HomeMy Public PortalAbout2011.10.06 Regular Council MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
October 6, 2011
Agenda
Call to Order and Roll Call
Approve the Agenda
Reports
Pledge of Allegiance
Public Hearing
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:32 p.m.
Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member
Witte all answered roll call. Council Member Scott was absent.
City staff present was Lindley Kirkpatrick, City Manager; Bill Punkoney, City Attorney; Linda
Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; Jerry Summers, Chief of
Police; John Anderson, Airport Manager; David Simmonds, Information Systems Manager;
Peter Borner, Public Works Director; Eric McCormick, Golf Course Superintendent; Michelle
Groenevelt, Community Development Director; Delta James, City Planner; and Denise Tangen,
Deputy City Clerk.
APPROVE THE AGENDA
Mayor Bailey moved to amend the City Council Agenda to add to the Business Agenda AB
11-180 Authorization of a proxy to vote at the Greystone Village Homeowner's Association
Meeting to remove the McCall Avenue Community Housing lots from the Greystone
Village Homeowner's Association and add to the Consent Agenda a Warrant Register
Dated October 5, 2011. This amendment is necessary as the City was notified on
Wednesday of the need to have a proxy at the October 15 Greystone Village Homeowner's
Association meeting. Council Member Swanson seconded the motion. In a roll call vote
Mayor Bailey, Council Member Swanson, Council Member Aymon and Council Member
Witte all votes aye and the motion passed.
McCall City Council Regular Meeting
October 6, 2011
Page 1 of 7
REPORTS
Department Reports
Lindley Kirkpatrick, City Manager, stated that the City's new website is live; however there are
still some issues to work out. Mr. Kirkpatrick stated that it was an overall improvement over the
previous website. Mr. Kirkpatrick stated that the Public Works Department did additional testing
of the water for lead and copper. He stated that of the additional 27 sites tested all came in within
the normal levels. Mr. Kirkpatrick announced that Nick Nicholas, City Building Official, would
be retiring at the end of the year. The City advertised the opening of the Building Official's
position. Mr. Kirkpatrick also updated the Council on the airport runway project stating that the
paving would start October 7, 2011. Mayor Bailey requested a copy for the Council of the
Environmental Assessment that was done at the airport.
Council Member Witte stated that she observed many dogs off of leashes at Legacy Park, and
voiced her concern of the effectiveness of the ordinance. Dennis Coyle, Parks and Recreation
Director, stated that the ordinance did have a sunset clause and could be revisited at that time.
Council Member Swanson asked for the status of the sewer line replacement on Park Street.
Peter Borner, Public Works Director, responded stating that the grade on the line was not
adequate; therefore the entire 335 feet of sewer line would need to be replaced. Mr. Borner stated
that funding for that project was not in the budget and would have to be reevaluated.
Council Member Aymon had concerns about Evening Rise bakery remodel, stating that the
owners were concerned with the amount of time it was taking to get approvals and could not
afford the sidewalks. Michelle Groenevelt responded stating that the original approval required
the sidewalks, curb and gutters. The applicant then returned and scaled back the project which to
be only the favade improvement, the Planning and Zoning Commission then removed the
sidewalk improvement requirement from the approval of the project.
Council Member Witte had a question about the new Deinhard pathway relating to yield and stop
signs, stating that there were some inconsistencies between the pathway around the high school
and the pathway at the middle school. Mr. Borner stated that his staff would take a look at it to
ensure that the signage is correct in both locations.
Committee Minutes
The Council received copies of the following committee minutes:
• McCall Historic Preservation Committee — June 21, 2011
• McCall Urban Redevelopment Agency — August 16, 2011
• Planning and Zoning Commission — August 2, 2011
• Technical Advisory Group — May 11, 2011
Mayor Bailey led the audience in the Pledge of Allegiance at 6:00 p.m.
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October 6, 2011
PUBLIC HEARING
AB 11-176 Resolution 11-16 Change to GIS fees
Michelle Groenevelt, Community Development Director, stated that Resolution 11-16 adds a
new fee for the preparation of 24"x36" prints of aerial photos, and changes the custom mapping
fee from $20/hour to $45/hour.
Mayor Bailey opened the Public Hearing on Change to GIS fees at 6:01 p.m.
Hearing no comments, Mayor Bailey closed the Public Hearing at 6:02 p.m.
Council Member Swanson moved to adopt Resolution 11-16 establishing updated GIS fees
and authorize the Mayor to sign all necessary documents. Council Member Witte seconded
the motion. In a roll call vote Council Member Swanson, Council Member Witte, Council
Member Aymon, and Mayor Bailey all voted aye and the motion passed.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:05 p.m.
Heather Susemihl, representing the McCall Arts and Humanities Council, provided information
on the upcoming Smithsonian Institution exhibit The Way We Worked. The exhibit runs from
October 29 through December 11, at the McCall Art + Commerce Center, at 125 Commerce
Street. The travelling exhibit will be hosted in only six cities in Idaho, and McCall will be the
only city in southwest Idaho to host it.
Hearing no further comments, Mayor Bailey closed the public comment.
BUSINESS AGENDA
AB 11-178 McCall Urban Redevelopment Agency Board of Commissioners Appointment
Michelle Groenevelt, Community Development Director, stated that there were two vacancies on
the Urban Redevelopment Agency's Board of Commissioners and that Rick Fereday has
requested to serve an additional 3 year term.
Council Member Aymon moved to appoint Rick Fereday to the McCall Urban
Redevelopment Agency Board of Commissioners, to a term expiring October 2014. Council
Member Witte seconded the motion. In a voice vote all members voted aye and the motion
carried.
AB 11-173 VAR-11-01, 491 Chula Rd. Reduction of lot setback
Delta James, City Planner, presented VAR-11-01, 491 Chula Rd Reduction of lot setback to
Council. Ms. James introduced Cameron Cordova, the applicant's representative to the Council.
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October 6, 2011
Mr. Cordova addressed the Council stating that the existing home is built right on the river. He
stated that the applicant would like to tear down the existing home and build a new one away
from the river. Mr. Cordova pointed out that the lot was a nonconforming lot with
nonconforming structures.
There was much discussion about sewer and the issue that the home is on septic as well as all the
homes on Chula. Mr. Cordova stated that he had been working with Central District Health and
the viability of the septic.
Ms. James stated that the requested variance would allow a house to be built 3 feet from Chula
Road (instead of the required 20 feet) and 30 feet from the Payette River (instead of the required
50 feet). The Planning and Zoning Commission had reviewed the application and recommended
approval. Ms. James also stated that some additional information has become available after the
Planning and Zoning Commission had reviewed and recommended approval of the project. The
additional information included the buildable footprint that was presented to Planning and
Zoning was 1320 square feet, and the revised site plan has the buildable footprint as 1873 square
feet; the presented square footage of the new structure was presented to Planning and Zoning as
2000 square feet of living area, and the plans currently indicate a structure with a foot print of
1884 square feet; and the comments by the Public Works department concerning the proposed
property front setbacks.
There was some discussion concerning plowing issues with a home 3 feet from the road. There
was some concern that the Council had additional information regarding the application that the
Planning and Zoning Commission did not have when the Commission recommended approval.
Mayor Bailey stated that he would need a visual of the property as being compatible to the
suggested improvement to make an informed decision on the variance.
Ms. James stated that the conforming buildable footprint should be considered.
Council Member Witte moved to remand the application back to the Planning and Zoning
Commission, to consider additional information provided to the Council but not to the
Planning and Zoning Commission. Council Member Aymon seconded the motion. In a roll
call vote Council Member Witte, Council Member Aymon, Mayor Bailey, and Council
Member Swanson all voted aye and the motion passed.
AB 11-177 FY12 Local Option Tax Priorities — Discussion
Lindley Kirkpatrick, City Manager, gave a brief summary of the Local Option Tax (LOT)
projects and the priorities set by Council during the City's budget process for FY12. The Council
briefly reviewed the priorities. Council Member Witte agreed that it was not in the best interest
of the City to change the priorities that had already been determined.
Mayor Bailey made a suggestion that the Council consider reserving a percentage of the LOT
funds for capital improvements. Council Member Witte was in favor of funding capital
improvements wit LOT funds. Mayor Bailey also suggested that the City consider a Local
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October 6, 2011
Option Sales Tax of 1 % for capital improvements. Mayor Bailey felt that the measure had a
reasonable chance of passing with the voters.
The Council's general consensus was to leave the FY12 LOT priority projects as previously
approved.
AB 11-174 VARHA Termination — Discussion
Lindley Kirkpatrick, City Manager, stated that a Resolution by the Valley County
Commissioners created the housing authority, and then an MOU by which the other local
governments participated was separate to be adopted by each entity. Mr. Kirkpatrick stated that
within the VARHA minutes there was only record of 5 of the 7 local governments that adopted
the MOU. He stated that neither Valley County nor the City had the original or a copy with
signatures from the other local governments. Mr. Kirkpatrick also stated that VARHA was only
created by the authority of the Valley County Commissioners and could only be extinguished by
the County Commissioners.
Council Member Witte asked if VARHA could exist without funding; Mr. Kirkpatrick responded
that yes they could if they only functioned in a way that would not require any funds.
It was Mayor Bailey's recommendation to keep VARHA in place; however scale it back and
reduce the funding. He stated that the City of McCall had a housing project in McCall, The
Springs. He continued that by keeping VARHA on a limited basis would enable the housing
authority to monitor The Springs apartments and track their progress.
Mr. Kirkpatrick commented that VARHA's role in The Springs was that of construction
management and now their role had been completed.
Council Member Witte stated that it would be good for the community to have an office that was
a resource for housing in McCall. She suggested that the same person who manages The Springs
could be that resource. Council Member Witte stated that to maintain the entity of VARHA in
some limited capacity could be a good thing for the Community, so when it is needed it would be
there without having to go through the long process of establishing a housing authority.
Mayor Bailey commented that Michael David, Executive Director of VARHA, suggested that
Toni Powell, a formal employee of Mr. David's, may be interested on a part time basis, possibly
10 hours a week to maintain VARHA.
Mr. Kirkpatrick suggested that possibly the staffing of VARHA could be absorbed by either
existing Valley County staff or existing City of McCall staff. He did comment further stating that
he did not think that McCall staff could absorb 5 hours a week but some lesser level of work
could perhaps be absorbed to keep it barely alive.
There was some discussion as to why it would be valuable to maintain VARHA even at such a
low level. Mr. Kirkpatrick stated that even at a low level what would be valuable would be a Fair
Housing resource in the community. It could be as simple as maintaining a web site. There
would still need to be a board that meets periodically.
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Council Member Swanson stated that it would be important to keep people who are interested
informed and up to date.
Mayor Bailey suggested that the City write a letter to the County Commissioners to keep up
VARHA on some limited basis possibly through the Web site.
Mr. Kirkpatrick asked the Council if the following captured what it was that they wanted to share
with the County Commissioners:
1. Each of the other local governments involved with VARHA — Adams County and the
Cities of McCall, Cascade and Donnelly — should be consulted before any action is taken
by the County Commissioners.
2. The "need for a housing authority to function" should be carefully examined and
considered from a long term perspective. The history of the housing market in Valley
County reflects a series of highs and lows, but an overall rising trend. In each cycle the
peaks are higher, and the valleys are not as low as the previous cycle.
3. The "need for a housing authority to function" is different than the ability to fund a
housing authority.
4. The substantial investment, in time and public funds, that was expended in the formation
of VARHA should be considered. If VARHA is terminated now, and it is later
determined that a housing authority is necessary, that work will have to be recreated.
5. All funding and operational options should be considered, including the option of
providing very limited services with existing Valley County or City of McCall staff, at
essentially no additional cost to either agency.
The Council was in general agreement. Council Member Witte suggested that the letter should
also include a statement somewhat like the following: "The Council feels that a resource for low
income housing is necessary for our community and VARHA is one mechanism for that, and
McCall is still here to provide limited funding if the authority remains in effect."
The Council agreed to recommend that the County Commissioners keep VARHA in place, at a
much reduced level of operations. Mayor Bailey and staff will attend the County Commissioners
meeting on October 11, when the issue will be considered by the Commissioners.
AB 11-180 Authorization of a proxy to vote at the Greystone Village Homeowner's
Association Meeting to remove the McCall Avenue Community Housing lots
from the Greystone Village Homeowner's Association (Added 10/5/11)
Lindley Kirkpatrick, City Manager, stated that the nine lots owned by the City on McCall
Avenue which are used for community housing are still a part of the Greystone Village
Homeowners Association (HOA). Staff has been working with Tanglefoot Investments, LLC, the
new owner of the Greystone Village development to remove the nine lots from the HOA. The
HOA will meet on October 15 to consider the removal of the nine lots from the HOA.
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October 6, 2011
A proxy was developed to be presented at the October 15 meeting. The proxy authorizes Robert
Heleniak, managing partner in Tanglefoot Investments, to vote in favor of the removal of the
nine lots from the HOA on behalf of the City. The proxy does not authorize any other changes or
in any other way affect the City's property.
Council Member Witte moved to authorize the removal of the City -owned lots on McCall
Avenue from the Greystone Village Homeowners Association; approve the attached proxy
for the October 15, 2011 meeting of the Greystone Village Homeowners Association; and
authorize the Mayor to sign all necessary documents. Council Member Aymon seconded
the motion. In a roll call vote Council Member Witte, Council Member Aymon, Mayor
Bailey, and Council Member Swanson all voted aye and the motion passed.
CONSENT AGENDA
Staff recommended approval of the following items:
1. Council Regular Minutes — September 22, 2011
2. Warrant Registers Dated September 29, 2011
3. Warrant Register Dated October 5, 2011 (added 10/5/11)
4. Payroll Report for Period Ending September 16, 2011
5. AB 11-175 FY 2012 Water & Wastewater Chemical Bid
6. AB 11-179 Resolution 11-17 - Idaho Community Development Block Grant
Citizen Participation Plan
A brief discussion took place regarding the Warrant Register and correct the minutes.
Council Member Witte moved to approve the Consent Agenda with the minutes corrected.
Council Member Swanson seconded the motion. In a roll call vote Council Member Witte,
Council Member Swanson, Council Member Aymon, and Mayor Bailey all voted aye and
the motion passed.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:23 p.m.
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Donald C. Bailey, Mayor
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October 6, 2011