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Home My Public Portal AboutJune 2 2010 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, June 2, 2010 Present: President Russ Evans, Vice President Dr. John Hennette, Secretary Kara Thomas, and Tim Trigg Also Present: Jan Firebaugh — Friends of the Park Association of Putnam County, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:32 p.m. by President R.Evans and held in the City Council meeting room of Greencastle City Hall. Public Input-None Minutes On a motion, from J.Hennette, second by K.Thomas, the minutes from the May 5, 2010 meeting were approved as presented. All Ayes. Claims On a motion from T.Trigg, second by K.Thomas, the claims were approved as presented. All Ayes. Special Park Request Putnam County Comprehensive Services—Director R.Weinschenk presented a special request on behalf of Putnam County Comprehensive Services asking for special consideration toward the season passes that may be used by varying consumers and staff members. This is the same request the board has approved in the past. On a motion from J.Hennette, second by K.Thomas the request was approved. All Ayes. Personnel Seasonal Maintenance -Director R.Weinschenk presented an updated list of seasonal staff members and their positions that the board needs to approve. Following a review, the request was granted on a motion from T.Trigg, second by J.Hennette. All Ayes. Robe-Ann Park Tree Work Director R.Weinschenk informed the board that we will be removing 6 trees and trimming three others over the next few weeks. Five did not leaf out and one appears to be tipping over toward the main gate and park house. Three others will have dead limbs removed. This project is to be completed by the July 4th celebration. 5-Year Pepsi Concessions Contract �.•, Director R.Weinschenk informed the board that since the park& recreation department's contract has expired with PepsiAmericas,we are in the process of negotiating a new agreement with them. We are hoping to gain more than just an discount adjustment on our invoices. 6-2-10 Park Board—page two Old Business 1. Friends of the Park a. Phase III: Albin Pond & SRTS Trail Projects — Director R.Weinschenk gave a short but enthusiastic review of the progress on the Albin Pond and Safe Routes to School Project. b. Pancakes for Parks & Pathways—J.Firebaugh was present and informed the board that the FOTP would be conducting a"Pancakes for Parks & Pathways" Fundraiser on Saturday, July 3, alongside the annual Mike Rokicki Mermorial 5K event. As part of her request, she informed the board that she would be in need of celebrity"Flapjack Flippers", and asked for their support. c. "Robe-Ann Rocks" — J.Firebaugh informed the board that "Robe-Ann Rocks", a teen music series, has been scheduled from 7:00-10:00 p.m. on Thursday evening, July 15h. FOTP will be providing the venue and inviting local youth to Robe-Ann Park to listen to local high school bands "rock" Robe-Ann Park. J.Firebaugh reassured the board that lyrics and volume will be monitored. d. Popsicles for "National Parks & Recreation Month" — J.Firebaugh informed he board that FOTP will be handing out free popsicles to those people attending the Greencastle Aquatics Center on Friday, July 16th. As part of this friendly act, they will be promoting "July is Parks & Recreation Month", to inform everyone of the importance of the service the Greencastle Parks&Recreation Department provides. e. Area 30 & Jaycee Park—J.Firebaugh also informed the board that following the flower bed project at the Greencastle Aquatics Center, Area 30 is investigating the possibility of adopting some projects at Jaycee Park. After a quick tour of the park and its facilities, Jaycee Park may lend itself to some partnership projects between the three entities. 2. Robe-Ann Park Drainage and Paving Repairs — Director R.Weinschenk informed the board that the request for additional funding of$21,600.00 to hire a contractor to complete drainage and roadway repairs in Robe-Ann Park was not able to be put on the agenda for the May 2010 City Council meeting due to a 10-day advertisement requirement. He informed the board that City Clerk/Treasurer Teresa Glenn told him that the use of funds from the cash balance couldn't be used for the additional; however, the funds received from Big Walnut Sports Park for 2009 & 2010 maintenance could be placed in Park Non-Reverting Capital and the "additional" drawn from that budget line. Because of the advertisement deadlines, the request will be placed on the June 2010 City Council meeting agenda. Program Fees Director R.Weinschenk, with the help of Assistant Director T.Scott, updated the board on some new programs and to meet the State Board of Accounts requirements asked the park board to approve fees. The programs with their fees include: Greencastle Volleyball Clinic Liz Spencer - instructor $25.00/person Stuff It! (animal pillow projects) Dessa Frank—instructor $10.00/person Play in Clay! Dessa Frank—instructor $1 5-20/person 6-2-10 Park Board—page three On a motion from K.Thomas, second by T.Trigg the board approved the new programs and their stated fees. All Ayes. New Business -None Director's Report 1. Director - Director R.Weinschenk gave a short synopsis of the happenings in the parks department over the past month and events that will be happening in the next. He highlighted many of the activities of the Celebrate "4" Committee and asked for help during the annual Mike Rokicki Memorial 5K Run/Walk. 2. Assistant Director — Assistant Director T.Scott gave a short recreation program report highlighting some the programs held during the past month and those in the upcoming month. He began with a description of the three paintings displayed in city hall that were painted during the Y.A.R.T. Program. These three paintings will be on display in city hall during the city council meeting and then will be on display until the FOTP: Celebrate "4" Committee's Independence Day Celebration in Robe-Ann Park. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held on Wednesday evening, July 7, 2010 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from J.Hennette, second by K.Thomas, the park board meeting was adjourned at 8:48 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: i I Russell Evans, President Dr. John Hennette, i President ji- Ct/!Ct ✓ ,2 f' / G' Kara Thomas, Secretary Tim Trigg ._. GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET JUNE 2, 2010 VENDOR DESCRIPTION AMOUNT AA Huber& Sons Aquatics: Facility Start Up 3,299.00 ADT Security Services Alarm services&repairs 86.33 Baker's Septic Service 2 Portalets 142.00 B &R Fire Protection, Co. Aquatics: Concession Extinguisher Inspect 105.00 Bobbie Higgins Refund shelter use #2 40.00 Brenntag Mid-South, Inc. Aquatics: Muriatic Acid balance pH 418.70 Bret Hurley Construction Water Valve replacement 100.00 Bright Futures Running Club-tri-fold boards &markers 27.23 Cintas First Aid cabinet inspection&restocking 135.15 Co-Alliance-Midland Coop Gasoline& diesel fuel 1,625.57 Flying W Awards Community Wide Pinewood Derby Awards 85.75 Forest Commodities, Inc. 25 yards landscaping mulch 550.00 Gold Medal Products Aquatics: Concession food supplies 260.38 Greencastle Automotive Supply Expenses: 61.63 ❑ Oil $14.95 ❑ Facility Maintenance $46.68 Greencastle Offset Printing Aquatics: Print season passes 521.00 Headley Hardware Expenses (16 invoices): 370.75 ❑ Repair parts $113.19 ❑ Facility Maintenance $257.56 diok Horizon Business Center Recreation Programs: Paper for fliers 167.29 Humphrey's Outdoor Power Mower repair parts 1,439.70 Neal Tire Tire repair 16.00 Quality Chemical Company Midwest Graffiti remover 176.40 Pepsi Americas Aquatics: Concession supplies 632.25 Rod Weinschenk Reimbursement for: 317.60 ❑ Postage $17.60 ❑ Aquatics Start Up $ $300.00 Snowy Pines Nursery 4 River Birch& 1 Maple 615.00 Spear Corporation Expenses: 3,203.07 ❑ Start Up&Parts 1,703.30 ❑ Chemicals&test kit supplies 1,472.77 State Chemical Maintenance and cleaning supplies 388.00 Summit Supply Corp. of Colorado 4 Park benches, 4 picnic tables 3,318.00 Wal-Mart-Community Credit Card Expenditures: 304.65 ❑ Office supplies $ 6.84 ❑ First Aid supplies $170.83 ❑ Rec. supplies $ 89.94 TOTAL GENERAL EXPENSES $21,582.52 PARK NON-REVERTING SOFTBALL FUND Wal-Mart-Community Credit Card Softball concession supplies 37.04 Oft TOTAL PK NR SOFTBALL EXPENSES $37.04 GRAND TOTAL EXPENSE FOR THE MONTH $21,619.56 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$21,619.56 dated this 2nd day of June, 2010. SIGNATURES OF GOVERNN / � Russell Evans, President Dr. John ennette, ice President - /44 M.( J46.9-44,a) /, Kara Thomas, Secretary Tim Trigg