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Home My Public Portal About2010 AGENDAS JAN thru DEC . * NRpR'� 110 "Happy ew Year, 2010?" NSW ,�... WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, January 6, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input - Collection of information, suggestions and comments for the 2010— 2014 Parks &Recreation Department 5-Year Master Plan 3. Approval of Minutes of Regular Meeting—December 2, 2009 4. Finances -Approval of Monthly Claims& Invoices 5. Authorization to enter into a contract with Bret Hurley Construction to complete improvements to the Jaycee Park dam 6. Friends Of The Park, Special Projects, and Old Business a. Holiday Lighting of a Tree in Robe-Ann Park Update b. Phase III: Albin Pond Trail & SRTS Project Update c. ALCOA/InDNR Community&Urban Forestry Tree Planting Partnership Grant Update d. LWCF Grant Project: Big Walnut Community Park Update e. Shelter#1 Replacement Project—Jan Firebaugh 7. New Business 8. Director's Monthly Report 9. Board Retreat a. Review accomplishments of 2009 Goals b. Discuss possible 1-Year Goals for 2010 c. Set date to further discuss 2010 Goals during a Park Board Retreat d. City Council/Board Retreat—date: TBA 10. Adjournment r p "Happy Valentine's Day!" WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, February 3rd, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes a. Regular Meeting—January 6, 2010 b. Special Meeting—January 21, 2010 4. Finances -Approval of Monthly Claims & Invoices 5. Consideration of request from Greencastle Christian Church to hold special church service in Robe-Ann Park on the morning of July 4th 6. Consideration of request to use Big Walnut Sports Park for DePauw University Bicycle Club's annual Collegiate Bicycle Race on Saturday, March 14th 7. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. ALCOA/InDNR Community&Urban Forestry Tree Planting Partnership Grant Update c. LWCF Grant Project: Big Walnut Community Park Update 8. New Business 9. Director's Monthly Report 10. Adjournment HAPPY EASTER! y1 r 2010 EASTER EGG HUNT SCHEDULE IN ROBE-ANN PARK • Friday, March 26th—"Egg Stock" adult egg hunt for Cystic Fibrosis • Saturday, March 27th— GPRD Annual Easter Egg Hunt, ages 1-11 yw . • Friday,April 2"d—"Eggfest: In the Park after Dark", grades 6-12 a..�*' �t WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, March 3rd, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Contest Awards a. Snow Sculpture Contest b. Brickmania Contest 3. Public Input 4. Approval of Minutes—February 3, 2010 5. Finances - Approval of Monthly Claims & Invoices 6. Special Park Use Request(s) a. Egg Stock—Friday, March 26, 2010—Adult Easter Egg Hunt for Cystic Fibrosis b. Park Fest—Catherine Ensley, Greencastle Civic League, request in regards to summer concert series c. Tuesday night Farmer's Market- Catherine Ensley, Greencastle Civic League, request to expand the Saturday Farmer's Market to Tuesday evenings in Robe Ann. d. Greencastle Golden Knights -Request to use Big Walnut Sports Park for adult football program- Bob Burton 7. Authorization to sign Big Walnut Sports Park maintenance contract 8. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. LWCF Grant Project: Big Walnut Community Park Project Discussion 9. New Business 10. Director's Monthly Report 11. Adjournment Mes y fIO WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, April 7th, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—March 3, 2010 n 4. Finances -Approval of Monthly Claims & Invoices 5. Special Park Use Request(s) a. Special Pool Request—Renewal of Summer Enrichment Programs special pool use with paid learn-to-swim-Gayle Hansen,Executive Director b. Request for 3 - One-day pool passes for USBC Youth Bowling c. Cub Scout Camporee at Big Walnut Sports Park on May 15 —Phil Asbell d. Girl Scouts Father Daughter Dance request for 1 season pass &two 10 punch passes 6. Personnel: Authorization to hire a season part-time park laborer—Nick Pritchard 7. Presentation Parks Department 5-Year Master Plan and Approval to Submit it to Indiana Department of Natural Resources 8. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. Easter Egg Hunts a. Eggfest Update b. Annual Easter Egg c. Eggstock—Cystic Fibrosis Update 9. New Business 10. Director's Monthly Report 11. Adjournment /"\ III , _, 41 11Y * � , i ; . Vii __,,,,,,....„ _, _ _ ..r (_, .,.„,(-) • -_ . ib0j -, r-I I , : Lkk, ,, 1 II CLOSED F _, •N, ..„„ ..... WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, May 5, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Upper Meeting Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—April 7, 2010 4. Finances -Approval of Monthly Claims& Invoices 5. Special Park Use Request(s) a. PCCS & Granny's Humanity Helping Humanity Walk for Cancer Victims— Saturday, May 8th at Robe-Ann Park 6. Discussion on potential improvements to be included in a Land & Water Conservation Fund Grant application through the Indiana Department of Natural Resources 7. Personnel: Authorization to hire seasonal part-time labor 8. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. Mulch Fundraiser 9. New Business a. Consider a request to the City Council for an Additional for drainage and road repairs at Robe-Ann Park 10. Director's Monthly Report 11. Adjournment _ JUNE ...1st/0 CELEBRATE KIDS FISHING DAY! 1( /1 ► AT JAYCEE PARK ON SATURDAY, JUNE 5TH, 2010 Mk\ WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Wednesday, June 2, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—May 5, 2010 4. Finances- Approval of Monthly Claims& Invoices 5. Special Park/Pool Use Request(s) 6. Personnel: a. Authorization to hire seasonal part-time labor b. "Good Tree Works: Municipal Arborist Training"—June 9 in Franklin, IN 7. 5-Year Contract with Pepsi Discussion 8. Friends Of The Park, Special Projects, and Old Business a. "Pancakes for Parks & Pathways" Fundraiser—Saturday, July 3rd b. Phase III: Albin Pond Trail & SRTS Project Update c. City Council Meeting—Request Additional for drainage and road repairs at Robe-Ann Park Update 9. New Business 10. Director's Monthly Report a. Additional for Robe-Ann drainage &paving Update b. Aquatics Center Update c. Men's& Women's Slow-Pitch Softball d. Celebrate Kids Fishing Day! at Jaycee Park, Saturday, June 5 e. Youth Basketball Junior Pacer's Program 11. Adjournment 1S P114 CELEBRATE • Jti NATIONAL PARKS & RECREATION MONTH '� WITH THE • ' GREENCASTLE PARKS & RECEATION DEPT. BY VISITING ONE OF OUR PARKS, 7 4� PATHWAYS OR THE 4TioN. GREENCASTLE AQUATICS CENTER! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Wednesday, July 7, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—May 5, 2010 4. Finances - Approval of Monthly Claims& Invoices 5. Special Park/Pool Use Request(s) a. K.I.D.S. (Kids Ideal Discovery Summer) request for special rates morning pool rental on Tuesday, July 27th—Sharla Arnold b. SMA Benefit 2010 5K Run/Walk—Melissa Ames c. "A Year's Worth of Fun at Greencastle Parks & Recreation!" Purse for the Putnam County Purdue Extension Homemaker's Club 4-H Fair Purse Auction— Shelly Tahtinen d. Festival of Life & Church Service, Saturday, July 24th & 25th - Calvary Fellowship Church, Roger Trippett 6. Friends Of The Park, Special Projects, and Old Business a. "Pancakes for Parks & Pathways" Fundraiser Update b. Phase III: Albin Pond Trail & SRTS Project Update c. July City Council Meeting—Request Additional for drainage and road repairs at Robe-Ann Park Update 7. New Business 8. Director's Monthly Report 9. Adjournment WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Monday evening, August 9, 2010 (from Wednesday, August 4, 2010 Postponed due to lack of quorum) TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—July 7, 2010 4. Finances - Approval of Monthly Claims& Invoices 5. Special Park/Pool Use Request(s) a. Backroad Bike Tour—Use of Shelter#2 for ride headquarters 6. All-Star Softball Games Food Pantry Fundraiser Update—Sunday, August 8 at Robe- Ann Park 7. Friends Of The Park, Special Projects, and Old Business a. "Pancakes for Parks & Pathways" Fundraiser Update b. Phase III: Albin Pond Trail & SRTS Project Update 8. New Business 9. Director's Monthly Report 10. Adjournment "0", -1 A Ri... a Th ‘--- 1 A A v, f , 4 7, - a -- - Pk_ _ i, TeAtior WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Wednesday evening, September 1, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes a. "Non-Minutes" - Wednesday, August 4, 2010 b. Minutes - Monday, August 9, 2010 4. Finances-Approval of Monthly Claims & Invoices 5. Special Park/Pool Use Request(s) 6. Establish Fees for the Greencastle Youth Basketball Program 7. Friends Of The Park, Special Projects, and Old Business a. Backroad Bike Tour- Fundraiser for Pathways b. Maple Berry Park Rain Garden Project c. Phase III: Albin Pond Trail & SRTS Project Update d. All-Star Softball Games Food Pantry Fundraiser Update held Sunday, August 8 8. New Business 9. Director's Monthly Report 10. Adjournment f 1.76 t • WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Wednesday evening, October 6, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Judging of Gingerbread Challenge: Haunted House Contest 3. Public Input 4. Approval of Minutes - Monday, September 1, 2010 5. Finances - Approval of Monthly Claims & Invoices 6. Special Park Use Request(s) 7. Friends Of The Park, Special Projects, and Old Business a. Eagle Scout Project: Big Walnut Sports Park Disc Golf Signs —Henry Osterhoudt b. Phase III: Albin Pond Trail & SRTS Project Update c. All-Star Coed Softball Games Food Pantry Fundraiser— Sunday, October 18, 2010 8. New Business 9. Director's Monthly Report 10.Adjournment rt. WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Wednesday evening, November 3, 2010 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes - Monday, October 6, 2010 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Request(s) a. Family Connection Walk& 5K Run on January 1st, 2011 —Gina Ames, Mental Health Association of Putnam County 6. Update to the City of Greencastle Comprehensive Plan—Shannon Norman 7. Friends Of The Park, Special Projects, and Old Business a. Eagle Scout Project: Big Walnut Sports Park Disc Golf Signs Update—Henry Osterhoudt b. All-Star Coed Softball Games Food Pantry Fundraiser Update—Sunday, October 18 c. Halloween Fun Run Update—Saturday, October 30 d. Phase III: Albin Pond Trail & SRTS Project Update 8. New Business 9. Director's Monthly Report 10.Adj ournment 1' CKESIMA5 ; P111111100ii "Hello, Santa Calling ... ... To wish you and your family the happiest and best of holiday wishes, safe travels, and a Happy New Year!" Yes( s r'n bring tx. 3,ur` WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Wednesday, December 1, 2010 WHERE: Council Room in Greencastle City Hall AGENDA 7:00 p.m. JUDGING HOLIDAY CONTESTS • Gingerbread House Contest • Brickmania Holiday Challenge: Santa Claus Building Contest 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Holiday Contest Awards 3. Public Input 4. Approval of Minutes - Regular Meeting,November 3, 2009 5. Finances a. Approval of Transfers b. Approval of Monthly Claims & Invoices 6. Special Park Use Request(s) a. Family Connection Walk& 5K Run on January 1st, 2011 — Gina Ames, Mental Health Association of Putnam County b. Friends Of The Park, Special Projects, and Old Business 7. New Business 8. Director's Monthly Report& Recreation Program Update 9. Adjournment