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MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 21, 2000
The City Council of Medina, Minnesota met in regular session on November 21, 2000 at 7:30
p.m. in the City Hall Chambers. Mayor John Ferris presided.
Members present: Ferris, Johnson, Lane (arrived at 9:30 p.m.), Smith, and Zietlow.
Members absent: None.
Also present: Police Chief Ed Selland, Attorney Ron Batty, Public Works Director Jim Dillman,
City Engineer Tom Kellogg, Planning & Zoning Administrator Loren Kohnen, and Administrator
Clerk -Treasurer Paul Robinson.
1. Additions to the Agenda
Moved by Phil Zietlow, seconded by Jim Johnson, to approve the agenda as presented.
Motion passed unanimously.
2. Swearing in of Officer Jason Nelson
John Ferris proceeded to swear in Officer Nelson. There was a short ceremony and Officer
Nelson was welcomed to the City of Medina.
3. Consent Agenda
A. Approval of Temporary On -Sale Liquor License for Holy Name of Jesus.
Moved by Jim Johnson, seconded by Phil Zietlow, to approve the consent agenda. Motion
passed unanimously.
4. Comments from Residents in Attendance on Items Not on the Agenda
There were none.
5. Park Commission Comments
There were none.
6. Planning Commission Comments
There were none.
7. Derrick Wetterstrom — Schutrop Homes Lot Combination & Plat, 1495 Medina Road
Loren Kohnen said Mr. Wetterstrom would like to replat three parcels into one. The total
acreage of the three would be 25 acres. He said the existing home has already been moved
out and they are looking to build a new home on the combined parcel.
He said the total good soils for the combined parcels is 2.78 acres. 5 acres of good soils is
required, however, these parcels are existing and the City has allowed for development on an
existing parcel if there is room for two septic systems. In this instance he is making a bad
situation better by combining three parcels. Perc tests show there are locations for two septic
sites. He said staff recommends approval. He said the Planning Commission also
recommends approval with several conditions. They would like the power line easement
defined before the final plat is approved as well as the drainage, utility, and wetland easements.
They want the driveway access to be done per staff recommendation and they want the existing
septic site and well be abandoned per PCA regulations. He said they want to recognize that
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these are existing lots of record. Lastly, a road right-of-way dedication should be given for
Medina Road if it does not already exist.
Moved by Carolyn Smith, seconded by Phil Zietlow, to direct the City Attorney to draft a
resolution approving the Wetterstrom Addition plat. Motion passed unanimously.
8. Issues Relating to the Development Agreement for Wild Meadows
Dave Newman of the Bancor Group said that at the last meeting he understood that the City
Council had set the park dedication fee at 10% of the value of the land. He said that would
make the park dedication fee around $1,000,000. He believed that seemed high in relationship
to the amount of park use to be generated by the property. He said they understand there was
some credit given for the trails, however, the credit for the trails is only the cost of the land. At
$30,000 an acre, the credit would be around $120,000. He said they are not asking for credit
for the three tot -lots they are putting in, for the conservation areas, or for the many other trails
that are going to be included as a part of the development.
Dave Newman said at the current rate, the proposed fee would cost around $6,660 per lot. He
said this does not seem in line with what the City has previously charged other developments.
Phil Zietlow said that you cannot compare this fee to previous fees. He said the City has made
mistakes by not charging park dedication fees based on the City's ordinance.
Dave Newman said that from his research, it seems that most cities charge a flat fee per lot. He
said the impact on the park system is done on a per lot basis, rather than on an overall value.
The impact on the park system from one family is not significantly different than from another,
and a per lot basis seems to have some merit.
There was some discussion about Foxberry Farms which included a private park and trails that
were not credited against the park dedication fee.
There was some discussion about the comparisons provide by Dave Newman. The Council
wanted the City staff to conduct a more broad comparison and some analysis on the park
dedication fees including a history of what the City has charged.
John Ferris said that if it were a 5% fee, what the City has charged in the past, that would be
around $3,300 per lot. That seems like a more reasonable assessment per lot.
Ron Batty described some of the legal precedents for park dedication fees and that a flat 10%
fee does is not automatically justified by legal precedents.
Carolyn Smith said that eventually a per unit charge does seem to make more sense. She said
pretty soon the Bendickson property is going to develop and that may have 80 units. It may be
better to charge a park dedication fee based on the number of units and the impact on the park
system.
Ron Batty said he thought 10% could be reasonable, however, the City needs to be careful not
to set a fee so high that it could be challenged. There does need to be some relationship to the
impact on the park system to the proposed capital improvements to the park system.
There was some discussion by the Council that an additional 30 bonus lots were approved for
this development and that these units provided the developer a great financial benefit. They
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were not so sure that reducing the park dedication fee was something they wanted to consider.
The Council directed staff to come back to the next Council meeting with some greater analysis
concerning the City's past park dedication fees and what other cities are charging in the area.
9. Engineering Standards
Jim Dillman said they are looking at modifying the engineering standards to allow PVC pipe to
be used for water mains. The Wild Meadow's Development would like to use it. He said the
engineers have looked at it and believe it is worthwhile.
Moved by Jim Johnson, seconded by Phil Zietlow, to approve the modification of the
Engineering Standards to include PVC as an allowable option for water lines. Motion passed
unanimously.
10. Agreement with the City of Plymouth for Sewer and Water Usage for 19045 Hamel
Road in Plymouth
Jim Dillman said that this agreement is similar to the one for the VFW Hall except it is for a
single family home in Plymouth on Hamel Road. He said the flow from this house will not affect
our capacity limitation through the City of Plymouth.
Moved by Carolyn Smith, seconded by Jim Johnson, to approve the Resolution 00-57
Agreement For Joint Usage Sanitary Sewer and Water Facilities City of Plymouth and City of
Medina. Motion passed unanimously.
11. Arrowhead Drive Frontage Road
Jim Dillman said he met with Jim Grube at the County to go over the cost of the Arrowhead
frontage road project. He said the County would like to be reimbursed for their design cost,
around $70,000, through a credit for their future sewer trunk area charge. The credit would be
for a number of acres and not for a dollars amount. Then, that at the time the trunk area charge
is assessed, it will be on the remaining acres. He said if this is acceptable to the City Council,
then he would go back to the County to draft an agreement for approval.
Dillman said this is in addition to the City paying around $10,500 for the cost of moving the
water line.
Jim Dillman said that he wanted to get conceptual approval from the City Council before having
this contract drafted.
There was some discussion about how the credit would be administered since this is a credit for
a sewer charge that actually is paying for a road project. At some point, the general fund would
need to transfer a certain dollar amount into the sewer capital improvement fund.
The consensus of the Council was to formalize this agreement and credit, and come back to the
Council for final approval.
12. Equipment Report
Jim Dillman said he wanted to give the City Council an update for the types of equipment that
they have currently, and the replacement needs in the coming years. Also, he would like
approval to take $25,000 out of the equipment replacement fund to replace the 1991 pickup and
to purchase a pressure washer for $5,000.
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Moved by Carolyn Smith, seconded by Phil Zietlow, to accept the equipment report and to
authorize the expenditure for the new truck and pressure washer. Motion passed
unanimously.
13. Snowplowing Procedures
Jim Dillman said he wanted to make sure that the Council was aware of, and okay with, the
current snowplowing procedures. He asked the City Council to reaffirm the present policy. He
said they keep the roads as clear as possible, however, they do not have a bare pavement
policy. He said they try to minimize costs while providing for the most efficient, cost effective
service possible.
Carolyn Smith asked if the City fixes damage beyond the right-of-way caused by plowing.
Jim Dillman said that sometimes in a big snow they do push snow quite a ways back and will
take care of the damage caused by that.
Carolyn Smith agreed that she did not like the bare pavement policy. She said that uses
excessive amounts of salt and is okay with the policy as stated.
The consensus of the Council was to remain under the current snowplowing procedures as
presented.
14. Accept the Snowmobile Bid
Ed Belland said that they received seven bids. The highest bid was for $1,530.00. He
presented a breakdown of the costs. The City Attorney time $1,000.00, officer court time $130,
and the cost to sell $120.00. The remainder of the funds would be sent to the State to the
Department of Natural Resources.
Moved by Jim Johnson, seconded by Phil Zietlow, to approve the bid for the snowmobile.
Motion passed unanimously.
Jim Lane arrived at 9:30 p.m.
15. Emergency Preparedness Grant
Ed Belland said the City has not applied for funding for grants for emergency preparedness
since the program has been in existence since the mid 1980's. He said he checked into
applying for the funds and submitted the paperwork for the funding.
He said he added together the time that was spent by all employees for emergency
preparedness activities and then applied for around $4,000. He said he will know by the end of
the year if we will receive that.
16. 2001 Budget
Paul Robinson said this is the second draft of the 2001 General Fund Budget. There have been
a few modifications since the preliminary levy was set. The tax rate has been reduced from
13.98% to 13.21 %, which reduced the total levy from $1,155,199 to $1,093,671 or reduced the
total levy by $61,528.00. He said one of the significant differences was the re -negotiation of the
building inspection contract. For 2001, the City will be paying 40% of the building permit fee
and 40% of the plan review.
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He said this reduced budget expenditures by $74,000. We also updated the wage information
based on the wage increases that were approved at the previous Council meeting, and
budgeted some overtime for the Planning and Zoning Assistant and the Deputy Clerk which had
not been previously included in past budgets. He said health insurance costs were updated and
the contingency amount was increased to $50,000.
Robinson said additionally there were some significant items where additional discussion was
desired. Those were the addition of a community service officer, which was around $12,000,
the contracting with a secretarial service for taking minutes at the Council meetings for around
$4,500, and the paving of Brockton Lane.
Phil Zietlow said that he had some hard questions concerning those items. He is not sure we
need an additional community service officer, nor a note taker, and is not sure that Brockton
Lane is necessarily needed for the coming year.
Carolyn Smith said that the Planning and Zoning Department needed to budget for someone for
a half-time or additional full-time position.
Phil Zietlow thought it would be hard to find a part time person to fill any planning and zoning
position.
Phil Zietlow said that he would like to continue lowering the City's tax rate and did not want to
lock into additional expenditures, and would like to stay more flexible and not add additional
employees. He was okay with leaving these items in the budget if these specific three items be
justified at the time the projects are ready to be taken on, or the additional employee is ready to
be added.
17. Resolution 00-58 Certifying Delinquent Water and Sewer and Recycling Charges
Moved by Jim Johnson, seconded by Phil Zietlow, to approve Resolution 00-58, certifying
delinquent water, sewer and recycling charges to Hennepin County for collection in 2001.
Motion passed unanimously.
18. Pay the Bills
Moved by Jim Johnson, seconded by Phil Zietlow, to approve the bills, order check numbers
21692-21746 for $39, 826.11, and payroll check numbers 16821-16851 for $18, 794.66. Motion
passed unanimously.
19. Adjournment
Moved by Carolyn Smith, seconded by John Ferris, to adjourn the meeting at 9:50 p.m. Motion
passed unanimously.
n B. Ferris, Mayor
Att
Paul Robinson, Administrator Clerk -Treasurer
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ORDER CHECKS - NOVEMBER 21, 2000
21692 A.T.& T $39.40
21693 AMERICAN EXPRESS $427.03
21694 AMERICAN PUBLIC WORKS ASSN $172.50
21695 AMERIPRIDE LINEN & APPAREL SVC $57.95
21696 BUFFALO BITUMINOUS $650.18
21697 CY'S UNIFORMS $411.77
21698 DOYLE, TIM $449.41
21699 EHLERS & ASSOC $343.75
21700 ERICKSON, ROLF ENT., INC. $3,503.20
21701 FIRSTAR BANK $436.76
21702 FORTIN HARDWARE $60.89
21703 G & H DISTRIBUTING $71.48
21704 GENUINE PARTS $161.95
21705 GLENWOOD INGLEWOOD $44.10
21706 GRAINGER $175.15
21707 HARMON GLASS $15.00
21708 HAWKINS WATER TREATMENT GROUP $55.00
21709 HENNEPIN CO. SHERIFF'S OFFICE $397.31
21710 IMPREST FUND $840.30
21711 INTERSTATE BATTERY SYSTEM $393.78
21712 LARSON, SANDRA $49.94
21713 LAWN DETAILERS $1,520.00
21714 MARTIN, JAMES $405.63
21715 MCGILL, CHRISTOPHER $42.33
21716 MEDINA POLICE DEPT.-PETTY CASH $97.88
21717 METRO WEST INSPECTION $8,242.50
21718 METRO.COUNCIL ENVIRO. SERVICES $8,176.00
21719 MIDWEST AUTOMOTIVE $528.55
21720 MINN COMM $30.69
21721 MINNESOTA TAXPAYERS ASSN. $125.00
21722 MOBIL $11.97
21723 NEXTEL WEST CORP $551.25
21724 NORTHERN STATES POWER $1,034.95
21725 NORTHWEST SURBURBAN CHAMBER $99.00
21726 ORCHARD TRUST CO $880.00
21727 ORONO IND.SCH.DIST. 278 $877.03
21728 PROTOCOL COMMUNICATIONS, INC. $25.00
21729 QWEST $104.00
21730 REYNOLDS WELDING $44.16
21731 SAMARITAN TIRE CO., INC. $93.04
21732 SKYWAY PUBLICATIONS, INC. $155.80
21733 STREICHER'S $84.77
21734 SUBURBAN TIRE & AUTO SERVICE $279.12
21735 TALLEN & BAERTSCHI $2,379.10
21736 THIBAULT ASSOCIATES $956.20
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ORDER CHECKS — NOVEMBER 21, 2000
21737 TRI STATE PUMP $190.85
21738 TWIN CITY WATER CLINIC $20.00
21739 VANMETER, WALLACE $90.00
21740 VERIZON WIRELESS $30.13
21741 VIEAU, CEC $36.11
21742 WARNING LITES $74.95
21743 WESTSIDE WHOLESALE TIRE $30.00
21744 WINTER EQUIPMENT COMPANY $162.33
21745 XEROX CORPORATION $446.94
21746 P.E.R.A. $3,243.98
Total Checks $39,826.11
PAYROLL CHECKS — NOVEMBER 20, 2000
16821 ROBINSON, PAUL A. $1,106.39
16822 SCHERER, STEVEN T $1,031.33
16823 MCGILL, CHRISTOPHER R. $1,185.64
16824 ROUILLARD, MICHAEL J $679.65
16825 DILLMAN, JAMES D. $1,548.34
16826 DRESSEL, ROBERT P. $941.87
16827 BELLAND, EDGAR J. $1,883.45
16828 VIEAU, CECILIA M. $933.63
16829 SULANDER, LAURA L. $1,025.71
16830 LARSON, SANDRA L. $1,048.62
16831 BOECKER, KEVIN D. $348.92
16832 PRIEM, JON D. $1,282.85
16833 CHRISTENSON, JEREMY L. $1,190.15
16834 NYSTROM, JAMES $1,148.91
16835 BAER, DOROTHY $143.50
16836 DALBEC, DEBRA $108.50
16837 NELSON, JASON $1,090.21
16838 LARSON, TODD A $616.49
16839 DONAHUE, VALERIE $70.00
16840 DYKHOFF, ROSE $129.50
16841 ELSENPETER, PENNY $80.50
16842 ETEM, VIRGINIA $138.25
16843 FRY, BEVERLY $73.50
16844 GREGOR, PATTY $112.00
16845 KASTER, BONNIE K. $232.75
16846 KEARIN, MARJORIE GAY $119.00
16847 MIGNONE, CONNIE $77.00
16848 SORENSEN, JEANNE $136.50
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PAYROLL CHECKS - NOVEMBER 20, 2000(CONT'D)
16849 VELCH, PATRICIA $175.00
16850 WEIR, ELIZABETH $70.00
16851 WHITEHEAD, BRUCE $66.50
$18,794.66
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