HomeMy Public PortalAboutSeptember 1 2010 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Monday, September 1, 2010
Present: President Russ Evans, Vice President Dr. John Hennette, Secretary Kara
Thomas, Tim Trigg, City Council Liaison Phyllis Rokicki, and Putnam
County Library Liaison Wes Wilson
Absent: Greencastle Community School Corporation Liaison Kelly Lewis
Also Present: Jan Firebaugh — Friends of the Park Association of Putnam County,
Assistant Director Troy Scott, and Parks & Recreation Director Rod
Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m.
by President R.Evans and held in the City Council meeting room of Greencastle City
Hall.
Public Input -None
Minutes
1. Wednesday, August 4, 2010 "Non-Minutes" - On a motion from T.Trigg,
second by K.Thomas, the "Non"minutes from the August 4, 2010 meeting, which
wasn't held due to "lack of quorum",were approved as presented. All Ayes.
2. Monday, August 9, 2010 Minutes - On a motion from K.Thomas, second by
J.Hennette, the minutes from the monthly meeting rescheduled for Monday,
August 9, 2010 were approved as presented. All Ayes.
Claims
The monthly claims were approved on a motion from T.Trigg, second by J.Hennette.
All Ayes.
Youth Basketball Program Fees
Parks & Recreation Director R.Weinschenk reminded the board that the fees for the
Greencastle Youth Basketball Program were not discussed or approved last spring with
the rest of the program fees, so were up for discussion tonight. R.Weinschenk discussed
some additions to the program, which included a partnership with the Indianapolis Pacers
Basketball Program. For an additional $5.00 per player, each participant in the
Greencastle Youth Basketball Program will receive a $13.00 balcony seat for a Pacers
game and the league will receive an autographed Pacers Jersey"Danny Granger" and an
autographed basketball, which could be auctioned off or given away in a door prize
drawing. He provided a copy of the 2010-2011 Jr. Pacers Program Agreement for their
review(please see attached).
Additional discussion was held in regards to the program length for the Kindergarten
level of the program. It was noted the Kindergarten level is a Saturday only program,
which doesn't have the same number of meetings (7 meetings) as the regular program (16
meetings, 1-hour practice per week, 1-hour game per week). It was felt this level should
not be charged the same as the regular program.
2010-09-01 Minutes—page two
Following the discussion, the park board set the fees for the 2010-'11 Greencastle Youth
Basketball Program at $50.00 for regular program, $40.00 for the kindergarten level , $5 �•�'
late fee, and $125.00 for sponsors on a motion from J.Hennette, second by T.Trigg. All
Ayes.
Aquatics Progam
Director R.Weinschenk informed the board that the Greencastle Aquatics Center had
been closed up with the last program, Soggy Doggy Day, held on Tuesday, August 22.
Following an inquiry, R.Weinschenk explained that he felt the season went very well and
he would have more information, once he had a chance to review the summer's
paperwork.
Friends of the Park Updates
J. Firebaugh was present and gave a number of updates for activities offered by the
Friends of the Park Association of Putnam County. The updates included:
1. Backroad Bike Tour - Scheduled for Saturday, September 11, 2010 this event
will raise funds to be used toward the care of the pathways. J.Firebaugh directed
everyone to their website for more information.
2. DePauw University Volunteerism Booth —FOTP will be setting up a display at
this annual event to help promote the Greencastle Parks & Recreation Department
as well as the Friends of the Park.
3. P.A. System Update — R.Evans gave a short update in regards to improvements
needed for the Greencastle Aquatics Center public address system, which should
run an estimated cost of$550-650.00. It was noted that this upgrade will be made
for the 2011 season, with the newly purchased system moved to the Robe-Ann
Park softball field.
Director's Report
1. Soggy Doggy Day! — Assistant Director Troy Scott highlighted a few programs
beginning with Soggy Doggy Day! This season-ending program attracted 64 dogs
and their owners, 4 vendors and 3 others donated door prizes.
2. Freshman Visit Robe-Ann Park— Director R.Weinschenk stated that the incoming
Freshman to DePauw University visited Robe-Ann Park on Tuesday, August 22n .
They were able to see all sorts of activities, with Soggy Doggy Day!, Men's Softball,
Parkfest Concert, and the Putnam County Farmer's Market.
3. Phase III: Albin Pond & SRTS Trail Projects — Director R.Weinschenk gave a
short review of the progress on the Albin Pond and Safe Routes to School Project.
4. September 18, 2010 — Director R.Weinschenk reminded the board that September
18th will hold the 2nd Annual Movie Night at Robe-Ann Park organized by the PC
Youth Development Commission, as well as Greencastle Cub Scouts Pack 99/ Troop
99 Campout in Robe-Ann Park.
Next Meeting
The next meeting of the Greencastle Board of Park Commissioners will be held on
Wednesday evening, October 6, 2010 at 7:30 p.m. in Greencastle City Hall.
2010-09-01 Minutes—page three
• Adjournment
On a motion from J.Hennette, second by K.Thomas, the park board meeting was
adjourned at 8:32 p.m. All Ayes.
Minutes respectfully submitted by: r
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Minutes approved by:
•
44/
Russell Evans, President Dr. John nnette, e President
off'2- _ .
ara Thomas, Secretary Tim Trig`
2010-09-01 Minutes—page four
r ICI LEI{i/ s
2010-2011 Jr. Pacers Program Agreement
Indiana Pacers will:
• Include a Pacers Game Ticket on a selected Jr.Pacers Night(participant or league can choose one of three games)
• Provide a Pacer Player as a speaker following Youth Basketball Nights(Dates TBA)
• Guarantee a Mascot or Pacemates appearance at facility upon request
• Provide the a screen print Pacers logo for every jersey upon request
• Provide a Personalized Jersey with League Name
• Mention of League and or Facility on Web-Site
• Create own web page for your Specific League
• Provide autographed items for League(jersey and ball)
• Provide a Pair of Courtside Seats to a selected game
• Show League Name on Jumbo-iron during Pacers'game(in-game on Jr.Pacers Night)
• Provide Fan Experience Opportunities for leagues or individual teams at a discounted rate
• Provide Leagues with a flyer for individuals wishing to purchase additional Pacer tickets for Pacers Youth
Basketball Nights
— Participants'family,friends and coaches will be offered a$13 Face-Value Pacer Ticket
• League option to:
— Have$3 from every additional ticket purchased will go back to your program
— Or you can offer the additional ticket discounted to$10.
• Provide information on all Pacers/Fever camps and clinics
• Process all orders
League will:
• Add$5 to each player's registration cost to provide for a$13 Balcony Ticket
• Distribute flyer for Included Ticket plus any additional orders
— At registration or via online
• Promote Coaches to tell team parents to,Send in the included/additional ticket orders
• Promote Pacers Youth Basketball Nights
• Promote Pacers/Fever Youth Basketball Clinics
This agreement will take effect immediately between and the Indiana
Pacers in (date agreement is signed) — April 2011 by signing the agreement provided by Pacers Sports &
Entertainment
Contact Signature Pacers Contact Signature
Date Date
. MY IIIRTIr 1110?!" DAIUTIALL
O "Dribble, Pass, Shoot!"... This "Saturday morning only" program is a youth
instructional program for both boys and girls in Kindergarten. The program will
provide instruction on how to play game and develop the basic fundamental skills of .4 111111J,
basketball, while promoting four primary objectives; 1) Instructing the proper
fundamentals, 2) Promoting the value of teamwork, 3) Displaying good sportsmanship
and fair play,all while 4)Having fun at practices and games.
WAgain, the Kindergarten "My First Shot!" Basketball Program is a Saturday-only Pacers
0
program with practices, skill reviews and games scheduled on Saturday mornings This season,we've
between 8:00 a.m. and Noon in the TZ Elementary School Gym. The schedule will begin partnered with the
in January,with practices that will progress to skill reviews and games. Skill review time Jr.Pacers Program.
.7 will get shorter and game times longer as the season progresses. Coaches are to stress Register for Youth
skill development and equal lam time. Scores, stats or standings will not be kept. t3asketbatt and score a
p 9 playing gg free ticket to an
A This program is organized by the City of Greencastle Parks &Recreation Department as Indiana Pacers game!
Wpart of the Greencastle Youth Basketball Program. ,
New this year! The Greencastle Parks & Recreation Department is teaming up with the Ir. Pacers Program for
the "My First Shot!"Basketball and Greencastle Youth Basketball Programs. Not only will each participant be
able to participate in the "Youth Basketball Program,every player will receive a free ticket to an Indiana Pacers game,
the Pacers Logo on their uniform t-shirt and other fun benefits! Check the City's website for more information.
ELIGIBILITY: Boys&Girls In Kindergarten,Greencastle Schools
'My First Shot!' Basketball Itinerary:
Registration Fee: $35.00 Per Player Forms released: Mon,Oct. 18
ORegistration Nights: Mon,Nov. 1
h Deadline: Tuesday, November 30, 2010, 4:30 Mon,Nov. 3
tas ($40.00 after November 30th deadline & if room is available) Registration Deadline:Tue,Nov.30
$40 Late Fee Begins:Wed,Dec. 1
SPECIAL MASS REGISTRATION DATES: Sponsor Deadline: Mon,Nov. 15
ill) MONDAY,NOVEMBER 1st,4:30—6:30 P.M.AT CITY HALL Teams Formed: Tue,Nov. 30
�a Coaches Meeting: Tue,Dec. 7
WEDNESDAY,NOVEMBER 3 ,4:30—6:30 P.M.AT CITY HALL
-OR- Practices Begin: Sat,Jan. 6
Registration forms with payment may be dropped off at any time to: Skill Review/Games: Sat,Jan. 20
f44 Greencastle City Hall, 1 North Locust Street in Greencastle Last Season Game: Sat,Feb. 20
A or can be mailed to the Greencastle Parks&Recreation Department, Greencastle Night at the Pacers:
405 South Bloomington Street,Greencastle,IN 46135.
For more information,please call: (765)653-3395
w ' -PARENTS,PLEASE FILL IN ALL BLANKS ON BOTH SIDES OF FORM -
44 Name of Player: DOB: / / Age: Gender: M or F
Height: Weight: School: Grade: Kindergarten
ASpecial Health Needs: ��
w Parent's/Guardian's Name(s):
A
Home Address: City: Phone:
CZ
0.1 E-mail address for program announcements:
Emergency Contact: Relationship: Phone:
it)
Player t-shirt sizes: Please choose one. Thanks! Youth: S(6-8) M(10-12) L(14-16)
For office use only
W
fy! Date: / /2010 Fee Paid$ Cash Check# Receipt#
e
•
•
•
PROGRAM AGREEMENT,ACKNOWLEDGEMENT&ASSUMPTION OF RISK FORM
PLEASE READ: Each registrant's parent and/or legal guardian must read this section and sign the form. This
registration form will not be accepted unless all portions of the registration have been completed.
41111 Refund Policy: No refunds will be allowed after t-shirts and/or equipment has been ordered.
Team Assignments: The Greencastle Parks & Recreation Department, along with a volunteer board of directors, will be
responsible for assigning players to teams. The number of divisions and levels within the program will be determined by the
amount of registration forms received. When assigning teams,the following will pertain:
• Siblings will be assigned to the same team if in the same division or level.
• Parents who are coaching a team will be assigned to their child's team.
• No other special requests will be considered(Includes friends,rides,favorite coach,assistant coaches,etc.).
Program/Weather Cancellations: The first set of games called off due to poor weather will be cancelled and not made up.
Any others will be postponed and played as the schedule allows. Makeup games may be played outside of the Saturday
schedule,if needed,as gyms are available. Missed practices will not be made up.
Parents Code of Ethics: "I promise to support the goals of the Greencastle Youth Basketball Program organized by the
Greencastle Parks & Recreation Department which includes teaching youth to work cooperatively and develop self-esteem
through sports, to develop sports skills, and above all, to have fun. Furthermore,I understand that as a spectator if my conduct
or language is deemed inappropriate by the Greencastle Parks &Recreation Department's gym supervisor or game official, I
may be asked to leave the gym. If requested I will leave promptly."
Acknowledgement&Assumption of Risk: "I hereby acknowledge that the Greencastle Parks&Recreation Department has
warned me that my child may be injured by participating in the "My First Shot!" Basketball Program. By its very nature,
many parks & recreation programs involve body contact, substantial physical exertion, emotional stress and/or use of
equipment which presents a certain risk to the user. Injuries may include, but are not limited to, sprains, strains,fractures,
ligament and cartilage damage,paralysis, and even death. Even though these injuries may occur, I give consent for my child
who is named on this form, to participate in the Greencastle Parks&Recreation Department's Youth Basketball Program. I
understand and accept that there is no Benefit Fund for participants in this program, and I agree to assume personal
responsibility for any injuries that my child may suffer as a participant in this program. I also realize that there will not be
trained medical personnel on site during practices and/or games.
010
Furthermore, I do hereby RELEASE and forever DISCHARGE the Greencastle Parks & Recreation Department, the City of
Greencastle, Indiana, the Greencastle Community School System, the Indiana Pacers and their respective agents, officers,
employees and volunteers from all claims, demands, or damages due to injuries received through the participation in the youth
basketball program. I affirm under penalties of perjury that I am 18 years of age or older, and that I executed the above and
foregoing Program Agreement,Acknowledgement&Assumption of Risk Form, and that such are true and correct to the best
of my knowledge."
I(WE)HAVE READ THIS DOCUMENT AND UNDERSTAND THAT IT IS A RELEASE OF ALL CLAIMS AND THAT I(WE)
WILL ABIDE BY THE PROGRAM GUIDELINES.
X Date:
[Signature of parent(s)or guardian(s)J
NOTE: TEAM SPONSORS ARE NEEDED! Yes,I would like to sponsor a team @$125.00/team.
Business Name: Contact's Name:
Mailing Address: City,State,Zip:
Contact Phone: Specific child,coach,or level: Shirt Color:
Choice 2nd Choice
NOTE: VOLUNTEER COACHES ARE NEEDED
I am willing to COACH as a volunteer in the "My First Shot!" Basketball Program and realize, as a
ak precaution, that I must complete the Official 2010 Volunteer Coaches Application and undergo a mandatory
background check.
Name: Phone: Shirt Size: Child:
(Volunteer's name) S M L XL XXL (If participating in program)
GREENCASTLE PARKS d RECREA TION DEPARTMENT
2010-'11 GREENCASTLE YOUTH BASKETBALL
PROGRAM SPONSORSHIP FORM
The Greencastle Parks & Recreation Department is in need of sponsors for the
Greencastle Youth Basketball Program. The program is open to boys and girls attending
Greencastle Community Schools, kindergarten through sixth grade.
For a sponsorship fee of$125.00 you can support our Greencastle youth. Sponsors will
have their names printed on their team's t-shirts, captured in the team photographs, listed
on the program schedules and other program literature, and will receive a sponsor plaque
which will include a 5"x 7" photo of the team suitable for display in your office or place
of business. Sponsor deadline: November
Please return this form to:
c
Rod Weinschenk, Parks & Recreation Director
Greencastle Parks & Recreation Department
405 South Bloomington Street
Greencastle, IN 46135
Yes, I am very interested in sponsoring a team @ $125.00/team.
Business Name:
Contact Name:
Address: City, State, Zip:
Contact's phone #: Shirt Color (if available):
Specific child, coach, or grade level: or Open
For official use only
Date: / /2010 Fee Paid: $125.00 Cash Check# Receipt#
GREENCASTLE PARKS &7RECREATION DEPARTMENTZ ACCOUNTS PAYABLE VOUCHER DOCKET
SEPTEMBER 1, 2010
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons Pool -Repair leaking toilet 242.52
ADT Security Services Alarm services &repairs 286.15
Baker's Septic Service Portalets for Jaycee Park 71.00
Black Lumber Company Wood for Robe-Ann Park gates 75.14
Bret Hurley Construction BWSP -Repair two yard hydrants 395.00
Butler's L.P. &Fertilizer Round up, Grass seed for Albin Pond Trail 507.00
Fertilizer lOV KEI Grass Albin ✓
Co-Alliance-Midland Coop Gasoline & diesel fuel 1,739.43
Digital Sound D.J. 2 hours of disc jockey service 100.00
Elizabeth A. Spencer Volleyball instructor 120.00
Fastenal New dewalt battery-warranty purchase 8.00
Forest Commodities, Inc. 25 yards hardwood mulch 550.00
Gold Medal Products Pool concession supplies ')0R.65
Greencastle Automotive Supply Oil 21.90
Green's Electric BWSP Civil Defense siren repairs 90.00
Headley Hardware Expenses (25 invoices): 505.45
❑ Repair Parts $ 82.12
❑ Facility Maintenance $406.51
❑ Softball Maintenance $ 16.82
Humphrey's Outdoor Power Expenses: 759.20
/'s ❑ Repair Parts $639.24
❑ Facility Maintenance $119.96
Menards-Terre Haute BWSP - Cedar rail fence posts 1,539.43
Orkin Park house -August service call 84.72
Pe.p,i Li1u�.il�us Aquatics: Concession supplies 531.38
PNC-VISA Rec. Supplies-"What's That Bug!" 400.06
Rod Weinschenk Reimbursement of expenses 34.97
Safety Solutions, hoe. Safety boots Troy, Ed & Rod 285.00
Spear Corporation Expenses: 2,678.66
❑ Chemicals $ 951.90
❑ Repair parts e 1,'2v.76
Sunset Ink All-Star Softball t-shirts 448.00
Wabash Food Services Aquatics: Concession supplies 1,146.35
Wal-?Yf ll --f. ec'Liu=;'u ii ly' �.redit raiu Expenditures: A l 1 1.21
1LLlt
❑ Concession supplies $240.03
❑ Recreation supplies $ 6.18
❑ Facility maintenance $117.90
❑ Softball $ 47.10
TOTAL C_Ti'N R 1 EXPENSES $1'2 239 22
PARK NON-REVERTING SOFTBALL LL FUND
Baker's Septic Sergipe BWSP-Pnrtal_et 71.00
�''1 Brad Nobles v Umpire 276.00
Chris Huff Umpire 36.00
Gr,1,1Merial Arnuiirtc softbgll 15A 6'3
Indiana Amateur Softball Association 15 teams(6 women's, 9 men's)registrations 270.00
Janie Briones Umpire- 11 games 204.00
Pat Ness Umpire— 17 games 312.00
Pepsi Americas Softball concession supplies 483.78
Taylor Made Awards Men's & women's softball awards 323.50
Tracy Huff Scorekeeper—30 games 246.50
TOTAL PK NR SOFTBALL EXPENSES $2,377.41
PARK NON-REVERTING BASKETBALL FUND
Greencastle Community School Corp. 2009-`10 Youth Basketball Gym usage 1,500.00
TOTAL PK 1,R SOFTBALL EXPENSES $1,500.00
GRAND TOTAL EXPENSE FOR THE MONTH $17,116.63
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$17,116.63 dated this 1st day of September, 2010.
SIGNATURES OF GGVERNG
Russell Evans, President Dr. John enne , ice President
ar Thomas, ecretary Tim Trigg L--