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HomeMy Public PortalAbout2011.09.08 Regular Council MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) September 8, 2011 Agenda Call to Order and Roll Call Approve the Agenda Reports Pledge of Allegiance Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte all answered roll call. Council Member Scott was absent. City staff present was Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; John Anderson, Airport Manager; Jerry Summers, Police Chief; Peter Borner, Public Works Director; Rick Scherette, Streets Superintendent; Eric McCormick, Golf Course Superintendent; Carol Coyle, Grant Coordinator; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Mayor Bailey approved the agenda as amended on September 6, 2011. REPORTS Council Member Scott arrived at 5:31 Department Reports Lindley Kirkpatrick, City Manager, stated that Cindy Blackman, Human Resource Manager, will be transitioning into a part time role for the City of McCall. Mr. Kirkpatrick stated that the change will create a new position to share the Human Resource duties. He stated that one position will be a higher level position with a higher wage rate and the other will be a lower level, administrative type position. He also stated that there will be more hours for the same budgeted salary dollars. McCall City Council Regular Meeting Page 1 of S September 8, 2011 Peter Borner, Public Works Director, gave an update to Council regarding some street improvement projects. There was a brief discussion concerning the stairs that were replaced at the west end of Legacy Park and whether the agreement with the owner of that property had been fulfilled. Council worked through the department reports with the Department Heads. There was a brief discussion regarding the removal of old docks on the shore of the lake and whose responsibility it was to remove them. Dennis Coyle, Parks and Recreation Director, indicated that it was the owner of the dock's responsibility to remove the old docks; however it is difficult to identify the owner of the dock therefore the City has been removing the old docks and debris. Council Member Witte had some questions about the City's lead testing of city water. Peter Borner, Public Works Director, explained that the City did fail the lead testing of the City's water. He stated that DEQ required that water be tested from some of the older homes. It was Mr. Borner's opinion that the older homes would be more susceptible to lead due to old plumbing. He continued stating that he was in the process of communicating with DEQ as he did not feel that the results were an accurate account of the City's overall water system. Mr. Borner also stated that Public Works was in the process of collecting 27 more samples for testing. Committee Minutes The Council received copies of the following committee minutes: • McCall Library Board of Trustees — June 15, 2011 • McCall Library Board of Trustees — July 20, 2011 • McCall Urban Redevelopment Agency — July 19, 2011 • Planning and Zoning Commission — July 12, 2011 • Technical Advisory Group — June 1, 2011 • Technical Advisory Group — June 21, 2011 • Tree Advisory Committee — June 6, 2011 Mayor Bailey led the audience in the Pledge of Allegiance at 6:09 p.m. PUBLIC COMMENT Mayor Bailey called for public comment at 6:10 p.m. Hearing no comments, Mayor Bailey closed the public comment. BUSINESS AGENDA AB 11-154 Funding for trees at the Driving Range Lindley Kirkpatrick, City Manager, presented the information for the funding for trees at the driving range. Mr. Kirkpatrick stated that Council had approved the installation of the trees; however a method to pay for the trees had not been established. The trees will screen the homes at the north end of the driving range from golf balls which may leave the driving range. McCall City Council Regular Meeting Page 2 of 5 September 8, 2011 Council Member Witte stated that the fees for the Golf Course should be evaluated to ensure that they are sufficient. Mr. Kirkpatrick stated that the Golf Fees would come before the Council late January or early February 2012. Mayor Bailey moved to approve the use of $20,000 from Council Contingency and $743 from Council Travel & Meetings to reimburse the Golf Fund for the cost of screening the driving range. Council Member Scott seconded the motion. In a roll call vote Mayor Bailey, Council Member Scott, Council Member Aymon, Council Member Swanson, and Council Member Witte all voted aye and the motion passed. AB 11-160 FY11 Local Option Tax Update and Prioritization BessieJo Wagner, City Clerk presented the Local Option Tax (LOT) update to Council. The Council reviewed the latest LOT revenue projections and the proposed prioritization of projects for an expanded contingency list. Mrs. Wagner stated that based on trend the LOT revenues will exceed the first contingency list, so the expanded list of contingent projects would be necessary. Council Member Witte felt that the additional LOT funds should go to some of the capital projects for the City rather than going back and funding other projects. She stated that the Golf Course retrofit to correct a safety issue and the Parks and Recreation Utility vehicle would be a better use of the anticipated funds for the citizens and tourists. Mayor Bailey suggested that the City go back to the voters with a 1 % sales tax that would be committed to capital improvement. There was some discussion as to the order of the contingent list. Mr. Kirkpatrick clarified that at an earlier Council Meeting there was a discussion regarding the LOT funds and that the direction was that the funds should be allocated to other projects first prior to City Projects. Council Member Witte stated that she felt that City projects should be first to be funded, since the LOT funds were meant to be used to mitigate the effects of tourism on the City. Council Member Aymon moved to approve the priority list of projects to receive additional FY11 LOT funding provided that the funds are received. Council Member Swanson seconded the motion. In a roll call vote Council Member Aymon, Council Member Swanson, Mayor Bailey, and Council Member Scott, all voted aye; Council Member Witte voted no and the motion passed. AB 11-159 Contract Award for Brown Park Pathway Re -Construction Dennis Coyle, Parks and Recreation Director, stated that On Sept 1, 2011 informal bids were solicited for the Brown Park pathway re -construction. Bids were solicited from three local contractors. Mr. Coyle stated that the project was divided into five alternative bid sections. Bids were opened and reviewed on September 8, 2011. Construction was planned to begin by September 19, 2011 and be completed by October 14, 2011. Mr. Coyle stated that Granite Excavation was the low bidder. The bid for the entire project broke out as follows: the base bid at $36,526; Alternative 1 at $7,422; and Alternative 2 at $8,088 with a total of $52,036. Mayor Bailey moved to authorize staff to enter into a contract with Granite Excavation for the re -construction of the Brown Park Pathway to include the base bid, Alternative 1, Alternative 2, and authorize the Mayor to sign all necessary documents. Council Member McCall City Council Regular Meeting Page 3 of 5 September 8, 2011 Witte seconded the motion. In a roll call vote Mayor Bailey, Council Member Witte, Council Member Aymon, Council Member Scott, and Council Member Swanson, all voted aye and the motion passed. AB 11-156 Proposed Snow Ordinances Discussion Peter Borner, Public Works Director, reviewed a number of potential code amendments related to snow removal. Mr. Borner stressed the need to strengthen the ordinance to prevent snow from being put into the City's right-of-ways which hampers the snow removal process by City plows. The Council discussed each of the suggested amendments and was supportive of developing the revised ordinances. Mr. Borner emphasized the need to make plowing more efficient for the City. There was much discussion regarding related parking issues and possible solutions. The other area of concern was the privately owned plows that put snow in unauthorized places. Staff will begin the process and return to Council for further action. Mayor Bailey stated that there had been some discussion as to ways to ensure that business owners clear their sidewalks; one suggestion was that the businesses pay a fee to the City and then the City would manage the sidewalk clearing. AB 11-155 Police Department Discussion Chief Summers reviewed the Department's current staffing levels, employee turnover, training standards, and DUI interdiction efforts. Council Member Aymon stated that she had received feedback on DUI pullover suspicion, stating that the perception was that there was no probable cause for the police to pull people over and that the police are just waiting for people to leave the bar so they can pull them over. Council Member Aymon asked what kind of training does an officer receive regarding to DUIs and what was the City's policy regarding DUIs. Chief Summers responded stating that without all the information pertaining to a particular stop it would be difficult to comment. He also stated that if indeed there was an officer exhibiting this behavior he would go under disciplinary action. Chief Summers continued, stating that the procedure when stopping a car was that if an officer stops a car, and the odor of an alcoholic beverage is coming from within the car, the officer will ask the driver to step out of the car and come to the back of the car and ask them a few questions. If the officer should pick up the odor of an alcoholic beverage at that point, he will then do field sobriety testing. Chef Summers went on to give more detailed explanation of what is involved with determining whether or not someone is driving under the influence. He stated that in addition to POST training, all McCall officers receive an additional 80 hours in DUI and impaired driving training. Chef Summers covered many reasons why a person may be stopped. Lindley Kirkpatrick, City Manager, encouraged the Council, when they receive a complaint to report the complaint with specifics to either Chief Summers of the City Manager, so the incident can be investigated. There was a brief discussion regarding officer tenure. Chief Summers encouraged all the Council Members to participate in a ride along with one of the McCall officers. McCall City Council Regular Meeting Page 4 of 5 September 8, 2011 Council Member Scott was pleased with the overall performance of the McCall Police Department. The overall discussion provided a lot of information to the Council. Council members were generally supportive of the Department's current direction and staffing. In particular, Council members were very pleased that there were about half the DUIs as there were ten years ago. AB 11-161 Email Records Retention Discussion (added 9/6/11) BessieJo Wagner, City Clerk, emphasized the importance of retaining emails, since they are a public record. Specific retention procedures will be developed with individual Council members, since they access their email accounts in different ways. CONSENT AGENDA Staff recommended approval of the following items: 1. Council Regular Minutes — July 28, 2011 2. Warrant Registers Dated September 1, 2011 3. Payroll Report for Period Ending August 5, 2011 4. AB 11-158 Public Works photocopier lease from Ikon Office Solutions 5. AB 11-157 2011-2012 Winter Snow Removal Equipment Rental 6. AB 11-153 Authorization for Mayor to sign change orders for all contracts related to the Renewable Energy Enterprise Zone (REEZ)- Solar City Project 7. AB 11-162 Art on the Lake Event (added 9/6/11) A brief discussion took place regarding the Warrant Register and correct the minutes. Council Member Witte moved to approve the Consent Agenda with the minutes corrected. Council Member Aymon seconded the motion. In a roll call vote Council Member Witte, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Swanson, all voted aye and the motion passed. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:28 p.m. ,% onald C. Bailey, ayor ATTEST: essieJo W . gner, City Cl - rk McCall City Council Regular Meeting September 8, 2011 Page 5 of 5