HomeMy Public PortalAbout11/21/06 CCM405
MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 21, 2006
The City Council of Medina, Minnesota met in regular session on November 21, 2006 at
5:06 p.m. in the City Hall Chambers. Mayor Workman presided.
I. ROLL CALL
Members present: Brinkman, Cavanaugh (arrived at 5:29 p.m.), Smith, Weir, and
Workman.
Members absent: None
Also present: City Engineer Tom Kellogg, City Attorney Ron Batty, City Planner Rose
Lorsung, City Administrator Chad Adams, Finance Director Jeanne Day, and Recording
Secretary Kimberly Stoll.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
Council consensus reached to approve the agenda as presented.
IV. APPROVAL OF MINUTES
A. Approval of the November 8, 2006 Regular City Council Meeting Minutes
It was noted on page 6, the fifth paragraph, the statement by Ann Thies should have
stated: "She is terrified to get of her driveway by her car because it is located on a
curve and traffic speeds by too fast, especially from dual and tandem trucks."
Moved by Weir, seconded by Smith, to approve the November 8, 2006 regular City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA
A. Accept $1500 Donation from Target Corporation
B. Resolution Thanking the 2006 Election Judges
C. Resolution Relating to Tax Forfeiture Land- PIN 14-118-23-14-0012
D. Approve Off -Sale Liquor License to Gendreau Wines Inc. d/b/a Wine Styles
at 310 Clydesdale Trail
Moved by Smith, seconded by Weir, to approve the consent agenda. Motion passed
unanimously.
VI. 2007 BUDGET
A. Work Session on 2007 Budget
1. Actual Revenue Recommendations
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Adams explained the review of the 2007 preliminary budget began in September with
this work session to continue the discussions. He stated Staff was recommended to
reduce the levy by $74,000. The revenue recommendations were provided in a report
for the Council's review. The expenditures were reduced by approximately $74,000.
Adams explained Staff found the interest revenue to be approximately $10,000 higher
than expected. He stated that the City will probably not get a grant for the Open Space
planning because they are about halfway through the project at this point in time.
Adams stated that they will continue to apply for funds. If they received the funds, the
funds would be placed in the environmental funds, not the general fund budget.
2. Actual Expenditure Recommendations
Wireless Internet
Adams stated there were changes in actual expenditure recommendations. Based on
comments from Council during the September preliminary levy discussion, the wireless
intemet study was removed from the budget equating to a reduction of $24,500. Smith
mentioned Qwest is now offering high speed internet for a broader area.
Adams stated that staff has contacted Qwest and MediaCom regarding their high speed
internet service areas approximately three weeks ago. He hasn't heard back from them
up until this point. He stated that he has heard some residents on Willow Drive have
high speed internet through Qwest, but that may be a part of a bundled package
through digital satellite.
Council Member's Salaries
Adams stated that he didn't make an adjustment to the Council's wages that were set to
increase in January because he felt that it was a Council decision.
Brinkman inquired about the amount of the increases. Adams stated that the overall
increase for all of the salaries is about $9,000.
Workman stated that each Council Members salary is going to increase by $1,200 and
the Mayors salary approximately $1,500.
Brinkman stated that he didn't think they needed to decrease the Council's salary.
Smith stated that the total budget and the levy need to be decreased by $74,000. Smith
noted Staff has found other areas to adjust to decrease the budget besides decreasing
the salaries.
Contributions
Adams stated that contributions to agencies such as Interfaith Outreach, CICC and
Senior Services were not decreased, but contributions by the City to other possible
agencies were cut back by $1,250 due to historical decision to not provide other
contributions.
Workman inquired if it is appropriate to use taxpayers money for donations to interfaith
agencies. Tom Crosby stated that he agreed it is a questionable use of funds.
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Workman stated that the City takes their money involuntarily when residents pay taxes
and then voluntarily contributes their money to agencies. He stated that he doesn't think
it is appropriate to make these contributions with taxpayers money.
Smith suggested that a senior services program may a more beneficial recipient
because they don't have a senior center. Adams stated that the senior services budget
provides services such as senior service transportation and Meals on Wheels, but
doesn't support recreation activities.
Workman stated that he thinks the contributions that are for public use are more
appropriate than other types of contributions. Adams stated that CICC and Interfaith
Outreach were aware of that based on previous year's contributions. The contributions
should be used for services beneficial to Medina residents for essential services.
Weir stated that interfaith Outreach probably doesn't benefit Medina residents.
Workman stated that it isn't so much whether or not it benefits the residents, but the
appropriateness of using tax money.
Office Assistant and Temporary Intern
Adams stated a distribution change from having the intern serve as the community
building liaison to the full-time Office Assistant. The dollar amounts listed in the memo
need to be adjusted. Adams stated the other error in the report is the Pest Control
which should have been $500 instead of $5,000.
Brinkman clarified the amounts that should be changed on the report stating that there
should be another $9,000 added to the overall budget based on the changes.
Adams stated that he will need to go back to the detail to clarify the final dollar amounts.
Consensus was to add back in to the transfer for road improvements if a correction is
needed.
Administration Laptop
Adams stated the current laptop is getting old and may need to be replaced. The Tine
item budget is increased by $500 for the possible replacement of a laptop.
Election Supplies
Adams noted the elections supplies are lower because it is a non -election year.
Wetland Management Enforcement
Adams explained the decrease of $5,000 to Wetland Management program. He
explained the components of the Wetland Management program that could be scaled
back since the program hasn't begun and then re-evaluate it midway through the year.
Weir stated that it is important to look after the Wetland Management program.
Construction Management Signs
Adams stated that he thought the Construction Management Signs could be eliminated
completely decreasing the budget by $10,000. This would then push the cost of the
signs to the developers.
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Comprehensive Plan Transportation Plan
Adams stated that the Transportation Plan was increased by $3,000. This would enable
the Council to thoroughly discuss and develop the Transportation Plan.
Comprehensive Plan -Legal
The Comprehensive Plan for Legal was decreased by $7.500 due to the decrease in
ordinances that will be developed in 2007.
Tom Crosby inquired about the remaining balancing for Legal in 2007 for the
Comprehensive Plan. Adams stated that there is $10,000 remaining for Legal. He
stated that this may be slightly high, but legal counsel may be needed during the early
part of the year for legal advice.
Lorsung stated that it is good to keep Legal because of the challenging issues that may
arise during the Open Space Planning.
Smith stated that Batty has previously acted as part of the planning staff in the past prior
to the hiring of planning staff.
Comprehensive Plan- Planning Consulting
Adams stated Planning Consulting was decreased by $7,500. He stated that previously
Sara Schield had been an active part of the planning consulting, but some of the tasks
are tasks that Lorsung and Adams will now assume.
City Hall Annual Computer Licensing
Adams stated that City Hall computer licensing includes adding work stations, GIS
software, etc. It increases each year and is probably a conservative amount with an
increase of $2,000.
City Hall Copier/Printer Leases
Adams stated additional copier/printer leases increased by $2,000. He stated that it is a
conservative amount for the budget. Adams noted that the costs could be decreased if
they switched to electronic packets.
Brinkman inquired when these costs were in the budget and if there was new software
installed since the last review of the budget.
Adams stated the City had received some re -quotes since the last time the Council
reviewed the budget. He explained the increases were the result of a complete
inventory being done and the re -quotes. He noted that City saves some money
because it is all under one licensed user instead of individual licenses.
Lorsung inquired if the increase includes the 2007 building and the possibility of an
increased amount because of the additional software that is needed. Adams stated that
the additional software cost might be included in the line item under the building costs.
Lorsung stated that the amount for the software might be a minimal amount and not
have a dramatic effect on the budget depending on the software that would be
purchased.
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Smith noted that it wouldn't work to switch to electronic packets at this point because the
Council doesn't have access to computers during the meetings to look at the
information. Adams stated it was an interest of some Council Member's in the past.
City Hall Property Insurance
Adams stated that property insurance for City Hall is increased by $1,500 based on the
cost of insurance in the past and the recent City Hall improvements.
Police Equipment
Adams stated the police equipment has decreased by about $9,200. Chief Selland
informed Adams his department would be able to defer the equipment until the next year
if budget reductions are needed.
Brinkman inquired what the big ticket item might have been to decrease the amount by
$9,200. Smith stated that it appeared to be the possibility of receiving a grant.
Cavanaugh arrived at 5:29 p.m.
Smith stated there didn't appear to be one item that was cut from the budget.
Adams highlighted the original line items for the Police Department that were cut from
the budget equaling $9,200 and stated the Police Department would decide on actual
pieces of equipment later.
Fire Department Service Contracts
Adams stated this was decreased by $1,500 based on the cost sharing formula with
Long Lake on actual cost.
Civil Defense Siren Maintenance
Adams stated that the civil defense siren maintenance was decreased by $1,000
reflecting the historical cost.
Public Works Street Maintenance
Adams stated the street maintenance has been decreased by $10,000. He stated
historically it has increased by approximately 25% the last few years and hasn't been
spent. There is approximately $210,000 in the fund annually. He stated that the
carryover is due to the lack of historical program for maintenance and gas prices. He
stated that in 2007 they would like to develop a long term plan for all of the roads called
a Pavement Management Program. It will be more focused on identifying and analyzing
the streets instead of improvements.
Public Works -Cleaning of Shop
Adams stated the Public Works is decreased by $900 to reflect a cost share with water
and sewer relieving the burden from the general fund.
Public Works Radio Units
Adams stated there is a decrease of $1,000 for radio units. There are radio units used
as a back-up now because all of the items have previously been replaced.
Public Works Auto Insurance
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Adams stated that auto insurance has been decreased by $1,000 and shared with water
and sewer.
Public Works Seal Coating
Adams stated a need for Public Works seal coating hasn't been demonstrated in recent
years. It was recommended to be decreased in the budget by $15,000. Previously,
approximately $30,000 was budgeted to this and the City only spent about $15,000
annually.
Public Works Machine Rental
Adams stated the public works machine rental was decreased by $1,000. The City
doesn't usually rent machines. He stated if they needed to, it would probably be paid for
out of the water and sewer budget instead of the general fund.
Public Works Computer
Adams stated the computer for the superintendent should be shared with water and
sewer. This would decrease the budget by $500.
Community Building Maintenance
Adams stated the community building maintenance was increased by $1,000 to reflect
on -going maintenance for the building.
Park Transfer to Municipal Park Fund
Adams stated the parks transfer to the Municipal Park Fund was decreased by $250.
This is a rate that is comparable to historical rates. He also noted during summer funds
were transferred to the basketball court and other items.
General Liability Insurance
Adams stated the general liability insurance was increased by $11,000. This reflects
coding adjustments as well as general increases.
Transfer to Road Improvement Fund
Adams stated the transfer of less to the road improvement fund was a way to balance
the budget. The recommendation was to decrease the budget by $7,490.
Weir inquired about the contributions to the Interfaith Outreach. Workman stated that
she thought the contributions should be eliminated. Weir stated she would like to be
able to look at the work the Interfaith Outreach does.
Workman stated that he is trying to achieve a balanced budget.
Workman stated that he would like Adams to rework some of the changes and provide
the detail for an upcoming Council meeting. He requested Adams to provide information
about the work of Interfaith Outreach.
Adams inquired where the additional $4,500 should be placed if the change is needed.
Workman stated he would like to add the money in to the transfer to the road
improvement fund.
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Brinkman inquired what would have happened if the budget had been passed prior to
finding out that it was short $11,000 in general liability insurance. Workman stated an
internal transfer could have taken place.
Brinkman inquired about the amount of the general liability insurance. Workman stated
that the City uses the League of Minnesota Cities that acts as a brokerage to do the
shopping of insurance for the City.
Brinkman stated that it is about $9,000 higher which is about 25%. Workman stated
that it is still within a reasonable amount because the City opts for additional coverage.
3. Additional Budget Considerations
Police Grant/Contribution Budget
Adams stated that the additional budget considerations need more discussion. One way
to replenish the police equipment would be to request grant funds. He explained that it
would increase the budget, not the levy.
Smith inquired when the City would increase the budget if they received a grant. Adams
stated the budget could be increased at prior to or after being awarded a grant.
Smith stated that the City should increase the budget if the grant is awarded, not
increase the budget because the City may receive a grant.
Adams stated some grant applications inquire to see evidence that the City is supporting
grant applications or matching funds.
Cavanaugh agreed that it would be appropriate to receive the grant and then increase
the budget.
Smith stated that she would like to know what the equipment is prior to increasing the
budget.
Weir stated that she would like to see the grants sought after.
Adams stated the reason the grants were not included in this budget was due to the
$9,250 not being the actual cost of the equipment.
Smith stated that the cost of equipment should be known at the point in time of applying.
Workman stated it is difficult to know the costs. He noted that it doesn't seem
appropriate to wait for a response about receiving the grant then deciding to follow
through on the purchase.
Cavanaugh inquired if it would help to know the cost in order to receive the grant.
Adams stated that it may or may not.
Workman stated that he thinks it is hypocritical to apply for the grant with the intent of
not purchasing the equipment if the grant is not received.
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Cavanaugh stated that he would like to see a line item added reflecting the grant.
Adams stated that he is hearing the Council say it would be appropriate to leave the
$9,250 out of the budget but to seek out grant funds.
West Metro Drug Task Force
Adams stated the West Metro Drug Task Force was initially decreased by $45,000. The
Police Forfeiture fund would like to contribute an additional $5,000 to the general fund
budget.
Workman stated that he would like to see the levy decreased, but it doesn't seem
practical for the low amount. Since that is the situation he would like to see it placed
back in the general fund.
Brinkman inquired about putting funds back in for the Drug Task Force. Adams stated
that the funds would essentially be compensating for the Drug Task Force officer.
Workman stated that historically they discussed that it would be revenue neutral for the
City, but now it is costing the City an estimated $75,000 or more per year.
Cavanaugh inquired about funds accumulating for the forfeiture funds. Adams stated
those funds are now being used for supporting a facility for the program and no longer
for the officer's salary. Cavanaugh stated that it is still going to capital funds.
Smith stated that keeping drugs off the street is a high priority, but it may be time to let
the Drug Task Force know the City does not approve of the funds now being spent on
equipment and facilities.
Workman stated that they were originally told that funds would be to support the position
of the Drug Task Force officer.
Brinkman inquired about the forfeitures balancing the costs of the position. Workman
stated that the Drug Task Force wanted to use forfeiture funds to set up a building
rather than using it to reimburse for salary.
Brinkman stated he isn't sure how it has switched from salary to setting up a building.
Workman stated that he thinks it is a good thing to do, but he isn't sure it is an
appropriate use of taxpayers money.
Adams stated the shift of funds from salary to the building was discussed in previous
summer work sessions. He stated that they just received a budget recommendation
from the Drug Task Force. He noted that Belland attends the Drug Task Force
meetings and may have more information for the Council regarding these issues.
Cavanaugh stated the Council should decide what to do with the $5,000. Workman
suggested placing the $5,000 toward the Drug Task Force.
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Brinkman stated that each party was going to provide part of a person throughout the
year. Smith stated the agreement was that each city was supposed to supply one full-
time person.
Brinkman stated he supported the work the Drug Task Force has been doing, but he
didn't think they should be funding a facility. Adams clarified that it would go toward
renting or renovating a building for use by the Drug Task Force.
The Council discussed the salary of the Drug Task Force, the City's contribution, the
necessity of the program, and the housing of the employees.
Smith requested the Drug Task Force supply a report about the forfeiture amounts and
the budget for an upcoming Council meeting.
Adams clarified that $45,000 of revenue came in last year, but in 2007 the revenue
would not support the general fund.
Building Department
Adams stated the Building Department was increased by $10,000 for fees collected for
Bonestroo grading and building permit inspections. Previously these fees were paid for
by the City.
Lorsung stated in 2006 Bonestroo was contracted to review each building. The fees of
$250 were for the review of these buildings. They meet weekly to do the reviews. She
stated the grading ordinance needs to be signed off on and then the resident provides
the escrow prior to it being released. The fees aren't meeting the expenses.
Workman stated that the fees need to be a sliding fee scale. Lorsung stated that the
fees are City accrued.
Adams stated the revenue of $10,000 is probably a conservative amount.
Smith stated the fees should be explained to residents, that the costs are for
development and not for operating City Hall. Workman agreed that pass -through items
aren't understood by the public.
Brinkman suggested using a footnote to explain the percentage of pass -through
amount.
Lorsung explained that the fee is for the building permit at the end of the project.
The Council reached consensus to increase the Building Department revenue by
$10,000 as recommended.
Adams stated he reviewed each department to determine how much each department is
increased or decreased and impact on the total budget. He presented a table of
information showing those statistics and identifying a net levy increase of $212,722.
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Smith suggested capturing additional funds from the traffic that is speeding through the
City. Adams stated that the City has historically been rated number 2 per capita in the
metro area for fine revenue.
Cavanaugh inquired if the other Council Member's have had the opportunity to see the
examples provided by Plymouth and Minnetonka of a one page explanation of the taxes
sent with the property taxes to residents.
Adams stated that one of the reasons this type of flyer wasn't done this year was
because the $74,000 in cuts weren't identified at that point in time by the Council in
September. Adams stated it would be a good idea to include next year with the Truth in
Taxation statements.
Smith inquired if they could get copies of the flyer. Adams stated that the flyer could
include pie charts and explanations of the Truth in Taxation for the residents.
Staff Reimbursables & Support
Adams stated staff reimbursables and direct record keeping of staff hours would need
analysis. An increase in budget would allow for an increase in support staff. Adams
recommends an increase in staff support for 2007 based on expecting activity with
planning and Comprehensive Plan amendments.
Workman stated that he thinks it would be a good idea to have it reimbursed. Adams
stated that he thought part of it could be reimbursed, but would probably need to adjust
some of the figures to be able to add a position.
Weir asked if Adams should provide a new Staff Needs Analysis for 2007/2008 including
long-term plans. Adams advised that a new Staff Need Analysis may be more
appropriate after the Council determines the land -use guide plan thus relating to growth
and city needs/resources. Adams recommended an analysis be provided for 2007 only.
Adams stated that the details of a position haven't been worked out with the Planning
Department.
Moved by Weir, seconded by Smith, to ask Adams to provide a staff needs analysis
report for 2007.
Brinkman inquired where the memo was to recommend additional staff. Adams
referenced a memo in the Council packet seeking direction to provide a detailed report
on specific staff to be recommended.
Motion passed unanimously.
Smith stated that she thinks part of growing as a City is to look at the Comprehensive
Plan and consider the increase in Staff.
4. Comprehensive Plan- Required Plan Submittals
Adams stated the Comprehensive Plan will require the creation of a number of plans.
Therefore, he stated he included an analysis that outlines the scope of services for a
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Transportation Plan, Surface Water Management Plan, Water Supply and Distribution
Plan, and Sewer Plan.
Transportation Plan
He stated that the plan a bare bones analysis to be prepared by the Council for the next
review. He stated it is in the general fund and a tax line item.
Surface Water Management Plan
Adams stated the Surface Water Management Plan is estimated to be $27,600. He
stated it would be funded through the environmental funds or the stormwater funds.
Cavanaugh inquired if the stormwater utility fund encompasses a certain neighborhood.
Adams stated that Cavanaugh was referring to the stormwater taxing district. The
stormwater utility fund is a separate fund based on user fees.
Water Supply & Distribution Plan
Adams stated the Water Supply & Distribution Plan is estimated to be $30,075. The
plan discusses the specific location of pipes and infrastructure along the TH 55 corridor.
It would be supported by the water utility, not through taxes. It would be completed
when the land use density plan would be completed.
Adams stated the Sewer Plan would be a sewer utility supported plan at approximately
$15,000. He stated in recent years there has been data gathered through a water
analysis which is the initial steps for the plan.
Lorsung inquired about the Water Supply and Sewer Plans stating that current mapping
technology was completed in 1999. There is no GPS data prior to 1995. She wondered
if the funds would be able to be put toward mapping the infrastructure for the purpose of
keeping better maintenance records.
Adams stated the funds weren't included in the budget. Workman stated that it would
take some additional funds from a different source for the mapping.
Smith inquired if this was supposed to be completed as part of the GASB 34
infrastructure documentation.
Day stated in 2004 the City decided to begin in the inventory going forward, but opted to
not do it retroactively.
Lorsung stated that it would be important for the City to have all of the data in one
database. The data that is currently present doesn't provide all of the necessary detail
that would be useful for the people in the field as they are doing to work.
Lorsung stated she thinks it may be an item for the 2008 budget. Weir concurred.
Smith stated it would be important to know how old the pipes are in order to judge the
work that may need to be done.
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Workman stated that it would be appropriate to find out about the current infrastructure
to find out information to plan for the future budget. Smith stated an inventory is what
would be needed.
Cavanaugh inquired about the difference between having Jim Dillman come in as a
consultant to do a large scale map of the City and taking a GPS to locate the pipes
Lorsung stated that it would be a two-step process, the first step being to begin with the
GPS mapping. The second step would be to have Jim Dillman come in or Public Works
to provide knowledge about the age of the pipes, size of the pipes, etc.
Cavanaugh inquired if at this point it would be enough to have the information on paper
and then move to an electronic version. Lorsung stated that in 2007 it would be a good
goal to have it on paper and then in 2008 move to the electronic version.
Cavanaugh inquired if it would make sense to move on this issue as soon as possible.
Weir inquired if there was funding to do the mapping based on the budget. Workman
stated that the funds could be used from the sewer and water fund.
Adams stated that existing Staff could be utilized first prior to hiring Jim Dillman as a
consultant.
Smith requested existing Staff complete the tasks. Adams stated that it is a big project
to add to Staff, but it could look into it further for the support staff. Smith stated that she
doesn't see it as a high priority.
Cavanaugh stated he disagreed because it is a key planning tool that will be used in
capital improvement budgets and scheduling Public Works.
Smith stated she isn't interested in hiring Jim Dillman for the consulting.
Adams stated that he would like to talk to the Public Works Staff and the engineers to
find out what they would be able to do.
Workman stated they should make it a proposal for next year or request it be a priority
for the Public Works.
Smith stated the areas affected are Uptown Hamel, the Independence neighborhood,
and Medina Morningside.
Lorsung stated it would also affect some of the industrial projects north of TH 55. She
stated they have all of the electronic GIS data for all of the projects done by as -build.
Workman stated that he thinks Adams should meet with Public Works to develop a plan.
He stated it should come from the Sewer and Water funds. Adams stated the City
needs to identify the surface water and stormwater through the SWIPP needs to identify
all of the culverts. Bonestroo is assisting in this project. This expense is coming out of
the environmental fund.
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Smith said they should be able to know an approximate date for replacement of pipes.
Lorsung stated the mapping will allow the Public Works to enter the data in a database
that would be directly linked to a parcel of land.
Workman stated part of the concern is for depreciation for budgeting.
Cavanaugh stated this information would also key for road construction.
Lorsung stated the City pays Public Works to do a locate on things when a new
development comes in and wants to connect to existing lines.
Adams cited the project on Hamel Road where the City began a project and found out
during the project they needed to replace infrastructure because of its age.
Moved by Smith, seconded by Weir, to adopt the scope of services for the
Transportation Plan, Surface Water Management Plan, Water Supply & Distribution
Plan, and Sewer Plan as outlined. Motion passed unanimously.
Tom Crosby inquired about fund balance of the general budget fund. Adams reported
the City maintains about 42% of the fund balance which is slightly higher than the State
Auditor recommended amount. It is about $1.8 million. The sewer fund is about $1.0
million.
B. Storm Water Utility Presentation- City Engineer
Bob Barth from Bonestroo Associates, the Water Resources Group, presented
Developing a Stormwater Utility. Barth explained Special Taxing Districts. He stated
they can be laborious to set up. Other options include development fees and special
assessments. Development fees include connection charges. Special Assessments
can be assigned individual pieces of property.
Barth explained that user fees are generally used for Stormwater management. The
charges are based on contribution of runoff to surface water system by a property. He
explained the responsibilities for cities, increasing stormwater programs and
requirements, shift away from assessment to charges, and user fees making it apply to
all residents and not just a few who need it.
Barth stated that the advantages of a Stormwater Utility is its stability, and adequacy
because it is based on a City's needs on an annual basis, flexible and equitable
because credits can be developed in to it. The user fees have a steady increase in
percentage from year to year unlike a tax based program. He stated that the fees can
be geographically based and can be adjusted for changing needs.
Barth noted the fees are equitable because they are based on size and imperviousness
of parcel (amount of pavement on a property). This can be done based on aerial photos
or a representative sample of imperviousness and apply it to remaining parcels. Barth
stated it would be important to make it specific to the City of Medina.
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Barth explained how the fee is calculated on a single-family residential lot. One lot
would equal 1.0 REF. He noted that this measurement might be slightly different
because of the rural land in Medina. He provided an example of calculating the REFs
for a property.
Barth stated that the rates provided were from 2003 for 27 cities in the Metro area. He
stated there has been an increase in the number of cities now charging Stormwater
Utility fees. The fees charged vary from city to city.
Cavanaugh inquired about attaching the Stormwater Utility fees because utility bills don't
go out to all residents. Smith mentioned the recycling bills go to all residents annually.
Barth stated that due to the use of wells and septic systems not everyone would receive
a utility bill. He noted that getting the parcels into a billing database is an issue for the
City to work through.
Barth explained funds from the fees could be used for flood control, water quality
improvements, operation and maintenance, planning, regulation and permitting,
incentive programs, any programs or projects related to the management and control of
stormwater. He provided specific examples such as salaries for personnel.
Barth read the NPDES Permit language and explained cities holding the permits would
be expected to initiate programs, hold public hearings, and prepare brochures.
Barth stated there are six NPDES measures of permittee. These include public
education and outreach; public participations/involvement; illicit discharge detection and
elimination; construction site runoff/erosion control; post construction runoff control; and
pollution prevention/good housekeeping.
Barth explained the steps of Implementation. The first step he recommended was to
place an explanation on a brochure and/or on the website including information about
other cities using stormwater fees. The second step to finalize the activities that will
benefit from the funds. The next step is to perform the rate study followed by
developing an ordinance. He stated Bonestroo has some sample ordinances available.
Finally, developing a user database and implementing a billing system.
Smith inquired if that would include things such as rain garden or a no mow strip by a
wetland area. Barth stated these would be appropriate items.
Cavanaugh inquired if it would be possible to include the stormwater fees as a separate
line item on the property taxes. Barth deferred the question to the City Attorney.
Workman stated the County administers the property taxes.
Cavanaugh stated it would make sense to inquire if the County could add the
stormwater fees to the property taxes. Day explained that the County will charge for the
unpaid assessments, but will not charge fees for the City.
Brinkman stated not everybody pays into the waste management fund. He stated
residents can opt out of the recycling.
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Cavanaugh inquired if there was an estimate for the cost. Barth said that they have
submitted a proposal for about $6,000 to setup the Stormwater Utility.
Cavanaugh inquired about the cost for drafting the ordinances. Batty stated the
ordinances are fairly straightforward and the work will be in developing the other
components.
Lorsung inquired about the changes that occur on property over time and who would do
the maintenance of the records. Barth stated that he recommends that it be land use
based. If a land owner disputes the amount they owe, it would be up to the land owner
to come in and submit documents of their site justifying why they should have a lower
rate. He agreed that the plat can be labor intensive because they need to reflect the
REFs. He said that some cities require the developers to submit a full year of
stormwater utility on all of the parcels they are plating.
Lorsung stated it is something that should be considered further and should be GPS
based because it is linked by parcel and would be most efficient use of Staff time and
resources.
Cavanaugh inquired if it is possible to have a link with Hennepin County information
because they do have an up-to-date database. Lorsung stated the City does get the
database from Hennepin County.
Tom Crosby inquired about the annual budget for stormwater utility. Barth stated it is
typical to have $100,000 to $200,000.
Brinkman provided an example from Plymouth for treating the water on a property. He
stated that the commercial properties can be required to pay stormwater utility and that
cities don't need to further tax individuals who have parcels of land in the city.
Barth stated it his understanding that it is not legal to use funds for developing to fix
problems in existing infrastructure that are already present.
Workman inquired if the Council was ready to entertain a proposal at this time. He
reminded them that it would be an ongoing expense.
Smith stated that she would like to see a budget for the proposed change. She would
like to see incentives provided to residents.
Brinkman inquired if there were mechanisms already in place to encourage lot owners to
protect the water. Lorsung stated that the only time an appeasement would be given is
if a resident is asking for a variance.
Workman stated the issue is whether or not they should instruct Staff to go ahead and
set up a stormwater utility fund.
Brinkman stated he didn't think Staff should be instructed to set up a stormwater utility
fund.
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Cavanaugh stated he didn't think it was appropriate for the City.
Workman stated he didn't think he supported it either.
Adams stated that Staff could put together some data over the next few months
regarding the actual costs for taxpayers.
Workman stated he thought the City would be more careful with the money if it came out
of the general fund instead of the stormwater fund.
Cavanaugh stated that he thought the user based program would work the best, but he
didn't think it would work well for the City of Medina.
Weir stated that she thinks they would need to have more information for more analysis.
Adams stated the presentation is a snapshot of the information and Staff hasn't had the
time to analyze how it would work for the City.
Cavanaugh inquired if Weir thought it warranted Staff time and resources. Weir stated
that it is something that needs to be decided because Medina is a MS4 city. She also
noted that commercial properties which are creating a lot of the stormwater would need
to contribute based on their use.
Moved by Weir, seconded by Smith, to direct Staff to look into the use of Stormwater
Utility fees and the effects on property taxes. Motion passed unanimously.
Adams advised that Staff would not be able to provide a thorough analysis on this for a
few months.
VII. COMMENTS
A. Comments from Citizens on Items not on the Agenda
Steve Theesfeld, 600 Shawnee Woods, stated he spoke in favor of the tree preservation
ordinance approximately six months ago. He was told by the City Council that he should
apply to have the easement on his property vacated which was supposed to be done
when the Wild Meadows development went in. He was originally told the application fee
would be $250, but then was told it was $500. He paid the $500. He met with the City
to discuss it and was told to wait until the comprehensive plan was completed. His
request was denied. He then received bills for approximately $1,600. He inquired what
the $500 was used for and he stated the City needs to tell people about all of the fees in
the beginning.
Workman inquired if when he made the application the additional fees were disclosed to
him. Theesfeld stated he was initially told it was going to be $250 and then was told it
was $500.
Lorsung stated the application discusses the fees on the application and states that all
fees are to be paid by the applicant.
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Workman inquired if he read the application thoroughly. Theesfeld stated he did read
the application and didn't see anything regarding the fees that would be billed to him.
Workman stated the application should be reviewed for the language and Theesfeld
may have overlooked it. Theesfeld stated the term "fee' may be included on the
application, but there isn't clarity that it is for various fees, not just the $500 which is
referred to as a fee. Adams stated the fee schedule is referred to as "deposits" plus all
city accrued costs. He stated they are revising the application for the third time to
strengthen the language even more.
Theesfeld inquired why the City didn't explain it to him at the time of application. Adams
stated his understanding is that Staff explains the difference between fees and deposits
are provided at the time of the application.
Lorsung stated is impossible for Staff to provide an applicant with an estimation
regarding the amount he/she will be charged because it is based on the project. She
stated the reason the deposit will be increased next year is to reflect the true cost of
such projects.
Batty stated he thinks many people don't know how long it takes for a request to come
before the City Council. He provided an example of a vacation request and the process.
He reminded the Council that the Staff recommended to not vacate the easement.
There was also a legal memo prepared for the City Council meeting. He stated that if it
were approved, there was another statutory process that would be invoked. This leads
to costs and who should be paying for the costs. He stated previously the City has paid
for these costs and now the City has shifted costs to the user.
Theesfeld stated he came in to speak about the tree preservation ordinance not to
speak to anything else. He was not told that it was going to be thousands of dollars. It
was an issue that was to be addressed in 2002. Smith stated that she remembers the
discussion and would like to refer back to the minutes for the exact discussion.
Brinkman stated Theesfeld was encouraged to make application. Brinkman inquired if it
could be vacated and a refund or partial refund of the money be made due to the
misunderstanding.
Workman stated that he doesn't think it is fair to change a policy.
Brinkman pointed out that it is different because the encouragement came from the City
Council.
Workman stated he doesn't think it would be right to change a policy because of this
mistake. Batty concurred that it may set a precedent for other applicants.
Smith stated that if she were an applicant she would want to be sure Staff is clear they
are stating there is a deposit or a fee.
Theesfeld stated he had the resolution of the discussion which stated he wouldn't be
charged the $500. These were the only charges he knew about at the time.
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Batty explained this application is handled like any other land use application. Every
applicant pays the amount toward the final dollar amount. If there is remaining money,
the applicant would be refunded a portion of the down payment.
Workman stated Theesfeld may have been misled, but it was up to him ask what the
deposit was going toward and what the agreement was stating to gain a complete
understanding.
Theesfeld reiterated that he met with Lorsung, but was not informed of the additional
fees he would be billed for. He stated it is for a vacation of easement and inquired
about cities typically doing these. Workman stated vacating an easement requires
planning and legal. The costs are then passed on. Theesfeld noted that it was a
decision that was delayed.
Workman stated he is going to recommend that it be referred back to Staff.
Moved by Brinkman, seconded by Smith, to refer to Staff to review the City's minutes
and see if there is a way to not set a precedent and provide a refund or partial refund.
Workman inquired how the City could refund fees if the City didn't incur them.
Adams stated Staff will return with the minutes.
Smith stated that she recommends that Staff be very clear. Workman clarified the initial
recommendation was made by the City Council not by Staff.
Lorsung stated she can put together a spreadsheet demonstrating the various
applicants and developers who haven't paid fees when their applications were denied.
Cavanaugh requested an amendment to the motion to refer to Staff for a
recommendation and then Council will make a decision.
Brinkman and Smith agreed to the friendly amendment to refer to Staff for a
recommendation and then Council will make a decision.
Weir inquired if there would be any more bills sent to the applicant. Adams stated the
bills are typically 45 days behind and he wouldn't be able to guarantee there won't be
more bills sent.
Motion passed unanimously.
Elizabeth Hattara, 1592 Homestead Trail, stated she would like to speak about the
Open Space Task Force Appointment. Workman requested she wait until it is
discussed later in the meeting.
B. Park Commission
Adams stated the Park Commission discussed the completion of the trails along Hunter
Drive and the trail along TH 116. He stated the plats discussed regarding trail
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easements will be before the City Council in December. They also discussed putting
together an orientation manual for all members.
Smith stated there was discussion about meeting in December due to gathering the
information together for the comp plan. Adams stated that he didn't think they were
planning to meet in December, but would be meeting in January after the new Park
Commission is appointed.
C. Planning Commission
Lorsung stated the Planning Commission met last week and discussed the Ferrelgas
redevelopment concept plan in Uptown Hamel; the Cemetery on Peter Lake on TH 55
which will be brought back before the Planning Commission; the two preliminary plats.
The next planning Commission will discuss the Ryan Companies for the multi -tenant
retail building; Bancorp Group application for the comprehensive plan amendment for
the Medina Golf & Country Club; and two CUPs for accessory structures.
Tom Crosby stated he thinks Lorsung, Batty, and himself need to further discuss the
Cemetery about the City's ability to meet the request on the proposal prior to the next
Planning Commission meeting.
Workman stated the site is going to become a semi-public site and that should be
considered in the planning.
VIII. PRESENTATION
A. Avian Bird Flu Pandemic Preparedness- Tim Turnbull, Hennepin County
Emergency Manager
Tim Turnbull, Hennepin County Emergency Manager, spoke about an incident in Loretto
where an anhydrous ammonia truck spilled causing an evacuation. He stated the City is
required to have an emergency plan for such situations. Medina does have a plan in
place at this time. He requested that the City develop a plan for the possibility of a
pandemic. He explained if there was a situation where a pandemic did occur, they
would need to have a plan in place in case a portion of the people are absent and
unable to complete the work required by the govemment. He stated the key to planning
is prioritizing the services that are needed every day, i.e., police, public work services.
Cross -training between communities would provide a back-up option for positions.
Workman inquired about the County's role in a pandemic. Turnbull stated that the
County is a first line service provider as a public health service. For example, they
would organize quarantines or vaccinations.
Turnbull stated there have been three pandemics in the 20th century. He noted that the
World Health Organization is monitoring the Avian Bird Flu Pandemic.
Workman stated he doesn't think there is a contingency plan in place. He
recommended that additional cross -training occur of Staff positions.
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Adams stated a detailed job description for every position would allow someone who is
not trained in the position to be able to accomplish the necessary tasks during a
pandemic.
Turnbull noted the State had provided the City with a planning guide in September.
IX. OLD BUSINESS
A. Uptown Hamel Temporary Redevelopment Area Sign and Future Monument
Sign
Adams stated that there are two discussion items, one the temporary redevelopment
sign area and the second the monument sign. Adams provided an aerial photo of
suggested locations for the signs.
Cavanaugh inquired if a permanent sign could be placed in Site A. Lorsung stated it
couldn't be permanent due to site constraints.
The Council discussed the pros and cons of the proposed sites.
Weir stated that the Uptown Hamel group would be interested in having the permanent
sign located at Site B.
Lorsung explained that topography, the location of the creek, and the sight line for the
signs are all considerations for the placement of the signs.
Adams stated Staff is looking for direction to placing a temporary and permanent sign.
Workman inquired about the source of funding. Adams stated it could come from the
TIF funds.
Moved by Smith, seconded by Brinkman, to approve two temporary signs at Sites A and
C with the sign saying Uptown Hamel Redevelopment Area, City of Medina," and the
phone number for City Hall, with funding from TIF. Motion passed unanimously.
Lorsung inquired if they were taking ideas about the look of the permanent sign. They
previously sent out a request for proposals on design of a permanent sign.
Adams stated the Uptown Hamel group recommended adjusting the preliminary drawing
switching the location of the words "City of Medina" and "Uptown Hamel."
Weir stated the Uptown Hamel group inquired if the sign would be able to have the roof
made of ceramic tiles.
Lorsung stated the drawing doesn't include structural engineering and the City would
need to hire a company such as Bonestroo to do the structural engineering.
Brinkman stated a company called lmaginality would be able to use the preliminary
design and complete the structural engineering.
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Workman inquired if there was an estimated cost. Lorsung stated it could be about
$20, 000-$30, 000.
The Council provided suggestions for the monument, i.e. lighting, no glass.
Cavanaugh inquired if the sign should have a place for messages. Council consensus
was it would not be necessary to have a place for messages.
Lorsung inquired about the size of the monument and if the engineer should look at the
site for the scale of the monument.
Workman clarified the Council is directing Staff to get bids for the permanent monument
indicating "Uptown Hamel" on the top and "City of Medina" on the bottom.
Brinkman inquired if Bonestroo could do a pass -over and then the three bidders would
be allowed to look at the proposal and make minor adjustments to design of the sign.
Smith stated she didn't think the developer should have a say in the design of the sign.
The developer should design the buildings to match with the sign.
B. Open Space Task Force Appointment
Adams stated the Open Space Task Force is requesting the City Council to remove the
appointment of a recently added member, Susan Seeland.
Lorsung explained in previous City Council meetings it was discussed to add additional
members to the Open Space Task Force. The Open Space Task Force discussed
adding people and made the recommendation to the City Council. She stated it was
then brought to the City Council. It was recommended that Susan Seeland and Weir be
added to the Task Force. Recently it was brought up at the Open Space Task Force
that it would be inappropriate for Susan Seeland to be a member because she is not a
resident of the City of Medina.
Kirsten Chapman, chairperson of the Open Space Task Force, clarified that the
recommendation was not that Susan Seeland be added to the Task Force, but be put
into the pool of applicants. She stated the Council would then review all applicants
before making a decision.
Cavanaugh stated the Task Force minutes clearly state the Task Force recommended
that Seeland be appointed. He stated these minutes were approved by the Task Force.
Chapman stated the minutes say "add Susan Seeland,” but the notes in the minutes
prior and immediately after are referring to adding Seeland to applicant pool.
Workman stated the Task Force was having difficulty accomplishing tasks and
completing work. The recommendation was then to add people to the Task Force and
Seeland has been attending meetings regularly.
Chapman stated there haven't been discussions about the timeline or communication
problems within the Task Force. Chapman stated she is unclear why these issues are
being discussed with the Council if they aren't being discussed within the Task Force.
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Workman inquired if there is a leadership issue with the Open Space Task Force.
Smith stated she had received an inquiry about not receiving the entire application pool.
Adams stated there are deadlines for submitting to information to the City Council and
the City Council minutes state he did mention there were other applicants interested in
joining the Task Force. He stated Cavanaugh did bring up the issue of Seeland not
being a resident. He noted the Council did appoint Seeland and Weir after hearing
those statements made by Adams and Cavanaugh. He added that the pool of
applicants were available on October 17th for Council review as they are tonight as well.
Smith stated there has been a recommendation from the Task Force requesting the City
Council change the decision regarding Seeland's appointment.
Brinkman stated he was under the understanding that Seeland was the only applicant
and he didn't know that she was a non-resident. He stated when he voted he was
lacking that information.
Cavanaugh stated he did clearly state that she is a non-resident.
Brinkman inquired if it is appropriate to have a non-resident on the Task Force.
Cavanaugh stated that he thinks Seeland brings a unique perspective and she has
already been appointed.
Chapman stated the Task Force voted 7 to 1 to send this issue back to the Council.
Weir stated there were other people who expressed interest who are residents. She
stated she thinks they should have priority. Weir noted attendance has been poor. She
inquired if the Task Force needs to be larger or if there are enough people.
Chapman reported the various members that have been attending regularly and
irregularly along with the change in memberships.
Brinkman stated it was intentionally set to have 7 or 9 people on the Task Force.
Elizabeth Hattara, 1592 Homestead Trail advised that the City's website states the
members of the Task Force need to be a resident of Medina and a citizen.
Cavanaugh stated he had previously inquired about the role of the Mayor in various
Task Forces and Commissions. He said there were two separate meetings, one where
there was consensus to add Seeland and one where there was a 7 to 1 vote to have her
removed.
Hattara said they don't have a right to change the requirement of being a resident in
order to be on the Task Force.
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Workman stated they were reacting to the knowledge that was given to them including
the recommendation. Chapman reiterated the recommendation to add Seeland was
referring to adding her to the applicant pool.
Motion by Smith to honor the request of the Open Space Task Force to remove Susan
Seeland from the Open Space Task Force as a non-resident.
Seeland stated they did request her to join because she has attended all of the
meetings except one and brings with her knowledge. She is a stakeholder in Medina
and has key information in conservation development. She has spent a considerable
amount of time learning about conservation development. She stated she was placed in
a very uncomfortable situation when attending the last Task Force meeting. She has
knowledge it is best to have a Task Force with a diverse body of knowledge and a
mixture of stakeholders.
Weir stated there are 3 applicants from the original pool that may have a different voice.
She inquired if they would have priority because they are residents.
Workman stated he would be willing to replace Seeland's position if the Council chooses
to remove her.
Smith stated she has talked to a Task Force member and believes the Council was not
provided information to make an informed decision. She believes the Task Force
should consist of residents. She has apologized for making a decision without having all
the information. She stated the decision could have been deferred to a later point.
Motion seconded by Weir.
Cavanaugh stated he would be embarrassed to go back on the decision made by the
Council.
Brinkman apologized for the situation. He concurred with Cavanaugh regarding the
results of the decision to appoint her. He stated Seeland is an appropriate candidate for
the position. She would be one vote of 7 and it is a decision that the Council has
previously made. He stated the Task Force should work through the issue and if they
are unable to do this then the entire Task Force may need to be released and a new
group of people appointed.
2 ayes (Smith, Weir) — 3 nays. Motion failed.
Motion by Brinkman, to leave Susan Seeland on the Open Space Task Force unless
they become stagnated, then they can resign.
Smith stated the language on the website needs to be changed. The Council agreed.
Workman stated the Task Force operates as a function of the City. The people who
serve on it are up to the discretion of the City Council.
Batty stated there doesn't need to be a contrary motion because Seeland is already on
the Task Force until the City Council decides to remove her.
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Brinkman withdrew his motion.
X. NEW BUSINESS
A. United Properties Concept Plan Review (existing Ferrelgas site)- Corner of
Sioux Drive and TH55
Lorsung stated there is a Concept Plan by United Properties at the Ferrelgas site
located on TH 55 and Sioux Drive in Uptown Hamel. She provided a map of the zoning
and adjacent properties. The request is three fold for these businesses: Members First
Credit Union with drive-thru; retail/restaurant with drive-thru; separate multi -tenant retail
building. Lorsung provided a site plan stating the developers are looking for feedback.
She explained potential obstacles: need for variances; Elm Creek and the floodplains
and the need for BMPs; access/traffic; railroad crossing; and the Met Council easement.
She provided an aerial photo demonstrating potential obstacles. The owners were
unable to attend the meeting tonight, but did email the Council. Lorsung explained the
variances needed: driveway setback for drive-thrus; and Shoreland Overlay District
impervious surfaces not greater than 25 feet. She stated Full Submittal Requirements
include Plats for the property, site plan review, a conditional use permit, and various
variances. She reminded the Council that the concept plan is a non -binding discussion
with no motions needing to take place.
Workman stated when the Uptown Hamel ordinance was developed in 2002 they
intended the setbacks to eliminate drive-thrus from the area.
Eric Simmer, United Properties, stated they have had the property under contract for a
couple of months waiving the contingencies to move forward on the properties based on
discussions that occurred last week. They anticipate closing on the property in early
December. Ferrelgas plans to move off of the property in March and United Properties
would begin development immediately after. He explained gravel occupies about half of
the 3.5 impervious surface at this point. They plan to have a stormwater plan to capture
the runoff in a pond and then treat it prior to discharging it. He demonstrated the
placement of the frontage road based on the distance between TH 55 and the access
point. He stated they are open to the Council's decisions about the monument sign.
The orientation of the building is based on the wetlands and easements which they are
unable to build on top of. He stated the peak times for the drive-thrus are opposite of
each other.
Workman inquired about the driveway on TH 55. Simmer said they don't need a
driveway to go through, but they have placed the building in positions that would allow
for a road to go through in the future. Simmer stated they are open to Council
feedback.
Cavanaugh stated that he spoke with Jeff Pederson regarding the effects of the turn on
their property. He requested United Properties to communicate with Pederson in
planning the development of the property.
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November 21, 2006
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Smith stated the road on the plan is a road that was originally planned, but the road
hasn't been developed up until this point in time. Lorsung concurred the road was
originally planned and would probably be development driven.
Workman inquired if a traffic study is being completed. He noted it is a short distance
between TH 55 and several cars traveling at one time may back up the driveways for
other businesses.
Dan Parks, Western Services, stated they typically provide a turning pocket off of Sioux
Drive. He stated they have found Sioux Drive is a low traveled road and the preliminary
results show that there shouldn't be any operational difficulties. Parks stated they have
worked with Staff to develop the sketch plan and they wouldn't need the road.
Weir stated the road is going to exit close to the railroad where they have a whistleless
crossing. Parks stated the median is located north of the access and crossing the road
shouldn't create a problem.
Weir inquired about the coffee shop facing Sioux Dr. instead of the bank. Simmer
stated he has tried various placements to accommodate the coffee shop, but he hasn't
found a way for it to work in another location.
Weir inquired if there could be 2 entrances instead of 3 entrances. Simmer stated they
could try to create it to have one entrance in and one entrance out.
Weir inquired if the roofs could be peaked roofs instead of flat roofs.
Tom Morse, the architect, provided a visual aid with some of the possible details
regarding the looks of the building.
Weir stated she would like to see the buildings have attractive fronts and backs. She
inquired if they have considered excluding fast food restaurants.
Simmer stated they have discussed the possibility of not including fast food restaurants
in the building, but it would be a legal issue if the restaurants could be kept out long
term.
Workman stated the buildings are located in an area where it is a possibility for a train
derailment. He recommended pilings be placed as a safety feature.
Parks stated the buildings are 11 feet lower in elevation with a drop-off in the wetland
area located in between the railroad and the buildings. Lorsung provided a picture of
the area demonstrating the railroad and wetland area. Parks stated the building is about
150 feet from the railroad tracks.
Workman stated the trains and the location of the tracks are a consideration for the
builders and the appropriate businesses. Workman stated he likes the concept of
developing the area and removing the gas station which is dangerous as well.
Smith stated the Concept plan doegn't fit the vision she initially had. She would prefer to
not see a bank drive-thru end at this point is unwilling tb do any variances to allow for
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November 21, 2006
430
drive-thrus. She suggested the possibility of a railroad depot looking building for that
area. She would like to see it have an Old Towne look to it. She stated she is unsure if
Medina has a need for another bank. She also stated it is an area meant to draw in
walkers.
Cavanaugh stated he likes the initial plan, but there could be some tweaking to the
appearance. He stated he would like it to have a commercial look instead of a
residential look.
Brinkman stated he likes the ideas and they have taken into consideration the Planning
Commission's recommendations. He recommended completion of the traffic study and
to speak with Hwy. 55 Rental. He stated TIF funds could be used on this project. He
noted some banks and coffee shops don't have drive-thrus. He stated he thinks
Bonestroo should be involved in the process in regards to traffic and the railroad.
Workman thanked the presenters.
Smith provided an example of a coffee shop in Golden Valley regarding the design.
Kellogg stated the easements for the parcels on Hwy. 55 Rental and the frontage roads
would connect to Sioux Drive. He stated at a minimum there would be an expectation
for a frontage road that should be planned for even if it doesn't happen right now, but
would happen in the future.
Smith stated she talked with Reg Pederson and he didn't seem in favor of the angle of
the driveway at this point. Workman stated the flow would be better if the angle of the
driveway was different.
Smith stated it may be time for some clean-up and improvements of Hwy. 55 Rental.
Weir stated she didn't think they would do that.
Workman said if the issue was forced, Hwy. 55 Rental may want the City to purchase
their land and their business stating the redevelopment is causing them to go out of
business.
Brinkman stated Ryan Companies didn't follow through on their plan for the road in front
of Hwy. 55 Rental. Kellogg illustrated the easement of the frontage road.
Simmons stated they are not prepared to acquire an easement through the property
owners, but are willing to work with TIF. He reiterated they are willing to work with them
on any designs the Council would like to see.
Kellogg stated the medians that have been adjusted recently would affect the access on
Sioux Drive.
Weir stated the Pedersons are certain TH 55 will not close off the access. Cavanaugh
stated he thinks MnDOT will eventually close the access. Adams stated the long term
plan for TH 55 is to have a six lane highway and they wouldn't likely keep the access
open.
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431
Xl. CITY ADMINISTRATOR REPORT
A. 2007 Budget Continued
1. Capital Improvement Plan
Adams referred back to the budget that was previously discussed. He stated he wasn't
looking for direction from the Council at this point. The Park Commission has
recommended projects for the Parks in 2007. Adams noted some of the projects were
deferred from 2006 to 2007.
Smith concurred some of the projects were delayed and some of the projects were
moved forward for Parks.
Workman stated they haven't put any money in the capital improvement plan for the
Parks, but they had previously made the commitment to do it in the future.
2. Fund Balance Illustration
Adams asked the Council if they had any questions and stated the Council could
discuss the fund balance further in December.
3. 2006 Fund Transfers
Fire Department
Adams stated that he is looking for direction on the 2006 Fund Transfers. The City
allocated $28,000 for the financing of equipment in 2006. One of the Hamel Fire
Department equipment purchases was delayed until 2007. Staff recommends
transferring the $28,000 to the Fire Department fund, so it may be transferred back into
the general fund in 2007 for the capital equipment payment.
Motion by Weir, seconded by Smith, to transfer $28,000 to the Fire Department Fund
and then transfer it back into the General Fund in 2007 for the capital equipment
payment. Motion passed (Cavanaugh absent).
TIF 1-5
Adams explained the TIF 1-5 District is no longer needed. He stated the balance
amount remaining is $93,004 and the Council could transfer the fund balance to the TIF
1-9 fund to support the district. He stated a second option would be to transfer the
funds to an applicable fund that included a capital project in 2006.
Workman stated he would like to move it to support the TIF 1-9 district.
Motion by Weir, seconded by Smith, to transfer the remaining fund balance of $93,004
to the TIF 1-9 fund to support the district. Motion passed (Cavanaugh absent).
Adams stated there is also $237,474 in deferred special assessments remaining within
the district. He stated Staff recommends distributing equally the deferred special
assessments to the water capital improvement fund, sewer capital improvement fund
and road improvement fund.
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November21, 2006
432
Motion by Smith, seconded by Weir, to distribute the remaining $237,474 equally to the
402 water capital improvement fund, 403 sewer capital improvement fund and 420 road
improvement fund. Motion passed unanimously.
4. Other Considerations
Adams explained Staff plans to change the purpose of the Environmental Fund from a
capital improvement fund to a special revenue fund.
Adams stated the German Liberal Cemetery would like to store Cemetery records at
City Hall. He noted the discussion has primarily been at the Staff level up until this
point. Adams inquired if the Council would be amenable to having them come to a
Council meeting.
Workman stated Adams should put them on the schedule to find out more information
regarding the Cemetery's request.
B. Park Design
Adams stated Jerry Dykhoff from the Park Commission has been working on the design
of the park which includes a plaza with a new sign, flag pole, and Veteran's Memorial.
The Legion and VFW want to work together on the Veteran's Memorial. Discussion
occurred on the appropriate location for the Memorial in Hamel Legion Park.
C. Lake Independence TMDL
Adams stated the draft Total Maximum Daily Load (TMDL) report for Lake
Independence is under a public hearing before the Minnesota Pollution Control Agency
(MPCA). He noted to his knowledge the City of Medina didn't receive any direct notice
regarding the hearing. He stated the last report that was brought before the City was in
March 2006 and has been updated since then. He is looking for direction to prepare a
response prior to the end of the month.
Smith inquired if the Council had approved the plan they had previously submitted. Weir
stated they agreed to support the grant application, but the plan has not been approved.
Adams stated he would like to have the engineer from Bonestroo look at the report and
provide Adams with feedback to prepare something for the MPCA.
XII. MAYOR & CITY COUNCIL REPORTS
Brinkman stated there is a new Rotary Club moving to Medina. He stated the
Orono/Long Lake Rotary Club has previously contributed to a Veteran's memorial.
XIII. APPROVAL TO PAY THE BILLS
Medina City Council Meeting Minutes
November 21, 2006
433
Adams stated there is an addition to the bills for software maintenance from to ESRI for
GIS Software support for $405.20.
Moved by Weir, seconded by Smith, to add the ESRI GIS Software bill of $405.20, and
approve the bills, order check numbers 030129-030220 for $217, 073.98, and payroll
check numbers 019986-019988 for $30, 714.42. Motion passed unanimously.
XIV. ADJOURN
Moved by Weir, seconded by Cavanaugh, to adjourn the meeting at 9:42 p.m. Motion
passed unanimously.
ruce D. Workman, Mayor
Attest:
Chad M. Adams, City Administrator (Clerk)
Medina City Council Meeting Minutes
November 21, 2006
434
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Medina City Council Meeting Minutes
November21, 2006
435
ORDER CHECKS - NOVEMBER 21, 2006
030129 ACCURINT $30.00
030130 AGGREGATE DIVISION $633.45
030131 AMERIPRIDE LINEN & APPAREL SVC $97.83
030132 ANDERSEN, EARL F $1,443.56
030133 ASPEN EQUIPMENT CO. $19,341.46
030134 BENSON, DIANN $112.50
030135 BONESTROO, ROSENE, ANDERLIK $73,154.14
030136 BREITBARTH, BERNIECE $110.00
030137 BUDGET PRINTING $86.01
030138 CENTERPOINT ENERGY $385.78
030139 CNH CAPITAL $311.70
030140 COLLISION CORNER $848.59
030141 CORNER HOUSE/INTERAGENCY CTR $952.61
030142 CR PLANNING $6,577.75
030143 CSC CREDIT SERVICES $10.00
030144 CUDD, CHARLES $10,000.00
030145 CULLIGAN $64.91
030146 DEGMAN, ELE ANOR $185.00
030147 DONAHUE, VALERIE $192.50
030148 DYKHOFF, ROSE $185.00
030149 EGAN $456.08
030150 EIDUM, JAMES $51.80
030151 ELAN FINANCIAL SERVICE $2,398.42
030152 EMERY'S TREE SERVICE $1,138.55
030153 ESS BROS. & SONS, INC. $25.56
030154 FORTIN HARDWARE $168.99
030155 FRONTIER $58.89
030156 FRY, BEVERLY $112.50
030157 GARBERICK, MARGARET $197.50
030158 GARY'S DIESEL SERVICE $3,343.04
030159 GENUINE PARTS CO. - MPLS $276.52
030160 GOODIN CO. $271.02
030161 GOPHER STATE ONE CALL $513.15
030162 GRAINGER $75.53
030163 GREENE, LEONARD $110.00
030164 HACH COMPANY $132.81
030165 HECKSEL MACHINE INC. $97.23
030166 HENNEPIN COOPERATIVE SEED EXCH $57.46
030167 HENNEPIN COUNTY INFO.TECH.DEPT $792.55
030168 HENNEPIN COUNTY SHERIFF $33.94
030169 HENRYS WATERWORKS $315.63
030170 HIGHWAY 55 RENTAL $251.56
030171 IN 1'EGRATED FIRE & SECURITY $380.00
030172 J-CRAFT, INC. $254.56
030173 KODET ARCHITECTURAL GROUP LTD $350.49
030174 LAKE BUSINESS SUPPLY $109.35
030175 LANDFORM $3,212.95
030176 LAWSON PRODUCTS, INC $60.52
030177 LEAGUE OF MN CITIES, FIN. DEPT $3,893.00
436
ORDER CHECKS - NOVEMBER 21, 2006 (CONI''D)
030178 LONG LAKE, CITY OF $9,652.59
030179 MAYER, RANDY LTD P00.76
030180 MEDIACOM $79.95
030181 MEDICA $212.00
030182 METRO WEST INSPECTION $8,874.45
030183 METRO.COUNCIL ENVIRO. SERVICES $9,575.38
030184 METROPOLITAN COUNCIL WASTEWTR $3,069.00
030185 MINNEAPOLIS COMM. & TECH. COLL $65.00
030186 MINNEAPOLIS DEPT.HEALTH&FAMILY $99.00
030187 MINNESOTA STATE TREASURER $6,484.83
030188 NORTHWEST SUBURBAN CHAMBER $55.00
030189 OIL AIR PRODUCTS $51.97
030190 OLKON, ELLIS $180.00
030191 ORONO, CITY OF $4,198.88
030192 QUICK FUEL $8,941.20
030193 QWEST $1,159.45
030194 RANDY'S SANITATION $206.41
030195 REYNOLDS WELDING $35.00
030196 RICHMOND, TERRY R. $192.50
030197 RILEY, JOHN $235.00
030198 SCHMIDT, KATHLEEN $180.00
030199 SEWERMAN, INC. $371.09
030200 SIVETS, COLLEEN $185.00
030201 SONNYS AUTO $122.09
030202 SORENSEN, JEANNE $250.00
030203 ST. CLOUD STATE UNIV $1,570.00
030204 STREICHER'S $617.57
030205 SUN PRESS & NEWSPAPERS $385.25
030206 SUNBURST LAWN & SNOW $2,130.00
030207 T-MOBILE $276.33
030208 1'EIG, MONS A. $90.00
030209 THYKEN, MARJORIE $25.00
030210 TIME SAVER OFF SITE SFC. $310.83
030211 TWIN CITY WATER CLINIC $40.00
030212 U.S. POSTAL SERVICE $500.00
030213 VELCH, PAT $410.00
030214 WASTE MANAGEMENT-TC WEST $3,395.84
030215 WAYZATA, CITY OF $2,499.24
030216 WHITEHEAD, BRUCE $110.00
030217 WILE, WENDY $112.50
030218 WILSON, JAMES $105.00
030219 WSB & ASSOCIATES $8,283.50
030220 XCEL ENERGY $7,67398
$217,073.98
437
PAYROLL CHECKS - NOVEMBER 13, 2006
019986 SCHERER, STEVEN T. $1,644.38
019987 CONVERSE, KEITH A. $1,335.66
019988 VIEAU, CECILIA M. $1,034.75
EFT ADAMS, CHAD M. $2,074.80
EFT SCHERER, STEVEN T. $1.00
EFT MCGILL, CHRISTOPHER R. $1,475.44
EFT HALL, DAVID M. $1,578.74
EFT DRESSEL, ROBERT P. $1,176.07
EFT BELLAND, EDGAR J. $7,307.17
EFT VIEAU, CECILIA M. $1.00
EFT DINGMANN, IVAN W. $1,299.82
EFT SULANDER, LAURA L $1,215.96
EFT BOECKER, KEVIN D. $1,578.60
EFT GREGORY, THOMAS $1,573.16
EFT LORSUNG, ROSE A. $1,288.76
EFT NELSON, JASON $1,788.92
EFT KLISZCZ, DAVID A. $551.96
EFT VINCK, JOHN J $1,196.00
EFT FINKE, DUSTIN D $1,332.35
EFT MAROHNIC, NICHOLAS $453.88
EFT DAY, JEANNE M $2,007.34
EFT DOMINO, CHARMANE $1,125.74
EFT WUNSCH, JODI M. $953.71
EFT STEELE, KELLY J. $341.48
EFT LEUER, GREGORY J. $1,377.73
$30,714.42
438
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