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Home My Public Portal AboutJuly 7 2010 Regular Session Greencastle Board of Park Commissioners n Minutes of the Regular Meeting Wednesday, July 7, 2010 Present: President Russ Evans, Vice President Dr. John Hennette, Secretary Kara Thomas, and Tim Trigg Also Present: Linda Merkel & Patty Harmless — National Night Out! & Family Movie Night, Paul Hoskins - Spinal Muscular Atrophy, Sharla Arnold - Kids Ideal Discovery Summer (KIDS) Program, Shelly Tahtinen - Putnam County Purdue Extension Homemaker's Club, Roger Trippett from Calvary Fellowship Church, Jan Firebaugh — Friends of the Park Association of Putnam County, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President R.Evans and held in the City Council meeting room of Greencastle City Hall. Public Input 1. National Night Out! — L.Merkel & P.Harmless representing the National Night Out! program set for Tuesday evening, August 3 (Raindate: Thursday evening, August 5) 6:00-9:00 p.m. gave a presentation and made the request that the event be "Tobacco Free". They anticipate 1,500 people this year with over 40 agencies participating. Basic packets of school supplies will be handed out to elementary and middle school- aged students. This event will be held in Robe-Ann Park. 2. Family Movie Night— L.Merkel presented the board with the request to hold the 2nd Annual Family Movie Night on Saturday evening, September 18, which will be held on the softball field at Robe-Ann Park. She requested that this be a "Tobacco Free" event, as well. On a motion made by T.Trigg, second by J.Hennette, the board will honor the request to make these two youth-oriented programs"Tobacco/Smoke Free". All Ayes. Minutes On a motion from K.Thomas, second by J.Hennette, the minutes from the June 2, 2010 meeting were approved as presented. All Ayes. Claims On a motion from T.Trigg, second by K.Thomas, the monthly claims were approved as presented. All Ayes. Special Park Request 1. Spinal Muscular Atrophy—Paul Hoskins, stood in for Melissa Ames representing the Spinal Muscular Atrophy group, presented a letter of request to hold the SMA Benefit 2010 5K Run/Walk at Big Walnut Sports Park on August 21, 2010. This benefit will be held to help the family of Zion Ellis Hoskins, a 20-month old child how has been r c � 7-7-2010 Minutes—page two `yam diagnosed with Spinal Muscular Atrophy, a disease within the spectrum of Muscular Dystrophy. 100% of the proceeds will be used to help pay Zion's medical bills, new equipment, and on-going treatments. On a motion, from J.Hennette, second by K.Thomas, the group approved the use of BWSP and the central shelter, with the proper reservation, for the SMA 5K Fundraiser. Director R.Weinschenk added that with the presentation of a 501c3 certificate,the group could gain use of the shelter at a discounted rate. 2. KIDS Pool Request— Sharla Arnold with the Kids Ideal Discovery Summer(KIDS) Program made the request for a special morning 1.5-hour pool rental for Tuesday, July 27th at a discounted rate of$100 instead of$150.00. After discussion and on a motion from J.Hennette, second by K.Thomas, the board approved the request. All Ayes. 3. "A Year's Worth of Fun at Greencastle Parks & Recreation!" Purse- Shelly Tahtinen with the Putnam County Purdue Extension Homemaker's Club made the request for some GPRD gift certificates to create a"picnic basket" entry for the 4-H Fair Purse Auction. Her idea was to include a year's worth of GPRD activities, one per month. Assistant Director T.Scott stated that the activities chosen add up the cost of family season pass to the pool. On a motion from J.Hennette, second by K.Thomas,the board approved this unique idea. All Ayes. 4. Festival of Life& Church Service—Roger Trippett from Calvary Fellowship Church made the request to hold their annual Festival of Life in Robe-Ann Park on Saturday and Sunday, July 24th&25th using the Bob Flannigan Band Shell and Shelter#1 in Robe-Ann Park. On a motion from T.Trigg, second by K.Thomas the board approved the request. All Ayes. 5. Rock Robe-Ann! - J.Firebaugh from the Friends of the Park Association of Putnam County was in attendance and made the request to use the Bob Flannigan Bandshell and Shelter#1 for a"Teens Only Summer Concert". Two bands have been scheduled and include: Asteria and TGL. This concert will he held on Thursday, July 15, from 7:00-9:00 p.m. On a motion from T.Trigg, second by J.Hennette,the request was approved. All Ayes. Old Business I. Friends of the Park a. Phase Ill: Albin Pond & SRTS Trail Projects — Director R.Weinschenk gave a short review of the progress on the Albin Pond and Safe Routes to School Project. Pancakes for Parks & Pathways—J.Firebaugh was present and gave a quick summary of the "Pancakes for Parks & Pathways" Fundraiser held this past Saturday, July 3, alongside the annual Mike Rokicl i Mern o;•ial 5K event. The event was well attended and will be included in next year's July 4th event. The board congratulated her and thanked her on another well organized event! 7-7-2010 Minutes—page three C. Popsicles for "National Parks & Recreation Month" — J.Firebaugh reminded the board that as a promotion to celebrate the National Recreation and Parks Association's "July is Parks & Recreation Month" and to inform everyone of the importance of the service that the Greencastle Parks & Recreation Department provides, the Friends of the Park Association of Putnam County will be passing on coupons for free popsicles to those people attending the Greencastle Aquatics Center on Friday, July 16t. Again, the park board thanked her and FOTP for all they do to help the Greencastle Parks & Recreation Department. d. Robe-Ann Park Drainage and Paving Repairs — Director R.Weinschenk informed the board that the request for additional funding of $21,600.00 to hire a contractor to complete drainage and roadway repairs in Robe-Aim Park was not able to be put on the agenda for the May or June 2010 City Council meeting. He was informed by City Clerk/Treasurer Teresa Glenn that the May 2010 meeting was due to advertisement deadlines, but the June meeting was due to her error. The request will be placed on the July 2010 City Council meeting agenda. New Business 1. BWSP Tornado Siren — R.Evans made an inquiry as to whether the tornado siren located at BWSP was working. R.Weinschenk stated he had not been at BWSP around 10:00 a.m. on Friday mornings to hear it, but would make it point to have personnel in place to see if goes off. Director's Report 1. Director - Director R.Weinschenk gave a short synopsis of the happenings in the parks department over the past month and events that will be happening in the next. He highlighted many of the activities held during the FOTP: Celebrate "4" Committee's annual Independence Day Celebration in Robe-Ann Park. 2. Assistant Director — Assistant Director T.Scott gave a short recreation program report highlighting some the programs held during the past month and those in the upcoming month. He touched on the SPARK program, which will be concluding in the next upcoming weeks. The program drew 211 registrants with an average of 145 per day. He also discussed the first annual "Police Bootcamp", which drew 13 young persons attended. 3. All-Star Softball Games — R.Weinschenk made the request for some input in regards to the upcoming Men's and Women's Slow-Pitch Softball League All-Star Games scheduled for Sunday, August 8, 2010. The park board would like a ballot completed that would include top three votes, shirt sizes and favorite umpire. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held on Wednesday evening, August 4, 2010 at 7:30 p.m. in Greencastle City Hall. 7-7-2010 Minutes—page four Adjournment On a motion from J.Hennette, second by K.Thomas, the park board meeting was adjourned at 8:52 p.m. All Ayes. L-j .,Lj Minutes respectfully submitted by: v Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Russell Evans, President Dr. John Hennette, Vice President / 4/24. %f-riza/ Kara Thomas, Secretary Tim Trigg GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET JULY7, 2010 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services & repairs 91.08 B & B Ink and Toner Cartridge refills for printers 48.00 Baker's Septic Service Portalets for Jaycee Park 71.00 Black Lumber Co, Inc. Supplies for repairs: wood &handle 38.06 ❑ Facility Maintenance $12.98 ❑ Park house $25.08 Brenntag Mid-South, Inc. Aquatics: Muriatic Acid balance pH 381.92 Bright Futures YART Supplies 31.78 Butler L.P. & Fertilizer Round up, weed killer,mole worms 185.50 Co-Alliance-Midland Coop Gasoline&diesel fuel 679.31 Don's Garage 1998 Dodge alternator, 2000 Dodge battery 477.67 Earl Macam Refund for June 15th shelter use 40.00 First National Bank Purchase 3 night deposit locking bags 45.00 Gold Medal Products Concession supplies 2,304.15 Greencastle Automotive Supply Oil 25.94 Greencastle Offset Printing Learn-To-Swim Postcards 69.00 Headley Hardware Expenses (31 invoices): 978.04 ❑ Chemical supplies $61.39 ❑ Recreation supplies $81.99 ❑ Facility Maintenance $834.66 (' ` HOP Products Computer repairs 132.26 Horizon Business Center Paper for fliers, ribbon for registers 145.31 Humphrey's Outdoor Power Expenses: 501.47 ❑ Gas & Oil $34.45 ❑ Repair Parts $467.02 Ikon Office Solutions Copy overage payment 256.64 Jenny Heithaus Tennis Instructor-contract payment 410.00 Jon Adams Program Refund-Louisville Trip 90.00 Marine Rescue Products Lifeguard swimsuits 757.55 Orkin Pest Control June pest control service 84.72 Pepsi Americas Aquatics: Concession supplies 1,715.86 PNC-VISA Rec. Programs - GPS Backtracker 59.99 Putnam County Health Department ServSafe Class for Stacy Wilson 85.00 Rod Weinschenk Reimbursement for pool chemicals 11.97 Silly Safaris SPARK Program fees 300.00 Spear Corporation Expenses: 3,399.68 ❑ Chemicals $2,755.50 ❑ Repair parts $644.18 United Art& Education Art supplies: Clay&tools 182.38 Wabash Food Services Aquatics: Concession supplies 3,218.22 Wal-Mart-Community Credit Card Expenditures: 286.62 ❑ Concession supplies $173.93 ("`` ❑ Recreation supplies $112.69 TOTAL GENERAL EXPENSES $17,104.12 (continued) PARK NON-REVERTING SOFTBALL FUND /!!) J Baker's Septic Service BWSP—Portalet 71.00 Chris Huff Umpire—9 games 162.00 Gold Medal Products Softball concession supplies 377.23 Janie Briones Umpire— 17 games 306.00 Pat Ness Umpire— 16 games 288.00 Pepsi Americas Softball concession supplies 1,249.29 Tracy Huff Scorekeeper—42 games 304.50 TOTAL PK NR SOFTBALL EXPENSES $2,758.02 PARK NON-REVERTING CAPITAL FUND Bret Hurley Construction 1st payment—Robe-Ann Park drainage 7,523.78 TOTAL PK NR CAPITAL EXPENSES $7,523.78 GRAND TOTAL EXPENSE FOR THE MONTH $27,385.92 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) ill consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$27,385.92 dated this 7th day of July, 2010. SIGNATURES OF GOVE B I --, --- Russell Evans, President Dr. John Hennette, Vic esident ,/ 0/74i, , g/([71-7 7-- 7.--- -I/://--7 Kara Thomas, Secretary Tim Trigg `� _:e