HomeMy Public PortalAboutJanuary 21 2010 Special Session Greencastle Board of Park Commissioners
Minutes of the Special Meeting—Board Retreat
Thursday, January 21, 2010
Present: President Russ Evans, Secretary Kara Thomas, Tim Trigg, and Putnam
County Library Ex-Officio Member Wes Wilson
Absent: Vice President Dr. John Hennette and Greencastle Community Schools
Ex-Officio Member Kelly Lewis
Also Present: City Attorney Laurie Hardwick, Park Maintenance Supervisor Ed
Neumann, Assistant Director Troy Scott, and Parks &Recreation Director
Rod Weinschenk
Call to Order
The evening's meeting was called to order at 7:30 p.m. by President Russ Evans and held
in the City Council chambers of Greencastle City Hall.
Public Input—None
Resolution 2010-1
Under the guidance of City Attorney L.Hardwick,the park board discussed Resolution
2010— 1 a resolution which passed a favorable recommendation to the Greencastle City
Council to transfer approximately 14.63 acres of to Ivy Tech Community Colleges of
Indiana for an expansion of the Greencastle Ivy Tech campus. On a motion from
T.Trigg, second by Thomas, Resolution 2010-1 passed. All Ayes.
Goal Setting Session
In and under their goal setting session, the park board discussed the
1. 2009 Goals - The board briefly reviewed the list of 2009 accomplishments.
2. 2010—2014 Goals
a. Jaycee Park
1) Schedule Scobee Well Drilling to work on well issues—including
installing a new pump or more
2) Replace bathroom wall in community building, due to water damage
from leaking ceiling
3) Paint front of community building marked by spray paint graffiti
4) Replace eaves trough on front and rear of community building
5) Remove old storage building behind community building
6) Inquire with Area 30 Landscaping about reworking planting beds in
front of community building
b. Aquatics Center
1) Construction of a new 4-table picnic shelter on the southside of the
aquatics center
2) Relocating fences to include some more green areas on the southside
of the aquatics center.
3) Keep the aquatics center open until Labor Day
c. Programming—Assistant Director Troy Scott discussed possible new
programs for this upcoming year
1) Ground Hog Day Program
2) St. Patrick's Day Program
3) Chinese New Year's Program—working with DePauw University
Asian Club member and Bonner Scholar Betty Jin Jin Cao
4) "Don't Be A Victim" Class with the Greencastle and DePauw
University Police Departments
5) Louisville Slugger Museum/Louisville Bats—vs- Indianapolis
Indians Baseball Game Trip
6) SPARK
7) Dinner& Murder Mystery—DePauw University
8) Police Boot Camp—targets 6 & 7 grades
9) 4th of July Project
d. Christmas Parade Fundraiser-T.Trigg mentioned combining our Light the
Park Fundraiser with the annual Christmas Parade that was dropped this year
e. Model Rocketry Program—utilizing BWSP
3. LWCF Grant Proposal—ideas for the potential grant request included ...
a. New Softball field clover-leafed with the Girls Softball Program sized for dual
usage and lit
b. Soccer adding a full-sized second lit field, concession stand and walkways
c. Football Field ("
d. Cross Country course for Middle&High School meets
e. Additional paved parking—Little League, Girls Softball &adult softball fields
f. Dugout repairs for Little League, girls softball and adult softball fields
g. Construct a basketball court next to central shelter
h. Additional playground equipment
4. Director's Report—Director R.Weinschenk presented a list of departmental goals
that he drafted. He will take the suggestions and add them to the list for the mayor
and council. He stated that he will be meeting with the council during the meeting
scheduled for Tuesday,January 26 .
Adjournment
On a motion from T.Trigg, second by K.Thomas, the special park board retreat was
adjourned at 9:50 p.m. All Ayes.
Minutes respectfully submitted by: -- V -
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Minutes approved by:
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Tim Trig/vfr71 'J
, ident Kara Thomas,Vice President
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Russell Evans, Secretary Dr. Jo l enne e
GREENCASTLE PARKS & RECREATION DEPARTMENT
ACCOUNTS PAYABLE VOUCHER DOCKET
,---.. JANUARY 6, 2010
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons, Inc. Robe-Ann Park-urinal valve parts 149.50
ADT Security Services Alarm services & repairs 86.33
B &R Fire Protection Company Fire Extinguisher inspections 51.00
Baker's Septic Services, Inc. BWSP Portalet services 81.00
Co-Alliance-Midland Coop Gasoline& diesel fuel 428.62
Flying W Awards Brickmania Santa& Gingerbread awards 40.00
Headley Hardware Facilty maintenance needs (7 invoices) 73.20
Horizon Business Center Colored paper&pens 40.70
Humphrey's Outdoor Power Repair parts for mowers 193.44
Industrial Chemical Labs Graffiti remover/concrete cleaner 121.11
Orkin Pest Control Park house-treatment 79.92
PNC—VISA Shrubworks—3 trees for ALCOA grant 487.73
Rod Weinschenk Reimbursements for tree classes, Legos 48.13
Spartan Equipment Inc. 2 Generators,compressor,pump&Power washer 4,000.00
Walmart Gift certificates &rec.program supplies 237.63
TOTAL GENERAL EXPENSES $6,118.31
PARK NON-REVERTING BASKETBALL FUND
Obsidian Screen Graphics 2nd payment for league t-shirts 1,674.75
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TOTAL PK NR BASKETBALL EXPENSES $1,674.75
GRAND TOTAL EXPENSE FOR THE MONTH $7,793.06
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$7,793.06 dated this 66 day of January, 2010
SIGNATURES OF GOVERNING BOARD
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Russell Evans, President Dr. Henne',Vice President
` , ?C' Jher)771,0 Abstained
Kara Thomas, Secretary Tim Trigg
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