HomeMy Public PortalAboutJanuary 6 2010 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
.•� Wednesday,January 6,2010
Present: President Russ Evans, Vice President Dr. John Hennette, Secretary Kara
Thomas, Tim Trigg, Putnam County Library Ex-Officio Member Wes
Wilson, Greencastle Community Schools Ex-Officio Member Kelly Lewis
Absent: None
Also Present: Parks &Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:00 p.m.
by Board President R.Evans and held in the City Council meeting room of Greencastle
City Hall.
Public Input
The monthly meeting was started with a public input session soliciting ideas, concerns
and comment for updating the Greencastle Parks & Recreation Department's 5-Year
Master Plan. No additional comments were received
Minutes _Director R.Weinschenk presented minutes from the regular meeting held on
Wednesday, December 6, 2009. On a motion from T.Trigg, second by J.Hennette, the
minutes were approved. All Ayes.
Finances/Claims — Director R.Weinschenk presented a list of claims against the
department for the board's approval. A motion was made by K.Thomas, second by
J.Hennette, which passed 3 in favor, 0 against and 1 abstention (T.Trigg abstained due to
a claim for t-shirts printed by his business Obsidian Screen Graphics).
Bret Hurley Contract - Director R.Weinschenk presented materials from the Engineering
Department for improvements to the Jaycee Park dam. The low bidder received was from Bret
Hurley Construction to complete the improvements, which involves lowering the level of the
pond, inserting a new pipe inside the old one, slip lining it with concrete, and then installing a
new overflow riser. J.Hennette made a motion to allow President R.Evans to sign the required
documents and Director R.Weinschenk to order the needed materials for the project. A second
was received from T.Trigg,with the motion passing unanimously.
Old Business
1. Holiday Lights — R.Weinschenk informed the board that we raised approximately
$420 during the Light the Park fundraiser.
2. DePauw University's Bike Race at BWSP - Director R.Weinschenk stated that he
was still awaiting an official note expressing interest in using Big Walnut Sports Park
by the DePauw University Bike Club. Although Sunday, March 27, 2010 has been
reserved for the event, R.Weinschenk hopes to have more information for the next
meeting.
3. DNR / ALCOA Grant Project — The closeout paperwork has been started for the
project, which will be submitted by the deadline of January 15th, 2010. We are
expecting$15,416.80 in reimbursement from the State of Indiana.
01-06-2010 Minutes-page two
4. LWCF Grant — The closeout paperwork for the Land & Water Conservation Grant
was submitted by the end of December deadline. We should expect $4,038.53 in
reimbursements from the State of Indiana.
New Business—None
Director's Report
Director R.Weinschenk gave a quick synopsis of his monthly Director's report which
included highlighting ...
1. People Pathways RFP's - "Request for Proposals" for the professional inspection of
the construction phase of the Albin Pond Trail project were evaluated by a committee
of five, which include City Engineer Garth Hughes, Mayor Sue Murray, City
Attorney Laurie Hardwick, Park Board President Russ Evans, and Director Rod
Weinschenk. The recommendations were passed to INDOT.
2. Greencastle Youth Basketball—An update was given in regards to the department's
Youth Basketball Program. Practices began the week following Thanksgiving and
games progressed to the Christmas holiday break and have resumed now that school
is back in session. Games will begin Saturday,January 16t.
Board Retreat
At this point, the board began their annual retreat sessions reviewing the
accomplishments of 2009 as presented by Director R.Weinschenk. The board elected to -.
discuss 1-5 year goals at the work session scheduled for Wednesday evening, January
20t.
City Council/Board Retreat
Director R.Weinschenk stated that the Parks & Recreation Department has been
scheduled for Tuesday afternoon, January 26th. Anyone who wants to attend is welcome.
Adjournment
On a motion from J.Hennette, second by K.Thomas, the park board meeting was
adjourned at 8:42 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Minutes approved by:
Russell Evans, President Dr. J;f Henne'tte, Vice President
Kara Thomas, Secretary Tim Tri