vehicle stops;
(e)Community relations.
Bicycle patrol officers must attend an update training when scheduled by the bicycle patrol
supervisor.
Assignment to work Bicycle Patrol will be determined by the following:
(a)Intra-Departmental transfer submitted by officer candidate;
(b)Meet physical standards as required by the Bicycle Patrol Program Lieutenant and
the Chief of Police;
(c)Successful completion of the Department Bicycle Patrol Training Course or equivalent;
(d)Final approval of Bicycle Program Lieutenant and the Chief of Police.
454.3.1 BICYCLE PATROL UNIT SUPERVISOR
The Bicycle Patrol Program supervisor will be selected from the rank of sergeant or agent by the
Field Services Division Captain or his/her designee.
The Bicycle Patrol Program supervisor shall have responsibility for the following:
(a)Organizing bicycle patrol training.
(b)Inspecting and maintaining inventory of patrol bicycles and program equipment.
(c)Scheduling maintenance and repairs.
(d)Evaluating performance of bicycle officers.
(e)Coordinating activities with the Field Services Division.
(f)Other activities as required to maintain the efficient operation of the Bicycle Patrol Unit.
454.4 TRAINING
Participants in the program must complete an initial Department approved bicycle-training course
after acceptance into the program. Thereafter bicycle patrol officers should receive in-service
training to improve skills and refresh safety, health and operational procedures when scheduled
by the program supervisor. The initial training shall minimally include the following:
•Bicycle patrol strategies.
•Bicycle safety and accident prevention.
Palo Alto Police Department
Policy Manual
Bicycle Patrol Program
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Bicycle Patrol Program - 406
•Operational tactics using bicycles.
454.5 UNIFORMS AND EQUIPMENT
Officers shall wear the department-approved uniform and safety equipment while operating
the department bicycle. Safety equipment includes department-approved helmet, riding gloves,
protective eyewear and approved footwear.
The bicycle patrol unit uniform consists of the standard short-sleeve uniform shirt or other
department-approved shirt with department badge and patches, and department-approved bicycle
patrol pants or shorts.
Optional equipment includes a radio head set and microphone, and jackets in colder weather.
Turtleneck shirts or sweaters are permitted when worn under the uniform shirt.
Bicycle patrol officers shall carry the same equipment on the bicycle patrol duty belt as they would
on a regular patrol assignment.
Officers will be responsible for obtaining the necessary forms, citation books and other department
equipment needed while on bicycle patrol.
454.6 CARE AND USE OF PATROL BICYCLES
It shall be the officer's responsibility to inspect the bike before and after his or her deployment
to ensure the bike is clean and in proper working order. The following bicycle upkeep and
maintenance procedures shall apply:
(a)Officers may make minor repairs to their equipment as necessary to keep the bicycle
operational;
(b)Damage, which the officer cannot repair, will be reported immediately to the Bicycle
Patrol Sergeant and the bicycle clearly marked as "out of service";
(c)All major repairs and tune-ups will be completed by a Department-approved repair
service, or Department certified maintenance officer;
(d)All bicycles will receive a tune-up every four months unless needed sooner. (This will
be policy only if the bicycle is being used on a continued basis);
(e)Officers will use their handcuffs to secure their bicycles whenever out of the officer's
sight;
(f)Officers shall clean their bikes prior to the end of their shift;
(g)All bicycles will be stored in the designated area.
454.7 OFFICER RESPONSIBILITY
Officers must operate the bicycle in compliance with the vehicle code under normal operation.
Officers may operate the bicycle without lighting equipment during hours of darkness when such
Palo Alto Police Department
Policy Manual
Bicycle Patrol Program
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Bicycle Patrol Program - 407
operation reasonably appears necessary for officer safety and tactical considerations. Officers
must use caution and care when operating the bicycle without lighting equipment.
Officers are exempt from the rules of the road under the following conditions (Vehicle Code §
21200(b)(1)):
(a)In response to an emergency call.
(b)While engaged in rescue operations.
(c)In the immediate pursuit of an actual or suspected violator of the law.
Bicycle Patrol Officers will use their assigned call numbers at all times. Bicycle Patrol Officers will
respond to calls for service as requested by dispatch or the shift supervisor. Calls for service will
be limited to calls within close proximity of their assigned area. Bicycle Patrol Officers will maintain
use of the forward white light, and the rear red safety light at all times, unless movement for a
specific assignment requires black out movement.
Policy
459
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Global Positioning System - 413
Global Positioning System
459.1 PURPOSE AND SCOPE
Global Positioning System (GPS) technology is embedded in many devices utilized by the
Police Department including Mobile Data Computers (MDC), phones and citation machines. The
technology is an asset to officer safety and can greatly assist officers with their response to calls
as well as provide accurate location data. The GPS functionality in the MDCs provides Automatic
Vehicle Location (AVL) which maps in the Computer Aided Dispatch System (CAD).
459.2 PROCEDURE
All personnel, when using a device equipped with GPS technology, shall adhere to the following
procedure:
(a)If applicabable, initiate the GPS technolocy.
(b)Keep program properly operational throughout the entire shift.
459.3 TRAINING
All field personnel will be trained in the use of GPS technology , including how to recognize if the
program is working properly and basic troubleshooting techniques that will rectify most problems.
The training will be conducted by Department-authorized personnel.
459.4 RECORD KEEPING
Historical data is automatically logged and archived by many of these systems including but not
limited to CAD and the parking citation application. Supervisors and Managers will not randomly
access historical data unless it is necessary to locate an employee who is not responding, to locate
missing equipment, or if such access is necessary in the course of an administrative inquiry or
investigation.
459.5 REPORTING GPS PROBLEMS
If the GPS program does not operate properly, personnel should reboot the system as trained.
If that does not solve the problem, they are required to immediately notify their supervisor. If the
supervisor cannot rectify the problem, the field unit or supervisor shall send an e-mail message
to the Helpdesk before the end of the shift describing the problem and requesting that it be fixed.
The supervisor, at their discretion, may require the field unit to use another vehicle or device. If the
field unit goes into service without working GPS technology, they shall advise Communications
verbally using the police radio.
Palo Alto Police Department
Policy Manual
Global Positioning System
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Global Positioning System - 414
459.6 MANDATORY USE OF GPS
The use of the GPS is mandatory for all on-duty personnel using a device equipped with this
technology.
459.7 POLICY ISSUE DATE
Updated 12-8-16
Policy
462
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department
Automated License Plate Readers (ALPRs) -
415
Automated License Plate Readers (ALPRs)
462.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data
obtained through the use of Automated License Plate Reader (ALPR) technology.
462.2 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. [Department/Office] members
shall not use, or allow others to use the equipment or database records for any unauthorized
purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a)An ALPR shall only be used for official law enforcement business.
(b)An ALPR may be used in conjunction with any routine patrol operation or criminal
investigation. Reasonable suspicion or probable cause is not required before using
an ALPR.
(c)While an ALPR may be used to canvass license plates around any crime scene,
particular consideration should be given to using ALPR-equipped cars to canvass
areas around homicides, shootings and other major incidents. Partial license plates
reported during major crimes should be entered into the ALPR system in an attempt
to identify suspect vehicles.
(d)No member of this [department/office] shall operate ALPR equipment or access ALPR
data without first completing [department/office]-approved training.
(e)No ALPR operator may access [department/office], state or federal data unless
otherwise authorized to do so.
(f)If practicable, the officer should verify an ALPR response through the California Law
Enforcement Telecommunications System (CLETS) before taking enforcement action
that is based solely on an ALPR alert.
462.3 DATA COLLECTION AND RETENTION
The Administrative Services Division Captain is responsible for ensuring systems and processes
are in place for the proper collection and retention of ALPR data. Data will be transferred from
vehicles to the designated storage in accordance with [department/office] procedures.
All ALPR data downloaded to the server should be stored for a minimum of one year
(Government Code § 34090.6) and in accordance with the established records retention
schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to
believe it will become, evidence in a criminal or civil action or is subject to a discovery request
or other lawful action to produce records. In those circumstances the applicable data should be
downloaded from the server onto portable media and booked into evidence.
Palo Alto Police Department
Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Automated License Plate Readers (ALPRs) -
416
462.4 ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological means.
The Palo Alto Police Department will observe the following safeguards regarding access to and
use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a)All ALPR data downloaded to the mobile workstation and in storage shall be accessible
only through a login/password-protected system capable of documenting all access
of information by name, date and time (Civil Code § 1798.90.52).
(b)Members approved to access ALPR data under these guidelines are permitted to
access the data for legitimate law enforcement purposes only, such as when the
data relate to a specific criminal investigation or [department/office]-related civil or
administrative action.
(c)ALPR system audits should be conducted on a regular basis.
For security or data breaches, see the Records Release and Maintenance Policy.
462.5 POLICY
The policy of the Palo Alto Police Department is to utilize ALPR technology to capture and store
digital license plate data and images while recognizing the established privacy rights of the public.
All data and images gathered by the ALPR are for the official use of this [department/office].
Because such data may contain confidential information, it is not open to public review.
462.6 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies
for official law enforcement purposes or as otherwise permitted by law, using the following
procedures:
(a)The agency makes a written request for the ALPR data that includes:
1.The name of the agency.
2.The name of the person requesting.
3.The intended purpose of obtaining the information.
(b)The request is reviewed by the Administrative Services Division Captain or the
authorized designee and approved before the request is fulfilled.
(c)The approved request is retained on file.
Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed
as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55).
Palo Alto Police Department
Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Automated License Plate Readers (ALPRs) -
417
462.7 TRAINING
The Personnel and Training Lieutenant should ensure that members receive [department/
office]-approved training for those authorized to use or access the ALPR system (Civil Code §
1798.90.51; Civil Code § 1798.90.53).
Policy
471
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Terrorism Liaison Officer - 418
Terrorism Liaison Officer
471.1 PURPOSE AND SCOPE
The 9-11 Commission Report was chartered to prepare a full and complete account of the
circumstances surrounding the September 11, 2001 terrorist attacks, including preparedness
for and the immediate response to the attacks. The Commission was also mandated to
provide recommendations designed to guard against future attacks. As a result of the
investigation, it was recognized that prior to the attacks the US Government had vast amounts
of information and intelligence but weak systems to process and use it. Nationally, networks of
intelligence fusion centers have been created to serve as a central hub to collect, analyze, and
disseminate information regarding threats. Fusion centers are multi-disciplined task forces with
representatives from law enforcement, the fire service, public health and the private sector. The
fusion center serving the City of Palo Alto is the Northern California Regional Intelligence Center
(NCRIC).
The role of the law enforcement and fire service community in relation to the fusion center is to
maintain a two-way sharing of information both in receiving threat related information as well as
reporting information that may portend a criminal and/or terrorist threat. The purpose of this policy
is to establish a process for intelligence sharing between the Palo Alto Police Department and
the Northern California Regional Intelligence Center (NCRIC) as well as insuring that the privacy
concerns and civil rights of the public are well protected.
471.2 POLICY
It shall be the policy of the Palo Alto Police Department to disseminate intelligence received
throughout the organization on a need to know basis. Information which is disseminated is
confidential and shall not be shared with the media, the public or anyone who is not an authorized,
direct recipient. It shall be the policy of the Palo Alto Police Department to report information,
activities or observations which are suspicious in nature to NCRIC through the Terrorism Liaison
Officers (TLO) and TLO-Coordinator, absent exigent circumstances. When Palo Alto Police
Department employees discover information they believe may be indicative of terrorist activity, it
is the policy of the Department that all such information will be scrutinized and balanced against
the individual’s right to privacy, applicable laws, and the Constitution.
Nothing in this policy should be construed as suggesting that any law, such as those related to
search and seizure, may not apply when it comes to an incident that might be terrorism related.
To the contrary, it is the policy of this agency that its employees will not use factors such as
race, religious affiliation, and social or political views as the sole basis for determining if a matter
qualifies as possible terrorism activity.
Employees will neither collect nor report information to other agencies regarding an individual’s
religious activities, political views, social agendas, or other non-criminal activity. The exception
will be when those factors have bearing on other articulated facts that suggest terrorist or criminal
Palo Alto Police Department
Policy Manual
Terrorism Liaison Officer
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Terrorism Liaison Officer - 419
behavior. Any files kept by the Palo Alto Police Department on individuals or organizations will be
kept in accordance with 28 Code of Federal Regulations Part 23 and Palo Alto Police Department
Policy 810 (Records Maintenance and Release) and 812 (Protected Information). Any suspicious
incident should be documented in a Palo Alto Police report under the appropriate heading. The
Department is committed to working with its local, state, and Federal partners on matters of
terrorism while working within the bounds of California state law and applicable privacy protections.
471.3 DEFINITIONS
Terrorism: The unlawful use or threatened use of force or violence against individuals or property
in an attempt to coerce or intimidate governments or societies to achieve political, religious, or
ideological objectives.
Fusion Center: a collaborative effort of two or more agencies that provide resources, expertise
and/or information with the goal of maximizing the ability to detect, prevent, apprehend and
respond to criminal and terrorist activity.
Intelligence: Information with a limited inherent meaning that is assessed for validity and reliability
and further reviewed for relevance to a threat or investigation thereby giving it meaning.
NCRIC: The Northern California Regional Intelligence Center, based in San Francisco, is one of
four California fusion centers.
Suspicious in nature: An action, response, person, possession or threat which is unusual and
may portend a criminal or terrorist motive.
Right/Need to know: Requested information is pertinent and necessary to the requestor agency in
initiating, furthering, or completing an investigation. Requestor has official capacity and statutory
authority to the information being sought.
Terrorism Liaison Officer (TLO): A sworn Peace Officer, crime analyst, or other specially selected
Department employee who has attended a POST certified TLO Basic course and has been trained
in terrorist tactics and strategies. Other City employees may also be certified as TLOs and should
coordinate their reporting and activities with the Palo Alto TLO-C. In particular, the City’s Office
of Emergency Services (OES) has a number of TLOs and routinely works with multiple other
agencies for regional counter terrorism planning, including the NCRIC.
471.4 ROLES AND RESPONSIBILITIES
Terrorism Liaison Officer (TLO): Shall be responsible for the dissemination of information received
and the reporting of information as approved by the TLO-Coordinator. TLOs will also serve as a
Palo Alto Police Department
Policy Manual
Terrorism Liaison Officer
Copyright Lexipol, LLC 2019/10/21, All Rights Reserved.
Published with permission by Palo Alto Police Department Terrorism Liaison Officer - 420
subject matter expert within the agency, available to assist other employees in determining what
constitutes suspicious activity.
Terrorism Liaison Officer Coordinator (TLO-C): A designated supervisor who shall coordinate
and oversee the collection, documentation and dissemination of information from the TLOs to
ensure policy is followed and that information is shared with the appropriate divisions including
investigations and Command Staff as appropriate. The TLO-C will ensure that information is
shared with other employees that is relevant and in accordance with policy. Subject to the
discretion of management, this position should be filled by the Investigative Services Property
Crimes Supervisor. The TLO-C will have the primary responsibility to work with OES and other
City staff (including other departments’ TLOs to provide ongoing coordination and training.
Terrorism Liaison Officer Manager: a designated manager who shall provide oversight of the TLO
program and provide a means for reporting information to the management group and executive
management team as necessary.
Palo Alto Police Department Employees: Relative to intelligence, it shall be the responsibility of
the department personnel throughout all divisions to be cognizant that they play a vital role in
reducing crime and terrorism by reporting information that may prove actionable to the TLOs or
TLO-C.
Certification and Training : Department employees interested in becoming a TLO must attend
a POST certified TLO Basic Course. The TLO-C will participate in terrorism-related regional
training and meetings and will provide on-going training to Department personnel and other City
departments’ TLOs as appropriate.
471.5 PROCEDURES
Threat Warnings:
Successful terrorist attacks have followed an established pattern with three identifiable phases:
(a)Research and Reconnaissance
(b)Planning
(c)Execution
The purpose for sharing information is to identify and disrupt terrorist activities before they
reach the execution phase. Given that local law enforcement and fire personnel may be the
first to encounter terrorist activity at any phase, it is vital that they be equipped with current
information regarding terrorist and criminal activity, networks and patterns. The NCRIC and
other Fusion Centers will disseminate information concerning terrorist and criminal activity to local
jurisdictions via authorized TLOs. The Department’s TLOs will be responsible for disseminating