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Home My Public Portal AboutNovember 3 2010 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, November 3, 2010 Present: President Russ Evans, Vice President Dr. John Hennette, Secretary Kara Thomas, Tim Trigg, City Council Liaison Phyllis Rokicki, and Putnam County Library Liaison Wes Wilson Absent: Greencastle Community School Corporation Liaison Kelly Lewis Also Present: Henry Osterhoudt — Greencastle Boy Scouts Troop 99, City Planner Shannon Norman, Katelyn Henderson — DePauw University Radio WGRE, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President R.Evans and held in the upper meeting room at Greencastle City Hall. Public Input- None Minutes T.Trigg asked for a correction to the minutes noting that Kelly Lewis was present and not absent. With the noted correction and on a motion from J.Hennette, second by K.Thomas, the minutes from the Wednesday, October 6, 2010 meeting were approved. All Ayes. Claims Director R.Weinschenk began stating that he has separated the Obsidian Screen Graphics claim onto its own docket, which will require T.Trigg to abstain from the vote. He then could approve the remaining claims. 1. Claims — The monthly claims were approved on a motion from J.Hennette, second by K.Thomas. All Ayes. 2. Obsidian Screen Graphics Claim — On a motion from K.Thomas, second by J.Hennette the Obsidian Screen Graphics Claim for the first payment for youth basketball t-shirts was approved. 3 Ayes, 1 Abstention. Special Park Use Requests Family Connection Walk & 5K Run on January 1st, 2011 — Gina Ames from the Mental Health Association of Putnam County presented a written request to hold a fundraiser 5K event on the new Albin Pond Pathway from Deere Meadow to TZ school. R.Weinschenk stated that Ms.Ames was not able to be present, however would be able to make the meeting in December. R.Weinschenk stated that the January 1st event will present some logistic issues in the fact that ... 1. Snow Removal—the pathway isn't scheduled to be cleared from any fallen snow 2. New Year's Holiday — All park personnel will be off Friday, December 31 and Saturday, January 1 3. Vacations — Assistant Director T.Scott and Director Weinschenk are tentatively out of state that weekend attending holiday vacations. R. Weinschenk asked that this event be tabled until Ms. Ames could be present. The 5K run was tabled on a motion from T.Trigg, second by J.Hennette. All Ayes. a 2010-11-03 Minutes—page two Other Old Business 1. Eagle Scout Project at Big Walnut Sports Park — Henry Osterhoudt, Greencastle Boy Scouts of America Troop 99, was present to give the board an update on his Eagle Scout Project. H.Osterhoudt stated that three signs have been erected with mums planted underneath and the informational kiosk has been constructed. The display board that will be attached to the kiosk has not yet come it. Director R.Weinschenk stated that once the initial board came in, both H.Osterhoudt and he decided it would be too flimsy and not withstand the elements very well. R.Weinschenk stated he found a more weather resistant one made from recycled plastic, which will hold up well. It should arrive within the next two weeks. The first one will be posted inside the main entrance to the aquatics center. 2. Halloween 5K Fun Run — Assistant T.Scott reported that 73 people registered for the Halloween 5K Fun Run organized by Rebecka Howard. Many of the runners ran in constume. Director R.Weinschenk presented to the board a"Thank you" from Ms. Howard in regards to the Fun Run. R.Weinschenk reported that the event will be held next year and be listed in the annual program brochure. 3. All-Star Coed Softball Games and Food Pantry Fundraiser — Director R.Weinschenk presented to the board a "Thank You!" from Judy Miller, Putnam County Emergency Food Pantry in regards to the proceeds collected at the All- Star Coed Softball Games and Food Panty Fundraiser held on Sunday evening, October 18, 2010. 161 non-perishable food items and $23.38 in change was collected during the event 4. Youth Basketball Program — Director R.Weinschenk informed the board that the registration forms for the Greencastle Youth Basketball Program have been passed out to the local schools and have started coming back in. 5. Albin Pond Trail Update — The project is completed and CLR has left the area. R.Weinschenk stated that he expects to have to do some planting next Spring, since much of the grass seed did not get time to grow. 6. P.A. System for pool — R.Evans stated that once the new public address system was installed at the aquatics center, the old one could be used at the Robe-Ann ballpark. New Business 1. Organization Signs — R.Evans suggested that we could consolidate all the civic organization signs on to one larger sign erected on the Clearwaters addition to Robe-Ann Park. This would make them all visible as the traffic made the curve at Kentucky Fried Chicken. 2. Comprehensive Plan — Shannon Norman from the City of Greencastle Planner's office solicited information from the park board, which she hoped to use toward the City's next Comprehensive Plan. Similar to the park department's master plan process, the City's Comprehensive Plan lays out a guideline and gives direction for future development and growth in the city. There are two sections that information from the park board would be helpful and those are sections devoted to parks & recreation and People Pathways under transportation. Ms. Norman will e-mail the sections to be reviewed and Director R.Weinschenk will 2010-11-03 Minutes—page three forward the information to the park board members. 3. Wal-Mart Baseball & Softball Equipment Donation — Director R.Weinschenk informed the board that the Greencastle Parks & Recreation Department received approximately $3,000 worth of baseball & softball equipment from the local Wal- Mart store. Since we do not have these type of programs in the department, he contacted the three local youth leagues — Greencastle Youth Baseball, Putnam County Girls Slow-Pitch Softball and Putnam County Girls Fast-Pitch Softball Leagues. He will use the "draft" system for distributing the supplies. 4. Brickmania: Lego Thanksgiving Turkey—Assistant Director T.Scott described this upcoming program, which will be held at the Putnam County Museum. The entry fee is $10 per person with participation limited to the first 12 kids registered. Each participant will receive a Lego Turkey kit ($4.99), the opportunity to decorate two Lego-shaped sugar cookies like pilgrims, and receive some time to free-build with the department's Lego Building Blocks. Director R.Weinschenk stated that this program was not included on the list of programs and will needs the board's approval for a fee to meet the State Board of Accounts requirements. On a motion from T.Trigg, second by K.Thomas, the board approved the $10 fee for the Brickmania: Lego Thanksgiving Program. Director's Report Parks & Recreation Director R.Weinschenk reviewed his monthly director's report with "Thank You" cards from Tonya Sanders, WGRE, and Linda Merkel,National Night Out. Assistant Director T.Scott reviewed his upcoming programs, which include: Pumpkin Decorating Contest Brickmania: Santa Claus Challenge Toddler Turkey Time § Gingerbread House Challenge Mommy& Me: Holiday Events ! Phone Calls from Santa Claus Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, December 1, 2010 at 7:30 p.m. in Greencastle City Hall. The park board will judge the Brickmania: Santa Claus Challenge and Gingerbread House Contests at 7:00 p.m. Adjournment On a motion from J.Hennette, second by K.Thomas, the park board meeting was adjourned at 8:32 p.m. All Ayes. A4 -.1 Minutes respectfully submitted by: ' v " Roderick M. Weinschenk, Director Greencastle Par & Recr tion Department Minutes approved by: Russell Evans, President Dr. Jo nnette,Vice resident a4'1 ill7C/Yyt Kara Thomas, Secretary Tim Tri GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET NOVEMBER 3, 2010 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 86.33 Baker's Septic Service Portalets for Jaycee Park 71.00 Black Lumber Company Lumber for repairs 10.17 Cash Concrete Products, Inc. Concrete for Robe-Ann drainage 777.32 Co-Alliance-Midland Coop Gasoline& diesel fuel 506.48 Dan's Garage, Inc. 1998 Dodge Pickup-fuel pump 587.97 Flying W Awards Awards for Halloween program 86.74 Greencastle Rotary Club Quarterly membership fees 162.50 Have Cutter Will Travel Rubber tire disposal fees 12.00 Headley Hardware Facility Maintenance (19 invoices) 489.17 Horizon Business Center Expenses: 231.66 ❑ Office Supplies $130.97 ❑ Recreation Supplies $100.69 Humphrey's Outdoor Power Expenses: 724.11 ❑ Repair Parts $223.70 ❑ Facility Maintenance $500.41 JTN Services, Inc. John Deere Gator repairs-brakes, clutch 1,220.33 Orkin Park house treatment 84.72 Quill.com Printer ink cartridges, calendars,paper 320.60 �, Wal-Mart-Community Credit Card Expenses: 88.06 ❑ Office Supplies $65.94 ❑ Recreation Programs $22.12 Worthington Direct Aquatics Center-two door display case 379.75 TOTAL GENERAL EXPENSES $5,838.91 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service BWSP-Portalet 71.00 Brad Nobles Umpire 540.00 Chris Huff Umpire 280.00 Darcy Hendershot Scorekeeper 65.25 Janie Briones Umpire 120.00 Kevin Brown Umpire 120.00 Kristin Schroer Scorekeeper 58.00 Pat Ness Umpire 280.00 Pepsi Cola General Bottlers Softball concession supplies 401.50 Sunset Ink Maroon Coed All-Star t-shirts 480.00 Taylor Made Awards Coed Softball Awards 410.50 Tracy Huff Scorekeeper 253.75 Wal-Mart-Community Credit Card Softball concession supplies 75.70 PS TOTAL PK NR SOFTBALL EXPENSES $3,155.70 p PARK NON-REVERTING CAPITAL FUND Bret Hurley Construction Robe-Ann Park driveway and parking $25,325.47 TOTAL PARK NON-REVERTING CAPITAL EXPENSES $25,325.47 "`✓ EDIT: ALBIN POND TRAIL PROJECT FUND Butler's L.P. & Fertilizer, Inc. Straw matting, seed, and straw bales 2,960.00 TOTAL EDIT: ALBIN POND TRAIL PROJECT EXPENSES $2,960.00 GRAND TOTAL EXPENSE FOR THE MONTH $37,280.08 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$37,280.08 dated this 3rd day of November 3, 2010. SIGNATURES OF GOVERNING BOARD Russell Evans, President Dr. John Hennette, Vice President Kara Thomas, Secretary Tim Trigg 111 • GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET NOVEMBER 3,2010 PARK NON-REVERTING BASKETBALL FUND Obisidian Screen Graphics Payment#1 —Youth basketball t-shirts $1,669.00 TOTAL PARK NON-REVERTING BASKETBALL EXPENSES S1,669.00 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)for "Park Non-Reverting Basketball Fund"consisting of 1 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$1,669.00 dated this 3rd day of November 3,2010. SIGNATURES OF GOVERNING BOARD /e dee& Russell Evans, President Dr. John Hennette, Vice President oak Abstained Kara Thomas, Secretary Tim Trigg 40 kito