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Home My Public Portal About2011.06.09 Regular Council Minutes MINUTES McCall City Council Regular Meeting Legion Hall(McCall City Hall- Lower Level) June 9,2011 Agenda Call to Order and Roll Call Approve the Agenda Reports Pledge of Allegiance Public Hearing Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Aymon, Mayor Bailey, and Council Member Swanson all answered roll call. Council Member Witte and Council Member Scott were absent. City staff present was Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Dennis Coyle, Parks and Recreation Director; John Anderson, Airport Manager; Jerry Summers, Police Chief; Carol Coyle, Grant Coordinator; Peter Borner, Public Works Director; Eric McCormick, Golf Course Superintendent; Michelle Groenevelt, Community Development Director; Linda Stokes, City Treasurer; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Mayor Bailey moved to amend the City Council Agenda to add the Warrant Register printed on June 7, 2011, to ensure timely payment of City bills; move AB 11-108 Library Board of Trustees Presentation of Yearly Activities to the Consent Agenda as a written report only; and Remove AB 11-103 SUB-05-04: Greystone Village Phase 1 and 2 First Amendment to the Development Agreement, which has been moved to the June 23, 2011, meeting. Council Member Aymon seconded the motion. In a voice vote all members voted aye and the motion carried. REPORTS Council Member Scott joined the meeting at 5:31 McCall City Council Regular Meeting Page 1 of 7 June 9, 2011 Department Reports Lindley Kirkpatrick, City Manager, updated the Council on the date for the meeting with the Valley County Commissioners. Mr. Kirkpatrick also stated that Valley County was in the process of setting up their budget and would likely be asking the City of McCall to pay more for the 911 services. John Anderson, Airport Manager, gave a brief Airport runway update, stating that the contract completion was for June 23, 2011. Mr. Anderson also stated that the Taxiway Environmental Assessment (EA) was currently with the FAA, who had asked for additional information. Mr. Anderson indicated that he would schedule a public hearing for community discussion once the EA was received. Mayor Bailey asked for an update on the Fish Pen Dock. Dennis Coyle, Parks and Recreation Director, stated that the docks were up. Mayor Bailey stated that a swimming ladder for the end of the dock was put up some years ago and had been missing since the prior summer. Mr. Coyle stated that he was not aware of the ladder; however, he would check on it Mr. Coyle reviewed the status of the Mill Street restroom stating that everything was on schedule. Mr. Coyle also gave a status update on the sun dial in Legacy Park, stating that the large granite piece had been dropped and will be replaced within 7-10 days. He stated that the other pieces were in place and it appeared that the drainage was good. Michelle Groenevelt, Community Development Director, updated the Council on the Solar REEZ project stating that the City partners were Star News, FoggLifter, Aspen Market, Hotel McCall, the Airport and Si Buenos. She indicated that two partners withdrew, and City staff was working closely with a number of the businesses to ensure their USDA grant paperwork was submitted timely. Peter Borner, Public Works Director, updated the Council on several Public Works project, stating that the hydro cleaning of the Park Street sewer line would continue until it was replaced this year He indicated that bigger pavement holes along that section would be patched at the same time; however, the budget was focused on the re-paving of Wooley. Mr. Borner indicated that extensive early morning camera work would be required to identify if drains were running into the sewer line. There was a plan in place to see if that was the case and track where the drainage was coming from. He also explained that manhole inspection for deterioration was ongoing, with repairs scheduled for this year. Mr. Borner clarified that SOQ stands for statement of qualifications. Dennis Coyle, Parks and Recreation Director, explained that the Master's Swimming Sanction means that a distance swimmers governing body had given approval to our Mile High Mile Swim, and would now show it on their website. Mr. Coyle indicated that no volleyball teams had signed up for the tournament; but, based on phone calls, they were expecting 10-14 teams to participate. He also indicated that his booth for the Centennial was a surprise. There was a general discussion regarding the aging report. McCall City Council Regular Meeting Page 2 of 7 June 9, 2011 Committee Minutes The Council received copies of the following committee minutes: • McCall Centennial Planning Committee—April 6, 2011 • McCall Centennial Planning Committee—May 4, 2011 • McCall Centennial Planning Committee—May 17, 2011 • McCall Environmental Advisory Committee—February 15, 2011 • McCall Environmental Advisory Committee—March 15, 2011 • Historic Preservation Commission—January 18, 2011 • McCall Improvement Committee—March 24, 2011 • McCall Improvement Committee—April 28, 2011 • McCall Urban Renewal Agency—March 15, 2011 • McCall Urban Renewal Agency—April 11, 2011 • McCall Urban Renewal Agency—April 19, 2011 • Planning and Zoning Commission—April 5, 2011 Mayor Bailey led the audience in the Pledge of Allegiance at 6:02 p.m. PUBLIC HEARING AB 11-101 FY11 First Budget Amendment- Public Hearing: Ordinance No. 888 Linda Stokes, Treasurer, indicated that the Budget Amendment had been continued from the May 26, 2011, meeting in order for staff to verify amounts in the Ordinance. A memorandum was provided to Council that showed all the debits and credits for appropriations and inter fund transfers. Ms. Stokes indicated the budget amendment for FY11 appropriated additional revenues of $1,716,845 and inter fund transfers of$704,448. The additional revenues were from surplus fund balances, franchise fees, Local Option Taxes (LOT), state grant funds and Federal ARRA Stimulus grant funds. The Mayor and Council were appreciative of the new format and had no questions. Mayor Bailey opened the public hearing for the FY11 First Budget Amendment at 6:03 p.m. No public comments were received. Mayor Bailey closed the public hearing. Council Member Scott moved to suspend the rules, read by title only, one time only, Ordinance No. 888. Council Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council Member Swanson, Council Member Aymon, and Mayor Bailey all voted aye and the motion passed. Ordinance No. 888 was read by title only, one time only by Mrs. Wagner. Council Member Scott moved to adopt Ordinance No. 888, amending Ordinance No. 879, the FY11 Appropriations Ordinance and authorize the Mayor to sign all necessary McCall City Council Regular Meeting Page 3 of 7 June 9, 2011 documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion passed. PUBLIC COMMENT Mayor Bailey called for public comment at 6:48 p.m. Mike Kiely, 1405 Dawson Avenue, McCall — requested that Dawson Avenue be paved. He believed that traffic had doubled since the condos went in. He read in the Star News possibly Local Option Tax would be used to pave the streets. Mr. Kylie had hoped the developers would assist in paving. Mayor Bailey indicated he appreciated Mr. Kylie's calls and comments, and would be discussing ideas with Council in the near future. A brief discussion occurred regarding paving. Hearing no further comments, Mayor Bailey closed the public comment. BUSINESS AGENDA AB 11-105 Local Option Tax Commission Appointment BessieJo Wagner, City Clerk, recapped applicant information received and given to Council. Council briefly discussed qualifications of candidates. Council Member Aymon indicated she would like to see Ms. Armstrong on the Commission, but she was not opposed to any of the candidates. Mayor Bailey moved to appoint Mr. Fairbrother and Ms. Eimers. Council Member Swanson seconded the motion. In a voice vote, all members voted aye and the motion carried. AB 11-100 Smoke Free Parks Ordinance No 889 Dennis Coyle, Parks and Recreation Director, indicated that Council had directed staff to work with the City attorney to make the parks smoke free. He told Council that the necessary signs were provided by Central District Health at no cost to the City. He also stated that the community had reacted positively to the possibility of smoke free parks. Discussion ensued regarding educating the public, location of signs and the possibility of designated smoking areas,particularly for larger events. Council Member Scott moved to suspend the rules and read by title only one time only Ordinance No 889. Council Member Aymon seconded the motion. In a roll call vote Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. Ordinance No. 889 was read by title only, one time only by Mrs. Wagner. McCall City Council Regular Meeting Page 4 of 7 June 9, 2011 Council Member Scott moved to adopt Ordinance No 889 which will prohibit smoking in McCall City Parks, approve the publication of the summary ordinance and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. AB 11-111 ZON-07-05 A Zoning Map Amendment from R-4 to Civic Zone Ordinance 839 Re-adoption Mayor Bailey indicated he felt discussion was not necessary, as this was simply a re-adoption. All Council members agreed. Council Member Aymon moved to suspend the rules, read by title only, one time only, Ordinance 839. Council Member Swanson seconded the motion. Council Member Aymon, Council Member Swanson, Mayor Bailey, and Council Member Scott all voted aye and the motion passed. Ordinance No 839 was read by title only, one time only by Mrs. Wagner. Council Member Aymon moved to adopt Ordinance 839, a zoning map amendment from R-4 Low Density Residential to Civic Zone, and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. Council Member Aymon, Council Member Swanson, Mayor Bailey, and Council Member Scott all voted aye and the motion passed. AB 11-93 Water System Policy and Resolution 11-07 Peter Borner, Public Works Director, indicated clarifications had occurred, as Council requested. Mr. Borner addressed questions regarding current connections and capacity, and the fact that there was no correlation. A brief discussion occurred regarding the information provided, a timeline, exactly what would occur and what impact it would have. Council Member Scott moved to adopt Resolution 11-07 and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. AB 11-102 Centennial Park Project Carol Coyle, Grant Coordinator and staff liaison for the Centennial Committee, re-capped the project and asked for Council authorization to move forward. Ms. Coyle indicated that the McCall Centennial Committee proposed the installation of a new pocket park on the corner of Third Street and Railroad Avenue to commemorate McCall's 100 year incorporation. Dave Armstrong designed the project, and met with Community Development, Public Works, and the Parks Dept. staff to discuss the project. McCall City Code required Planning and Zoning Commission approval for the project and the public hearing for Scenic Route approval was held at the June 7, 2011, Planning and Zoning Commission meeting. A Design Review application was also submitted for the project. The Centennial Committee's funding plan for the project was fundraising by Centennial Committee (brick sales and other); City funding for drainage and some park amenities (labor and materials); FY12 LOT funding of $10,000 (application McCall City Council Regular Meeting Page 5 of 7 June 9, 2011 submitted); volunteer labor and donation of materials. Other cost impact to the City would be annual maintenance of the park. Peter Borner, Public Works Director, indicated that Planning & Zoning and staff had approved the project. A brief discussion occurred regarding the impact of this project on the Public Works Department and traffic. Dean Martens, Centennial Committee, briefly recapped concerns brought to P&Z by Jeff Goodman, owner of Toll Station Pizza. He also indicated that Mr. Goodman was enthusiastic about the project. Phil Feinberg, Centennial Committee, spoke regarding the history of the project and the people involved. He recapped the project and its appearance, and gave Council more details on the planned project, reviewing the information provided. A brief discussion ensued regarding what may be in the parking lot in the future, military plaques, plantings, lighting, the possibility of a third city parking lot/garage, volunteers already on board, possible donors for ongoing maintenance, the purpose of the awning and materials involved in the project. Significant discussion occurred regarding widening the sidewalk in that area Mayor Bailey requested that Public Works staff review the sidewalk width on 3rd Street to make it closer to City standards and provide more visibility, even if it meant losing parking spaces and working around large trees. Council Member Scott moved to approve the Centennial Park project design and location subject to increasing the sidewalk to eight to ten feet, contingent on funding, authorize the McCall Centennial Committee to seek funding for the project construction and authorize the Centennial Committee and staff to begin construction, once funding is secured. Council Member Aymon seconded the motion. In a roll call vote Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following items: 1. Warrant Registers Dated June 3, 2011 2. Payroll Report for Period Ending May 27, 2011 3. AB 11-110 Surplus Property—Resolution 11-11 4. AB 11-106 Assumption of lease for Greystone Village #3, Lot 4, Block 3, from Bradley Kraushaar to Kimberly Anne Adams 5. AB 11-104 Contract Award for Deinhard Pathway Construction 6. AB 11-113 Grant Offer AIP Project Number 3-16-0023-020, Construct Snow Removal Equipment Storage Building 7. AB 11-107 ITD Cooperative Agreement Project No A012(357) FY13 D3 Intersection Improvements SH55, City of McCall "Cash for Towns" Grant Resolution 11-12 McCall City Council Regular Meeting Page 6 of 7 June 9, 2011 8. AB 11-112 Lease Assignment—Airport Hangar 522 9. AB 11-108 Library Board of Trustees Presentation of Yearly Activities — Written report only A brief discussion took place regarding the Warrant Register. No Council members will be attending the AIC Conference this year. Council Member Scott moved to approve the Consent Agenda. Council Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council Member Swanson, Council Member Aymon, and Mayor Bailey all voted aye and the motion carried. I ADJOURNMENT Without further business, the Mayor adjourned the meeting at 7:30 p.m. .aanu0H,,,. ��•ow I cC41 s�� -- ) * SEAL xl' /` - • ,�, `�� * ~ (___ ./Donald C. Bailey, Mayor ATTEST: V O �i ID o` 4111111111k, 4 HIM00- ,, /.i .►,.114 La A__? essieJo `gner, City lerk McCall City Council Regular Meeting Page 7 of 7 June 9, 2011