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Home My Public Portal AboutAugust 9 2010 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Monday, August 9, 2010 Present: President Russ Evans, Secretary Kara Thomas, Tim Trigg, and Greencastle Community School Corporation Liaison Kelly Lewis Also Present: Jan Firebaugh — Friends of the Park Association of Putnam County, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Absent: Vice President Dr. John Hennette Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President R.Evans and held in the City Council meeting room of Greencastle City Iall. Public Input-None Minutes On a motion from T.Trigg, second by K.Thomas, the minutes from the July 7, 2010 meeting were approved as presented. All Ayes. Claims Inquiries included ... 1. Tree Removal - R.Evans made an inquiry in regards to the trees removed from Robe-Ann Park. R.Weinschenk stated that six trees were removed from Robe- Ann Park that either didn't leaf out this past spring, were struck by lightning and presented a safety hazard, or trees that had the dead trimmed out of them. 2. Funbrdllas — T.Trigg made an inquiry as to the "umbrella" that was a replacement to the "Funbrella" shade structures located inside the Greencastle Aquatics Center. Following the inquiries, the minutes were approved on a motion from T.Trigg, second by K.Thomas. All Ayes. Special Park Request 1. Back Road Bike Tour—Director R.Weinschenk informed the board that People Pathways has requested use of a park shelter for the registration process for the Back Road Bike Tour. The event has been scheduled for Saturday, September 11, 2010 and will raise funds to be used toward the care of the pathways. On a motion from K.Thomas, second by T.Trigg, the board approved use of shelter#2 and waived the shelter rental fees. All Ayes. 2. Partners Autism Group—Made the request to hold their upcoming meeting at the Greencastle Aquatics Center and requested a$1.00 admission fee. Director R.Weinschenk stated that this request is similar to other special requests authorized by the board. On a motion from K.Thomas, second by T.Trigg,the board approved use of Greencastle Aquatics Center along with the special entrance fee. All Ayes. 1 • 7-7-2010 Minutes—page two 3. All Star Softball League Tournament-Director R.Weinschenk reminded the board that the All-Star Softball League I Putnam County Emergency Food Pantry Fundraiser was scheduled for Sunday, August 8th, at the softball field in Robe-Ann Park. League all-star games will be held for the women's and men's softball leagues. An entrance fee of a non-perishable or financial donation to the Putnam County Emergency Food Pantry will be charged to players and spectators a like. End-of-Season Hours—Director R.Weinschenk presented a list of"End-of-Season"hours for the Greencastle Aquatics Center. Due to the lack of management staff and qualified lifeguards, the last day for the aquatics season will be Sunday, August 20, with Soggy Doggy Day scheduled for Tuesday, August 22 (schedule attached). On a motion from T.Trigg, second by K.Thomas, the season-end schedule was approved. All Ayes. Friends of the Park, Special Projects and Old Business 1. BWSP Tornado Siren — Director R.Weinschenk gave an update that the tornado siren did not work and working through the Greencastle Fire Department, it is in the process of being repaired. 2. Big Walnut Sports Park — K.Thomas paid compliments toward the new "Big Walnut Sports Park" sign located at the intersection of Highway 240 and Capital Drive, which was purchased through funding from the Greencastle Redevelopment Commission. 3. Phase III: Albin Pond & SRTS Trail Projects — Director R.Weinschenk gave a short review of the progress on the Albin Pond and Safe Routes to School Project. 4. Friends of the Park Updates — J. Firebaugh was present and gave a number of updates for activities offered by the Friends of the Park Association of Putnam County. The updates included: a. Pancakes for Parks & Pathways—This fundraiser held on Saturday, July 3, alongside the annual Mike Rokicki Memorial 5K event. The event was well attended and will be included in next ear's July 4th event. b. Free Popsicles - On Friday, July 16t , the Friends of the Park Association of Putnam County passed out coupons for free popsicles to those people attending the Greencastle Aquatics Center as a promotion to celebrate the National Recreation and Parks Association's "July is Parks & Recreation Month" and to inform everyone of the importance of the service that the Greencastle Parks &Recreation Department provides. c. Rock Robe-Ann - On Thursday, July 15th,the Friends of the Park Association of Putnam County held a "Teens Only Summer Concert". The concert was well attended and everyone enjoyed themselves, until the rain showers sent everyone home. d. Backroad Bike Tour - Scheduled for Saturday, September 11, 2010 this event will raise funds to be used toward the care of the pathways. J.Firebaugh directed everyone to their website for more information. e. DePauw University Volunteerism Booth — FOTP will be setting up a display at this annual event to help promote the Greencastle Parks & Recreation Department as well as the Friends of the Park. 7-7-2010 Minutes—page three 5. P.A. System Update — R.Evans gave an update in regards to improvements needed for the Greencastle Aquatics Center public address system. We replaced the current system, which was apparently struck by lightning. He has received estimates to upgrade to a 100-watt system at an estimated cost of$550-650.00. This could be a possible upgrade for the 2011 season, with the newly purchased system moved to the Robe-Ann Park softball field. Director's Report 1. Director - Director R.Weinschenk gave a short synopsis of the happenings in the parks department over the past month and events that will be happening in the next month. 2. Assistant Director — Assistant Director T.Scott gave a short recreation program report highlighting some the programs held during the past month and those in the upcoming month. He touched on the SPARK program, which concluded this past month and drew 211 registrants with an average of 145 per day. He touched on upcoming programs like the "Soggy Doggy Day!" and"What's That Bug!" 3. September 18, 2010 — Director R.Weinschenk reminded the board that September 1 8ui will hold the 2nd Annual Movie Night at Robe-Ann Park organized by the PC Youth Development Commission, as well as Greencastle Cub Scouts Pack 99 /Troop 99 Campout in Robe-Ann Park. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held on Wednesday evening, September 1, 2010 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from J.Hennette, second by K.Thomas, the park board meeting was adjourned at 8:31 p.m. All Ayes. Minutes respectfully submitted by: ---' Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: /., Russell Evans, President Dr. Jo Hennette ice President (./ emms K a Thomas, Secretary Tim Trigg (--/ GREENCASTLE AQUATICS CENTER 2010 End-of-Season Schedule q r Now thr0ugh Wednesday, August 11 11 :00 a.m. to 12:00 p.m. Adult Lap Swim 12:00 p.m. to 5 :30 p.m. Open Swim 5 :3 0 p.m. to 6:00 p.m. Family Swim 6:00 p.m. to 8:00 p.m. Open Swim Thursday & Friday, August 12 - 13 11 :00 a.m. to 1 :00 p.m. Adult Lap Swim 4:00 p.m. to 8:00 p.m. Open Swim Saturday, August 14 11 :00 a.m. to 12:00 p.m. .Adult Lap Swim 12:00 p.m. to 6:00 p.m. Open Swim t Sunday, August 15 x 12:00 p.m. to 6:00 p.m. Open Swim } Monday to Thursday, August 16 — 19 11 :00 a.m. to 1 :00 p.m. Adult Lap Swim 20 Friday, August 11 :00 a.m. to 1 :00 p.m. Adult Lap Swim 4:00 p.m. to 8:00 p.m. Open Swim xn Saturday, August 21 r 11 :00 a.m. to 1 :00 p.m. Adult Lap Swim 12:00 Noon to 6:00 p.m. Open Swim Sunday, August 22 (Last day) 12:00 Noon to 8:00 p.m. Open Swim Tuesday, August 24 "Soggy Doggy Day!" 6:00 p.m. to 8:00 p.m. Admission: S3 .00/dog F: �fr- GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET AV(,uST'7 JULY 7, 2010 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services& repairs 81.91 Allison Guthrie Refund: Women's Tennis league fee 15.00 Anchor Industries Replaced 20' Sunbrella at pool 1,550.72 Artesian Water Laboratory Weekly pool water test kits and testing 315.00 Baker's Septic Service Portalets for Jaycee Park 71.00 B & B Ink and Toner Refills for 14 office printer cartridges 170.00 Black Lumber Co, Inc. Supplies for repairs: wood&handle 25.03 Brenntag Mid-South, Inc. Aquatics: Muriatic Acid balance pH 833.10 Bret Hurley Construction Repair water leak in Robe-Ann Park 250.00 CampPack Summer Running Club t-shirts&bottles 652.69 Cash Concrete Products, Inc. Rock, sand and delivery fees 302.87 City of Greencastle Postage meter fees 36.03 Celebrate 4 Committee (FOTP) 7/3-4 Coed Softball Tournament proceeds 454.10 Cintas First Aid& Safety First aid kit inspection and refresh 44.00 Co-Alliance-Midland Coop Gasoline& diesel fuel 1,503.72 D & S Tree Service Robe-Ann- Remove,trim& stump trees 6,775.00 Ensor Electrical Service Repair pool attic fan&tennis court lights 767.04 Fastenal Measuring wheel 76.99 Flying W Awards Rokicki 5K& Pinewood Derby awards 427.25 Gold Medal Products Concession supplies 3,402.98 P-N Greencastle Automotive Supply Oil 23.92 Greencaste Rotary Club Club dues and other fees 132.50 Headley Hardware Expenses (31 invoices): 438.34 ❑ Chemical supplies $ 16.40 ❑ Repair Parts $ 52.92 ❑ Facility Maintenance $312.24 ❑ Softball Maintenance $ 56.78 HOP Products Repair phone wiring at pool 122.25 Horizon Business Center Paper for fliers, ribbon for registers 312.06 Humphrey's Outdoor Power Expenses: 1,283.33 ❑ Gas & Oil $46.45 ❑ Tires& Tubes $17.98 ❑ Repair Parts $1,218.90 Intellicorp Employee criminal background checks 92.50 JTN Services, Inc. Gator repairs &tune up 420.80 Kendra Latham Women's Tennis League fees refund 30.00 Lock Shop BWSP rekey locks concession stand 135.00 Megan Criss Women's Tennis League fee refund 15.00 Most Dependable Fountains Repair parts for drinking fountains 211.00 Neal Tire Repair flat tires 91.97 Pepsi Americas Aquatics: Concession supplies 2,238.02 Pingleton Sawmill White oak for entrance gate 136.66 PNC-VISA Expenses: 353.24 ❑ Repair Parts $ 79.99 ❑ Rec. Progams - Yart is $273.25 Rich's TV/Radio Shack Aquatics - 40 watt amplifier PA system 99.99 Rod Weinschenk Reimbursement of expenses 28.89 (rr,,,t;,,,,o,a\ Shannon Hammond Women's Tennis League fee refund 15.00 Spear Corporation Expenses: 4,324.15 ❑ Chemicals $1.912.65 ❑ Repair parts $2,411.50 State Chemical Glass wipes, cleaners 967.00 Sunset Ink Tennis program&volleyball t-shirts 440.00 Wabash Food Services Aquatics: Concession supplies 2,091.68 Wal-Mart—Community Credit Card Expenditures: 1,201.20 ❑ Office supplies $ 15.00 ❑ First Aid supplies $ 47.78 ❑ Concession supplies $578.56 ❑ General supplies $ 60.00 ❑ Recreation supplies $335.83 ❑ Facility maintenance $131.79 ❑ Softball $ 32.24 WHS Stump Grinding Stump grinding on Robe-Ann stumps 875.00 TOTAL GENERAL EXPENSES $33,833.93 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service BWSP—Portalet 71.00 Brad Nobles Umpire—9 games 162.00 Chris Huff Umpire—32 games 576.00 Janie Briones Umpire— 15 games 270.00 Pat Ness Umpire—20 games 360.00 Pepsi Americas Softball concession supplies 1,495.58 Tracy Huff Scorekeeper—64 games 471.25 TOTAL PK NR SOFTBALL EXPENSES $3,405.83 GRAND TOTAL EXPENSE FOR THE MONTH $37,239.76 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) f consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$$37,239.76 dated this 9th day of August, 2010. SIGNATURES OF GOVERNING BOARD i J Russell Evans, President Dr. John Hennette, Vice President 4/1/t J oma4 Kara homas, Secretary Tim Trig