HomeMy Public PortalAbout2011.09.08 Regular Council MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
September 8, 2011
Agenda
Call to Order and Roll Call
Approve the Agenda
Reports
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m.
Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member
Witte all answered roll call. Council Member Scott was absent.
City staff present was Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Linda
Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; John Anderson, Airport
Manager; Jerry Summers, Police Chief; Peter Borner, Public Works Director; Rick Scherette,
Streets Superintendent; Eric McCormick, Golf Course Superintendent; Carol Coyle, Grant
Coordinator; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Mayor Bailey approved the agenda as amended on September 6, 2011.
REPORTS
Council Member Scott arrived at 5:31
Department Reports
Lindley Kirkpatrick, City Manager, stated that Cindy Blackman, Human Resource Manager, will
be transitioning into a part time role for the City of McCall. Mr. Kirkpatrick stated that the
change will create a new position to share the Human Resource duties. He stated that one
position will be a higher level position with a higher wage rate and the other will be a lower
level, administrative type position. He also stated that there will be more hours for the same
budgeted salary dollars.
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September 8, 2011
Peter Borner, Public Works Director, gave an update to Council regarding some street
improvement projects.
There was a brief discussion concerning the stairs that were replaced at the west end of Legacy
Park and whether the agreement with the owner of that property had been fulfilled.
Council worked through the department reports with the Department Heads.
There was a brief discussion regarding the removal of old docks on the shore of the lake and
whose responsibility it was to remove them. Dennis Coyle, Parks and Recreation Director,
indicated that it was the owner of the dock's responsibility to remove the old docks; however it is
difficult to identify the owner of the dock therefore the City has been removing the old docks and
debris.
Council Member Witte had some questions about the City's lead testing of city water. Peter
Borner, Public Works Director, explained that the City did fail the lead testing of the City's
water. He stated that DEQ required that water be tested from some of the older homes. It was
Mr. Borner's opinion that the older homes would be more susceptible to lead due to old
plumbing. He continued stating that he was in the process of communicating with DEQ as he did
not feel that the results were an accurate account of the City's overall water system. Mr. Borner
also stated that Public Works was in the process of collecting 27 more samples for testing.
Committee Minutes
The Council received copies of the following committee minutes:
• McCall Library Board of Trustees — June 15, 2011
• McCall Library Board of Trustees — July 20, 2011
• McCall Urban Redevelopment Agency — July 19, 2011
• Planning and Zoning Commission — July 12, 2011
• Technical Advisory Group — June 1, 2011
• Technical Advisory Group — June 21, 2011
• Tree Advisory Committee — June 6, 2011
Mayor Bailey led the audience in the Pledge of Allegiance at 6:09 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:10 p.m.
Hearing no comments, Mayor Bailey closed the public comment.
BUSINESS AGENDA
AB 11-154 Funding for trees at the Driving Range
Lindley Kirkpatrick, City Manager, presented the information for the funding for trees at the
driving range. Mr. Kirkpatrick stated that Council had approved the installation of the trees;
however a method to pay for the trees had not been established. The trees will screen the homes
at the north end of the driving range from golf balls which may leave the driving range.
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Council Member Witte stated that the fees for the Golf Course should be evaluated to ensure that
they are sufficient. Mr. Kirkpatrick stated that the Golf Fees would come before the Council late
January or early February 2012.
Mayor Bailey moved to approve the use of $20,000 from Council Contingency and $743
from Council Travel & Meetings to reimburse the Golf Fund for the cost of screening the
driving range. Council Member Scott seconded the motion. In a roll call vote Mayor Bailey,
Council Member Scott, Council Member Aymon, Council Member Swanson, and Council
Member Witte all voted aye and the motion passed.
AB 11-160 FY11 Local Option Tax Update and Prioritization
BessieJo Wagner, City Clerk presented the Local Option Tax (LOT) update to Council. The
Council reviewed the latest LOT revenue projections and the proposed prioritization of projects
for an expanded contingency list. Mrs. Wagner stated that based on trend the LOT revenues will
exceed the first contingency list, so the expanded list of contingent projects would be necessary.
Council Member Witte felt that the additional LOT funds should go to some of the capital
projects for the City rather than going back and funding other projects. She stated that the Golf
Course retrofit to correct a safety issue and the Parks and Recreation Utility vehicle would be a
better use of the anticipated funds for the citizens and tourists.
Mayor Bailey suggested that the City go back to the voters with a 1 % sales tax that would be
committed to capital improvement.
There was some discussion as to the order of the contingent list. Mr. Kirkpatrick clarified that at
an earlier Council Meeting there was a discussion regarding the LOT funds and that the direction
was that the funds should be allocated to other projects first prior to City Projects. Council
Member Witte stated that she felt that City projects should be first to be funded, since the LOT
funds were meant to be used to mitigate the effects of tourism on the City.
Council Member Aymon moved to approve the priority list of projects to receive additional
FY11 LOT funding provided that the funds are received. Council Member Swanson
seconded the motion. In a roll call vote Council Member Aymon, Council Member
Swanson, Mayor Bailey, and Council Member Scott, all voted aye; Council Member Witte
voted no and the motion passed.
AB 11-159 Contract Award for Brown Park Pathway Re -Construction
Dennis Coyle, Parks and Recreation Director, stated that On Sept 1, 2011 informal bids were
solicited for the Brown Park pathway re -construction. Bids were solicited from three local
contractors. Mr. Coyle stated that the project was divided into five alternative bid sections. Bids
were opened and reviewed on September 8, 2011. Construction was planned to begin by
September 19, 2011 and be completed by October 14, 2011. Mr. Coyle stated that Granite
Excavation was the low bidder. The bid for the entire project broke out as follows: the base bid
at $36,526; Alternative 1 at $7,422; and Alternative 2 at $8,088 with a total of $52,036.
Mayor Bailey moved to authorize staff to enter into a contract with Granite Excavation for
the re -construction of the Brown Park Pathway to include the base bid, Alternative 1,
Alternative 2, and authorize the Mayor to sign all necessary documents. Council Member
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Witte seconded the motion. In a roll call vote Mayor Bailey, Council Member Witte,
Council Member Aymon, Council Member Scott, and Council Member Swanson, all voted
aye and the motion passed.
AB 11-156 Proposed Snow Ordinances Discussion
Peter Borner, Public Works Director, reviewed a number of potential code amendments related
to snow removal. Mr. Borner stressed the need to strengthen the ordinance to prevent snow from
being put into the City's right-of-ways which hampers the snow removal process by City plows.
The Council discussed each of the suggested amendments and was supportive of developing the
revised ordinances. Mr. Borner emphasized the need to make plowing more efficient for the
City. There was much discussion regarding related parking issues and possible solutions. The
other area of concern was the privately owned plows that put snow in unauthorized places. Staff
will begin the process and return to Council for further action.
Mayor Bailey stated that there had been some discussion as to ways to ensure that business
owners clear their sidewalks; one suggestion was that the businesses pay a fee to the City and
then the City would manage the sidewalk clearing.
AB 11-155 Police Department Discussion
Chief Summers reviewed the Department's current staffing levels, employee turnover, training
standards, and DUI interdiction efforts.
Council Member Aymon stated that she had received feedback on DUI pullover suspicion,
stating that the perception was that there was no probable cause for the police to pull people over
and that the police are just waiting for people to leave the bar so they can pull them over. Council
Member Aymon asked what kind of training does an officer receive regarding to DUIs and what
was the City's policy regarding DUIs. Chief Summers responded stating that without all the
information pertaining to a particular stop it would be difficult to comment. He also stated that if
indeed there was an officer exhibiting this behavior he would go under disciplinary action.
Chief Summers continued, stating that the procedure when stopping a car was that if an officer
stops a car, and the odor of an alcoholic beverage is coming from within the car, the officer will
ask the driver to step out of the car and come to the back of the car and ask them a few questions.
If the officer should pick up the odor of an alcoholic beverage at that point, he will then do field
sobriety testing. Chef Summers went on to give more detailed explanation of what is involved
with determining whether or not someone is driving under the influence. He stated that in
addition to POST training, all McCall officers receive an additional 80 hours in DUI and
impaired driving training. Chef Summers covered many reasons why a person may be stopped.
Lindley Kirkpatrick, City Manager, encouraged the Council, when they receive a complaint to
report the complaint with specifics to either Chief Summers of the City Manager, so the incident
can be investigated.
There was a brief discussion regarding officer tenure.
Chief Summers encouraged all the Council Members to participate in a ride along with one of
the McCall officers.
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Council Member Scott was pleased with the overall performance of the McCall Police
Department.
The overall discussion provided a lot of information to the Council. Council members were
generally supportive of the Department's current direction and staffing. In particular, Council
members were very pleased that there were about half the DUIs as there were ten years ago.
AB 11-161 Email Records Retention Discussion (added 9/6/11)
BessieJo Wagner, City Clerk, emphasized the importance of retaining emails, since they are a
public record. Specific retention procedures will be developed with individual Council members,
since they access their email accounts in different ways.
CONSENT AGENDA
Staff recommended approval of the following items:
1. Council Regular Minutes — July 28, 2011
2. Warrant Registers Dated September 1, 2011
3. Payroll Report for Period Ending August 5, 2011
4. AB 11-158 Public Works photocopier lease from Ikon Office Solutions
5. AB 11-157 2011-2012 Winter Snow Removal Equipment Rental
6. AB 11-153 Authorization for Mayor to sign change orders for all contracts related to the
Renewable Energy Enterprise Zone (REEZ)- Solar City Project
7. AB 11-162 Art on the Lake Event (added 9/6/11)
A brief discussion took place regarding the Warrant Register and correct the minutes.
Council Member Witte moved to approve the Consent Agenda with the minutes corrected.
Council Member Aymon seconded the motion. In a roll call vote Council Member Witte,
Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member
Swanson, all voted aye and the motion passed.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:28 p.m.
,%
onald C. Bailey, ayor
ATTEST:
essieJo W . gner, City Cl - rk
McCall City Council Regular Meeting
September 8, 2011
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